INTERNSHIP REPORT

ON

A Study on Business Practices at TAMIL NADU NEWSPRINT and PAPERS LIMITED

Submitted by

Student Name: VINITHA S

Register No: 18MBA4060

In partial fulfillment for the award of the degree

of

MBA

in

Department of Management

M.KUMARASAMY COLLEGE OF ENGINEERING

(AUTONOMOUS)
Karur- 639 113
NOV 2019

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 M.KUMARASAMY COLLEGE OF ENGINEERING
(AUTONOMOUS)

THALAVAPALAYAM, KARUR – 639 113

MASTER OF BUSINESS ADMINISTRATION

Bonafide Certificate

This is to certify that the Internship Training at TAMIL NADU NEWSPRINT and
PAPERS LIMITED was carried out during the Period June 2019 to July 2019

is the bonafide record of Internship Training done by

Student Name: Vinitha S

Register No: 18MBA4060

of MBA during the year 2019

Internship Guide Head of the Department

Submitted for Internship Training Viva Voice Examination held on ___________

Internal Examiner External Examiner

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DECLARATION

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 DECLARATION

I affirm that the Internship Training Report being submitted in partial fulfillment for the award of
MBA is the original work carried out by me. It has not formed the part of any other report submitted
for award of any degree or diploma, either in this Institution or any other University.

Signature of the Candidate

Name: Vinitha S

Register No: 18MBA4060

I certify that the declaration made by the above candidate is true.

Signature of the Guide

(Name of the Guide & Designation)

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COMPANY CERTIFICATE

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ACKNOWLEDGEMENT

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 ACKNOWLEDGEMENT

Our sincere thanks to Thiru. M.Kumarasamy, Chairman and Dr. K. Ramakrishnan, B.E,

Secretary of M. Kumarasamy College of Engineering for providing extra ordinary infrastructure,

which helped us to complete the project in time.

I would like to thank Dr. S. Kuppusamy, Executive Director, for his constant encouragement in

all aspects of our academic performance.

It is a great privilege for me to express my gratitude to our esteemed Principal Dr.N.

RameshBabu, for providing me the right ambience for carrying out the project work.

I profound my thanks to Dr.P. Syamsundar, Head, Department of Management, for his

unwavering moral support throughout the evolution of the project.

I offer my wholehearted thanks to my internal guide Mrs.K. Malarkodi, Assistant Professor,

Department of Management, for her constant encouragement, kind co-operation, valuable

suggestions and support rendered in making my project a success.

I would like to thank company guide, Mr.S. Sridhar for his kind cooperation and culminating in

the successful completion of project work.

I am glad to thank all the Faculty Members of Department of Management for extending a warm

helping hand and valuable suggestions throughout the project.

Words are boundless to thank Our Parents and Friends for their constant encouragement to complete

this project successfully.

Vinitha S

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TABLE OF CONTENTS

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CHAPTER
Contents PAGE NO.
NO.

Introduction
13-15
1.1 Industry Profile

1.2 Company Profile 15-18

1
1.2.1 Background of the Company 18
1.2.2 Nature of business carried 19
1.2.3 Vision, Mission and Quality
19-20
Policy
Organizational Structure and Organizational
21-23
Chart
2.1 Duties and Responsibility of Department
Heads
2 a. Finance Manager
b. Accounts Manager
24– 25
c. Marketing Manager
d. Human Resource Manager
e. Production Manager
f. Purchase Manager
Functional Departments
a. Finance Department
b. Accounts Department
3 c. Marketing Department 26-34
d. Human Resource Department
e. Production Department
f. Purchase Department

SWOT Analysis
4 34-36

5 Learning from Internship 37-38

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 AIM OF THE INTERNSHIP

• To Study the Organizational Structure of the Company.

• To Study the Functional Areas of the Company.
• To Study the Management Control of various departments.

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CHAPTER NO - 1

INTRODUCTION

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 INTRODUCTION

IMPORTANCE OF INTERNSHIP

a) REAL WORLD EXPERIENCE

Participating in an internship allows an intern to get a perspective on potential

employment once they are done studying. It helps them by apply the concepts that they learned in
their classrooms. Such an exposure creates a smoother transition for Interns from the classroom to
the workstation.

b) PERSONAL DEVELOPMENT
Personal development includes building up of soft skills such as personal work ethic,
inter-personal skills, and the technical hard skill like execution, and refining of analytical
capabilities. Both the categories have been shown to play an important part in the building up of
human capital. Internship programmes facilitate the build-up of such capital to some extent.

c) NETWORKING
Interns during their short stint would likely get to know a lot of pros and this knowledge
would help them find new opportunities and make new connections. That is, they could use these
contacts for future references or for work related advice.

d) CHOICES
Decisions about careers are quite perplexing, more so when one has not discovered what
one really wants to do. However, exposure beyond formal learning can go a long way resolving
such early age dilemmas. So, with that knowledge and experience that Interns collect from their
internships, individuals would be better placed to make choices about their future career.

