EKOTA Consortium Coordinator

Introduction
The Coordination Unit fulfils a central coordination function, managing programming, with
direct links to the partners, the steering committee, Australian Non-Governmental
Organisation (NGO) member agencies and the Australian Humanitarian Partnership (AHP)
Support Unit. Responsibilities of the CU include donor liaison, coordination of consortium
members, knowledge management and learning, technical support, program quality
oversight, program strategy, and reporting.

Role purpose
The Consortium Coordinator will be responsible for the overall coordination and management
of the EKOTA DFAT project (consisting of three agencies Caritas Bangladesh, RDRS and
Christian Aid) and serve as the consortium focal point. The consortium coordinator will
ensure quality program implementation, including providing strategic guidance to consortium
partners and overseeing budget management of the CCU, performance management, M&E,
partnership management, and relationships with external actor including other AHP partners,
different technical working groups, Steering Committee members, government authorities,
humanitarian actors, and staff. S/he will be responsible for maintaining regular contact with
all consortium partners and the donor.

Reporting: EKOTA Dhaka Steering Committee lead by the Chair

Supervision: EKOTA MEAL Specialist, Inclusion Specialist, Communication & Advocacy

Internal Working Relationship: EKOTA Programme Implementation Committee members,

Key outcomes
 Take the lead in project planning and coordination to ensure timely and quality
implementation of all program activities
 Provide strategic guidance in unifying approaches between programs and consortium
members in different geographical areas
 Organise periodic meetings to discuss program progress; record and follow up on the
execution of agreed action points
 Provide managerial direction and guidance in line with the program’s expected
outcomes
 Oversee critical project planning deliverables using results-based management
approaches and tools
 With the support of the technical specialist, develop specific strategies for cross-cutting
themes (inclusion, accountability, protection) for the program
 Maintain open and effective communication amongst the consortium and project team
members
 Oversee day-to-day coordination and delivery of project activities in conjunction with
staff and partners
 Manage CCU budget and undertake modifications, as required
 Oversee that program activities are conducted in a timely and professional manner in
line with the program work-plan and full coordination with national and local authorities

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 as well as other partners.
 Coordinate with local authorities to facilitate the participation of local communities in the
planning and implementation of activities and undertake periodic reviews of program
activities to assess effectiveness, efficiency, the achievement of results and compliance
with procedures.
 Represent the EKOTA consortium to DFAT and other external stakeholders, effectively
communicating challenges, successes, and contextual changes throughout the project.
Compile portions of the program narrative in coordination with the funding and MEAL
unit to share with the donor.
 Implement decisions as decided in the Steering Committee, Programme Implementation
Committee and AHP partners meeting
 Work with the technical leads to provide adequate HR oversight to the project team as
relevant
 Other task as agreed with the Steering Committee.

Personal Specifications
 At least 8 years of relevant professional humanitarian or development experience with
an international organisation, including extensive exposure to emergency programming
 Strong understanding of the Rohingya refugee crisis and experience in refugee
response programs
 At least 5 years of experience in a managerial position and demonstrated capacity in
office management, including capacity building of staff
 Familiarity with DFAT or other international donor guidelines strongly preferred
 Excellent budget planning and management skills, previous experience effectively
managing multi-million-dollar grants required
 Previous experience managing diverse teams to deliver results on short timelines,
including the development of spending plans, procurement plans, and work plans
 Strong verbal communication skills and effective in representation and liaison with
external actors
 Excellent spoken and technical writing ability in English, including report writing
 Promotes teamwork, comfortable in a multi-cultural environment, flexible and able to
handle stress and pressure with professional grace
 Ability to understand gender-related challenges within the beneficiary groups,
accountability, and inclusion related works
 Works well in and promotes teamwork, comfortable in a multi-cultural environment,
flexible and able to handle the pressure
 Ability to work with multiple stakeholders

FOCUS COMPETENCIES
Integrity
Trustworthy: operates with transparency, honesty and good motivation; inspires trust, respect
and confidence; adheres to a set of core values that are represented in decisions and actions.
Behaves ethically and professionally: models the highest standards of ethical behaviour and
reinforces standards in others; acts as an advocate for the highest standards of ethical and
professional behaviour.
Resilience and Drive

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Drive: responds with determination to the challenge of the unexpected and activates own and
others energy to work together to achieve the necessary results.
Creativity and Learning Agility
Creativity: sees old problems in new ways; comes up with new ideas or creative ways of doing
something.
Learning agility: seeks out and rapidly picks up new ideas, knowledge and techniques and
quickly sees broader applications; acts to facilitate the adoption of productive new technology;
disciplines self to stay on top of and self-sufficient with new technology in the workplace.
Judgement
Problem-solving: frames problems before trying to solve them; breaks down problems and
identifies all their facets; utilises available resources and analytical thinking to resolve problems.
Analysis
Mathematical and financial reasoning: tracks multiple lines of income and expenses and
understands the impact of decisions on the budget; can do complex profit and loss projections.
Communication
Messaging: confidently presents content, written and verbal, so it is engaging and coherent;
ensures the medium used is suitable for the purpose.
Collaborative Relationships
Teamwork: Work as a cooperative team member, acknowledges the efforts of others; offers to
help others when workloads are high and keep the team and supervisor informed of progress;
shares skills and knowledge to help others grow; identifies opportunities to work collaboratively
with other teams to solve issues and develop better processes and approaches to work.
Empower Others
Coach: coaches staff using a strengths-based approach; uses a structured process to transfer
skills; provides focussed feedback on key skills; demonstrates flexibility in meeting the diverse
needs of staff to most effectively transfer skills and knowledge.
Accountability
WH&S, Child Protection and Risks: understands the breadth and relevant guidelines and
anticipates possible sources of risk and takes steps to eliminate them.
Deliver results: takes responsibility for delivering on intended outcomes and anticipates and
assesses the impact of change on team goals, objectives and budgets.