Ministério das Infra - Estruturas

SECRETÁRIO DE ESTADO DA ELECTRICIDADE ÁGUA E URBANIZAÇÃO

DIRECÇÃO NACIONAL DE SERVIÇOS DE ÁGUA E SANEAMENTO

TIMOR LESTE RURAL WATER SUPPLY GUIDELINES

Section 2 Project cycle and community management process

Table of Contents 
2.1 Generic Community Process ....................................................................................................................................... 2 
2.1.1 Community planning and preliminary design phases .............................................................................................. 3 
2.1.2 Implementation and post implementation phases .................................................................................................... 4 

2.2 Management options for rural water supply system ................................................................................................. 5 

2.1.1 Maintenance of the system in the joint management scenario ................................................................................ 7 

2.3 WASH Management Group (GMF) ......................................................................................................................... 10 

2.3.1 Criteria for membership ........................................................................................................................................ 10 
2.3.2 Structure ................................................................................................................................................................ 10 
2.3.3 Responsibilities ..................................................................................................................................................... 10 
2.3.4 Capacity building .................................................................................................................................................. 11 
2.3.5 Registration ........................................................................................................................................................... 11 

Annex 1 Primary O&M tasks by system........................................................................................................................

1814 

Annex 2 Funding mechanism for government funded schemes ..................................................................................

1918 

Annex 3 Implementation process steps .........................................................................................................................

2019 

Annex 4 Funding cycle for government funded program ...........................................................................................

2020 

Annex 5 Project cycle .......................................................................................................................................................211

21  

1
2.1 Generic Community Process

A generic process for identifying, planning, implementing, and monitoring and evaluating community
water supply and sanitation projects is presented using flow charts on the following pages.

However, the generic community process should not be seen as a rigid framework. Each
implementing partner and each community will face different contexts and will have different needs,
thus some steps of the project cycle might be viewed as being more important than others.
Nonetheless, the overall approach is based on recognized practices aimed at maximizing the
sustainability of water supply, sanitation and hygiene behaviour change. By following a reasonably
standardized approach, stakeholders will be able to carry out their roles of planning, overseeing,
monitoring and evaluating water supply activities in an efficient and effective manner, thus
facilitating the necessary scale-up to meet the MDGs.

It should be noted that the project cycle will vary from one project to the other. Actual timing will
depend on a large number of factors, including:

x The partner’s experience

x Availability of data such as source minimum flow data
x Social cohesion
x Negotiation on the use of the source for a water supply or laying pipe on land owned by others
x Seasonal considerations such as planting and harvesting time which can vary between districts
(e.g. coffee harvesting)
x Availability of funds
Despite these constraints, there is a need to develop a mechanism that minimizes the delays and
addresses the annual budgetary constraints and budget cycle, especially for government-funded
projects. Annex 4 illustrates the government-funded project cycle spread over a three-year period.
Partners that have different sources of funding will use a different time line but should nevertheless
follow the proper steps of the project cycle as described below.

2
2.1.1 Community planning and preliminary design phases

Process steps Output Prime

Responsibility

Mapping of priority List of priority aldeias DSAS/MED/MoH/DA

aldeias per defined FCSD
criteria/vulnerability
assessment (see
section 1)

DSAS disseminates Communities are aware of FCSD

information to priorities
IDENTIFICATION

prioritized
communities

Request from Request lodged with DSAS Community

community to DSAS

DSAS check Requests are prioritized DSAS/DNSAS

consistency with
priorities and
guidelines

DSAS selects Implementing Partner(s) is/are DSAS/DNSAS

implementing selected and funded to do
Partner(s) preliminary social and technical
study

Community -Key stakeholders identified Community/Partner

mobilization -Community commitment
PLANNING/PRELIMINARY STUDY

Social analysis Resource map produced Community/Partner

WASH behaviors identified

WASH situation priorities and community Community/Partner

analysis preferences identified

Preparation of action Community/Partner

Action plan for next steps
plan produced

Technical survey & Draft technical design Community/Partner

design completed

Community GMF and working groups Community/Partner

agreement and formed
finalisation of MOU signed
community plan.

