SCHOOL OF ARCHITECTURE , BUILDING AND DESIGN
PROJECT MANAGEMENT ( MGT 60704 )
DEFINING AND DOCUMENTING
A PROJECT
Ayer Keroh Rest and Service Area (AKRSA)
BY NANI ZAIN ARCHITECTS
AR. EDWIN CHAN
CARMEN CHAN SHEN WEN 0326485
CHAN JIA CHIN 0326560
CHRISTAL WONG CHING LING 0326715
NATALIE CHEN KHEMIN 0327110
WESLEY WONG TECK WON 0330496
LEE XING SHEN 0327496
TABLE OF CONTENTS
1.0 PROJECT INTRODUCTION
1.1 PROJECT INFORMATION
1.2 SITE LOCATION
2.0 PROJECT TEAM
2.1 ROLES AND RESPONSIBILITIES
2.1.1 SCHEMATIC DESIGN PHASE
2.1.2 DESIGN DEVELOPMENT PHASE
2.1.3 CONTRACT DOCUMENTATION PHASE
2.1.4 CONTRACT IMPLEMENTATION PHASE
2.1.5 COMPLETION AND FINAL ACCOUNTS PHASE
2.1.6 COMMUNICATION STRATEGIES
3.0 ORGANISING STRUCTURE
4.0 STAKEHOLDERS
5.0 PROJECT INFORMATION
5.1 SCHEMATIC DESIGN PHASE
5.2 DESIGN DEVELOPMENT PHASE
5.3 CONTRACT DOCUMENTATION PHASE
5.4 CONTRACT IMPLEMENTATION PHASE
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
6.0 RISK ANALYSIS
7.0 MONITORING TOOLS AND EQUIPMENT
8.0 PROJECT PROCUREMENT
9.0 SUCCESS CRITERIA
10.0 CONCLUSION
11.0 REFERENCES
12.0 APPENDIX
1.0
PROJECT INTRODUCTION
1.1 PROJECT INFORMATION
1.2 SITE LOCATION
1.0 PROJECT INTRODUCTION
AYER KEROH REST & SERVICE AREA - SOUTHBOUND ( AKRSA )
Project Scope
Client and Project
1.0 PROJECT INTRODUCTION
1.2 Site Location
Figure 1.1 : Location of AKRSA
2.0
PROJECT TEAM
2.1 ROLES AND RESPONSIBILITIES
2.1.1 SCHEMATIC DESIGN PHASE
2.1.2 DESIGN DEVELOPMENT PHASE
2.1.3 CONTRACT DOCUMENTATION PHASE
2.1.4 CONTRACT IMPLEMENTATION PHASE
2.1.5 COMPLETION AND FINAL ACCOUNTS PHASE
2.1.6 COMMUNICATION STRATEGIES
2.0 PROJECT TEAM
Involvement in more than 1 phase
2.1 ROLES AND RESPONSIBILITIES
2.1.1 Schematic Design
2.1 ROLES AND RESPONSIBILITIES
2.1.1 Schematic Design (cot’d)
2.1.2 Development Design
2.1 ROLES AND RESPONSIBILITIES
2.1.3 Contract Documentation
2.1 ROLES AND RESPONSIBILITIES
2.1.4 Contract Implementation
2.1 ROLES AND RESPONSIBILITIES
2.1.4 Contract Implementation (cot’d)
2.1.5 Final Accounts and Completion
2.1 ROLES AND RESPONSIBILITIES
2.1.6 Communication Strategies
Diagram 2.2 : Hierarchy of communication during request of EOT
Diagram 2.3 : Hierarchy of communication during resolution of issue
3.0
ORGANISING STRUCTURE
3.0 ORGANISING STRUCTURE
Diagram 3.1 : Organization Structure of AKRSA
4.0
STAKEHOLDERS
4.0 STAKEHOLDERS
Diagram 4.1 : Hierarchy of Stakeholders of AKRSA
5.0
PROJECT INFORMATION
5.1 SCHEMATIC DESIGN PHASE
5.2 DESIGN DEVELOPMENT PHASE
5.3 CONTRACT DOCUMENTATION PHASE
5.4 CONTRACT IMPLEMENTATION PHASE
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
5.1
PROJECT INFORMATION
5.1 SCHEMATIC DESIGN PHASE
5.1.1 PROJECT BRIEF
5.1.2 SITE ANALYSIS
5.1.3 CONCEPT DESIGN PROPOSAL
5.1.4 APPOINTMENT OF ARCHITECT
5.1.5 PRELIMINARY DESIGN PROPOSAL
5.1.6 APPOINTMENT OF CONSULTANTS
5.1.7 DEVELOPMENT ORDER
5.1 SCHEMATIC DESIGN PHASE
5.1 SCHEMATIC DESIGN PHASE
Fig. 5.1.3 : Concept proposal as
part of concept design proposal
Fig. 5.1.4 CCM minutes on revisions on design.