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1.1 INDUSTRY PROFILE

INDUSTRY : BAGASSE-BASED PAPER MILL

OWNER : GOVERNMENT OF TAMIL NADU

NUMBER OF EMPLOYEES : 2770

TOTAL ASSETS : ₹5,630.32 crore (US$810 million)

Paper is a material made in thin sheet as an aqueous deposit from linen rags, wood pulp or
other form of cellulose, which is used for writing, printing and wrapping etc.

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 Paper plays a vital role in communication purpose. Paper was invented by TSAI-LUN in
LEI-YANG province of china. The first paper machine was invented by a French man,
NICOLOUS-LOUIS ROBERT in 1799. In India the first paper machine was set up at Scram pore
in West Bengal.

Ts'ai Lun seems to have made his paper by mixing finely chopped mulberry bark and hemp
rags with water, mashing it flat, and then pressing out the water and letting it dry in the sun. He
may have based his idea on bark cloth, which was very common in China and made from mulberry
bark. Ts'ai Lun's paper was a big success and began to be used all over China. By the 400's AD,
people in India were also making paper. People all over the Islamic world soon began using paper,
from India to Spain. By 1250 AD, the Italians had learned to make good paper and sold it all over
Europe. In 1338, French monks began to make their own paper. Once they had learned to make
paper, they became more interested in also learning about Chinese printing, and a man called
Gutenberg produced the first printed Bible in 1453. By this time, people in the country of the Aztecs
(modern Mexico) had also, independently, invented paper. Their paper was made of agarve plant
fibers, and people used it to make books.

Meanwhile, in China people were using paper in more and more different ways. Today the
world paper production has crossed 300 million per annum.

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1.2 COMPANY PROFIE

NAME OF THE COMPANY : TAMIL NADU NEWSPRINT and PAPERS LIMITED

NATURE OF BUSINESS : PRINTING AND WRITING PAPER

CHAIRMAN : K GNANADESIKAN

YEAR OF ESTABLISHMENT : 1979

PLACE : KARUR DISTRICT

HEADQUARTERS : CHENNAI

To be the market leader in the manufacture of world class eco-friendly papers by adopting
innovative technologies for sustainable development.

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 TNPL was formed by the Government of Tamil Nadu in April 1979. The primary objective
of the company is to produce Newsprint, Printing and Writing paper using bagasse a sugarcane
residue as the primary raw material. The registered office of the company is situated at Gundy,
Chennai.

The products are being marketed throughout the country and also being exported to 20
countries around the world. The factory is situated at kagithapuram in Karur district of Tamilnadu.
The initial capacity of the plant was 90,000 TPA of Newsprint, Printing and writing paper, which
commenced production in the year 1984. The capacity was doubled to 1, 80,000 TPA in January
1996 after implementation of the first project. Recently the capacity has been further enhanced to
2, 30,000 TPA in April 2003 through up gradation of both the paper machines.

The largest production capacity in India at a single location and paper machines with built
in flexibility for manufacturing Newsprint, Printing and writing papers in the same machine.

TNPL has the unique arrangement with the sugar mills for sourcing the raw material in the
form of exchange of steam/fuel for bagasse. TNPL is committed to manufacture and supply eco-

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friendly papers to customer’s satisfaction with the emphasis on continual improvements in its
quality management systems. Meeting customers requirement with eco-friendly raw materials
(viz.., Bagasse) for paper making through continuous process improvements is TNPL’s Quality
policy, Quality standardization without compromise on environment is being accomplished with
online quality control at various stages of production. Despite opening of Indian markets for
imports, TNPL has been consistently recording increasing in year by year, which demonstrates the
company’s commitment to Quality. Direct interaction with customers through customer service cell
has helped the company in meeting the Customer Satisfaction Index (CSI) ranging from 7.01 to
7.50. Customized products are also being manufactured by TNPL to meet the customer delight.

The Online Integrated Information system (OIIS) a mini ERP package developed by CMC
ltd.., for TNPL integrates the flow of information from all the section of the company covering
Production, Materials, finance and Marketing etc. Thus, OIIS has greatly improved information for
faster and timely decision making for assured product quality. The automated process control
facilities ensure complaint free products at various stages up to the final packing and dispatch.

