Session 2 - 3-Business-Analysis-Planning-And-Monitoring

Business Analysis
Planning and
Monitoring
Chapter Study Group
Learning Materials
PDU: CH71563-04-2017 (3 hours)

2017, International Institute of Business Analysis™
(IIBA®).
Permission is granted to IIBA Chapters to use and

modify this content to support chapter activities.
All other rights reserved.
2
AGENDA
• Review
• Introduction
• 3.1 Plan Business Analysis Approach
• 3.2 Plan Stakeholder Engagement
• 3.3 Plan Business Analysis Governance
• 3.4 Plan Business Analysis Information Management
• 3.5 Identify Business Analysis Performance Improvements
Business Analysis Planning and Monitoring 3

REVIEW
• Chapter 1 – Introduction
• 1.1 Purpose of BABOK
• 1.2 What is Business Analysis?
• 1.3 Who is Business Analyst?
• 1.4 Structure of BABOK Guide
• Chapter 2 – Business Analysis Key Concepts

• 2.1 The Business Analysis Core Concept Model
• 2.2 Key Terms
• 2.3 Requirements Classification Schema
• 2.4 Stakeholders
• 2.5 Requirements and Designs

INTRODUCTION
• Chapter 3 of BABOK v3
• Consists of tasks performed to:

• Plan the business analysis approach
• Select appropriate business analysis techniques
• Identify and plan stakeholder engagement
• Define how information will be captured, stored and used
• Determine how appropriate information will be made available for
sound decision-making
• Identify how business analysis work will be monitored and improved
over time

INTRODUCTION

INTRODUCTION
ASGIP: Thinking of Planning

AS Getting Improved
Performance
A BA Approach
S Stakeholder Management
G BA Governance
I BA Information Management
P BA Performance Assessment

INTRODUCTION - APPLYING THE BUSINESS
ANALYSIS CORE CONCEPT MODEL
Core Concept Usage in Business Analysis Planning and Monitoring
Change Determine how change to business analysis results will be
requested and authorized
Need Select a business analysis approach that provides a suitable
amount of analysis for the desired change
Solution Evaluate if business analysis performance contributed to
successful implementation of a solution
Stakeholder Perform stakeholder analysis to account for stakeholder
characteristics and reflect their needs
Value Use performance analysis to ensure business activities
produce sufficient value for the stakeholders
Context Ensure a thorough understanding of context in order to
develop an efficient business analysis approach

3.1 Plan Business
Analysis Approach
3.1 PLAN BUSINESS ANALYSIS APPROACH
• Purpose
• Defines appropriate overall method to conduct business analysis
activities on a given initiative.
• Description
• Describes how and when tasks will be performed & deliverables
produced.
• Identifies initial set of techniques to use.
• May be defined by a methodology or by organizational standards.
• May be standardized and formalized and/or tailored to the needs of the
initiative.
• May be developed in collaboration with stakeholders to determine how
work will be completed.

• Description
• Approach should:
• Align to overall goals of the change
• Coordinate business analysis tasks with activities and deliverables of overall
change
• Include tasks that manage those risks that could reduce business analysis
deliverables quality or impede task efficiency
• Leverage approaches and select techniques and tools that have historically
worked well


• Needs
• Approach shaped by the problem or opportunity
facing the organization.
• Consider what is known about the need at the time of
planning.
• Acknowledge understanding evolves throughout
business analysis activities.
1.
Inputs

• Planning Approach
• An essential task to ensure value is delivered to an
enterprise.
• Includes description of how plans will be altered if changes
are required.
• Typically along continuum between predictive and adaptive
approaches.
2.
• Different approaches may be used within same initiative.
Elements
• Consider organization’s standards, tolerance for
uncertainty, and previous experience with different
approaches.
• Changing business conditions and newly raised issues may
trigger re-planning & updates.

• Formality and Level of Detail of Business
Analysis Deliverables
• Predictive or Adaptive approaches call for markedly
different approaches.
• Other considerations:
• Complexity & risk level of change
2. • Regulations, contracts and/or agreements
• Geographically distributed stakeholders
Elements
• Outsourced resources
• Staff turnover and/or inexperience
• Necessity for formal signoff
• Deliverable retention & reuse requirements

• Business Analysis Activities
• Activities selected frequently influenced by
organization’s adopted methodologies.
• Integrating business analysis activities in the business
analysis approach includes:
• Identifying activities required to complete each deliverable &
breaking each activity into tasks
2.
• Dividing tasks into iterations, identifying deliverables for each
Elements iteration and identifying associated activities and tasks
• Using a previous similar initiative as an outline and applying
detailed tasks and activities unique to current initiative

• Timing of Business Analysis Work
• Determine when tasks must be performed and if
level of effort needs to vary over time.
• Determine whether other knowledge area tasks will
be performed primarily in specific phases or
iteratively over course of initiative.
• Timing also affected by resource availability, priority
2. and/or initiative urgency, other concurrent initiatives,
Elements or contract terms or regulatory deadlines constraints.