3
2.1.2 Implementation and post implementation phases

Process steps Output Prime

Responsibility

Adat ceremony Blessing of the future Community

system

GMF Training Skill transferred Partner/GMF

GMF/Community Work plan reviewed GMF/Partner

meeting
IMPLEMENTATION

Local material Material delivered to site Community/GMF

procurement/
collection

Implementation of System being built Community/Partner

activities

Regular meetings Problem solving Community/Partner

between GMF and Review of work group
Partner schedule

Regular monitoring Quality control DSAS

visits by DSAS Progress reports

Social /public audit Public audit report Community

System inauguration System ready for service Community/Partner/

DSAS/DA

GMF training and Skills improvement DSAS/FCSD/Partner

POST IMPLEMENTATION

tool kit distribution GMF ready to conduct

O&M

Community Problem solving/planning Partner

meetings O&M

RWASH activities O&M GMF/Community

Follow up visits to Progress monitoring/ FCSD

community support

4
2.2 Management options for rural water supply system

As stated in the water decree, the role of the GMF is essential to ensure the sustainability of a rural
water supply system. However, it is important to consider the limitations imposed by a simple
community management model when the following constraints are taken into consideration:
x Size of the population served
x Number of communities served
x Technology choice
x Administrative structures of the communities served
x Number of communal and administrative boundaries covered by a system
x Size of the system

In some instances, it might not be realistic, nor fair, to expect a community and its GMF to manage
a complex system on their own. Therefore, two different types of management system are proposed
(see Fig.1):

1. Community based management system run totally by the community with the following
characteristics:

¾ No more than 1000 people served

¾ No more than 3 aldeias served
¾ Simple technology (e.g. GFS, hand pumps, open wells, or rain catchment)
¾ GFS network contained within the administrative boundaries of the communities
served
For a multiple community system, each aldeia shall have a GMF. Additionally, the GFS
system will have an overall coordinating body made up of representatives of each of the
aldeia GMF. This body will manage the whole system, mediate between communities, and
work with the Suco Council (See Fig. 4).

2. Management system run jointly by the communities and DSAS with one or more of the
following characteristics:

¾ Between 1000 and 5000 people served

¾ More than 3 aldeias served
¾ Motorized pumping system (solar or fuel powered)
¾ GFS system with a long/extensive network (to be decided on a case by case basis)
In such case, one part of the system will be managed by the community while the other part
will fall under the responsibility of DSAS. A shared responsibility agreement will need to be
signed by both the GMF and DSAS – witnessed by SDA and/or DA- and a copy kept by
each party (See Fig.2 and 3 and Table 1).

Over 5000 people served:

Considered to be an urban system -as defined by the Council of Ministers-. Therefore, its
management will be the responsibility of DSAS/DNSAS. Such management systems are
designed for a district capital or a large sub district town.

5
Rural water supply system management options

COMMUNITY
MANAGEMENT

x ≤ 3 aldeia system
x ≤ 1000 persons
x Simple technology
x GFS network contained within the
administrative boundaries of the
serviced communities

x ≥ 3 aldeia system and/or

Sub District town
JOINT x 1000-5000persons
MANAGEMENT x Motorized pumping system
x GFS system with a
long/extensive network

INSTITUTIONAL
MANAGEMENT

District Capital/ Sub District town ≥ 5000 persons

Figure 1 Management options for a rural water supply system

6
2.1.1 Maintenance of the system in the joint management scenario

The success of a joint management system will depend largely on how each party carries out its
tasks and roles. Therefore, it is essential in the preparation phase to clearly identify these tasks and
roles and to list them in a working agreement as previously mentioned.
Fig.2&3 illustrate the division of responsibilities between DSAS and the GMF for managing the
operation and maintenance of two types of systems. This assumes that DSAS has a sufficient
annual maintenance and operational budget.
Table 1 shows the more detailed roles and tasks that the GMF and DSAS will be responsible for,
based on which management system is chosen. A large number of tasks will be shared between the
GMF and DSAS and it is therefore essential to specify in the working agreement the way in which
the tasks will be divided with as much detail as possible. .

Intake/s

Main transmission pipeline

Sedimentation tank

BPT/s DSAS/DNSAS
Responsibility

Storage
Community/GMF tank/s
Responsibility

Distribution line/s

Tap
stands

Figure 2 Joint Management system for GFS

7
 Storage Distribution line/s
tank/s

Main transmission
pipeline

Pump Tap
(mechanized) stands

Borehole

DSAS/DNSAS Community/GMF
Responsibility Responsibility

Figure 3 Joint management system for a bore hole/mechanized pump system

8
 Community Joint management
Management system
management

responsibility

responsibility

responsibility

responsibility
Community

Community
Institution

Institution
Tasks

Need Identification √ √ √ √
Planning √ √ √ √
Choice of technology √ √ √
Siting of water points √ √
Project implementation √ √ √ √
Setting amount and schedule for
√ √ √
collecting O&M fees
Organising traditional ceremony (adat) √ √
Collection of O&M fees √ √ √
Management of funds √ √ √
Routine inspections √ √ √
Daily operation of system √ √
Management of natural resources √ √ √
Minor repairs √ √ √
Major repairs √ √
Training √ √
O&M of borehole/pump/solar system/ N/A N/A √ √
O&M of distribution line √ √
O&M of main line √ √
Procurement of spare parts √ √ √
Testing water quality √ √
Flow measurement √ √ √ √
System extension √ √ √ √

