Graduate Student Handbook: Department of Physiology and Pharmacology

Department of Physiology and Pharmacology
Schulich School of Medicine & Dentistry

The University of Western Ontario
Graduate Student Handbook
Department Website: www.schulich.uwo.ca/physpharm/

SGPS Website: www.grad.uwo.ca
[Updated Nov 2015]

Department of Physiology and Pharmacology: Graduate Student Handbook 2
Table of Contents Page
Overview…………………………………………………………………………………………. .......................................... 4
Skill Sets and Academic Standards and Expectations……………………………………... ........................... 4
Life of a Graduate Student……………………………………………………………….. ......................................... 5
The M.Sc program..………………………………………………………………………. ................................. 5
The Accelerated M.Sc. programs .…..……………………………………………………………………. ........ 5
M.Sc. transfer to the Ph.D program .…..……………………………………………………………………. ... 6
The Ph.D. program………………………………………………………………………………………. .................. 6
Beginning a Graduate Program in Physiology and Pharmacology …………………………………… .......... 7
Function and Composition of the Graduate Student’s Advisory Committee ……………………… ....... 8
Requirements of the Graduate Program in Physiology and Pharmacology ……………………… ....... 10
General requirements……………………… .............................................................................. 10

Detailed academic requirements and milestones ……………………… .................................. 11
M.Sc. students……………………… .............................................................................. 11
Accelerated M.Sc. students……………………… ......................................................... 11
M.Sc. transfer to Ph.D. students ………………………… .............................................. 12
Ph.D. students with prior M.Sc. degrees……………………… ..................................... 13
Direct entry Ph.D. students ……………………… ......................................................... 14
Course offerings and 0.5-credit eligible courses ………………………….… .................. 15
Additional information for International students ......................................................... 15
Requirements of the School of Graduate and Postdoctoral Studies (SGPS) ................................ 16

Leave of absence............................................................................................................... 17
Withdrawal and readmission after withdrawal ................................................................ 17
SGPS guidelines and Information regarding courses ........................................................ 18
Thesis information ............................................................................................................ 19
Guidelines ............................................................................................................. 19
Timing.................................................................................................................... 19
Program Details: Role and Responsibilities
The Program (Department) .............................................................................................. 20
The Supervisor .................................................................................................................. 21
The Advisory Committee .................................................................................................. 22
The Student ....................................................................................................................... 23
Financial Support .......................................................................................................................... 24
Contact Information...................................................................................................................... 25
Appendices.................................................................................................................................... 27
A. GSR Report for Advisory Committee Meeting
B. Template of Advisory Committee Progress Report for Students
C. Recommendation for Transfer to Ph.D.
D. Comprehensive Examination Form
E. Recommendation for Ph.D. Seminar
F. Proposed Master’s Thesis Examination Board
G. Proposed Doctoral Thesis Examination Board
H. MSc Thesis Supervisor Approval Form
I. PhD Thesis Supervisor Approval Form
Overview
We train graduate students to develop critical thinking skills to be applied in research, and to
promote innovation, integrity and scholarship. This is accomplished through fostering creativity,
collegiality and leadership. We train students in diverse fields, including neurosciences;
cardiovascular sciences; cell, developmental and cancer biology; endocrinology and
reproductive biology; as well as clinical and basic pharmacology. An M.Sc. degree prepares
graduates for career opportunities in research, teaching, science and health care sectors,
including clinical trial coordination (possibly after additional training). Graduation from a Ph.D.
program is essential for a career as an independent investigator and for many other career
opportunities in academia, government, public policy, and the pharmaceutical and
biotechnology sectors.
Physiology studies how living organisms function at multiple levels, including molecules, cells,
tissues, organs and systems. It also addresses how functions in a given organ or tissue may
modulate other parts of the organism. It encompasses numerous fields of biology including
molecular biology, biochemistry, anatomy, cell biology, biomedical engineering and computing
science.
Pharmacology is the study of how drugs, hormones and chemical agents affect biological
processes in living organisms. Pharmacology studies drugs, their sources and effects on target
tissues and the rest of the body. It also includes the characterization of drug-drug interactions,
toxicological effects, and therapeutic uses. Substances with medicinal properties are
pharmaceuticals, but pharmacology is not synonymous with pharmacy, although they are
sometimes confused. Pharmacology deals with how drugs interact within biological systems to
affect function, whereas pharmacy is a science concerned with safe and effective use of
medicines.
Skill Sets and Academic Standards Expected of Our Students