• Complexity and Risk
• Factors influencing approach: Complexity, size of change
and overall organizational risk.
• May alter nature and scope of work based on increase or
decrease in complexity and risk, number of stakeholders
or business analysis resources.
• May need to add process steps to better manage the
2. work.
Elements

• Other factors impacting complexity:
• Size of change
• Number of business areas or systems affected
• Geographic and cultural considerations
• Technological complexities
2. • Any risks that could impede business analysis effort
Elements

• Factors impacting risk level:
• Experience level and extent of domain knowledge of business
analyst
• Stakeholder experience level in communicating needs
• Stakeholder attitudes about the change and business analysis
in general
2.
Elements

• Additional factors impacting risk level:
• Amount of time allocated by stakeholders to the business
analysis activities
• Any pre-selected framework, methodology, tools, and/or
techniques imposed by organizational policies and
practices
2. • Cultural norms of the organization
Elements

• Acceptance
• Approach reviewed and agreed upon by key stakeholders.
• Some organization’s processes may be more structured,
requiring key stakeholders to sign off and ensure all
business analysis activities have been identified, estimates
are realistic, and proposed roles and responsibilities are
correct.
2. • Business analyst documents and seeks resolution of any
Elements issues raised by stakeholders when reviewing approach.
• Stakeholders also review and accept changes prompted by
changing conditions in the initiative.

• Business Analysis Performance Assessment
• Provides results of previous assessments that should
be reviewed and incorporated into all planning
approaches.
• Business Policies
• Define the limits within which decisions must be made;
3. may be described by regulations, contracts,
Guidelines agreements, deals, warranties, certifications, or other
legal obligations, and can influence the business
and Tools analysis approach.

• Expert Judgment
• Used to determine the optimal business analysis
approach; may be provided from a wide range of
sources including stakeholders on the initiative,
organizational Centres of Excellence, consultants, or
associations and industry groups; prior experiences
of the business analyst and other stakeholders
should be considered when selecting or modifying
4. approach.
Techniques
• Methodologies and Frameworks
• Shape approach used by providing methods,
techniques, procedures, working concepts, and
rules; may need to be tailored to better meet needs
of specific business challenge.

• Stakeholder Engagement Approach
• Understanding the stakeholders and their concerns
and interests may influence decisions made when
determining approach.
4.
Techniques

• Brainstorming
• Identify activities, techniques, risks, etc.
• Business Cases
• Identify particular aspects of the need or solution
• Document Analysis
4. • Review existing documents to see what can be used
Techniques
• Estimation
• Identify how long activities will take
• Financial Analysis
• Determine costs of different approaches

• Functional Decomposition
• Breakdown complex approaches
• Interviews
• Use to help build the plan
• Item Tracking
4. • Track risks or issues
Techniques
• Lessons Learned
• Use past experience with planning approaches
• Process Modeling
• Document the business analysis approach

• Reviews
• Validate the selected approach
• Risk Analysis and Management

• Used to assess risks
• Scope Modeling
4. • Used to determine boundaries
Techniques
• Survey or Questionnaire
• Identify activities, risks, techniques, etc
• Workshops
• Used to help build the plan

• Domain Subject Matter Expert
• Approach may depend on availability and level of
involvement.
• Project Manger
• Determines that approach is realistic for overall schedule
and timelines; approach must be compatible with other
5. activities.
Stakeholders
• Regulator
• May provide approval for aspects of approach, especially
where process is audited.
• Sponsor
• Can provide objectives for approach and ensure
organizational policies are followed; may depend on
availability and involvement with initiative.
• Output – Business Analysis Approach
• Approach and activities performed across an initiative;
includes:
• Who performs activities
• Work timing and sequencing
• Deliverables
• Techniques that may be used
6.
Outputs • Other outputs may be integrated into overall approach or
be independent based upon methodology, organization,
and perspective.

