Preparing a presentation involves considering the objective, subject, audience, location, timing, and length. Key elements of preparation include organizing the material with a clear introduction, body, and conclusion. The presentation method should be chosen based on these various factors. Managing notes, using visual aids, and presenting data effectively can enhance the delivery. Anticipating questions and managing nerves are also important for a successful presentation.
Preparing a presentation involves considering the objective, subject, audience, location, timing, and length. Key elements of preparation include organizing the material with a clear introduction, body, and conclusion. The presentation method should be chosen based on these various factors. Managing notes, using visual aids, and presenting data effectively can enhance the delivery. Anticipating questions and managing nerves are also important for a successful presentation.
Preparing a presentation involves considering the objective, subject, audience, location, timing, and length. Key elements of preparation include organizing the material with a clear introduction, body, and conclusion. The presentation method should be chosen based on these various factors. Managing notes, using visual aids, and presenting data effectively can enhance the delivery. Anticipating questions and managing nerves are also important for a successful presentation.
Preparing a presentation involves considering the objective, subject, audience, location, timing, and length. Key elements of preparation include organizing the material with a clear introduction, body, and conclusion. The presentation method should be chosen based on these various factors. Managing notes, using visual aids, and presenting data effectively can enhance the delivery. Anticipating questions and managing nerves are also important for a successful presentation.
is a means of communication that can be adapted to various
speaking situations, such as talking to a group, addressing a meeting or briefing a team.
can also be used as a broad term that encompasses other
‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference. Introduction to Presentation Skills
Preparing a Presentation
Preparation is the single most important part of making a
successful presentation.
Not only will good preparation ensure that you have thought carefully about the messages that you want (or need) to communicate in you presentation but it will also help boost your confidence. Introduction to Presentation Skills
Elements of Presentation Preparation
The objective The subject The audience The place Time of the day Length of talk Introduction to Presentation Skills
The Objective • Write down the reason you have been asked to present
• Use this as a constant reminder while you prepare the
presentation.
• Never lose sight of your objective as determined when you
were asked and accepted the invitation Introduction to Presentation Skills
The Subject • The subject may be given to you by an inviting organisation.
• You may be knowledgeable in particular field.
• The subject may be entirely your choice within certain limitations.
Introduction to Presentation Skills
The Audience • The size of the group or audience expected. • The age range. • Gender - will the audience be predominantly male or female? • Is it a captive audience or will they be there out interest? • Do they know something about your subject? • Are you there to inform, teach, stimulate, or provoke? • Can you use humour and if so what would be considered appropriate? Introduction to Presentation Skills
The Place • The size of the room. • The seating arrangements and if they can be altered. • The availability of equipment, e.g., microphone, overhead projector, flip chart, computer equipment. • If the room has curtains or blinds. • The likelihood of outside distractions, e.g noise from another room. • The availability of parking facilities Introduction to Presentation Skills
The Time • The morning is the best time to speak because people are generally at their most alert.
• Early afternoon is not an ideal time to make presentations
since after lunch people often feel sleepy and lethargic. Mid afternoon is a good time, where as at the end of the afternoon people may start to worry about getting home, the traffic or collecting children from school. Introduction to Presentation Skills
Length of Talk • Always find out how long you have to talk and check if this includes or excludes time for questions.
• Find out if there are other speakers and, if so, where you are placed in the running order. Never elect to go last. Beware of over-running, as this could be disastrous if there are other speakers following you. Introduction to Presentation Skills
Organising the Presentation Material
• Irrespective of whether the occasion is formal or informal,
you should always aim to give a clear and well-structured delivery.
• You should know exactly what you want to say and the order in which you want to say it.
• Clarity of ideas and good organisation should result in a lively,
logical and compelling message. Introduction to Presentation Skills
Writing Your Presentation
• You should structure your presentation with an introduction,
the main message or content, and a conclusion.
• You should also aim to write a story that has maximum impact and one which conveys your message in a way that is easily understood by the target audience. Introduction to Presentation Skills
Deciding the Presentation Method
• Once you have decided on your key messages and thought about organising your material, you next need to think about how you will present.
• Your choice of presentation method will depend on many
factors, including the audience, the venue, the facilities, and your own preferences. Introduction to Presentation Skills
Managing your Presentation Notes
• Few people are able to give a presentation without notes.
• You might manage your talk by using full text, notes on cue cards, keywords on cue cards, or mind maps. Introduction to Presentation Skills
Working with Visual Aids
• Most visual aids will need advance preparation and should
be operated with efficiency.
• Only use visual aids if they are necessary to maintain interest
and assist comprehension Introduction to Presentation Skills
Presenting Data
• Using data in a presentation can really help you to tell the
story better.
• Do not to blind your audience with statistics.
Introduction to Presentation Skills
Managing the Event
• The practicalities of how you manage your presentation can
make a significant difference to its success and to your nerves! Introduction to Presentation Skills
Coping with Presentation Nerves
• Do no fixate on the presentation delivery at the expense of
good preparation. Spend time preparing, good preparation, knowing your subject well and knowing what you are going to say and how you are going to say it will boost your confidence and help reduce your nerves. Introduction to Presentation Skills
Dealing with Questions
• Decide in advance how and when you wish to handle
questions.
• Some speakers prefer questions to be raised as they arise
during the presentation whilst others prefer to deal with questions at the end. Introduction to Presentation Skills
Self-Presentation in Presentations
• You need to fit with your audience's expectations if they are
not going to spend quite a large chunk of your presentation dealing with the differences between expectations and reality. Introduction to Presentation Skills
Presentation is all about connecting with your audience