Skill Sets Required Before Entering our Graduate Programs
 High academic standing with an average of at least 80% in undergraduate courses
 Strong commitment to pursuing rigorous research training in a selected subject area
 Enthusiasm and a high degree of interest in science and research
 Curiosity, and an open and enquiring mind
 Sound work ethics, integrity and moral standards
 Excellent time management skills
 Collegiality
 Perseverance and patience
 Maturity and reliability
Skill Sets Acquired in our M.Sc. and Ph.D. Programs
 Excellent critical thinking skills
 Ability to integrate data and information from multiple sources, and to develop and test
hypotheses rigorously
 Excellent oral and written communication skills

 Skills in a range of analytical techniques using state-of-the-art instrumentation
 Ability to work with equipment and instruments at tasks requiring precision
 Ability to co-ordinate or co-supervise the work of others
 Ability to identify problems, and to develop and implement innovative solutions
 Ability to work independently, and in teams with basic and/or clinical scientists
Life of a Graduate Student

Although the expectations of students enrolled in the M.Sc. and Ph.D. programs may vary, it
should be recognized that graduate school represents a very different educational experience
than that of undergraduate studies. Scientific discovery is seldom a linear process, and it is
generally not possible to drive research directly towards a desired outcome. Discovery is a
mixture of insight, effort, curiosity, good fortune and perseverance. All graduate students,
regardless of whether they are in the M.Sc. or Ph.D. program, are expected to pursue original
hypothesis-based research that results in the generation of novel, publication-quality data, and
to disseminate their findings to the scientific community.
The M.Sc. program provides an opportunity for students to explore the possibility of pursuing
research as a career. The normal time to completion of this degree is 2 years, although
completion of a high-quality thesis may take longer. It is not a requirement of Western’s School
of Graduate and Postdoctoral Studies (SGPS) that the M.Sc. research be published, but it is a
normal expectation in our M.Sc. programs that at least one high-quality publication be
produced from data collected during the M.Sc. training period. Students are expected to display
enthusiasm and dedication towards completing the objectives that define their research
projects. This generally requires working on their projects beyond a standard work-week. In
research, the end result is nearly always determined by the effort and commitment of the
student to the project. The reward for this is the opportunity to pursue research questions and
lead discovery in diverse and important areas that are directed at reducing human suffering and
improving our understanding of the biological world. M.Sc. students with guidance from their
supervisors and Advisory Committees [see below] develop a research plan that can result in the
production of significant research findings. As research is an unpredictable enterprise, it may be
necessary to revise or pursue new objectives during the course of studies, depending upon the
results of the initial experiments. Together, the student, supervisor and Advisory Committee
are all committed to producing the highest quality thesis possible and achieving this goal will
always require a dedicated effort by the student. Over the course of the M.Sc. program,
students also complete course and non-course requirements [details below] and normally have
the opportunity to be Teaching Assistants (TA) in undergraduate courses. Graduate school can
be, and often is, one of the highlights in a student’s life. Students are provided with the
opportunity to work in exciting environments and share experiences with like-minded
colleagues that can result in life-long friendships. Many former graduate students look back on
this time in their life with fondness and the realization that it represented an important period
of personal development that laid the foundation for a rewarding career.
The Accelerated M.Sc. program is a thesis degree, based on the development of an original,
advanced research project, together with course work and non-course competency
requirements. Completion of the Accelerated M.Sc. is expected in 3-4 terms from the initial
registration of students into the graduate program. The Accelerated M.Sc. option provides a
student the opportunity to complete the requirements for a M.Sc. degree (and potentially a
Ph.D. degree, should the students transfer to the doctoral program) in less calendar time than
would normally be required through sequential enrollment in a Bachelor’s and M.Sc. programs
The Accelerated MSc option in Physiology and Pharmacology is open to Western University
undergraduate students who successfully complete (a) an undergraduate Research Project
(Phys 4980 or Pharm 4980) in the Department of Physiology and Pharmacology during the
summer between year 3 and year 4 of Western’s BMSc program, and (b) the research-intensive
4th year course (Physiology 4999E or Pharmacology 4999E). Registration in the summer
Research Project is exclusively available to 3rd year students interested in pursuing the
Accelerated M.Sc. program. Registration to this course also requires special permission from
the Department, involves an oral interview with an Admissions Subcommittee of the
Department, and is limited to students in the Physiology, Pharmacology, or Physiology &
Pharmacology Honours Specialization modules. Fourth year undergraduate students who have
completed the summer offering of Phys 4980 or Pharm 4980, and who are registered in Phys
4999E or Pharm 4999E are able to apply for admission into the Accelerated MSc program within