3.2 Plan Stakeholder
Engagement
3.2 PLAN STAKEHOLDER ENGAGEMENT
• Purpose
• Plan approach for establishing and maintaining effective working
relationships with the stakeholders.
• Description
• Conduct thorough stakeholder analysis to identify all involved
stakeholders and analyze their characteristics.
• Use to define best collaboration and communication approaches for
initiative and appropriately plan for stakeholder risks.
• Degree of complexity can increase as the number of stakeholders
involved increases.
• Important since new or different techniques for stakeholder
management may be required when engagement moves from
collaborating with a few stakeholders to many.


• Needs
• Understanding business need and enterprise
components that it affects helps in identification of
stakeholders; need may evolve as stakeholder
analysis is performed.
• Business Analysis Approach

1. • Incorporating approach into the stakeholder
Inputs analysis, collaboration, and communication
approaches ensures consistency across the
approaches.

• Perform Stakeholder Analysis
• Discussion topics in this section:
• Identifying stakeholders
• Roles
• Attitudes
• Decision Making Authority
• Level of Power or Influence
2.
Elements

• Identifying Stakeholders
• Analyze information collected on stakeholders and
their characteristics.
• Repeat as necessary to ensure stakeholders are not
overlooked and critical needs, wants and
expectations are not uncovered.
• Needs uncovered late can require revision to tasks in
2. progress or those already completed
Elements • Not understanding who stakeholders are, the impact of
changes on them, and their influence on change can
result in increased costs and decreased stakeholder
satisfaction
• Stakeholder analysis methods can vary between
projects, methodologies, and organizations.

• Identifying Stakeholders
• Identifying internal stakeholders:
• Initial sources can be organizational charts, business
processes and sponsors
• Identify external stakeholders by analyzing:

• Existing contracts
2. • Anticipated vendors that may have existing relationships
Elements • Regulatory and governing bodies that may influence the
work
• Shareholders
• Customers

• Stakeholder Analysis – Roles
• Identify stakeholder roles to understand where and
how stakeholders will contribute to initiative.
• Be aware of various roles a stakeholder is
responsible for within organization.
2.
Elements

• Stakeholder Analysis – Attitudes
• Identify stakeholder attitudes to fully understand what
may impact stakeholder’s actions and behaviors.
• Stakeholder attitudes can positively or negatively impact
a change.
• Stakeholders with positive attitudes may be strong
champions and great contributors
2. • Others may not see value in the work, may misunderstand
Elements the value being provided, or may be concerned about the
effect the change will have on them
• Consider collaboration approaches that increase cooperation
for those expected to serve in key roles and participate
heavily in analysis activities, but who view a change
negatively

• Stakeholder Analysis – Attitudes
• Analyze stakeholder attitudes about:
• Business goals, objectives of initiative, and any proposed
solutions
• Business analysis in general
• Level of interest in the change
• Sponsor
2. • Team members and other stakeholders
Elements • Collaboration and team-based approach

• Stakeholder Analysis – Decision Making Authority
• Identify authority level stakeholder has over business
analysis activities, deliverables, and changes to business
analysis work.
• Understanding authority levels upfront eliminates
confusion during the effort.
• Also ensures business analyst collaborates with proper
2. stakeholders when looking for a decision to be made or
Elements seeking approvals.

• Stakeholder Analysis – Level of Power or Influence
• Understanding nature of influence, influence structures and
channels within organization can prove invaluable when
seeking to build relationships and trust.
• Understanding the influence and attitude each stakeholder
may have can help develop strategies for obtaining buy-in
and collaboration.
2. • Evaluate how much influence is needed to implement
Elements change compared to the amount of influence key
stakeholder brings.
• If there is mismatch between influence required and
amount of influence stakeholder has or is perceived to
have, develop risk plans, responses and other strategies
needed to obtain required level of support.

• Define Stakeholder Collaboration
• Essential for maintaining engagement in business
analysis activities.
• Can be spontaneous event while much is deliberate
and planned with specific activities and outcomes
determined ahead of time during planning activities.
• May plan different collaboration approaches for
2. internal and external stakeholders; approaches may
Elements differ.
• Objective: Select approaches that work best to meet
the needs of each stakeholder group and ensure
their interest and involvement is maintained across
the initiative.

