INSTALLATION GUIDE Data Management Software

0614-906714B First Edition: 29 Nov 2012 Third Edition: 30 Mar 2018 QP-822V
General Precautions
The QP-822V Data Management Software (DMS) allows you to
register and manage Celltac data with a sample ID from a Nihon WARNING
Kohden hematology analyzer on a PC. The personal computer which has this software must
be installed outside the patient environment. If the
This guide describes how to install the DMS in a PC. Contact
computer is installed inside the patient environment,
your Nihon Kohden representative if you need assistance in
the patient or operator may receive electrical shock or
setting up or installing the DMS.
injury.
The operating instructions for the DMS are described in the
Operator’s Manual. Refer to “How to View the Operator’s
Manual” (p. 13) for details about how to view the Operator’s CAUTION
Manual. The personal computer which has this software
must be connected to the analyzer and network
as specified. Otherwise the operator may receive
Composition electrical shock or injury. To connect the analyzer and
Name Qty network, contact your Nihon Kohden representative.
Installation CD (QP-822V)* 1

* The installation CD (QP-822V) contains the following

documents (PDF).
CAUTION
Do not use the measurement data displayed by this
• Operator’s Manual (English)
software to diagnose a patient. It may lead to incorrect
• Installation Guide (English) (this guide)
diagnosis.
• README (English)
• Software License Agreement (English)
• Operator’s Manual (Japanese)
CAUTION
• Installation Guide (Japanese)
When registering the measurement data online,
• README (Japanese)
check that the sample ID of the registered data is set
• Software License Agreement (Japanese)
correctly on the analyzer.

Symbols NOTE
The following symbols are used with this software. The • Before installing the DMS on a PC, check that it has the
description of each symbol is shown in the table below. correct date and time.
Symbol Description Symbol Description • Do not install any unspecified software on the PC on
Caution The CE mark is a
which the DMS is installed. Do not use other software on
protected conformity the PC at the same time as the DMS. This may cause the
Date of manufacture mark of the European
Community. Products
DMS to function abnormally.
Manufacturer marked with this • The data should be managed in an environment that is
symbol comply with
European
the requirements of
not infected with computer viruses. Computer viruses can
representative
the Medical Device cause serious damage to computer systems.
Serial number Directive 93/42/EEC.
• If you connect the PC to the hematology analyzer with a
USB cable, do not connect it until instructed in the setup
procedures.

1
Compatible Hematology Analyzers • OS Microsoft Windows 7 (32 bit/64 bit*) Professional
The DMS is compatible with the following hematology Microsoft Windows 7 (32 bit/64 bit*) Ultimate
analyzers. * On 64 bit Windows, the software runs in 32 bit
• MEK-7222 Celltac E: Version 04-01 or later compatibility mode (WOW64).
• MEK-7300 Celltac Es: Version 02-01 or later • Language Japanese, English, Czech, Italian, Spanish, Polish,
• MEK-8222 Celltac F: Version 03-01 or later Russian
• MEK-9100 Celltac G: Version 01-16 or later • CPU Equivalent to Intel Core Duo 1.6 GHz or faster
• Memory 2 GB or more
NOTE • HDD capacity
If you connect a PC to an earlier version of the hematology Installation 25 MB or more
analyzer, the DMS may function abnormally. Storage 3 GB or more
Supported number of registered data
30,000 to 40,000
Hardware and Environmental Requirements • Drive CD drive
The following environment is required for the PC on which • LAN 10/100Base-T
the DMS is installed. Make sure that the PC meets these • Resolution 1280 × 1024 dots or more
requirements before installing. • Other - Must be USB-compatible for online registration.
- A LAN port or serial port is required for
Even if the PC meets the recommended environment, the DMS printing.
may not function on some models or environments. - A LAN port is required in order to connect to an
LIS.
Installation on a desktop PC is recommended.

