READING 5 B2
Meeting minutes
You are going to read the minutes from a fundraising meeting. Minutes are formal notes written during a meeting.
Lake Road Community Centre - Fundraising team meeting
3 June 2014
Minutes Agenda
Attendees: Item 1 – Social media
• Judith Stesik - project manager • Judith proposed a new course of action: strengthening our social media
• Jasper Howell - marketing assistant presence so that more people will be aware of our projects.
• Jasper suggested that we set up a Facebook page which people could
• Anne O’ Connor - press and public relations like and volunteered to post regular updates and photos on the page.
• Markus Herchel – accountant • Anne said she would do some research and gather data about the other
• Rani Kumar – fundraiser platforms we could use and weigh up our options.
Apologies Item 2 – Coordination of volunteers
• Judith informed us that 15 people have now applied to help us with
• Felicity Stone – administrator
the building and decoration work. We now need to follow this up by
Matters arising from the previous meeting collecting all of their contact details and organising a schedule for the
work they will do. Rani volunteered to take responsibility for this.
• Obtaining sponsorship from Grady’s Home
Improvement stores. Grady’s have agreed to give us Item 3 – Other opportunities for fundraising events
£10,000 worth of paint, tools and other equipment • Rani proposed that we organise other events in the local area and
that we need. target places such as cafés, restaurants and the leisure centre. Rani will
• Organising a fundraising quiz at the Grand Hotel. look into possible options and see which would be the most profitable.
- The quiz was a great success and raised £892.
AOB
• Markus is currently calculating the amount of money we should have
raised by the end of this month.
1 Read the minutes quickly. Match the headings (1–5) to the type of information included under the heading (A–E).
1 Attendees C A names of people who couldn’t attend the meeting
2 Apologies A B issues discussed that weren’t on the agenda
3 Matters arising from the previous meeting D C names of people who took part in the meeting
4 Item 1 E D action taken in response to the issues discussed in the last meeting
5 AOB (any other business) B E the first issue on the agenda
2 Read the minutes again. Choose which actions have been completed, and which actions will be done in the future.
a Gather information about the social media sites that could be used. completed / future
b Secure the support of a Home Improvement store. completed / future
c Identify possible venues for future fundraising events. completed / future
d Follow up volunteer applications by asking them for their contact details. completed / future
e Hold a fundraising event at the Grand Hotel. completed / future
f Finish adding up the funds that will have been raised this month. completed / future
3 Match the phrases to their definitions.
1 obtain sponsorship C A identify places where an event could be held
2 propose a new course of action E B collect information
3 gather data B C get companies to agree to support a project financially
4 look into possible venues A D to collect money for a school, charity, etc.
5 fundraising D E suggest another way of doing things
6 weigh up options F F evaluate different possibilities
Skills Boost B2 READING 5 © Richmond 2014 Photocopiable