• Define Stakeholder Collaboration
• Some considerations when planning collaboration
include:
• Timing and frequency
• Location
• Available tools such as wikis and online communities
• Delivery method such as in-person or virtual
2.
• References of the stakeholders
Elements
• Planning considerations can be documented in stakeholder
collaboration plan
• As factors change, revisit, adjust and adapt to ensure ongoing
stakeholder engagement

• Stakeholder Communication Needs
• Evaluate:
• What needs to be communicated
• The appropriate delivery method (written or verbal)
• Appropriate audience
• Timing & frequency
• Stakeholder geographic location
2.
• Appropriate level of detail and formality
Elements
• Documented in communication plan:
• Build and review with stakeholders to ensure
communication requirements and expectations are met

• Provides results of previous assessments that should
be reviewed and incorporated.
• Change Strategy
• Used for improved assessment of stakeholder impact
and development of more effective stakeholder
3. engagement strategies.
Guidelines
• Current State Description
and Tools
• Provides context within which the work needs to be
completed; leads to more effective stakeholder
analysis and better understanding of impact of
desired change.

• Brainstorming
• Used to produce stakeholder list
• Business Rules Analysis

• Identify stakeholders who are sources of business rules
4. • Existing documents used to plan engagement
Techniques
• Interviews
• Used to gain more information about stakeholders
• Lessons Learned
• Use previous experience with stakeholders

• Mind Mapping
• Identify stakeholders and relationships
• Organizational Modelling
• Used to identify stakeholders
• Process Modelling
4. • Use to categorize stakeholders
Techniques
• Identify stakeholder-related risks
• Scope Modelling
• Used to define boundaries

• Stakeholder List, Map, or Personas
• Depict stakeholder relationships
• Identify shared characteristics
4. • Workshops
Techniques • Used to gain more information

• Customers & Suppliers: Source of external
stakeholders
• Domain Subject Matter Expert: Helps identify

stakeholders; may fulfill one or more roles on initiative
• End User: Source of internal stakeholders

5. • Project Manager: May identify and recommend
Stakeholders stakeholders; may share responsibility for stakeholder
identification and management with business analyst
• Regulator: May require specific stakeholders or groups be

involved in activities
• Sponsor: May request specific stakeholders be involved in

activities

• Contains:
• Stakeholder list
• Characteristics
• Roles and responsibilities
• Collaboration and communication approaches to be used
6.
Outputs

3.3 Plan Business
Analysis Governance
3.3 PLAN BUSINESS ANALYSIS GOVERNANCE
• Purpose
• Define how decisions are made about requirements and designs,
including reviews, change control, approvals, and prioritization.
• Description
• Ensure that governance process is in place and clarify any ambiguities
within it.
• Identifies decision makers, process, and information required for
decisions to be made.
• Describes how approvals and prioritization decisions are made for
requirements and designs.

• Description
• When planning the governance approach, identify:
• How business analysis work will be approached and prioritized
• Process for proposing a change to business analysis information
• Who has authority and responsibility to propose changes and who should be
involved in the change discussions
• Who has responsibility for analyzing change requests
• Who has authority to approve changes
• How changes will be documented and communicated


• Incorporate overall business analysis approach into
governance approach to ensure consistency across
approaches.

• Understanding stakeholder communication and
1. collaboration needs is useful in determining their
Inputs participation in governance approach; engagement
approach may be updated based on the completion of the
governance approach.

• Decision Making
• Decisions made throughout initiative.
• Stakeholder may serve in various roles in the decision-
making process such as:
• Participant in decision-making discussions
• Subject matter expert (SME) lending experience and
knowledge to decision making process
2. • Reviewer of information
Elements • Approver of decisions
• Decision-making process defines what happens when
teams cannot reach consensus, by identifying escalation
paths and key stakeholders who hold final decision-
making authority.

• Change Control Process
• When business analysts develop a change control
process, they determine process for requesting changes:
• Specify which requirements and designs change control
process covers and determine whether it applies to all changes
or only to changes of a specific size, cost, or level of effort
• Details steps for proposing change, when changes can be
2. proposed, who can propose changes and how change
requests are communicated
Elements
• Determine the elements of the change request:
• Identify information to be included in a proposal to support
decision making and implementation if it is approved

• Possible change request components
• Cost and time estimates: for each area affected by
proposed change, expected cost of change estimated.
• Benefits: Explanation of how change aligns with
initiative and business objectives to show how change
adds value; include both financial benefits and tactical
benefits such as implications to scope, time, cost, quality,
2. and resources.
Elements • Risks: Analysis of risks to initiative, solution, or business
objectives.
• Priority: Level of importance of change relative to other
factors such as organizational objectives, regulatory
compliance requirements, and stakeholder needs.