System Configuration
System Example

Network

Host (LIS)
Printer for Windows PC

DMS
Hematology analyzer (UNIT 1)

Possible to connect up to 2 units

WA-820V (optional) Hematology analyzer (UNIT 2)

2
Data Flow between the DMS and Hematology Analyzer
USB Connection (example: MEK-8222)

Work list

USB

USB
DMS Hematology analyzer
Measurement data

LAN Connection (example: MEK-9100)

Work list

LAN

LAN
DMS Hematology analyzer
Measurement data

Data Flow in the LIS System

Order Work list

Host (LIS) Hematology analyzer

LAN USB or LAN

LAN USB or LAN

DMS
Order-based
measurement Measurement data
data Bar code

3
Installation and Connection Setup Procedures
The way devices are connected to each other depends on the
network configuration and usage environment. Follow the Installing DMS for the First Time or When Using an
instructions of your system administrator when installing and Older version of DMS (Ver. 02-XX)
connecting the devices. Refer to the manual for each device Uninstall the old version DMS before installing the new version
when installing or connecting it. DMS.

NOTE
Uninstall the old version DMS.............................................. (p. 6)
In order to prevent infection by computer viruses or the Uninstall the DMS of Ver. 02-XX.
leakage of personal information, we recommend using the
DMS in a closed network instead of a general-purpose
Install the new DMS.............................................................. (p. 7)
network. Nihon Kohden are not liable for any problems Install the new DMS a nd the Celltac USB driver package.
caused by connecting to a general-purpose network.

Connect the PC to the hematology analyzer with a

USB cable........................................................................... (p. 10)
WARNING NOTE
The personal computer which has this software must Do not connect the PC to the hematology analyzer with a
USB cable until instructed in the setup procedures.
be installed outside the patient environment. If the
\
computer is installed inside the patient environment,
User Registration................................................................ (p. 11)
the patient or operator may receive electrical shock or
Request the registration code and then register it.
injury.

RS-232C Connection Settings............................................ (p. 12)

Set the communication settings for an RS-232C connection
CAUTION between the PC and the hematology analyzer.
The personal computer which has this software
must be connected to the analyzer and network
LAN Connection Settings (MEK-9100 only)....................... (p. 12)
as specified. Otherwise the operator may receive Change the HL7 communication settings of the DMS. The
appropriate setting value varies depending on the external output
electrical shock or injury. To connect the analyzer and settings of the connected hematology analyzer.
network, contact your Nihon Kohden representative.

4
Using an Old Version of DMS (Ver. 01-XX) Migrating Older Data (Ver. 01-XX) to the New
Convert the data that was received or edited in an old version DMS Format
DMS (Ver. 01-XX) to a format that is compatible with the new If you will use old data that was received or edited in an old
version DMS, install the new version DMS on a different PC version DMS, you must run the data migration tool to convert it
than the old version DMS, then import the data to the new PC. to a format that is compatible with this version of DMS.

Migrate Older Data to the New DMS Format........................ (p. 5)

You do not have to run the data migration tool if you are using
Run the data migration tool to convert the data that was received the DMS for the first time or the previously installed DMS is
or edited in an old version DMS to a format that is compatible with
the new version DMS. Ver. 02-XX. If, however, you want to install the new version
DMS to a new PC, you need to backup the data of the old version
DMS of Ver.02-XX by following the instructions in “Backing
Install the new DMS.............................................................. (p. 7)
Install the new version DMS and the Celltac USB driver package. Up the Data” (p. 13) and import the backed up data to the new
DMS.

Import the Previously Migrated Data ................................... (p. 9)

In the new version DMS, import the data. NOTE
• Log in to the PC with the administrator account.
• Before running the data migration tool, close all other
Connect the PC to the hematology analyzer with a
USB cable........................................................................... (p. 10)
applications.
NOTE
Do not connect the PC to the hematology analyzer with a
1. Insert the QP-822V Data Management Software CD in the
USB cable until instructed in the setup procedures.
PC’s CD drive. The following window appears.