a time frame that will allow them to start graduate work in the summer or fall term, following
completion of their undergraduate program. Students in the Accelerated MSc program are also
eligible to apply for admission to the collaborative programs available to all other graduate
students in the Department of Physiology and Pharmacology.
M.Sc. transfer to the Ph.D. program. Students enrolled in the M.Sc. or Accelerated M.Sc.
program have the opportunity to transfer their registration to the Ph.D. program without prior
completion of M.Sc. degree requirements. This transfer must take place before the end of the
fifth academic term of registration. About one year before the transfer occurs, the M.Sc.
student should inform his/her supervisor and Advisory Committee of their interest in pursuing
the transition to the Ph.D. program. At that time, the Committee will assess the student’s
progress and potential, and begin discussions about how the research project would be
expanded to incorporate the increased scope of a Ph.D. program. Three primary conditions
must be met to ensure the Program’s support for transition to the Ph.D. level: (1) the student
must be judged by the supervisor and Advisory Committee to have displayed the necessary
aptitude for completing a Ph.D. degree, (2) the research progress must be judged by the
supervisor and Advisory Committee to be outstanding and sufficient for the production of a
publishable manuscript, and (3) the proposed Ph.D. project must be of sufficient scope to
clearly indicate that a Ph.D. program is warranted. These conditions indicate that not all
students will be allowed to transfer to the Ph.D. program. Alternatively, students can complete
their M.Sc. degree requirements, and then be considered for entrance into the Ph.D. program
after having successfully defended their M.Sc. thesis. The normal time for completion of a Ph.D.
degree following transfer from the M.Sc. program is 4 years, although this is entirely dependent
on the progress in research and is contingent on the time required to produce a high-quality
thesis.
The Ph.D. program. Ph.D. students are expected to display greater independence, initiative and
maturity in research than M.Sc. students. The Ph.D. is the highest degree offered by a
University, and not all students are expected to have the desire or ability to successfully
complete a Ph.D. program. This degree requires an extensive time commitment and
expectations, including the production of at least 3 high-quality publications as first author.
Students entering the Ph.D. program after finishing a M.Sc. degree normally spend 3 to 5 years
completing requirements for the Ph.D. program, as described above for M.Sc students
transferring to Ph.D. status. Under the guidance of their supervisors and Advisory Committees,
Ph.D. students are expected to develop a research plan that will lead to significant, novel
research findings. Together the student, supervisor and Advisory Committee are all committed
to producing the highest quality thesis possible, and achieving this goal will always require a
dedicated effort by the student. Over the course of the Ph.D. program, students also complete
course and non-course requirements [indicated below] and have the opportunity to work as
TAs in undergraduate courses. Students considering applying to a Ph.D. program must reflect
carefully on their future career goals, as taking up these studies indicates that the student has
the necessary passion, ability, enthusiasm, determination and drive to complete the program
and to pursue advanced career goals, in academia or elsewhere. Completion of a Ph.D. degree
can be a life-enriching process that enables graduates to pursue their own research directions,
but it is a demanding process that will stretch the capabilities of all students. However, as with
completion of the M.Sc. degree, there are few academic activities that will be more enriching
over the course of a person’s lifetime.
Enrolment and continued registration in the Physiology and Pharmacology Graduate Program
implies and requires compliance with a set of regulations and criteria set out for graduate
students by the Department and the SGPS. The specific requirements are listed on the following
pages. Continued enrolment in the programs also involves a level of productivity that will
enable successful completion of the degree requirements in the time frame outlined above.
Although the working time commitment will differ amongst students, it is expected that a
student will spend more than 40 hours per week engaged in laboratory, or laboratory-related,
work.
Beginning a Graduate Program in Physiology and Pharmacology

Each newly enrolled M.Sc. and Ph.D. student will attend an individual Orientation Meeting,
organized by the student, with their supervisor and a member of the Graduate Studies
Committee designated as the student’s Graduate Studies Committee Representative (GSR)
within the first 2 weeks of beginning the program. This meeting will be about 15 minutes in
duration, and serve to welcome students to the Physiology and Pharmacology graduate
programs and to ensure that program and course requirements are clearly outlined. This
meeting also provides each student with an opportunity to meet the Department of Physiology
and Pharmacology GSR that will be a member of his/her Advisory Committee.
It is also required that new students and their supervisors discuss the contents of this Graduate
Student Handbook, using the Letter of Understanding received by the student, and prepared as
a guideline for this discussion. Each student and their supervisor will sign the Letter of
Understanding to indicate that this discussion has taken place. The Orientation Meeting will
serve as an opportunity for students to ask additional questions related to the content of the
Letter of Understanding.
Function and Composition of the Graduate Student’s Advisory Committee

