Transcript
INTRODUCTION
Is an important document for a course that contains grades and marks of all
subjects throughout a course of study. It is assured by universities or colleges. It is
usually used by who are applying for visa, Immigration, permanent residency,
higher education etc.
DEFINITION
A transcript is a detailed record of marks or grades that has been generated by a
current or former university. Usually this will be a document, either on paper or
online, with a list or table of the individual modules, papers or courses you have
completed with a numerical and/or letter grade against each ,It may also give an
overall grade for your qualification.
Academic Transcript covers
Full Name of the Student
Full Name of the Institute with its location
Board of Education/degree
Name of Course/Qualification
Subject-wise Score in form of Marks or Grades for all semester
Theory hours
Clinical hours
These certifications, also known as Mark Sheets in India, should have a
complete list or table of yearly modules/subjects and practical work that we
have studied and conducted throughout the course of study.
It consists of our marks or grades or in some cases the subject-wise credit
value is mentioned in it, considering the grading system followed by an
institution.
The next most important thing is that these transcripts should always be
signed with a stamp by the registry of the institution so that it may serve as
an official letter-headed paper.
Documents known as Academic Transcripts:
Mark sheet/ Mark list
Report Card
Diploma Supplement
Statement of Learning
Record of Achievement
Academic Record
Cumulative Record File (CRF)
Permanent Record
Transcript of Records (ToR)
Where to procure a transcript from?
Transcripts are generated by the education board of conduct, which can be
received from the academic institute where you have pursued your education
from or via post.
For the first time, a transcript is generally issued by the academic institute.
In some cases, these are difficult to be re-issued and hence should be kept
carefully.
For those who have lost their transcripts, they may directly contact the board
of education to which their institutes were affiliated and ask for a duplicate
transcript.
CUMULATIVE RECORD
DEFINITION
The student’s Cumulative Record is the Compilation of information maintained in
the educational institution for the student. It contains factual, objective and
professional information regarding a student’ s academic progress.
Characteristics of Cumulative Record •
It is a permanent record about the pupil or student.
It is maintained up to date.
Whenever any new information is obtained about the student it is entered in
the record
It presents a complete picture about the educational progress of the student ,
his past achievements and present standing.
It contains only those information’s which are authentic, reliable, objective
and useful
Confidential information about the student is not entered in the record but
kept in a separate file.
It is comprehensive in the sense that it contains all information about the
students attendance, test scores, health etc..
It is continuous in the sense that it contains information about the student
from the time he enters to colleges till he leaves the college
All the teachers and the guidance workers should have access to these
records.
Records should be based on an objective data.
It should contain reliable, accurate and objective information.
Cumulative Record should be..
Accurate
Complete
Comprehensive
Objective
Usable
Valid.
Data Contained in the Cumulative Record
Identification Data
Name of the pupil,
Sex
Father’ s name,
Admission No,
Date of birth ,
Year
Batch
Environmental and Background Data
Home- neighborhood influences,
socio- economic status of the family,
cultural status of the family,
number of brothers and sisters,
occupations of the family
Physical Data
Weight, height, illness, physical disabilities etc..
Psychological Data
Intelligence aptitudes, interests, personality qualities, emotional and social
adjustment and attitudes.
Educational Data
Previous school record, educational attainments, school marks, Co –
curricular Data
Notable Experiences and accomplishment in various fields intellectual
artistic, social, recreational etc
Supplementary Information
It is obtained by the use of standardized test.
Sources of collection of information
Parents or guardian’ s data form Family background and the personal history
of the child may be gathered from the parents who are to fill in the form.
Personal data form In order to obtain information regarding the pupils
interest and participation in extra curricular activities and his/her vocational
preference the personal data is of great use.
Maintenance of the Cumulative Record
The maintenance of the Cumulative Record should begin when the student
enters college and should follow the student from batch to batch .
The class teacher/coordinator will maintain the cumulative record.