• Possible change request components
• Course(s) of action: Includes assessment of change
control components (cost, time, benefits, risks and priority);
common to identify several alternative courses, including
those recommended by requester and by other stakeholders
so decision makers can make choice that will best serve
needs of initiative.
2.
Elements

• Determine how changes will be prioritized:
Established relative to other competing interests within
current initiative.
• Determine how changes will be documented:
Configuration management and traceability standards
establish product baselines and version control practices
2. that identify which baseline is affected by change.
Elements • Determine how changes will be communicated: How
proposed changes, changes under review, and
approved, declined, or deferred changes will be
communicated to stakeholders.

• Determine who will perform impact analysis: Specify
who is responsible for performing an analysis of the
impacts proposed change will have across initiative.
• Determine who will authorize changes: Include
designation of who can approve changes and what
business analysis information their authority covers.
2.
Elements

• Plan Prioritization Approach
• Timelines, expected value, dependencies, resource
constraints, adopted methodologies, and other factors
influence how requirements and designs are prioritized.
• When planning the prioritization process, determine:
• Formality and rigour of prioritization process
• Participants who will be involved in prioritization,
2. • Process for deciding how prioritization will occur, including which
Elements prioritization techniques will be utilized
• Criteria to be used for prioritization, as in cost, risk, and value
• Approach should also determine which stakeholders will
have a role in prioritization. For more information, see 5.3
Prioritize Requirements.

• Plan for Approvals
• An approval formalizes the agreement between all
stakeholders that content and presentation of the
requirements and designs are accurate, adequate, and
contain sufficient detail to allow for continued progress to
be made.
• The timing and frequency of approvals are dependent on
2. the size and complexity of the change and associated risks
Elements of foregoing or delaying an approval.
• The business analyst must determine the type of
requirements and designs to be approved, the timing for
the approvals, the process to follow to gain approval, and
who will approve the requirements and designs.

• Plan for Approvals
• When planning the appropriate approval process,
business analysts consider the organizational culture and
the type of information being approved.
• For example, new systems or processes for highly
regulated industries such as financial, pharmaceutical, or
healthcare are likely to require frequent and rigorous
2. review and approval of very detailed specifications.
Elements • For other types of initiatives, a less intensive approval
process may be more appropriate and result in a faster
implementation.
• Planning for approvals also includes the schedule of
events where approvals will occur and how they will be
tracked. Stakeholder availability, attitude, and willingness
to engage determine the efficiency of the approval process
and may significantly affect delivery timelines.
• Provides results of previous assessments that should be
reviewed and incorporated into all planning approaches
• Define the limits within which decisions must be made. May
be described by regulations, contracts, agreements,
warranties, certifications or other legal obligations.
3.
Guidelines • Current State Description
and Tools • Provides context within which the work needs to be
completed. This information can help drive how to make
better decisions.
• Legal/Regulatory Information
• Describes legislative rules or regulations that must be
followed, and can be used to help develop a framework that
ensures sound business decision making.
• Brainstorming
• Identify approvers in the governance process
• Evaluate existing governance process
• Interviews
4. • Help identify approaches
Techniques
• Item Tracking
• Track issues related to governance planning
• Lessons Learned
• Use previous experience with governance

• Organizational Modelling
• Use to understand roles and responsibilities
• Use to document the process
• Reviews
4. • Review governance process with key stakeholders
Techniques
• Use to identify process and approvers
• Workshops
• Use to identify process and approvers

• May be a possible source of requested change or may be
identified as needing to be involved in change discussions.
• Project Manager
• Works with business analyst to ensure that overall project
governance aligns with governance approach.
5. • Regulator
Stakeholders
• May impose rules or regulations that need to be considered
when determining the governance plan; may also be
possible source of requested change.
• Sponsor
• Can impose their own requirements for how information
should be managed; participates in change discussions and
approves proposed changes.
• Governance Approach
• Identifies stakeholders who will have responsibility and
authority to make decisions about business analysis
work, including who will be responsible for setting
priorities and who will approve changes to business
analysis information.
• Also defines the process that will be used to manage
6. requirement and design changes across the initiative.
Outputs

3.4 Plan Business
Analysis Information
Management
3.4 PLAN BUSINESS ANALYSIS
INFORMATION MANAGEMENT
• Purpose
• Develop an approach for how business analysis information will be
stored and accessed.
• Description
• Comprised of all the information that business analysts elicit, create,
compile, and disseminate in the course of performing business
analysis; examples: models, scope statements, stakeholder concerns,
elicitation results, requirements, designs, solution options,
requirements, designs, user stories, formal requirement documents,
functioning prototypes, etc.

