COVID-19 Response – New Employee Pack
Information – Purpose and Privacy
What is the purpose of the New Employee Information Pack?
The purpose of this pack is to:
• Provide you with important information regarding your employment with the ACT Public Service
(ACTPS), and obligations as an ACT Public Service employee.
• Collect the minimum information necessary to begin your employment, and
• Facilitate mandatory pre-employment checks as required by law.
Privacy Statement
Personal information is collected by Shared Services on behalf of ACTPS directorates, agencies and authorities
and may be supplied to your employing directorate. Information collected will be used in accordance with the
provisions of primary legislation and only for the purpose for which you gave it. Your information will not be
disclosed to other persons or organisations without your prior consent unless required by law.
Conditions of Offer of Employment
Offers of employment are made on the basis that you satisfy all pre-employment checks relevant to the ACTPS
and any other identified position specific requirements. Further information is provided on the Careers and
Employment website at https://www.jobs.act.gov.au/how-we-hire/understand-your-offer.
Checklist
To ensure all required documents are submitted, please follow the checklist guide at:
https://www.jobs.act.gov.au/how-we-hire/accept-your-offer/new-employee-acceptance-pack
□ Complete all fields in the My Information part of this form
□ Carefully read the documents linked to in the My Obligations part of this form. You’ll need to
acknowledge that you have read and understood these documents
□ 100 points of ID providing certified copies of the following documents:
□ Birth Certificate (70 points)
□ Marriage Certificate (25 points)
□ Australian Passport (current, or expired within the previous 2 years, but not cancelled) (70 points)
□ Australian Citizenship Certificate (70 points)
□ International Passport (current, or expired within the previous 2 y ears, but not cancelled) (70
points)
□ Other document of identity having same characteristics as a passport e.g. Australian
□ Drivers Licence, diplomatic/refugee (Photo or Signature) (70 points)
□ Current Licence or Permit (Government Issued) (25 points)
□ Working With Children/Teachers Registration Card (25 points)
□ Aviation Security Identification Card/Maritime Security Identification Card (25 points)
□ Public Employee Photo ID Card (Government Issued) (25 points)
□ Current Tertiary Education Institution Photo ID (25 points)
□ Completion of National Police Check Disclosure form or evidence of baseline security clearance or
a certified copy of an Australian National Police Check (less than 12 months old)
□ Completion of attached Occupational Medicine Unit (OMU) and Credentialing and Scope of Practice forms.
Fair Work Information Statement
In accordance with provisions of the Fair Work Act 2009, all new employees must be provided with
access to the Fair Work Information Statement. This document is available from
http://www.fairwork.gov.au/employee-entitlements/national-employment-standards/fair-work-
information-statement. Please take the time to read this document and understand your rights.
COVID-19 Response – New Employee Pack
My Information
Personal Details
Family Name (Legal Name) Tran
Tuan
Given Names (Legal Name)
Anh Tuan
Preferred Name
Title Mr X Mrs Ms Dr Other:
26/07/1991
Date of Birth
Gender Male X Female Indeterminate/Intersex/Unspecified
1/7 Cowper street
Street address
Suburb Ainslie
State ACT 2602
Post Code
Qualifications:
AHPRA Registration No:
Do you have a current Working YES NO - please circle/cross out one
With Vulnerable People or a
Working with Children card? If “Yes” please provide a certified copy with this documentation
Contact Details:
Email Tuan.tran@anu.edu.au
Mobile Phone Number 0452462607
Home Phone Number 0452462607
Name of Emergency Contact Loan Nguyen
Emergency Contact Phone 0405501829
Bank Account Details - Your salary will be paid into the account you specify here.
Commonwealth Bank
Name of Financial Institution
062903
Branch Number (BSB) Branch
Account Name Anh Tran
Account Number 11047437
COVID-19 Response – New Employee Pack
Superannuation
Comsuper | PSSdb or CSS
Members of either the PSSdb or CSS may be required to contribute to this fund. Shared Services will check your status with
ComSuper to determine this. PSSdb members may need to complete additional forms from Comsuper as part of reactivating a
Comsuper account. See the Comsuper website for more details
PSSap | As per legislative changes advised by Commonwealth Superannuation Corporation (CSC) effective 4 December 2017, PSSap
members (excluding ancillary members) who have a preserved benefit or contributing account with eligible designated employer, for
a continuous period of at least 12 months are eligible to reactive theirmembership.
In order to have your PSSAP membership reactivated with ACT Government, you are required to logon to your PSSAP Member
Account and register ACT GOVERNMENT (ABN 48 581 627 113) as your ‘CHOICE EMPLOYER’ . CSC will provide Shared Services
Payroll Services with the required information regarding your contributions once you have completed your details on this site. Until
this process is completed, we are unable to commence your superannuation contributions through the payroll system.