Table 1 Responsibility sharing based on system management choice

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2.3 WASH Management Group (GMF)

The formation, training and development of a GMF are essential to the sustainability of a rural water
system. The 2004 water decree1 outlines the importance of the GMF in managing rural water
resources. A GMF is governed, as stated in the decree, by the customary laws applicable in each
community. However, to guide facilitators and partners in their work with communities, a number of
key roles and criteria are described below2.

2.3.1 Criteria for membership

x Essential: willingness, commitment and time to serve the community.
x Desirable: skills that are relevant/essential to each function. For example, both the
treasurer/administrator and secretary are expected to be literate.
GMF members will be elected by the community –with an equal participation of men and women -
for a two-year mandate and a new election will decide whether members will be reappointed or
replaced. The GMF is accountable to the whole community. GMF members will undergo trainings
given by the implementing partner. It is recommended that the community selects a larger number
of participants than the final GMF structure requires to attend the training. Following the training, the
most committed participants - as agreed by the community - can then become permanent members
of the GMF.

2.3.2 Structure
The composition and overall structure of the GMF is to be decided by each community. However, it
is recommended that the GMF is composed of between 5 and 20 people based on population and
system size. In the in case of a multiple aldeia system, each aldeia will form its own GMF. In
addition a coordinating body will be formed made up of representatives of the individual GMFs.
The coordinating body will manage the overall system, work with the aldeia GMFs, Suco Council,
Sub District Administration, FCSD and mediate between aldeias. (See Fig. 4).
In addition, as a general principle, the GMF should ensure that women (GMF members and
community members) play a central role in the decision making on water supply development and
management. Below is a table indicating the minimum required number of women per GMF,
depending on its size:

Total number Total number Minimum number of

of people in of women in technical/
the GMF Women Managerial Roles
5 2 1
6 3 2
7 3 2
8 4 3
9 4 3
10 5 4
Table 2 Women’s role in GMF

2.3.3 Responsibilities
Some key roles and functions should include the following:
x Operation and maintenance of the system
x Collection and management of funds in a transparent manner

1
See Annex Section 1, Decree Law #4/2004, Chapter IV, Article 22
2
A step by step training manual for GMF is available at DNSAS/BESIK
10
 x Monitoring proper use of water resources and facilities
x Preventing erosion, protecting watershed area and annual tree planting
x Helping to prevent and/or resolve conflicts related to water
x Organizing regular meetings among members and non-members to share information and to
receive feedback
x Linking with other GMF (for example through a forum or/and cross visits)
x Working together with the PSF to promote good hygiene and sanitation practices
x Liaising with the District SAS
x Linking with other community groups such as livelihood and income generating activities
(e.g. village savings/loans group)
x Monitoring and managing WASH services along with other actors
x Linking closely with the FCSD to strengthen coordination with DSAS

2.3.4 Capacity building

The NGO Partner and other actors involved in the community engagement process will conduct
training, for all GMF members, at the start of the implementation phase as indicated in the flow
chart in Annex 3. It is also necessary to provide monitoring, training, and support to the GMF in the
two years following the completion of the new system. The implementing partner, together with the
sub district facilitators, will conduct regular monitoring visits in the first year to identify gaps and to
support the GMF with additional trainings when required. In year 2, this responsibility will be handed
over to the FCSD. In year 3, it is expected that the GMF will be able to function independently.
However, support for major repairs will remain the responsibility of DSAS/DNSAS.

Topics of the trainings should include at least the following:

x Organizational management skills:

o Conducting and managing meetings
o Management and leadership
o Collecting and managing the O&M fees
o Setting rules for managing the system
o Working with the community and community leaders
o Conflict mitigation/resolution
o Gender and social inclusion
x Technical skills
o System preventive maintenance
o System repairs
o Book keeping and record keeping skills
o Protection of the water source and catchment
o Procurement of spare parts
o Promoting WASH behaviour change

2.3.5 Registration

In order to facilitate future coordination and mediation roles, each GMF shall be officially registered
at the Suco Council/Sub District Administration3 level. Records of the registration should be kept at
the DSAS office. The Suco Council, Sub District Administration and the FCSD should be notified of
changes occurring in the structure.

