The document provides an overview of finance in SAP HANA, including defining company codes, global parameters, fiscal year variants, posting periods, account types, and charts of accounts. It discusses key fields for establishing global parameters and creating company codes, and explains the relationship between fiscal year variants and posting periods.
The document provides an overview of finance in SAP HANA, including defining company codes, global parameters, fiscal year variants, posting periods, account types, and charts of accounts. It discusses key fields for establishing global parameters and creating company codes, and explains the relationship between fiscal year variants and posting periods.
The document provides an overview of finance in SAP HANA, including defining company codes, global parameters, fiscal year variants, posting periods, account types, and charts of accounts. It discusses key fields for establishing global parameters and creating company codes, and explains the relationship between fiscal year variants and posting periods.
The document provides an overview of finance in SAP HANA, including defining company codes, global parameters, fiscal year variants, posting periods, account types, and charts of accounts. It discusses key fields for establishing global parameters and creating company codes, and explains the relationship between fiscal year variants and posting periods.
• The Company Code is the organizational unit within a Client that represents an independent legal entity for external reporting purposes. • Chapter Objectives • Define fields involved in establishing global parameters for a Company Code. • Create a Company Code. • Explain the relationship between Fiscal Year Variants and Posting Periods. • Define a Field Status Variant. • Define the various Account Types used in the FI module.
| COMPANY CODE DEFINITION
General Data
Company Code: USXX Company Name: Price Waterhouse
City: Philadelphia Country Key: US Currency: USD Language: E
Global Data
Accounting Organization Processing Parameters
Chart of Accounts CAXX Field Status Variant 0001 Credit Control Area CCXX Posting Period Variant XXXX Fiscal Year Variant K4
| FISCAL YEAR VARIANT
Fiscal Year Variant Description
K2 Calendar year, 2 special periods K4 Calendar year, 4 special periods V3 Fiscal year, 4 special periods
Properties of Fiscal Year Variant “K4”
| POSTING PERIOD VARIANT
Var. A From Acct. To Acct. From Per. 1 Year To Per. Year
A = Assets D = Customers (A/R) K = Vendors (A/P) M = Materials S = General Ledger Accounts | CHART OF ACCOUNTS
• Chart of Accounts is a list of all G/L accounts used by one or several company codes. For each G/L account, the chart of accounts contains the account number, account name, and information that control how an account functions and how a G/L account is created in a company code.
GL accounts will be grouped as
- Liabilities - Assets - Incomes - Expenditure - Cross Company Code 6 GL- FEATURES
• The central task of G/L accounting is to provide a comprehensive picture for external accounting and accounts. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate.
• The SAP FI General Ledger has the following features:
- Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts (reconciliation accounts) - Simultaneous updating of general ledger and cost accounting areas - Real-time evaluation of and reporting on current accounting data, in the form of account displays, financial statements with different financial statement versions and additional analyses. 7 GL- FEATURES
• Essentially, the general ledger serves as a complete record of
all business transactions. It is the centralized, up-to-date reference for the rendering of accounts. Actual individual transactions can be checked at any time in real-time processing by displaying the original documents, line items, and transaction figures at various levels such as: Account information Journals Totals/transaction figures 8 Balance sheet/profit and loss evaluations ACCOUNT GROUP The account group is a summary of characteristics that control the creation of master records.
Sl.No. Account Group Number Interval from Number Interval to
1 Liabilities
2 Assets
3 Incomes
4 Expenditures
9 G/L ACCOUNT MASTER DATA
• The following objects play a central role in the creation and
management of master records: Chart of accounts Account group
• The chart of accounts can be valid for one or more company codes. It contains information which applies to the master records in the company codes which use the chart of accounts. • The GL account Master Data is distributed over two areas; the Chart of Accounts area and the Company Code Area 10 GL MASTER DATA –IMPORTANT FIELDS.
Important fields in the GL master data are:
Name Description Currency Balances in Local Currency Only Tax Category Posting Without Tax Allowed Reconciliation Account Open Item Management Line Item Display 11 THE DOCUMENT PRINCIPLE
One financial transaction generates one FI document
with a unique Document Number.
Invoice - SD Document - FI Number: 999 Number: 9999999999
To: ABC Sandwiches Line items:
From: Fruits & Vegetables Ltd. DR. ABC Sandwiches $60 1 box of tomatoes $60 CR. Sales Revenue $60
• The General Balance Sheet & the Profit & Loss Account will be components of the Financial Statement Versions.
• All the requisite GLs will be assigned to this Financial Statement
Versions.
16 PERIODIC CLOSING/ANNUAL CLOSING
• Periodic/Annual closing steps include
- Posting Depreciation Run.
- Carry forward Asset Balances.
- Carry forward balances of AR/AP.
- Copying Number ranges to the next Financial year.
- Closing open posting periods including special periods.