If you have a Comsuper managed Superannuation Fund (PSSdb or CSS Only)
please enter your AGS Number:
OR
Standard Choice
Instructions for completing the following fields are available at: https://www.ato.gov.au/Forms/Superannuation-
(super)-standard-choice-form/?page=2#Instructions
Where would you like your super The super fund nominated by my employer (First StateSuper)
contributions paid to: X My existing superannuation fund (APRA approved or Retirement Savings Account-RSA)
My self-managed super fund (SMSF)
Fund ABN
Fund Name
Fund Email Address
Fund Address
Fund Phone
APRA or RSA funds Only (No BPAY available)
Unique Superannuation Identifier (USI)
Account Name (if applicable)
Member No. (if applicable)
Self Managed Super Funds Only (No BPAY available)
Fund Electronic Service Address (ESA)
Fund Account |BSB Code
Fund Account | Number
Superannuation Guarantee – Employee Contribution Rate (Non-Comsuper funds only)
The ACT Government is required to pay a minimum of 11% (based on your earnings) for you into the fund of your choice. If you
choose to contribute an additional 3% or more of your earnings into your fund, the ACT Government will contribute a further
1% bringing the overall employer contribution to 12%. The employer contributions will increase on 1 July 2020 as per Enterprise
Agreements.
Personal superannuation contribution rate
COVID-19 Response – New Employee Pack
Equity and Diversity Details (Optional)
The ACT Public Service collects information on EEO groups for statistical purposes only. This information is used for
reporting purposes and for the development of equity and diversity programs. All reporting is in the form of
aggregate tables from which individual detail cannot be identified. Information from this section will not be used
for future employment or selection processes.
Are you of Aboriginal and/or Torres Strait Islander origin? Yes/No
Were you born in Australia? Yes/No
If you were not born in Australia, in what year did you arrive? 2020
Was English the first language you spoke? Yes/No
What was the first language you spoke? Vietnamese
Was English the first language spoken by your Mother? Yes/No
Was English the first language spoken by your Father? Yes/No
Are you a person with a disability? Yes/No
The term person with disability is used to describe a wide range of people with different impairments that may
or may not affect how they do their job. A disability includes any limitation, restriction or impairment which has
lasted, or is likely to last, for at least six months, and affects a person’s capacity in some way. If Reasonable
Adjustment would aid you in the workplace, please consider speaking to your supervisor or HR team.
Are you a former Australian Defence Force (ADF) member? Yes/No
Do you personally identify as lesbian, gay, bisexual, transgender, intersex or queer? Yes/No
Union Encouragement Policy
Union encouragement
Your name (first name and surname), ACT Government contact information (email address and telephone number) and
your position and Directorate will be given to the registered employee association(s) (Union) entitled to represent you as an
employee. This information will be given for the purpose of the Union(s)’ membership recruitment and otherwise for
communication by the relevant Union(s) with you.
If you do not consent to this information being shared with relevant Union(s), please indicate: Yes (consent)/No
The Union Encouragement Policy is provided to all new employees in accordance with the ACTPS employment framework.
This policy promotes cooperation, consultation, engagement and communication between all levels of management and
all union representatives.
If you change your mind after submitting this form, please contact Shared Services HR Service Desk on (02) 6207 9000
within 14 days after your commencement with the ACTPS. If you have not provided notice of your non-consent to the
provision of this limited information to the Union(s) in that time-frame, then in accordance with the terms of the
Enterprise Agreement applicable to you, the information will be provided to relevant Union(s).
Updating Personal Information
Managing your personal information once you have started
HR21 is the employee self-service system used in the ACTPS to:
• View personal and employment details;
• Update personal details such as diversity, bank account, address and emergency contact details; and
• Apply for leave from work.
Information and Guides for HR21 can be viewed at Shared Services Website or email hrsharedservices@act.gov.au
to find out more.
COVID-19 Response – New Employee Pack
My Obligations
As a member of the ACT Public Service, your actions and behaviour are governed by a range of legislation and
policy. Your offer of employment with the ACT Public Service is conditional upon reading and understanding the
following policy statements. By signing and dating this form you are acknowledging that you have read and
understand these policies, conditions and requirements.
General Obligations of Public Your obligations as a public employee. Includes information re: ethics, holding
Employees second jobs and the unauthorised disclosure of information.
Service wide management of workplace surveillance and applies to all ACT
Workplace Privacy Policy Government workers and contractors.
Acceptable Use of ICT Resources Acceptable use of information and communications technology (ICT) resources
Policy for ACT Government employees.
Acknowledgement
I, Tuan Anh Tran , acknowledge that:
• I have read and understood my obligations, specifically, the General Obligations of Public Employees, the
Workplace Privacy Policy and the Acceptable Use of ICT Resources Policy.
• I have been given the opportunity to read and understand my entitlements as established under
Commonwealth and ACT Law, specifically, the Fair Work Information Statement, Superannuation
Standard Choice, and Superannuation Entitlements.
• The information I have provided on this form is true and correct.
• Any qualifications or proof of professional registration submitted with this application are genuine.
• That I give consent for my information to be released to the AFP, Crimtrac and other Australian
jurisdictions for the purposes of a national criminal history record check if required.
I also declare that I have not travelled overseas from the 16th March 2020, further I have not travelled
or transited through high risk countries - mainland China, South Korea, Italy or Iran – during the period
2-16 March 2020.
Signature Tran Anh Tuan Date
24/03/2020
(type name if emailing)