• Description
• Information management entails identifying:
• How information should be organized,
• The level of detail at which information should be captured,
• Any relationships between the information,
• How information may be used across multiple initiatives and throughout the
enterprise,
• How information should be accessed and stored,
• Characteristics about the information that must be maintained
• Information management helps ensure that business analysis
information is organized in a functional and useful manner, is easily
accessible to appropriate personnel, and is stored for the necessary
length of time.


• Incorporating the business analysis approach into
the information management approach is necessary
to ensure consistency across the approaches.
• Governance Approach
• Defines how business analysts manage changes to
1. requirements and designs, how decisions and
approvals for business analysis deliverables will be
Inputs made, and how priorities will be set.
• Identifying stakeholders and understanding their
communication and collaboration needs is useful in
determining their specific information management
needs.

• Organization of Business Analysis Information
• Business analysts are responsible for organizing this
information in a manner that allows for efficient access
and use; information must be well structured to ensure it
is not difficult to locate, conflicts with other information, or
is needlessly duplicated.
2. • The business analyst determines how best to structure
Elements and organize this information at the start of an initiative;
this involves considering the type and amount of
information to be collected, the stakeholder's access and
usage needs, and the size and complexity of the change;
relationships among the types of information must be
defined to assist in managing the effect of new or
changed information in the future.

• Level of Abstraction
• Describes breadth and depth of the provided
information. Representations of information may
range from highly conceptual or summarized to very
detailed. Consider the needs of stakeholders, the
complexity of what is being explained, and the
importance of the change In determining how much
2. detail each stakeholder may require. Rather than
Elements present the same information to all stakeholders,
present information with appropriate breadth and level
of detail based on each stakeholder's role. Represent
information regarding a topic of significant importance
or high level of risk in greater detail.

• Plan Traceability Approach
• Based on:
• The complexity of the domain
• The number of views of requirements that will be
produced
• Any requirement-related risks, organizational standards,
applicable regulatory requirements
2. • An understanding of the costs and benefits involved with
Elements tracing
• Plan to ensure the approach is at a level of detail to add
value without excessive overhead
• For more information, see 5.1 Trace Requirements

• Plan for Requirements Reuse
• Reusing requirements can save an organization time,
effort, and cost—provided the requirements are accessible
and structured in a manner that supports their reuse.
Requirements that are potential candidates for long-term
use are those an organization must meet on an ongoing
basis such as:
2. • Regulatory requirements
Elements • Contractual obligations
• Quality standards
• Service level agreements
• Business rules
• Business processes
• Requirements describing products the enterprise produces

• Plan for Requirements Reuse
• Requirements may also be reused when describing
common features or services that are used across
multiple systems, processes, or programs.
• To make requirements useful beyond the current change,
business analysts plan ahead for requirements reuse by
2. identifying how best to structure, store, and access
requirements so they are usable and accessible for
Elements future business analysis efforts.
• In order for requirements to be reused they must be
clearly named, defined, and stored in a repository that is
available to other business analysts.

• Storage and Access
• Can be stored in many ways. Storage decisions depend
on many factors such as who must access the
information, how often they need to access it, and what
conditions must be present for access. Organizational
standards and tool availability also influence storage and
access decisions. Define how various tools will be used
2. on the initiative and how information will be captured and
Elements stored within those tools. Tools may shape the selection
of business analysis techniques, notations to be used,
and the way that information is organized.
• The repository may need to store information other than
requirements and designs. It should be able to indicate
the status of any stored information, and allow for
modification of that information over time.

• Requirements Attributes
• Provide information about requirements, and aid in the
ongoing management of the requirements throughout the
change. Planned for and determined with the
requirements themselves.
• Allow business analysts to associate information with
2. individual or related groups of requirements. The
Elements information documented by the attributes helps the team
efficiently and effectively make trade-offs between
requirements, identify stakeholders affected by potential
changes, and understand the effect of a proposed
change.