- Foreign Currency Valuation
- Customer/Vendor Revaluation
- GR/IR Clearing
- Bank Reconciliation 17 FINANCIAL ACCOUNTING – GL MASTER CHART OF ACCOUNTS
Client
Chart of Accounts Chart of Accounts
CAUS CAEU
Company Company Company
Code Code Code US01 US02 EU01
19 BLOCKING A MASTER RECORD
This master record is blocked ONLY in this Company Code
20 THE DOCUMENT PRINCIPLE
One financial transaction generates one FI document
with a unique Document Number.
Invoice - SD Document - FI Number: 999 Number: 9999999999
To: ABC Sandwiches Line items:
From: Fruits & Vegetables Ltd. DR. ABC Sandwiches $60 1 box of tomatoes $60 CR. Sales Revenue $60
Total $60
21 IBM | Confidential | | LINE ITEM DISPLAY
Document & Master Display Variant
Record Maintenance Assignment controls Field
22 PROCUREMENT CYCLE
Purchase Planned MRP PP SD
Order Run Prod Sales A/P Cash Requisition Order Order
X X (MM) Request for Quotation Quotation Vendor Purchase Payment Order (FI) (MM)
Invoice FI Verification Goods FI A/P GR/IR (MM) Receipt Inventory GR/IR
23 X X (MM) X X POSTING A GOODS RECEIPT
Stock GR/IR Clearing
Inward movement on goods receipt
24 INVOICE VERIFICATION
Materials Management Financial Accounting
PO Open Items
Goods Invoice Receipt Verification
Invoice POSTING THE INVOICE
Stock GR/IR Clearing Vendor
Goods Receipt
Invoice Receipt (Invoice Verification) 26 PAYMENT IN THE PROCUREMENT CYCLE
MM Purchase Order
MM Goods Receipt
MM Invoice Posting
27 FI Payment ACCOUNTS PAYABLE
PO
GR FI Invoice Accounts Payable (A/P)
Display Vendor Account Balances
Create, Display Process Process
and change Down Payment Outgoing Vendor Master and Payment Records Credit Memo
Create Vendor Display / Change Invoices Manually 28 Vendor Line Items (no MM) PAYMENT PROCESSING
Vendor A Vendor A Vendor B Vendor C
Invoice In Invoice In Invoice In Invoice
Manual Payment Payment Program
OR
29 Check Bank Transfer AP-INTEGRATION
• Accounts Payable Accounting is integrated with the general
ledger in real-time. • All postings to vendor accounts will also be made to the general ledger at the same time. • Depending on the transaction, the system updates various general ledger accounts (such as payables and down payments). • Flexible account analysis features and due date forecasts provide with an overview of individual vendor account status. 30 VENDOR MASTER RECORD
The vendor master record provides the following:
an overview of all data for a given vendor
flexible data access baseline data used to control payment transactions and to represent business processes (preliminary invoice posting) In addition, the vendor master record's flexible design is well suited for special needs. MASTER DATA STRUCTURE
Each master record contains three data categories. They help you represent various organizational structures within a given operation:
• General Data: - Data that applies equally to each company code and purchasing organization within a company.
• Company Code Data:
- Data that reflects the Company’s specific arrangements with the vendor.
• Purchasing Organization Data:
- Data that varies from one company's purchasing organization to another.
32 33 THE BANK ACCOUNTING PROCESS IN SAP HANA
Bank Accounting components include:
House Banks as Master Data elements
Incoming Payments Outgoing Payments Payment methods The Bank Reconciliation process Cash Journals OUTGOING PAYMENTS – BUSINESS PROCESS
• Outgoing Payments will be in most cases through the Automatic
payment Program. (T Code F110)
• Automatic check generation per payment document will be
facilitated.
• The following Accounting entry will get generated:
Vendor (Reconciliation A/c)…………..Dr. Bank Outgoing payments A/c………...Cr. 35 ACCOUNTS RECEIVABLES IN SAP HANA
• About Accounts Receivable
• Customer master record • Incoming Payment • Special GL Transaction
36 ACCOUNTS RECEIVABLE ACCOUNTING
• Accounts receivable accounting in SAP maintains and manages
customer accounting data. It is also an integral component of sales management.
• If a customer order results in delivery and subsequent invoicing,
then these transactions are posted automatically in the accounting system.
37 CUSTOMER MASTER RECORD
The customer master record is characterized by the following features:
It provides an overview of all of customer’s data at any time.
It forms the data base that controls automatic dunning and automatic payment transactions. The layout of customer master records also leaves room for special requirements.
38 MASTER DATA STRUCTURE
The three-part structure of master records makes it possible to flexibly depict
the various organizational structures of an operation:
General Data: This is data that is equally relevant to every company code and every sales organization within a company. Company Code Data: This is data that reflects the company-specific data for the customer. Sales Organization Data : This is data with different characteristics for a 39 company’s sales organizations and distribution channels. SPECIAL GL TRANSACTIONS
• These transactions find place in alternate reconciliation accounts and are not posted to the normal reconciliation accounts of the customer.
• These are basically of the nature of Down Payments, Security Deposits etc.
• In respect of Down payments, the system will prompt the existence of the same at the time of Invoice posting and the same can be cleared using the “Down payment clearing” or the “Customer-Account Clear” functionalities.