3
Final responsibility will depend upon the decentralization law.
11
 Water system

Sub District 1
Aldeia A Suco 1
SUCO COUNCIL
GMF A CHEFE DE SUCO 1

DISTRICT

COORDINATOR SAS
FCSD
GMF A+B+C DHS
MAAF
MED
Aldeia B DA
DDO
GMF B
CHEFE DE SUCO 2
SUB DISTRICT
ADMINISTRATION

Aldeia C

GMF C Suco 2
3.1.1.1.1.1
.

Figure 4 GMF position within existing administrative boundaries

12
 Aldeia A
GMF
Suco 1 National
District
Sub District
Aldeia B
GMF

DNSAS
GMF DSAS
FCSD MoH
Coordinator DA
Sub District MAAF
District MAFF
Aldeia C Administration MED
District MoH
GMF Suco Council

Suco 2

¾ Regulate and monitor the use and care of ¾ Link and coordinate between GMF ¾ Keep records and data on GMFs ¾ Define and socialize standards,
the water system & distribution of water and District SAS ¾ Organise trainings, meetings policies and guidelines
¾ Meet regularly with the community to brief ¾ Mediate between Aldeia for water and visits by GMFs to other ¾ Provide financial and technical
them and get their ideas on WASH conflicts unsolved at GMF level GMFs support to District SAS
¾ Help prevent and/or resolve conflicts over ¾ Registration of GMF ¾ Help organise a GMF federation ¾ Fund prioritized projects
the use of water ¾ Inform GMF of policies and at the District level ¾ Help organise a federation of
¾ Organise community action to prevent guidelines ¾ Test water quality GMFs at the national level
erosion and protect the watershed area ¾ Link GMF to other sectoral ¾ Take part in O&M for a joint ¾ Test water quality
¾ Organise maintenance and repair of the new activities management system ¾ Coordinate among ministries on
facilities. ¾ Monitoring of WASH goals ¾ Help the GMF with major repairs integrated water resources
¾ Organise money collection, keep the money and advise on system extensions management and health advocacy
safe, and use the money in a transparent ¾ Prioritize community requests ¾ Manage emergency funds and
way to maintain the water system ¾ Establish a District budget for interventions
¾ Purchase equipment and spare parts rural water supply ¾ Provide capacity building for
¾ Keep records on money, maintenance, and ¾ Coordinate GMFs and District and Sub District staff
meetings encourage GMF linkages
¾ Coordinate with the GMF coordinator

ROLES & RESPONSIBILITIES

¾ Promote hygiene and sanitation practices
¾ Participate in meetings with other GMFs

Figure 5 Roles and responsibilities from the GMF to the national level
13

13
Annex 1 Primary O&M tasks by system

GFS O&M

WHEN WHO

1.Tap stands

Clean apron and drainage and ensure sullage water Daily Users
is used constructively or safely drained

Check and repair the protection fence Weekly GMF technicians

/users

Check taps for leaks. Repair when leaks detected Weekly GMF technicians

2. Pipeline
Clean the ground along the pipeline, keep grass and Weekly GMF technicians
bush short, prevent slash and burn along system.

Check for leaks at wash-out valves, repair if Weekly GMF technicians

necessary

Open air valves/wash-out valves to release Monthly/as GMF technicians

air/sediments required
Check pipe supports and river crossings monthly
and/or after heavy rains

Check for illegal connections and report issues As required GMF/FCSD

3. Storage tank + BPT+ sedimentation tank

Check for leaks at tank and valve box. Check valve
operation: note existing position then slowly open-
close and return to initial position Monthly GMF technicians

Monitor water flow and record results Monthly GMF technicians

/users/FCSDs

14
Check fence and clean fenced area or tank Monthly GMF technicians
surroundings /users

Check the intake and outlet filter, clean if clogged Bi annually GMF technicians

Drain tank when sludge accumulates or water is As required GMF

turbid, at least once after rainy season technicians/DSAS
staff

Clean inside of tanks at the end of the rainy season Annually/as GMF technicians
or when required required

4. Spring catchment
Clean the protection area around the spring Monthly GMF technicians
(branches, leaves…). /users

Check and repair protection fence and drainage Monthly GMF technicians
upstream from spring

Plant trees in the watershed area at the start of the Annually All users
rainy season – one per family