Fig. 5.1.5 Letter of appointment to architect.
5.1 SCHEMATIC DESIGN PHASE
V. Preliminary Design Proposal
The design is improved after a CCM with better informed decisions
from the appointment of other consultants with the approval of the
client. Besides that, the architects also consulted other consultants
such as the sub-contractors (under C&S engineer) to conduct soil
investigations. The architect then presents the improved design to the
client after 2 weeks. Fig. 5.1.6 : Rendering of overall
masterplan
The architects also provided a preliminary cost estimate based on the
area of the building according to respective finishes.
Fig. 5.1.8 : Proposed schedule of Fig. 5.1.9 : Proposed preliminary
accommodation cost estimate
Fig. 5.1.7 : Letter notifying the results
of soil investigation
Fig. 5.1.10 : Letter of Appointment
to Town Planner
5.1 SCHEMATIC DESIGN PHASE
VI. Development Order (DO)
Fig. 5.1.11 : Certificate of Development Order Fig. 5.1.12 : Approval of appointed
agent to liaise with the authorities
Fig. 5.1.13 : Sijil Carian Rasmi Fig. 5.1.14 : Land title Fig. 5.1.15 : Site boundary
5.1 SCHEMATIC DESIGN PHASE
Conclusion
5.2
PROJECT INFORMATION
5.2 DESIGN DEVELOPMENT PHASE
5.2.1 GENERAL ARRANGEMENT DRAWINGS ( GA )
5.2.2 BUILDING STRUCTURAL DRAWINGS
5.2.3 BUILDING SERVICES LAYOUT
5.2.4 ELECTRICAL SYSTEM
5.2.5 LANDSCAPE LAYOUT
5.2.6 MEETING MINUTES
5.2.7 SUBMISSION FOR BUILDING PLAN APPROVAL
5.2 DESIGN DEVELOPMENT PHASE
5.2 DESIGN DEVELOPMENT PHASE
5.2.1 General Arrangement (GA) Drawings
Fig. 5.2.1.2 : Elevation drawings of
food court
5.2.2 Building Structural Drawings
5.2 DESIGN DEVELOPMENT PHASE
5.2.3 Building Services Layout
Air Conditioning and
Mechanical Ventilation (ACMV)
services.
Air
Conditioning and Mechanical
Ventilation (ACMV) services.
.