• Requirements Attributes
• Some commonly used requirements attributes include:
• Absolute reference
• Author
• Complexity
• Ownership
2. • Priority
Elements • Risks
• Source
• Stability
• Status
• Urgency


• Provides results of previous assessments that
should be reviewed and incorporated into all
planning approaches.
• Define the limits within which decisions must be
3. made. They may be described by regulations,
Guidelines contracts, agreements, warranties, certifications, or
and Tools other legal obligations.

• Information Management Tools
• Each organization uses some tools to store, retrieve,
and share business analysis information. These may
be as simple as a whiteboard, or as complex as a
global wiki or robust requirements management tool.
• Legal/Regulatory Information
3. • Describes legislative rules or regulations that must
Guidelines be followed, and helps determine how business
and Tools analysis information will be managed.

• Brainstorming
• Used to uncover needs
• Interviews
• Used to uncover needs
• Item Tracking
4. • Track issues related to current management processes
Techniques
• Lessons Learned
• Source of past experiences
• Mind Mapping
• Categorize information to be managed

• Use to document the management process
• Input into defining information management
4. • Workshops
Techniques • Use to uncover needs

• May need to access and work with business analysis
information, and will be interested in a more specific view
of business analysis information which relates to their
area of expertise.
• Regulator
5.
Stakeholders • May define rules and processes related to information
management.
• Sponsor
• Reviews, comments on, and approves business analysis
information.

• Information Management Approach
• Includes the defined approach for how business analysis
information will be stored, accessed, and utilized during
the change and after the change is complete.
6.
Outputs

3.5 Identify Business
Analysis Performance
Improvements
3.5 PLAN IDENTIFY BUSINESS ANALYSIS
PERFORMANCE IMPROVEMENTS
• Purpose
• Assess business analysis work and plan to improve processes where
required.
• Description
• To monitor and improve performance, it’s necessary to:
• Establish performance measures
• Conduct the performance analysis
• Report on the results of the analysis
• Identify necessary preventive, corrective, or developmental actions
• Performance analysis should occur throughout an initiative. Once potential

performance improvements are identified, they become guidelines for the
next time a task is executed.


• Identifies deliverables, activities (including when they
will be performed and who will be performing them),
and techniques.
• Performance Objectives (external)

1. • Describe the desired performance outcomes that an
Inputs enterprise or organization is hoping to achieve.


• Performance Analysis
• What constitutes effective business analysis work
depends on the context of a particular organization
or initiative.
• Reports on business analysis performance can be
informal and verbal, or they may include formal
2. documentation; they are designed and tailored to
Elements meet the needs of the various types of reviewers.

• Assessment Measures
• If current measures exist, the business analyst may
leverage them or determine new measures; the BA
may also elicit assessment measures from
stakeholders.
• Performance measures may be based on:
2. • Deliverable due dates as specified in the business
analysis plan,
Elements • Metrics such as the frequency of the changes to
business analysis work products,
• The number of review cycles required,
• Task efficiency, or
• Qualitative feedback from stakeholders and peers
regarding the business analyst’s deliverables

• Appropriate performance measures enable the
business analyst to determine when problems are
occurring that may affect the performance of
business analysis or identify opportunities for
improvement.
2. • Measures may be both quantitative and qualitative.
Qualitative measures are subjective and can be
Elements heavily influenced by the stakeholder’s attitudes,
perceptions, and other subjective criteria.
• Note: All performance metrics will encourage certain
behaviours and discourage others. Poorly chosen
metrics may drive behaviour that is detrimental to
the enterprise as a whole.

• Some possible measures are:
• Accuracy and Completeness – correctness
• Knowledge – skilled or not
• Effectiveness – easy to use
• Organizational Support – adequate resources
2.
• Significance – justification
Elements • Strategic – objectives met
• Timeliness – on time or not

• Analyze Results
• The business analysis process and deliverables are
compared against the set of defined measures. The
analysis may be performed on the business analysis
process, the resources involved, and the deliverables.
• Performance may be determined from the point of view

2. of the stakeholders who are the recipients of the
Elements business analysis work. Other times a personnel
manager or a Centre of Excellence may make this
determination and provide assessments.
• All stakeholders may have input in assessing the value of

the business analysis work but organizations may differ
in terms of who has the authority to set the targets
against which performance is measured.
• Recommend Actions for Improvement
• Once the analysis of performance results is complete,
the business analyst engages the appropriate
stakeholders to identify the following actions:
• Preventive: reduces the probability of an event with a
negative impact
2. • Corrective: establishes ways to reduce the negative impact of
Elements an event
• Improvement: establishes ways to increase the probability or
impact of events with a positive impact
• These actions are likely to result in changes to the

business analysis approach, repeatable processes, and
tools.