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 By using bagasse as the primary raw material instead of wood. TNPL is saving
deforestation of about 30,000 acres of forestland every year. Due to the usage of bagasse the
chemical consumption in the pulp bleaching process is lower. TNPL’s effluents completely comply
with the norms set by Tamil Nadu Pollution Control Board. TNPL is adopting activated sludge
treatment system. Further the treated effluent water is being used to irrigate 1500 acres of land
around the factory. The farmers are cultivating cash crops such as sugarcane, groundnut etc.., and
using TNPL effluent water. TNPL has obtained the prestigious ISO 14001 certificates from
RWTUV, Germany for successfully establishing and applying environmental management system
for development manufacture and supply of paper.

TNPL has installed a bio methanation plant to generate methane gas from the effluent water
and use it as a field as substitute for furnace oil in the lime kilin saving 10 KL of furnace oil every
day.

1.2.1 Background of the company

Tamil Nadu Newsprint and Papers Limited (TNPL) is engaged in the business of printing
and writing paper. The Company's segments include paper, energy and cement. It manufactures
printing and writing papers in substances ranging from 50 grams per square meter (GSM) to 110
GSM.

1.2.2 Nature of business carried

The paper industry is primarily concerned with the manufacturing of high-quality

newspaper, writing and printing paper from bagasse.

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1.2.3 Vision

The vision of the company is to become the Market Leader in the manufacture of world
class eco-friendly paper by adopting innovative technologies for suitable development.

1.2.3 Mission
• Attain leadership in the paper industry.

• Minimize environmental impact and become an environment friendly organization.

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1.2.3 Quality Policy

Tamil Nadu Newsprint and Papers Limited is committed to design, manufacture and supply
eco-friendly papers to customer’s satisfaction with emphasis on continual improvement in its
process, technology and quality management system to ensure consistent quality.

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 CHAPTER NO - 2

ORGANIZATIONAL STRUCTURE AND ORGANIZATIONAL CHART

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ORGANIZATIONAL STRUCTURE
Accounting, costing, Finance time office and EDP (Electronic Data
Processing) are coming under the Head of FCC (Financial Corporation 15 Commission) controlled
by general manager (FCC). Engineering, Civil, Automobile, Workshop, Paper maintenance, Pulp
mill Soda recovery plant, Electrical and instrumentation, Water treatment plant, Effluent treatment
plant, Safety and technical service. There are coming under the Head of operations controlled by
General manager (operations) Personnel and administration are coming under the FLED and
controlled by general manager (HRD). Materials purchase and stores coming under the Head of
project and materials controlled by general manager (project and materials). Marketing controlled
by general manager (marketing).

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ORGANIZATIONAL CHART

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2.1 DUTIES AND RESONSIBILITIES OF DEPARTMENT HEADS

a. FINANCE MANAGER

• Prepare business activity reports, financial statements, and forecasts.

• Make sure financial legal requirements are met.

• Find ways to reduce or maintain costs by studying financial reports and business process.

• Analyze market trends to maximize profits.

• Maintain up to date financial system knowledge.

b. ACCOUNTS MANAGER

• Developing long-term relationships with a portfolio of clients, connecting with key business
executives and stakeholders.

• Managing and overseeing the daily operations of the accounting department.

• Monitoring and analysing accounting data and produce financial reports or statements.

c. MARKETING MANAGER

• Oversees the promotion of a business, service, product or brand.

• Depending on the organization, they may be managing the marketing of a whole line of
products and services or be focused on one thing to promote.

• They may also oversee a staff of marketing assistant.

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d. HUMAN RESOURCE MANAGER

• Oversee department functions and managing employees.

• They may also handle employee relations, benefits, and training.
• They plan, direct and coordinate the administrative functions.
• They oversee specialists in their duties, consult with executives on strategic planning.

e. PRODUCTION MANAGER
• Decide how best to use a plant's workers and equipment to meet production goals.
• Ensure that production stays on schedule and within budget.
• Monitor a plant's workers to ensure they meet performance and safety requirements.

f. PURCHASE MANAGER

• Seeking reliable vendors or suppliers to provide quality goods at reasonable prices.

• Negotiating prices and contracts.

• Reviewing technical specifications for raw materials, components, equipment or buildings.