5.2 DESIGN DEVELOPMENT PHASE
5.2.4 Electrical System
5.2.5 Landscape Layout
5.2 DESIGN DEVELOPMENT PHASE
5.2.6 MEETING MINUTES
5.2.7 SUBMISSION FOR BUILDING PLAN APPROVAL
5.2 DESIGN DEVELOPMENT PHASE
5.2.7.1 BORANG A
5.2.7.2 Building Plans ( BP )
5.2 DESIGN DEVELOPMENT PHASE
5.2.7.3 Bomba Plans
5.2.7.4 Landscape plans
5.2 DESIGN DEVELOPMENT PHASE
5.2.7.5 Water Supply & Sewerage Approval
5.2.7.6 Amended Building Plans
5.2.7.7 Approval of Building Plans
5.2 DESIGN DEVELOPMENT PHASE
5.2.7.8 Updated Cost Estimation
Analysis statement
It is crucial to get all consultants on board during design development
phase as some parties only start working after the drawing plans have
been finalised. GA drawing, especially, had been carefully constructed
as the basic reference at the early stage for other working drawings like
C&S and M&E drawings to be prepared.
5.3
PROJECT INFORMATION
5.3 CONTRACT DOCUMENTATION PHASE
5.3.1 TENDER DOCUMENTATION
5.3.2 TENDER NOTICE
5.3.3 BILL OF QUANTITY
5.3.4 TENDER EVALUATION
5.3.5 LETTER OF AWARD
5.3 CONTRACT DOCUMENTATION PHASE
5.3 CONTRACT DOCUMENTATION PHASE
5.3 CONTRACT DOCUMENTATION PHASE
5.3 CONTRACT DOCUMENTATION PHASE
5.4
PROJECT INFORMATION
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.1 PRE-COMMENCEMENT OF WORK
5.4.2 COMMENCEMENT OF WORK
5.4.2.1 PROJECT ADMINISTRATION
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.1 PRE-COMMENCEMENT OF WORK
5.4.1.1 Initial Project Meeting
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2 COMMENCEMENT OF WORK
5.4.2.1 PROJECT ADMINISTRATION
5.4.2.1.1 Site Meeting, Client-Consultant Meetings (CCM),
Technical Consultant Meetings (TCM)
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.2 Site Memo
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.3 Request for Information ( RFI )
5.4.2.1.4. Architect’s Instructions ( AI )
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.5 Variation Order ( VO )
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.6 Extension Of Time ( EOT )
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.7 Interim Payment Certificate
Payment
Preparation
Valuation
Certificate
Oversee by Contract Administrator
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.8 Reimbursement / Claim
1.
2.
3.
4.
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.9 Stage Claim
To collect a professional fee , PLUS Berhad has their own invoice
checklist that ensures efficient process of stage claim.
5.4 CONTRACT IMPLEMENTATION PHASE
5.4.2.1.10 Testing and Verification for Final Building
Inspections
5.5
PROJECT INFORMATION
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
5.5.1 ISSUANCE OF CERTIFICATE OF PRACTICAL
COMPLETION (CPC)
5.5.2 DEFECT LIABILITY PERIOD (DLP)
5.5.3 ISSUANCE OF CERTIFICATE OF COMPLETION &
COMPLIANCE (CCC)
5.5.4 HANDOVER TO CLIENT
5.5.5 CERTIFICATE OF MAKING GOOD DEFECTS (CMGD)
5.5.6 FINAL ACCOUNTS
5.6 IMPLEMENTATION TOOLS
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
Fig. 5.5.1.1 : Building inspection
report highlighting the defects to
be rectified by the contractor.
Fig. 5.5.1.2 : Certificate of
Practical Completion.
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
Fig. 5.5.2.1 : LD & DLP stated in the
meeting minutes.
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
Borang G1 to G3 are submitted and certified at the start of the project
construction. Other Borang Gs are submitted based on the completion
of each stage. The architect is responsible to monitor and collect the
forms with the contractor, consultant and authority’s approval. The
architect also submits a letter to invite the authorities to conduct a
check to ensure the rules and requirements are abided.
The contractor, Kejuteraan Cempaka Jaya Sdn. Bhd. also submits a
CIDB, Suruhanjaya Tenaga and SPAN certification to certify them as a
registered contractor, encompassing construction, electrical, water and
sewerage works. If the consultant submits the form incorrectly, the
architect would need to notify the consultant to resubmit the form.