Close outlet valve to monitor proper overflow Monthly GMF technicians

Check inside tank, clean outlet and overflow filter Monthly GMF technicians

Remove gravel pack, clean it and repack - preferably Annually GMF technicians
after the rainy season-. /users

Well O&M
 
WHEN WHO

1. Open well Daily GMF technicians

Check for floating debris/animal and remove

Ensure that only the dedicated rope and bucket are Daily GMF technicians
used and no outside rope and bucket are lowered in
the well

Check pulley/rope/bucket for worn parts Monthly GMF technicians

15
2. Capped with Hand Pump
Check pump outflow Daily GMF technicians

Lubricate chain/handle moving parts Monthly GMF technicians

Tighten all nuts and lock nuts Monthly GMF technicians

Complete overhaul of below ground mechanism Annually GMF technicians

3. All wells (including bore holes)

Clean apron and drainage Daily GMF technicians
/users

Check fence and repair Daily GMF technicians

/users

Check for cracks in apron and/or drain and repair as Weekly GMF technicians
required

Check water level and record measurements Monthly GMF technicians

Monitor the surroundings for possible contamination Monthly GMF technicians/

within 15-30m radius. Prevent any construction within Community
30m radius.

Bore hole O&M (motorized pump)

WHEN WHO

Record the daily production / pumping rate using the Daily GMF
flow meter technicians/FCSD

Measure and record the water level using the water Weekly GMF technicians
measuring device

Operate and maintain the generator as per operator’s Daily Pump/generator

manual operator

Record operation time and quantity of fuel and oil Daily Pump/generator
used operator

Get water sample for water testing –when testing Annually GMF
facility exists technicians/FCSDs

16
Check the electrical components/panels Monthly Authorized
electrician

Check the monthly operational log Monthly SAS Technician

Check and repair the fence (if necessary) Weekly GMF technicians

Observe and keep a daily record of the pumping Daily GMF technicians
operation - (make sure all the meters , amps, and
voltage are functioning properly, if not inform FCSD)

Wipe solar panels with damp cloth Weekly GMF technicians

Check battery acid level, top up when necessary Monthly GMF technicians
with clean rain water.

Rainwater O&M

WHEN WHO

Keep gutters free of debris and leaves Monthly GMF technicians

Drain the wash out pipe Monthly GMF technicians

For tank, apron and fence refer to GFS tasks See GFS See GFS

17
Annex 2 Funding mechanism for government funded schemes

Process steps Output Prime

Responsibility

Final proposal Complete Partner/Community

prepared for funding proposal

Proposal submitted to Proposal Partner/DSAS

relevant authorities submitted

Proposal reviewed Feedback on DSAS/DNSAS

and recommendation appraisal
for approval or
revision

Revision based on Final proposal Partner

feedback

Final review Approval DSAS

Rejection

Information on timing Funding schedule DNSAS/MED/LDP

of funding availability

Budget approval Implementation Donor/Partner/

starts Community

Implementation (see System built Partner/Community

detailed flow chart
annex 3)

Completion of report Acquittal of funds Partner/Donor/

DNSAS

Monitoring and Final tranche Community/Donor/

evaluation of disbursed DSAS
performance

18
Annex 3 Implementation process steps

Process steps Prime

responsibilities

Community preparation for construction work Partner/Community

Meeting between Partner/FCSD and community to Partner/Community

explain the technical standards

Implementation phase Partner/Community

Procurement of equipment Community/Partner

and material

Construction of facilities Community/Partner

Training of
community Testing and commissioning Community/Partner/
construction of facilities DSAS
workers and
GMF members
by Partner.

Establish final management GMF/Community/

structure as identified in Partner
community planning

O&M of completed facilities Community/GMF

Documentation and Community/Partner

reporting on completed
facilities

Follow up visits to FCSD/Partner

Community

Ongoing assistance and FCSD/DSAS/Partner

support

19
 2010 2011 2012

Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

Project selection
Project prioritisation process
project selection -district/national
Budget cycle
Initial Budget preparation
First budget submission
Second budget revision
Final budget revision
Budget approval
Budget Re-appraisal
Community Cycle
Initial Community engagement
Social mapping and analysis
Design agreement
Community contribution agreed
Design Cycle
Initial assessment
Technology selection
Survey and design
BoQ and contract preparation
Tender processes/PDD
Package up contracts
Tender issues
Tender reviews
Implementation phase
Award contracts
Procure materials
Physical construction
Handover stage

Annex 4 Funding cycle for government funded programs (indicative)