Each graduate student has an Advisory Committee composed of his/her supervisor, GSR and 1
to 3 other faculty members. These faculty members are selected based on their research
expertise, and on the knowledge and skills that they can bring to the graduate student’s
research project. They may be members of the Department of Physiology and Pharmacology or
any other academic Department at Western, and occasionally may be from another university.
The Chair of the Graduate Studies Committee is an ex officio member of every Advisory
Committee, but will not normally attend these meetings. The role of the Advisory Committee is
to oversee a graduate student’s progress in all aspects of their degree program, and particularly
to monitor progress in their research project. This Committee is also available to advise the
student, either as a group or as individuals, about career development, academic and research
issues. The GSR is an advocate for the student and assists in ensuring that the project and the
student’s performance are consistent with Department expectations. Students are normally
responsible for organizing Advisory Committee meetings in a timely fashion (see paragraph
below), although the supervisor, GSR, Chair of the Graduate Studies Committee or any member
of a student’s Advisory Committee can call a meeting at any time during a student’s program,
as required. Students are also welcome to meet individually with their Advisory Committee
members at any mutually convenient time over the course of their studies.
M.Sc. and Ph.D. students must hold their first meeting with their Advisory Committee before
the end of the first academic term of study and should then meet every 6 months, or sooner if
required, until completion of their degree. Compliance with the above requirement is
indispensable to demonstrate appropriate progression through the program, and to maintain
eligibility for SGPS financial support (W funds). The GSR chairs the committee meetings, and
also records the meeting minutes, which are kept as records of student progress through the
program. The GSR also serves as a liaison for the student with the Graduate Studies Committee
of the Department. The first Advisory Committee meeting does not require preparation of a full
written report, but provides an opportunity for students to meet with their Advisory Committee
to outline their proposed research project. Subsequent meetings require the preparation and
distribution of a complete advisory committee report by the student. This report should be
distributed to the committee no later than one week before the meeting. Failure of the student
to distribute the progress report to his/her advisory committee on time may result in
cancellation of the meeting by the GSR, the supervisor or the other members of the student’s
advisory committee. Holding advisory committee meetings in a timely fashion is a requirement
to demonstrate appropriate progression through the degree.
The following information provides graduate students an overview of the typical format of the
Advisory Committee meeting, and outlines how students should prepare for these meetings.
The GSR begins each meeting by providing a brief overview of the student’s progress in fulfilling
program and course requirements, time in program, funding, TA positions and other relevant
general information. This allows development of a meeting agenda to ensure that sufficient
time is given to addressing specific issues or concerns. The first Advisory Committee meeting
focuses on a review of the student’s course requirements and initial research project
objectives; a written report by the student is not required. Discussion should revolve around
the specific research questions to be investigated, development of specific research objectives,
and identification of experimental methods to be used. For all subsequent meetings, students
are required to distribute a written Advisory Committee progress report to each member of the
Committee at least one week before the scheduled meeting that outlines research progress and
goals for the next few months. Additional information and a template for preparation of this
report can be found on the Department website at
http://www.schulich.uwo.ca/physpharm/graduate_postdoctoral/forms.html
Students are also required to prepare an oral presentation for the meeting that outlines
research progress made since the previous meeting. After the opening comments by the GSR,
the student is invited to begin his/her presentation. This is not considered to be a formal
presentation, and therefore members of the Advisory Committee may interject frequently to
discuss the experimental data or approaches as they are presented. This ongoing discussion and
clarification makes the presentation seem more like a conversation that generates constructive
input for the student and challenges the student to think more broadly about the research
project and data interpretation. For example, discussions may focus on how to trouble-shoot a
technical problem, or input may be requested regarding additional avenues of research related
to the overall objective. In cases where progress is limited or where insurmountable concerns
arise, the Committee may be of assistance in defining ways to improve progress or to refocus
research objectives appropriately. Students and their Committees should act together to
ensure that program goals for completion of the degree are met with a high level of
performance. A typical Advisory Committee meeting should last about 1 hour but may extend
up to 2 hours, and the GSR, with help from the student completes a written record of the
advisory committee meeting (GSR Report Form). At the completion of the meeting, notes
taken by the GSR regarding progress through the program, both since the start of graduate
studies, and since the last Advisory Committee meeting held are recorded. An assessment of
progress as “Satisfactory” or “Unsatisfactory” will be noted on the report. If the progress
assessment is unsatisfactory on two or more occasions (consecutively or not), the Advisory
Committee and the Program may consider student withdrawal from the Program. The notes
taken by the GSR will also document any challenges that have been encountered, and the
reports are reviewed and signed by all present. Students also have the opportunity to include
their comments in the report. The goal of the meeting is that students should feel they have
received clear direction and advice regarding their progress and the next stage of their research
project.
The Advisory Committee also has an important role in recommending if a student should
transfer from the M.Sc. to the Ph.D. program, identifying topics and examiners for the Ph.D.
comprehensive examination, and selecting thesis examiners. The Committee provides an
appraisal to the student regarding whether, in their judgment, the research is ready to be
written in thesis format and submitted for defense. The Advisory Committee normally reads the
thesis after the student, with the supervisor, has prepared it for submission, and provides the
student with additional feedback regarding its suitability for examination. At the final Advisory
Committee meeting prior to thesis submission, the Committee may conduct a “mock” defense
to assist the student with preparation for the thesis examination. Thus, Advisory Committee
meetings serve several purposes, and are designed to assist the student and supervisor in
achieving the program and research goals. The Advisory Committee is an essential component
of our graduate training programs, with the aim of ensuring that consistent, satisfactory
progress is achieved.
Requirements of the Graduate Program in Physiology and Pharmacology