Fig. 5.5.3.1 : Borang G checklist Fig. 5.5.3.2 : Letter for checks to Fig. 5.5.3.3 : Letter to notify the
authorities submission of Borang G to
consultant
Fig. 5.5.3.4 : Borang G 12 Fig. 5.5.3.5 : Contractor’s permit
on water works
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
Fig. 5.5.4.1 : Issued drawings
Fig. 5.5.5.1 : Architect’s certification of SKPL
Fig. 5.5.5.2 : Approval of rectification works from contractor, consultant and
client
5.5 COMPLETION AND FINAL ACCOUNTS PHASE
5.5.6 Final Accounts
In order to issue the final payment to contractors and consultants, the
final accounts are calculated to include:
1. Fluctuations of material cost
2. Variations cost of works
3. Loss & expense from extension of time
4. Payment to subcontractors
5. Liquidated damages
6. Release of retention fees
The quantity surveyor prepares the financial statement and ensure the
Fig. 5.5.6.1 : Letter notifying the
accounts are balanced according to the agreed contracts. Once the client of the issue of CMGD and Final
final accounts are completed, the architect issues a letter to notify the Accounts
client to release funds for final payment and complete the contract.
Fig. 5.5.6.2 : Summary of final certificate Fig. 5.5.6.3 : Final payment certificate Fig. 5.5.6.4 : Statement of Final Accounts
5.6 IMPLEMENTATION TOOLS
5.6.1 Microsoft Excel
Fig. 5.6.1.1 : Project timeline Gantt
Chart
5.6.2 Autodesk AutoCAD
Fig. 5.6.2.1 : Floor plan of food court
5.6.3 Sketchup 2013
Fig. 5.6.3.1 : 3D model of the food court
5.6.4 Lumion
Fig. 5.6.4.1 : 3D model of food court being
rendered
6.0
RISK ANALYSIS
6.0 RISK ANALYSIS
Fig : Risks Analysis Chart
6.1 RISK MANAGEMENT
7.0
MONITORING TOOLS AND TECHNIQUES
7.1 TYPES OF MONITORING TOOLS
7.1.1 SITE MEETINGS
7.1.2 TECHNICAL MEETINGS
7.1.3 MEETING MINUTES
7.1.4 GANTT CHART
7.1.5 PHYSICAL S CURVE CHART
7.0 MONITORING
TOOLS AND TECHNIQUES
7.1 Types of Monitoring Tools
Fig 7.1 : Briefing sheet for
meeting with client.
Fig 7.2 : Contents of Meeting
Minutes and Attendance Sheet
7.0 MONITORING
TOOLS AND TECHNIQUES
Fig 7.3 : Gantt Chart depicting
schedule of works to be done.
Fig 7.4 : Physical S Curve Chart
comparing planned and current
status of project.
8.0
PROJECT PROCUREMENT
8.1 METHOD OF PROCUREMENT : TRADITIONAL
PROCUREMENT
8.2 PROCUREMENT CONTROL STRATEGIES AND
IMPLEMENTATION
8.2.1 RECOMMENDATION BY QUOTATION
REFERENCE
8.2.2 EXPEDITING OF MATERIALS
8.0 PROJECT PROCUREMENT
8.1 Method of Procurement : Traditional Procurement
Diagram 8.1 : Procurement Flowchart
8.0 PROJECT PROCUREMENT
8.2 Procurement Control Strategies and Implementation
Fig. 8.2.1 Quotation by Shang Height
Construction Sdn Bhd
8.0 PROJECT PROCUREMENT
Fig. 8.2.2 Recommendations by
Nanizain Architect on the
procured item
Fig. 8.2.3 Alternative solution to
replace originally planned tiles to
solve delay issue
9.0
SUCCESS CRITERIA
9.0 SUCCESS CRITERIA
Diagram 9.1 : Triple Constraint / Project Management Triangle
10.0
CONCLUSION
10.0 CONCLUSION
11.0
REFERENCES
11.0 REFERENCES
Fryer, B. (2002). The Practice of Construction Management. p.71.