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 CHAPTER NO - 3

FUNCTIONAL DEPARTMENTS

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3.1 FUNCTIONAL DEPARTMENTS

Some of the functional departments of the Company are,

✓ Finance,
✓ Accounting,
✓ Marketing,
✓ Human Resources,
✓ Production and
✓ Purchase.

a. FINANCE DEPARTMENT

• The part of an organization that manages its money.

• The business functions of a finance department typically include planning, organizing,

auditing, accounting for and controlling its company's finances.

• It also usually produces the company's financial statements.

• Bankers details are,

✓ Canara Bank
✓ HDFC Bank
✓ Indian Overseas Bank
✓ Oriental Bank of Commerce
✓ State Bank of India
✓ State Bank of Patiala
✓ State Bank of Travancore
✓ Syndicate Bank
✓ The Karur Vysya Bank Ltd.
✓ UCO Bank

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b. ACCOUNTS DEPARTMENT

• It is responsible for recording and reporting the cash flow transactions of a company.

• This department includes accounts receivable, accounts payable, payroll, financial

reporting, and maintaining financial controls

• The book of accounts maintained by the company is

✓ Cash book
✓ Bank book
✓ Debtor’s book
✓ Sales daybook
✓ Stores
✓ Purchase daybook
✓ General ledger
✓ Journal book
✓ Fixed asset ledger

c. MARKETING DEPARTMENT

• The Marketing Department plays a vital role in promoting the business and mission of an
organization.

• It serves as the face of your company, coordinating and producing all materials representing
the business.

• Some of the competitors for TNPL are,

✓ JK
✓ ITC Bhatrachalam
✓ SPB
✓ Bathravathy Paper Mills
✓ Ballarpur Industries

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 ✓ SPB Ltd.
✓ Sirpur Papers

d. HUMAN RESOURCE DEPARTMENT

• Talent Acquisition/Recruitment.

• Compensation Management.

• Benefits Administration.

• Training and development.

• Performance Appraisal and Management.

• Employee and Labour Relations.

• Compliance Management.

e. PRODUCTION DEPARTMENT

• Production is the functional area responsible for turning inputs into finished outputs through a series
of production process.
• The Production Department is responsible for making sure that raw materials are provided and made
into finished goods effectively.
• Production Department in TNPL headed by the General Manager and has the following two major
areas.
✓ Paper Machine
✓ Pulp Mill

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PAPER MACHINE
The paper machine area has two machines namely PM#1, and PM#2. The
machine 1 was supplied by Beloit Walmsley, UK. It is twin wire former having a deckle width of
6.8m, which produces newsprint of 49 GSM paper. The machine is also capable of producing
printing and writing papers between the weight ranges of 40-80 GSMs. The paper machine 2 is
designed to achieve high quality paper. This machine has an online process basis to weigh moisture
and ash. Converting, finishing and packing lines have been provided for production of finished
paper in reels or sheets of required dimensions. Facilities automatic reel handling and reel wrapping
systems. The sheeting system consists of 3 cutting machines salvage sheeter and microprocessor
based 2 guillotine machines with an aggregate capacity of 180 tpd.

PULP MILL
The Company produces the following varieties of pulp to manufacture
Newsprint, printing and writing papers.

PULP MAKING PROCESS

PULPING is a process of separation of fibrous mass from the raw materials. There
are three types,
A) MECHANICAL PULPING
B) CHEMICAL PULPING
C) SEMI CHEMICAL PULPING
For all this process wood is mainly used as raw material. In this process the undesirable components like
sand, stone etc., can be removed.

A) MECHANICAL PULPING
It is a process in which wood pulp is ground well and mixed with steam.
The presence of heat softens the lignin and grinding process pulls the fiber out. This process is not
often used because the paper obtain from this are less strong. They are mainly used for printing
papers such as Newsprints, Telephone Directories.

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B) CHEMICAL PULPING
The chemical pulping includes Soda pulping, Sulphate pulping and Sulfite
pulping. The important one among these is Kraft pulping. Soda pulping process is carried out by
treating the wood and chips with caustic soda solution to fiber by cooking them in pressurized
vessels. In Sulphate pulping the wood chips is cooked with Sulfurous acid and salt of this acid.
Sulphate pulp is used I the manufacture of bond writing high grade book and other fine papers.

C) SEMI CHEMICAL PULPING

It is a process involving an essential chemical treatment followed by a
treatment in advanced mechanical fibering equipments. In this pulping process the wood is treated
with mild chemical to soften lignin to loosen the fibers. It is also known as Sulphate process. It was
invented by a French Chemist named F.Dhal in Germany in 1884. In this process wood chips and
cooking liquor is heated. Digesters for about 90 minutes at 701-173c. The cooking liquor is aqueous
solution NaoH, Na2s. The other cooking liquor is Na2Co3, Na2So4. Thiosulphate and Polysulphide
which are present with them in a little amount.