The following are the basic requirements laid out by the Department for Physiology and
Pharmacology Graduate Program. Additional information can be found on the Department
website at www.schulich.uwo.ca/physpharm
General requirements:
Each graduate student is required to:
1. form an Advisory Committee during the first 6 weeks of registration in consultation with
his/her supervisor, and subject to approval by the Department’s Graduate Studies
Committee.
2. meet with his/her Advisory Committee at intervals no longer than every 6 months, or
more often if considered necessary and/or recommended by the Advisory Committee.
Records of discussions and recommendations from each meeting are to be provided to
the Department of Physiology and Pharmacology Graduate Studies Administrator on the
appropriate form bearing the signatures of the members of the Committee and the
student. [Appendix A –Advisory Committee Report]
3. achieve an average of at least 80% on course work to be eligible for financial support from
the University, in the form of a Teaching Assistantship (TA).
4. have written approval from his/her advisory committee to transfer from M.Sc. to Ph.D.
status, to present a doctoral seminar towards fulfillment of this requirement, and to begin
writing the thesis. These written approvals are recorded by the GSR in the Advisory
Committee Report and relevant additional forms, together with the list of proposed
thesis/comprehensive examiners. These documents are added to the student’s file.
5. maintain a level of productivity that will enable successful completion of the degree
requirements within the time frame established by SGPS.
6. conduct research in an ethical manner and always with the highest standards of academic
integrity, observe all safety regulations, ethical animal experimentation (if applicable), and
policies established by Western University.
7. fulfill any additional requirements established by the School of Graduate and Post-
doctoral Studies and by the Schulich School of Medicine and Dentistry.
8. attend Department Seminars during each academic year for the duration of their
residency period.
Detailed academic requirements and milestones :
M.Sc. students:
1) Must enroll and successfully complete the Communications and Critical Thinking
Graduate Course (PhysPhrm 9551) – 1.0 full credit. The CCT course must be completed
within 16 months after entry into the program.
2) Must enroll and successfully complete the non-course online requirement on “Basic
Knowledge in Physiology and Pharmacology”. At least half of the modules for each
Physiology and Pharmacology must be completed within the first term of beginning the
graduate program. The entire set of modules must be completed within the first two
terms of the graduate program. Adherence to this time line is required to demonstrate
appropriate progression towards the M.Sc. degree.
3) Must hold meetings with Advisory Committee at intervals no longer than 6 months, to
demonstrate appropriate, satisfactory progression towards the M.Sc. degree. Meetings
can be called sooner if recommended by the Advisory Committee.
4) Must complete and formally defend novel research studies conducted during the time
of their enrolment in the graduate program equivalent to the content of a single strong
research manuscript, as well as successfully write and defend their thesis. The thesis
must contain the results of the student’s graduate research program. The use in the
thesis of published material generated by the graduate student is permissible, provided
that this published material describes work done during the student’s registration in
his/her graduate program.
5) May enroll and complete additional course work based upon the student’s desire and
recommendations of their Advisory Committee and supervisor. This additional course
work is not required to complete their M.Sc. program, and does not replace CCT. Grades
in optional courses may assist students to receive scholarship support.
Accelerated M.Sc. students:

1) Must enroll and successfully complete the Principles of Research Design Graduate
Course (PhysPhrm 9621) – 0.5 credit. The Principles of Research Design course must be
completed within one year after entry into the program.
Physiology and Pharmacology must be completed within the first term of beginning the
graduate program. The entire set of modules must be completed within the first two
terms of the graduate program. Adherence to this time line is required to demonstrate
appropriate progression towards the MSc degree.
demonstrate appropriate, satisfactory progression towards the M.Sc. degree, or sooner
if recommended by the Advisory Committee.
of their enrolment in the graduate program equivalent to the content of a single strong
research manuscript, as well as successfully write and defend their thesis. The thesis
must contain the results of the student’s graduate research program. The use in the
thesis of published material generated by the graduate student is permissible, provided
that this published material describes work done during the student’s registration in
his/her graduate program.
5) May enroll and complete additional course work based upon the student’s desire, and
recommendations of their advisory committee and supervisor. This additional course
work is not required to complete their M.Sc. program, and does not replace CCT. Grades
in optional courses may assist students to receive scholarship support.
M.Sc. transfer to PhD students:

To transfer from the M.Sc. (or Accelerated M.Sc.) program to the Ph.D. program the student
must have demonstrated significant progress on their research project that usually represents
the accumulation of sufficient data to represent a publication quality study. The Advisory
Committee must be of the opinion that the student has the expected aptitude to complete a
strong Ph.D. thesis and that the project has sufficient scope to encompass a Ph.D. project. The
transfer between programs must occur before the student completes the 5 th term of graduate
studie . Normally, students that complete this transfer may not subsequently transfer back to
the M.Sc. program. Criteria used to determine a student’s eligibility for transfer include
potential to develop as an independent investigator, based on intellectual contributions to
research carried out in the M.Sc. program, and a reasonable likelihood of continuing funding in
support of the student and associated research costs.
1) Must complete the CCT course. If the student has already completed the CCT course,
s/he will receive credit for that course. For Accelerated M.Sc. students, successful
completion of PhysPhrm 9621 in lieu of CCT is required.
2) Must complete the non-course online “Basic knowledge in Physiology and
Pharmacology” requirement.
demonstrate appropriate, satisfactory progression towards Ph.D. degree, or sooner if
recommended by the Advisory Committee.
3) Must complete an additional 0.5 course credit (see below for acceptable course
offerings).
4) Must complete the 1.0 credit grant-writing course (PhysPhrm 9620; currently held in the
fall each year) within 16 months after starting the Ph.D. program.
5) Must successfully pass an Oral Comprehensive examination, which is a requirement, not
a course. The Comprehensive examination must take place within 18 months after
starting the Ph.D. program, and within 4 months of completing the grant course.
6) Must present to the Department a seminar on their research findings approximately 1
year before the completion of their studies. This is a program requirement, not a course.
of their enrollment in the graduate program, which are determined by their advisory
committee and Ph.D. defence examination committee to have significantly advanced
their field of study. The thesis must contain the results of the student’s graduate
research program, and represent integrated material, rather than a collection of
unrelated studies. The use in the thesis of published material generated by the graduate
student is permissible, provided that this published material describes work done during
the student’s registration in his/her graduate program.
Ph.D. students with prior M.Sc. degrees :
1) Must complete the CCT course. If the student has already completed a course deemed
to be equivalent to the CCT course based on a review and recommendation from the
Graduate Studies Committee, they will receive credit for that course. Nevertheless, the
student is required to attend the introductory first 4 week lectures of the CCT course
that covers program requirements, research ethics, professionalism and effective
communication instruction
offerings).
3) Must complete the 1.0 credit grant-writing course (PhysPhrm 9620; currently held in the
fall term each year) within 20 months after starting the Ph.D. program.
8) Must successfully pass an Oral Comprehensive examination, which is no longer a course,
but is a program requirement. The Comprehensive exam must take place within 22
months after starting the Ph.D. program, and within 4 months of completing the
grant-writing course PhysPhrm 9620.
4) Must present a departmental seminar of their research findings approximately 1 year
before the completion of their studies. This is a program requirement, not a course.
of their enrolment in the graduate program that are determined by their advisory
committee and Ph.D. defence examination committee to have significantly advanced
their field of study. The thesis must contain the results of the student’s graduate
research program, and represent integrated material, rather than a collection of
unrelated studies. The use in the thesis of published material generated by the graduate
student is permissible, provided that this published material describes work done during
the student’s registration in his/her graduate program.
Direct Entry PhD students:

1) Must enroll and successfully complete the Communications and Critical Thinking
Graduate Course (PhysPhrm 9551) – 1.0 full credit. The CCT course must be
completed within 16 months after entry into the program.
Physiology and Pharmacology must be completed within the first term of beginning
the graduate program. The entire set of modules must be completed within the first
two terms of the graduate program. Adherence to this time line is required to
demonstrate appropriate progression towards the Ph.D. degree.
3) Must hold meetings with Advisory Committee at intervals no longer than 6 months,
to demonstrate appropriate progression towards Ph.D. degree, or earlier if
recommended by the Advisory Committee.
offerings).
5) Must complete the 1.0 credit grant writing course (PhysPhar 9620; currently held in
the fall each year), within 20 months of starting PhD program.
6) Must successfully pass an Oral Comprehensive Examination, which is no longer a
course but a program requirement, within 22 months of starting Ph.D. program, and
within 4 months of completing the grant course (PhysPhrm 9620).
7) Must present a departmental seminar of their research findings approximately 1
year before the completion of their studies. This is also now a program requirement
and not a course.
8) Must complete and formally defend novel research studies conducted during the
time of their enrolment in the graduate program that are determined by their
advisory committee and Ph.D. defence examination committee to have significantly
advanced their field of study. The thesis must contain the results of the student’s
graduate research program, and represent integrated material, rather than a
collection of unrelated studies. The use in the thesis of published material generated
by the graduate student is permissible, provided that this published material
describes work done during the student’s registration in his/her graduate program.
The following Table illustrates the time frame for completion of PhysPhrm 9620 and the
Comprehensive exam, depending on the start date of the Ph.D. student in the program:
Start Enrollment in PhysPhrm Comprehensive Examination

date 9620
Jan 1 Sep 1 (8 months from start) No later than March 1 (16 months from
start)
May 1 Sep 1 (4 months from start) No later than March 1 (12 months from
start)
Sep 1 Sep 1 (0 or 12 months from No later than March 1 ( 8 or 20 months from
start) start)
Course Offerings and *0.5 Credit Eligible Courses:
Please refer to the Department Website for a listing and description of all courses for the M.Sc.
and Ph.D. programs in Physiology and Pharmacology. The Graduate Studies Administrator
registers students in courses and specific deadlines for registration apply. Students must be
registered in graduate courses (course number 9500 or higher) before the end of the 1 st month
of the appropriate academic term (i.e. Sept 30, Jan 31 or May 31).
Graduate students wishing to take “extra” courses (i.e. undergraduate courses) will be charged
at a rate per course that is established by Western, in addition to their normal graduate student
tuition. This amount is not covered by the W funds, and payment of this additional tuition fee is
the responsibility of the student. Students must register during the normal undergraduate
add/drop period (roughly Sept. 15 and Jan. 18 – see Graduate Studies Administrator for exact
dates). The student will also require a form, available from the Graduate Studies Administrator,
to register for these courses. Students wishing to audit a graduate course must declare their
intent at the initial registration for the course, i.e. within 1 month of the official beginning of
the academic term when the course is offered. Please see the Graduate Studies Administrator
to obtain the required form.The courses offered by the Graduate Program in Physiology and
Pharmacology, in addition to the Communication and Critical Thinking course (PhysPhrm 9551),
are listed below. These courses provide credits towards the Ph.D. degree requirements.
PhysPhrm 9620 is offered every September. The 0.5-credit courses are offered every two
years, provided enrolment satisfies the minimal class size requirement for each course.
1) *Drug Discovery– 0.5 Credit – PhysPhrm 9555