User Registration................................................................ (p. 11)

If the following window does not appear, display the CD
Request the registration code and then register it.
drive (the drive in which the CD is inserted) and double-
click “Install.exe”.
RS-232C Connection Settings............................................ (p. 12)
If the PC is connected by an RS-232C cable, set the communication
settings.

LAN Connection Settings (MEK-9100 only)....................... (p. 12)

Change the HL7 communication settings of the DMS. The
appropriate setting value varies depending on the external output
settings of the connected hematology analyzer. If the above screen does not appear

In this installation guide, the version number of the software is

Double-click
shown as “Ver.XX-XX”. “XX” represents two 2-digit numbers. [Install.exe]
(These numbers are different depending on the date the software
is purchased.)

2. Run the data migration tool.

i) Click [DataConvert].

5
ii) Select the folder and sub holder to save the converted Uninstalling an Old Version DMS (Ver. 02-XX)
data and then click [OK]. If you are installing the DMS on a PC which has an old version
DMS (Ver. 02-XX), uninstall the old version DMS.

If you are using the DMS of Ver. 01-XX, you do not have to
unistall the software because the new version DMS does not
work in Windows XP. Install the new version DMS to a PC that
satisfies the hardware requirements specified in “Hardware and
If the [DMS-Pro_ConvertData] folder does not exist Environmental Requirements” (p. 2).
in the selected sub folder, a confirmation dialog box
appears. Click [OK] in the “Convert Data Tool” dialog 1. Click [ ] → [Control Panel] to display the Control Panel
box which appears. window.

iii) The data conversion process runs.

2. Double-click the [Programs and Features] icon.

iv) When the completion message appears, click [OK].

v) Write down the folder and sub folder where the

converted data is saved.

3. Select QP-822V and click [Uninstall].

4. Click [Yes] to uninstall the old DMS.

6
Installing the New DMS 2. Install the DMS.
Install the DMS and the Celltac USB driver package on the PC i) Click [Yes]. The installation preparation window
where this software will be used (p. 2). appears.

NOTE
• Use the administrator account to log in to the PC on
which DMS will be installed.
• Before installing the DMS, close all other applications.

1. Insert the QP-822V Data Management Software CD in the

PC’s CD drive. The following window appears.

If the following window does not appear, display the CD

drive (the drive in which the CD is inserted) and double-
click “Install.exe”.

ii) Click [Next >] when the following window appears.

If the above screen does not appear

Double-click
[Install.exe]

If AutoPlay is enabled, the following window appears. Click

[Run Install.exe].

iii) Read the Software License Agreement. When you accept

it, select [I accept the terms in the license agreement]
and click [Next >].

If the User Account Control function has been enabled, the

following window appears. Click [Yes].

7
iv) Read the Readme information and click [Next >]. vii) Check the installation settings and click [Install]. The
installation starts.

v) Enter the customer information and click [Next >].

vi) Set the destination folder and click [Next >].

viii) Click [Finish] when the following window appears.

8
3. Install the Celltac USB driver package. Importing the Previously Migrated Data
i) The following installation window appears when the Conduct this procedure if you previously migrated older data to
DMS is installed. Click [Next >]. the format of the new DMS (“Migrating Older Data (Ver. 01-XX)
to the New DMS Format” (p. 5)).

If you want to import the data from a PC that has the DMS of
Ver. 02-XX installed, backup the data of the old version DMS by
following the instructions in “Backing Up the Data” (p. 13)
and import the backed up data to the new DMS by the following
procedure.

1. Start Data Management Software by double-clicking the

[DMS_Pro] icon on the desktop.

ii) Click [Install] on the Windows Security window.

iii) Wait until the USB driver package is installed. The first time the DMS is launched, the following message
may appear depending on your PC security settings. Click
[Allow access].

iv) Click [Finish] when the following window appears.

2. Run System Restore.
i) Click [System Restore] from [Utilities] in the main
menu.

When [System Restore] is clicked, the USB connection

is disconnected to protect against unintentionally
overwriting data. To re-establish the USB connection,
remove and reinsert the USB cable after system
restoration is complete.