Bennett., F. (2003). The Managemnet of Construction. USA: Elsevier Ltd.
Harris, F., McCaffer, R. and Edum-Fotwe, F. (2013). Modern construction management. Hoboken, N.J.: Wiley-Blackwell,
pp.171-210.
S.Barrie, D. and C. Paulson, B. (1981). Professional construction management. [South Melbourne, Vic.]: Royal Australian
Institute of Architects (Victorian Chapter), pp.332-352.
Cidb.gov.my. (2019). Contractor Registration Requirements and Procedure with CIDB. [online] Available at:
http://www.cidb.gov.my/index.php/en/legislation/guidelines/keperluan-dan-prosedur-pendaftaran-kontraktor-dengan-cidb
[Accessed 1 Oct. 2019].
Copperproject.com. (2019). PM 101 — How to Define Project Success Criteria? - Copper Project Management Software.
[online] Available at: https://www.copperproject.com/2018/03/pm-101-define-project-success-criteria/ [Accessed 1 Oct.
2019].
Linkedin.com. (2019). Final Account Procedures (for construction projects). [online] Available at:
https://www.linkedin.com/pulse/final-account-procedures-construction-projects-mina-anis/. [Accessed 1 Oct. 2019].
Process (2019). Tender Process | A Complete Procurement Guide. [online] Slideshare.net. Available at:
https://www.slideshare.net/TenderProcess/tender-process-27047746 [Accessed 1 Oct. 2019].
Pmi.org. (2019). Construction project claim management. [online] Available at:
https://www.pmi.org/learning/library/construction-project-claim-management-7582 [Accessed 1 Oct. 2019].
Pro), M. (2019). The 3 Procurement Methods: Advantages and Disadvantages. [online] Property Like a Pro. Available at:
https://propertylikeapro.com/procurement-methods/ [Accessed 1 Oct. 2019].
The Constructor. (2019). Risk Management in Construction Projects. [online] Available at:
https://theconstructor.org/construction/risk-management-construction-projects/24873/ [Accessed 1 Oct. 2019].
WhatIs.com. (2019). What is triple constraint? - Definition from WhatIs.com. [online] Available at:
https://whatis.techtarget.com/definition/triple-constraint [Accessed 1 Oct. 2019].
.
12.0
APPENDIX
12.0 APPENDIX
12.0 APPENDIX
Concept proposal.
12.0 APPENDIX
CCM minutes on revisions on design.
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Letter of appointment to architect.
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Rendering of overall masterplan
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Letter notifying the results of soil investigation.
12.0 APPENDIX
Proposed preliminary cost estimate.
Schedule of accommodation.
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Letter of Appointment to Town Planner
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Certificate of Development Order.
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Approval of appointed agent to liaise with the authorities.
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Sijil Carian Rasmi
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Land title
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Site boundary
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Certificate of Practical Completion.
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Contractor’s permit on water works.
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Architect’s certification of SKPL.
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Summary of final certificate.
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Final payment certificate.
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Letter notifying the client of the issue of CMGD and Final Accounts.
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Statement of Final Accounts.
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Project timeline Gantt Chart
Floor plan of food court
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3D model of the food court
3D model of food court being rendered
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Briefing sheet for meeting with client.
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Contents of Meeting Minutes.
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Gantt Chart depicting schedule of works to be done.
Physical S Curve Chart comparing planned and current status of project.
12.0 APPENDIX
Quotation by Shang Height Construction Sdn Bhd.
12.0 APPENDIX
Recommendations by Nanizain Architect on the procured item.
Alternative solution to replace originally planned tiles to solve delay issue.
FIN.
THANK YOU FOR YOUR TIME.
