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Understanding Business Reports

This document provides an overview of different types of reports. It discusses informational reports, which present results for understanding a problem or situation. Analytical reports go beyond just presenting results by analyzing them and drawing conclusions. Recommendation reports advocate for a particular course of action and present supporting results and conclusions. The document also covers progress reports, status reports, feasibility reports, periodic reports, and troubleshooting reports. It contrasts the key differences between formal and informal reports.

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94 views26 pages

Understanding Business Reports

This document provides an overview of different types of reports. It discusses informational reports, which present results for understanding a problem or situation. Analytical reports go beyond just presenting results by analyzing them and drawing conclusions. Recommendation reports advocate for a particular course of action and present supporting results and conclusions. The document also covers progress reports, status reports, feasibility reports, periodic reports, and troubleshooting reports. It contrasts the key differences between formal and informal reports.

Uploaded by

idrees gull
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Reports &

Type Of Reports

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Report

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A Report is:

• Prepared in Writing
• Provides Information & Guidance
• Self Explanatory Document

• Acts as a Permanent Record

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Formal Informal

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INFORMATIONAL REPORTS

Informational reports present results so readers can


understand a particular problem or situation.

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ANALYTICAL REPORTS

This type goes a step beyond presenting results. Analytical


reports present results, analyze those results, and draw
conclusions based on those results.
These reports attempt to describe why or how something
happened and then to explain what it means.

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RECOMMENDATION REPORTS

This type advocate a particular course of action. This usually


present the results and conclusions that support the
recommendations.
This type is identical to analytical report.

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THE PLAN FOR PREPARING A
FORMAL REPORT

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PROGRESS REPORTS

Type of informal report that you have to write to explain


how much progress is being made on something you
have previously planned.
It describes an ongoing project.
It enables you to check on yourself so that you can
better estimate what remains to be done and what
resources, especially time you have to do it.

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STATUS REPORTS

It describes what is being accomplished in the present and


with existing conditions in general.
It is just another type of progress report.
It lays emphasize on existing conditions.

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FEASIBILITY REPORTS

A feasibility report is the results of a feasibility study. This


report details whether or not a project should be
undertaken and the reasons for that decision.

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PERIODIC REPORTS

These reports allows management to keep track of ongoing


operations on a periodic or regular basis.
They can be filed daily, weekly, monthly, quarterly, yearly etc.
They may even take the form of an elaborate and often
costly formal report.

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TROUBLESHOOTING
REPORTS

These informal reports are used by technicians to convey


information regarding the analysis and correction of
problems found in industrial products.

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Informal

Longer 1-3 Pages

Research No or Limited Research

Supplement Parts No Preferatory Parts

Indirect Approach Informational

Analysis Personal Language

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Formal Informal
Formal reports are often used in academic Informal reports are used for shorter
papers or to provide a lengthy overview of documents, such as memos and
a major change or development within a newsletters.
business.
Formal reports are more detailed. Informal reports are less detailed.

Formal reports have a set structure: an Informal reports can be structured in any
introduction, body and conclusion. way.

Formal reports have a formal tone and use Most informal reports use first- or second-
third-person narrative. person narrative.Although some informal
reports use a professional tone, it is not
required in many cases.

Formal reports analyze a specific topic in Informal reports are often very brief and
great detail. only include the most relevant information.

Formal reports also provide evidence to Since informal reports are brief, evidence
back up the information in the report. to back up the information is not included in
this type of report.

Formal reports usually include citations for


the sources used to generate the report. ---

Charts, graphs and statistical information


are also common components of formal
---
reports.
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