20
 Annex 5 Project cycle

Step Title Description Output

PHASE 1 - PLANNING
1 Rapport building Meeting with community leaders (suco & aldeia chiefs) – objective: get Key stakeholders identified
and Community cooperation, identify key community groups, and set up community meeting.
Mobilization Community meeting 1 – discussion on:
a) Community experience of working together as community – success stories – Community commitment
identifying strengths and resources and confidence to manage
b) Introduction to community analysis and planning process – small groups + tools WASH
c) Form working group to lead the planning phase (working with CF) – gender mix
Working group
2 Social Analysis Small/focus group sessions using the following tools:
a) Social & Resource Mapping – identify resources, settlement patterns, social Map - resources and issues
issues Assessment of water
b) Transect Walk – task groups – WASH situation in community – water sources sources, hygiene practices,
(location, distance, how accessible, quantity, quality, etc); hygiene; sanitation & sanitation
c) WASH Trend Analysis – 1980/2000/2010 - water supply, sanitation, hygiene Before & now assessment.
d) Stakeholder Analysis/Venn Diagram – identify key groups/organizations (roles, Identified key stakeholders.
interest, importance, how close to community, etc)
e) Focus Groups – two topics – a) technical options b) hygiene & sanitation Preferred technical options
3 WASH Situation Working group and CF consolidate information and analysis from step #2 – Prioritized WASH problems,
Analysis and identify the core WASH problems (water, sanitation, hygiene) options, and resources
4 Preparation of Community Meeting 2 (community workshop):
Action Plan a) Review outputs from the social analysis – core WASH problems/issues
b) Topic groups work on action plans – i) water supply ii) hygiene & sanitation – 1) Findings of focus groups
using checklist for each of the 3 topics on community decisions
H&S: to include actions using community resources + actions using external 2) Action plan for next
resources steps
c) Action plan for the next steps such as technical survey and design, detailed
planning on focus groups on WASH behaviour change
5 Technical Survey Technical survey of sources and pipe route + design and costing of new Draft Technical Design
& Design system – carried out by technical personnel with help from community. including cost estimates

21
 Step Title Description Output
6 Community Community Meetings to finalize and agree on community plan – using 1. Drafting and finalizing
Agreement and checklist: Community RWASH Plan
Finalization of a) Type of water system, costs, community contributions (materials, labour) 2. Snapshot Tool
Community Plan b) Work plan for construction
c) Management of new system – GMF, maintenance team, management of funds,
etc MOU
d) Signing of MOU Gender balanced GMF
e) Formation of GMF

PHASE 2 – IMPLEMENTATION
1 Adat Ceremony Organize adat ceremony to bless the new system
2 GMF Training Conduct training for GMF on skills to manage construction: Skills for
x How to organize work groups organizing/managing
x How to organize materials – specifications, storage, control, record-keeping construction
x How to check on quality of construction – checklist of things to look for
3a GMF/Community x Regular GMF and community meetings to review schedule, plan construction
Meetings work (e.g. rotation by work groups), report on progress, and solve
problems/conflicts
3b Meetings with x Regular GMF meetings with contractor to discuss: a) work schedule; b)
contractor/partner materials; c) labour inputs; d) progress and how to solve problems
3c Mobilization of x Delivery and storage of external materials – control, record keeping Materials delivered to site.
Materials x Organization of local materials (sand, stones, etc) – community contribution Local materials at site
3d Implementation of x Management of day-to-day activities - GMF members working with contractor
activities and community to organize work
4 Social/Public x Community workshop to review decisions, activities implemented, and use of Public audit report
Audit money (community assisted by CF)

22
 PHASE 3 – POST IMPLEMENTATION
Step Title Description Output
1 GMF Training Series of short workshops (over a period of time): GMF members having more
Skills – technical maintenance (including distribution of tool kits for GMF), collecting organizational/management
and managing money (including record-keeping), organizing community meetings, skills, tools and confidence
conflict resolution, networking with other GMFs

2 Community Regular community meetings to report on progress and solve problems

Meetings
3 RWASH Operation and maintenance + water source protection (regular maintenance by
Activities technical team, buying spare parts, reporting major faults to GMF and taking action)
Mobilizing and Managing Money (regular collection of contributions from
households, providing receipts, safe-keeping of money, financial records, reporting
to community)
Hygiene and Sanitation (promotion of individual behaviour change by GMF and
PSF)
4 Follow up visits Regular follow up visits to community by FCSD and others to help with problem
to community solving and access to information and resources

23