COOKING PROCESS
The Cooking process contains two types.
✓ Batch Process
✓ The chips are cooked in an individual digester with loading.
Cooking and Dumping done in sequence.
CONTINUOUS PROCESS
The chips and cooking liquor are fed at a constant rate into the top of the
digester and the chips moves downwards in a continuous manner for discharge from bottom. In
both the process the cooked chips are discharged from digester under pressure. The pulp coming
out of the digester is very dark in color and could brow stock. It is thin washed and further sent to
bleaching process. In this industry they follow continuous process.

BLEACHING PROCESS
Bleaching is a process to remove the unwanted particles and to increase the
pulp properties. Chemical pulp bleaching is based on removal on elimination of colored groups.

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The bleaching process usually consists of Chlorination treatment followed by an alkaline extraction
after which further bleaching treatments are applied. The Chlorination stage may be made with
chlorine or with a hypochlorite mixture or CIO2. Further the reagents used in bleaching process
and H2o2, CIO2, hypochlorite. So, in case of high yield pulp Zn or Na hydrosulphite can be used.
After bleaching the pulp were drawn at different proportions. The obtained pulp is used for making
paper through paper machine.

STOCK PREPARATION PROCESS

Most of the pulp cannot be used for paper making as it comes directly from
the pulp mill. The obtained final desired qualities, pulp having different characteristics are blended
with dyes and special additives. These operations referred to as stock blending to impart mechanical
strength to the final sheet. The pulp is refined in a variety of machines typical of which the refined
Jorden are and beaters. Basically, this operation consists of passing the pulp repeatedly between
sharping moving bars that cut and abrade the fibers. This improves fibers- the fiber bonding,
uniformity, denser, less porous depending on the king of paper to be made.

PAPER MAKING PROCESS

The following are the main parts of paper machine and its functions.

STOCK INLET
The objective of the inlet into piping is to distribute the paper making fibers
uniformly across the machine from back to front.

HEAD BOX
The pressurized flow box distributes the pulp the moving forming wire.

FOUR DRINER LINES

The endless moving wire forms the fibers into a sheet enables a furnish to
drain by gravity and dewater by suction.

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PRESS SECTION
The sheet is conveyed through a series of presses where additional water is
removed and the wet is consolidated.

DRYER SECTION
Most of the running water is evaporated and the fiber bonding develops as
the paper contacts a series of steam-heat cylinders.

CALENDER SECTION
The sheet is pressed between multi rolls to reduce thickness and smooth the
surface. REEL The dried calendar paper is wound into reel.

WINDING SECTION
The function of the winder is to be to cut and wind the full width, large
diameter paper reel into suitable size rolls. It is then wrapped and sent to the customers directly.

ROLL FINISHING
The steps in roll finishing are weighing, wrapping, crimping, heading and
labeling.

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f. PURCHASE DEPARTMENT
• To procure all necessary materials needed for production or daily operation of the
company or government organization.
• Purchasing also oversees all the vendors that supply a company with the items it needs
to operate properly.

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 CHAPTER - 4

SWOT ANALYSIS

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SWOT ANALYSIS

STRENGTH
• Abundant natural resources
• Making paper eco-friendly
• Manufactured using state of machinery
• Free from operational problems
• Large paper mills can double its capacity
• Free from price and distribution controls

WEAKNESS

• High cost of capital

• Shortage of raw material particularly pulpable wood

OPPORTUNITY

• Growing population

• Low literacy rate

• Ever growing demand

• Bagasse has the largest potential for use in paper manufacturing

• Cost reduction through modernization

THREATS

• Vulnerable to government policy

• Lack of competitiveness

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 CHAPTER -5

LEARNINGS FROM INTERNSHIP

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LEARNINGS FROM INTERNSHIP
• Gained deep practical & theoretical knowledge about the functions of various departments
of TNPL.

• Gained knowledge about the various departments and its managerial functions.

• It gave me an opportunity to know how the employees were trained and how they benefited
through their HR policies.

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CONCLUSION

Thus, I conclude that, this internship has been an excellent experience to me. It helps to
know about the Company procedures, relating to secretarial work, accounting procedures, complete
production process and use of marketing channels for distribution. It gives a practical exposure of
all theoretical concepts learned during the study.

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