9
ii) Select the [DMS-Pro_ConvertData] folder that was Connecting the PC to the Hematology
created in “Migrating Older Data (Ver. 01-XX) to the Analyzer with a USB Cable
New DMS Format” (p. 5), or select the folder that If you will connect the PC to the hematology analyzer, do the
was created in “Backing Up the Data” (p. 13). Click following procedures.
[OK].
NOTE
The following settings are not required if you connect the
PC to the hematology analyzer with an RS-232C cable.

1. Connect the PC to the hematology analyzer with the USB

cable.
Installation of the device driver starts and the following
message appears in the system tray.

iii) Click [OK] when the following dialog box appears.

2. After the device driver is installed and the device is ready,

the following dialog appears. Click [Close].

iv) Click [OK] when the following completion message

appears.

v) Check that Data Management Software starts normally

and that the older data (which is imported from the DMS
of Ver. 01-XX or 02-XX) displays correctly.

10
User Registration Registering the Registration Code
User registration is required to use this software. 1. Start Data Management Software by double-clicking the
[DMS_Pro] icon on the desktop.
Without registration, you can use all the functions for 28 days
from the day of installation. For details, contact your Nihon
Kohden representative.

NOTE 2. Click [Trial period (rest XX days)] in the main menu.

Without registration, the DMS stops operating 28 days after
installation. Register promptly. The registration window appears when the remaining days in
the trial period is [0 days].
Requesting the Registration Code
1. Start Data Management Software by double-clicking the
[DMS_Pro] icon on the desktop.

2. Click [Trial period (rest XX days)] in the main menu.

The registration window appears when the number of

remaining days in the trial period is [0 days]. 3. Enter the issued registration code and click “Registration”.

4. Click [OK] when the following completion message appears.

3. Write down the access code that is displayed in the

registration window. You will need to provide this to Nihon
Kohden to get the registration code.

4. Click [Exit] to close the registration window. When registration is completed, the trial period restriction
is lifted and the trial period notification is removed from the
main menu.

5. Contact your Nihon Kohden representative to request the Reissuing the Registration Code
registration code. You must provide the access code from the If you re-install the DMS on another PC, you need to re-register
registration window on your DMS. the registration code. For details, contact your Nihon Kohden
representative.

11
RS-232C Connection Settings LAN Connection Setting
If you connect the PC to the hematology analyzer with an For the MEK-9100, you need to enter the communication
RS-232C cable, do the following procedures. settings for LAN communication on the DMS.

NOTE 1. Click [ ] → [All Program] → [Data Management

• When measurement data is received over an RS-232C Software] → [HL7Setting]. The HL7Setting window
connection, scattergrams and histograms cannot be appears.
received.
• The following settings are not required if you use a USB
cable to connect the PC to the hematology analyzer.

1. Configure the hematology analyzer settings.

i) Set the following RS-232C port output format for each
device. Refer to the hematology analyzer Operator’s
Manual for details. 2. Select either of the [Unit 1] or [Unit 2] checkbox, then enter
RS-232C port the IP address and port number of the MEK-9100. (Those
Model
output format information can be check by opening the [System Settings]
MEK-7222, MEK-7300, window → [External Output] → [LAN].)
PC
MEK-8222, MEK-9100
For details, refer to the QP-822V data management software
ii) Set the following RS-232C port communication format operator’s manual.
(baud rate, data bits, parity and stop bits) for each
device. Refer to the hematology analyzer Operator’s
Manual for details. Unit 1
information
Setting item Value
Baud rate 19,200
Data bits 8 Unit 2
Parity None information

Stop bits 1

2. Connect the PC to the hematology analyzer with the

following type of RS-232C cable.
IP address of “Work order “Send results port”
Model RS-232C cable to use the MEK-9100 request port” of of the MEK-9100
the MEK-9100
MEK-7300, 9-pin (female) - 9-pin (female)
MEK-9100 reverse cable (cross cable)
3. Check that the values entered are correct, then click [OK].
MEK-7222, 25-pin (male) - 9-pin (female)
MEK-8222 reverse cable (cross cable)

If the above settings are changed while the DMS is

operating, the following alert message appears. Click
[OK] to close the window and restart the DMS.