• Organizational Performance Standards
• May include performance metrics or expectations for
business analysis work mandated by the organization.
4.
Techniques

• Brainstorming
• Generate ideas for improvement
• Interviews
• Gather assessments of performance
• Item Tracking
4. • Issues related to business analysis performance
Techniques
• Lessons Learned
• Recommended changes based on past performance
• Metrics and Key Performance Indicators (KPIs)

• Determine appropriate metrics for measuring performance

• Observation
• Witness business analysis performance
• Process Analysis
• Analyze existing business analysis processes
4. • Used to modify existing processes
Techniques
• Reviews
• Use to identify improvements

• Use to manage conditions that may impact performance

• Root Cause Analysis
• Identify causes of failure
• Use to gather feedback
4. • Workshops
Techniques • Gather assessments and determine improvements

• Domain Subject Matter Experts
• Informed about BA activities to set expectations regarding
their involvement in the work and to elicit their feedback
regarding possible improvements to the approach.
• Project Manager
5.
• Is accountable for the success of a project and must be
Stakeholders kept informed of the current status of business analysis
work. If potential problems or opportunities for improvement
are identified, the project manager must be consulted
before changes are implemented to assess whether those
changes will have an impact on the project. They may also
deliver reports on business analysis performance to the
sponsor and other stakeholders.

• Sponsor
• May require reports on business analysis
performance to address problems as they are
identified.
• Note: A manager of business analysts may also
sponsor initiatives to improve the performance of
5.
business analysis activities.
Stakeholders


• Includes a comparison of planned versus actual
performance, identifying the root cause of variances
from the expected performance, proposed approaches
to address issues, and other findings to help
understand the performance of business analysis
processes.
6.
Outputs

HOMEWORK
• How does the company you work for plan the business analysis
approach?
• What is the difference between metric and measure?
• In the context of the company you work for, please list and
describe your favorite KPIs.
• How would you complete stakeholder analysis in the company

you work for?
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Business Analysis

PDU: CH71563-04-2017 (3 hours)

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• 3.1 Plan Business Analysis Approach

• 3.2 Plan Stakeholder Engagement

• 3.3 Plan Business Analysis Governance

• 3.4 Plan Business Analysis Information Management

• 3.5 Identify Business Analysis Performance Improvements

Business Analysis Planning and Monitoring 3

• Chapter 2 – Business Analysis Key Concepts

Business Analysis Planning and Monitoring 4

• Consists of tasks performed to:

Business Analysis Planning and Monitoring 5

Business Analysis Planning and Monitoring 6

ASGIP: Thinking of Planning

Business Analysis Planning and Monitoring 7

Business Analysis Planning and Monitoring 8

Business Analysis Planning and Monitoring 10

Business Analysis Planning and Monitoring 11

Business Analysis Planning and Monitoring 12

Business Analysis Planning and Monitoring 13

Business Analysis Planning and Monitoring 14

Business Analysis Planning and Monitoring 15

Business Analysis Planning and Monitoring 16

Business Analysis Planning and Monitoring 17

Business Analysis Planning and Monitoring 18

Business Analysis Planning and Monitoring 19

Business Analysis Planning and Monitoring 20

Business Analysis Planning and Monitoring 21

Business Analysis Planning and Monitoring 22

Business Analysis Planning and Monitoring 23

Business Analysis Planning and Monitoring 24

Business Analysis Planning and Monitoring 25

Business Analysis Planning and Monitoring 26

Business Analysis Planning and Monitoring 27

• Risk Analysis and Management

Business Analysis Planning and Monitoring 28

Business Analysis Planning and Monitoring 30

Business Analysis Planning and Monitoring 36

Business Analysis Planning and Monitoring 37

• Business Analysis Approach

Business Analysis Planning and Monitoring 38

Business Analysis Planning and Monitoring 39

Business Analysis Planning and Monitoring 40

• Identify external stakeholders by analyzing:

Business Analysis Planning and Monitoring 41

Business Analysis Planning and Monitoring 42

Business Analysis Planning and Monitoring 43

Business Analysis Planning and Monitoring 44

Business Analysis Planning and Monitoring 45

Business Analysis Planning and Monitoring 46

Business Analysis Planning and Monitoring 47

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Business Analysis Planning and Monitoring 49

Business Analysis Planning and Monitoring 50

• Business Rules Analysis