12
How to View the Operator’s Manual Viewing after Installation
The operating instructions for this software are described in the From the start menu, select [All Programs] → [Data
Operator’s Manual. You can view the Operator’s Manual using Management Software] → [Operators Manual] to open the
either of the following procedures. Operator’s Manual.

 he Operator’s Manual is a PDF format file. Adobe Reader or

T
an application that supports PDF files is required to view the
Operator’s Manual. Before opening the file, ensure that the
required application is installed on the PC.
If you select [All Programs] → [Data Management Software]
An Adobe Reader installer for Windows is supplied with this → [Documents], you can also view [Installation Guide], [Read
software. me First] and [Software License Agreement] that were displayed
during the installation.
Viewing before Installation
1. Insert the installation CD (QP-822V) into the registered PC’s
CD drive. Click [No] when the following window appears.

There is no need to click [No] if the following window does

not appear.

Backing Up the Data

In Windows 7, the following window appears if AutoPlay is In the following cases, you need to make a backup of the DMS
enabled. Click [Run Install.exe]. data by following the procedure described in this section.
• When you installed the new DMS on a different PC than the
one that has the old version DMS of Ver. 02-XX installed and
you want to import the data from the old version DMS to the
new version DMS*
• When you want to have backup data from the DMS in case of
trouble

Use a external hard disk drive to store the backup data.

* If you installed the new version DMS on a new PC, carry out
the user registration procedure (p. 11) within 14 days after
purchase.

If the User Account Control function is enabled in Windows The following data types can be backed up
7, the following window appears. Click [Yes]. • Database
• Measurement data
• QC measurement data
• CSV files
• Bitmap files

NOTE
The DMS cannot communicate with other devices during
the backup process.
2. Display the list of files on the CD (the drive in which the CD
is inserted) and double-click [Operators Manual.pdf].

13
1. Double click the [DMS-Pro] icon to lauch the DMS. 5. After the backup completes, the following message appears.
Click [OK].
2. Click [Utilities] → [System Backup]. A folder selection
dialog appears.

Importing the Backup Data

When [System Backup] is clicked, the USB connection is
You can import the backup data saved in “Backing Up the Data”
disconnected to protect against unintentionally overwriting
(p. 13) to the DMS. The procedure is the same as that of
data. To re-establish the USB connection, remove and
Step 2 in “Importing the Previously Migrated Data” (p. 9).
reinsert the USB cable after the backup is complete.

NOTE
3. Click [...] and select the folder to save the backup file in.
The DMS cannot communicate with other devices while
importing the backup data.
If you want to create a sub folder and store the backup file in
it, enter the sub folder name.

If the selected folder does not exist, the following dialog

appears. Click [OK] if you want to create the new folder.

4. A confirmation message appears. Click [OK].

Copyright Notice
Backup process starts.
The entire contents of this manual are copyrighted by Nihon
Kohden. All rights are reserved.

Manufacturer European Representative

NIHON KOHDEN CORPORATION NIHON KOHDEN EUROPE GmbH

1-31-4 Nishiochiai, Shinjuku-ku, Raiffeisenstrasse 10, D-61191 Rosbach, Germany
Tokyo 161-8560, Japan Phone +49 6003-827-0 Fax +49 6003-827-599
Phone +81 3-5996-8041
http://www.nihonkohden.com/

SHANGHAI KOHDEN MEDICAL ELECTRONIC NIHON KOHDEN AMERICA, INC.

15353 Barranca Parkway, Irvine, CA 92618, U.S.A.
INSTRUMENT CORP. Toll-free +1-800-325-0283
No. 567 Huancheng Bei Road
Phone +1 949-580-1555 Fax +1 949-580-1550
Shanghai Comprehensive Industrial Development Zone
Fengxian District, Shanghai 201401, China
Phone +86 21-5743-6998 Fax +86 21-5743-6939

14