2) *Pharmacokinetics and Drug Disposition -0.5 Credit – PhysPhrm 9557
3) *Translational Research: From Bench to Bedside– 0.5 Credit – PhysPhrm 9553
4) Ph.D. grant writing course- 1.0 Credit – PhysPhrm 9620
Students may also select from the relevant course offerings of other Schulich Graduate
Programs as available and as warranted based upon their research area. To be acceptable for
the required 0.5 course credit in the Ph.D. program, the selection of these courses must be
upon the recommendation by the student’s supervisor and Advisory Committee, and be
approved by the Graduate Studies Committee.
Students may take additional courses (such as other departmental offerings and 4th year
undergraduate courses) based upon their needs and recommendations by their supervisor and
Advisory Committee. Such courses will not be considered towards the course requirements for
the Physiology and Pharmacology graduate program. A term average of at least 70%, with no
grade below 60% in optional courses is required to maintain registration in the program.
Notes:
1. The requirements for Physiology and Pharmacology students who are also members of a
collaborative program may differ slightly. Please consult the individual collaborative
program directors for specific information.
2. Students must be registered full-time and meet all Physiology and Pharmacology
Graduate Program conditions for progression towards their degree in order to be
eligible for SGPS Financial Support (i.e. W funds).
Additional Information for International Students
International students must show original study permits to SGPS and the Department Graduate
Studies Administrator upon arrival at Western. Students must also apply for a Social Insurance
Number (SIN) through the London Human Resources Centre of Canada. This application
requires the Study Permit/Student Authorization and a “Contract of Employment for
International Students at the University of Western Ontario” provided by the Department
Graduate Studies Administrator. The Graduate Studies Administrator should be notified as soon
as the SIN is received.
Requirements of the School of Graduate and Postdoctoral Studies (SGPS)
The following information is excerpted from the SGPS website, which should be consulted by
students and supervisor for any available updates:
(http://grad.uwo.ca/current_students/regulations/index.html)
Each student is required to:
1. maintain a cumulative average of at least 70% calculated each term over all courses taken
for credit, with no grade less than 60%.
2. make satisfactory progress towards the degree, according to milestones set by the
program.
3. actively pursue their research and course work at Western, except under the following
conditions: A student may be absent from Western while visiting libraries, attending a
graduate course at another institute, doing field work and the like. If such periods exceed
four weeks in any one academic term, formal approval is required from both the Graduate
Studies Chair of the degree program and the Vice Provost of SGPS.
4. pay or make arrangements to pay all fees by the established deadline each term (see fee
bill for deadline) in order to maintain registration in the program. Failure to pay fees will
result in deregistration. See “Withdrawal and Readmission after Withdrawal” process.
5. maintain continuous registration in SGPS, either full-time or part-time, in each successive
term from initial registration until the end of the term in which all requirements for the
degree are completed.
6. complete all degree requirements within a period not exceeding, in the case of the M.Sc.
degree, 3 calendar years from initial registration and, in the case of a Ph.D. degree, 6
calendar years from initial registration. For students who transfer from a M.Sc. to a Ph.D.
program without completing the M.Sc. program, a maximum of 7 calendar years from
initial registration in the M.Sc. program will be given to complete the Ph.D. degree. For
students admitted part-time to an approved part-time program, maximum registration is
4 years. The student will be withdrawn at the end of his or her maximum registration time
limit unless the Vice Provost of SGPS has approved an extension.
7. meet the following criteria to be registered as a full-time student according to guidelines
of the Ontario Ministry of Training, Colleges and Universities:
 be pursuing graduate studies as a full-time occupation.
 be geographically available and visit the campus regularly. It is understood that a
graduate student may be absent from the University as outlined in point #2 above.
 must not be employed by the University for more than an average of ten hours per
week in any academic term.
 be considered a full-time graduate student by the graduate program.
 must have paid, or made arrangements to pay, full-time tuition fees.
 identify himself or herself as a full-time graduate student in a degree program
offered by the Department.
Leave of Absence
The Vice Provost of SGPS may grant a leave of absence on medical or compassionate grounds,
normally to a maximum of 3 terms, on the recommendation of the student’s graduate program.
The period of leave is not counted toward the student's funding period and maximum
registration period. During the leave, no use can be made of University facilities or resources,
including the student’s supervisor and members of the student’s Advisory Committee.
Withdrawal and Readmission after Withdrawal
Withdrawal from a graduate program can occur in two ways. A student can withdraw
voluntarily following formal notification to the graduate program. Alternatively, the program or
Vice Provost of SGPS can withdraw a student from the program for failure to meet admission
conditions, progression requirements, specified deadlines for completion, or failure to pay fees.
A student who has withdrawn voluntarily or who has been withdrawn and wishes to complete
their program must formally apply for readmission. Credit for previous work completed will be
considered by the Vice Provost of SGPS upon recommendation of the graduate program. A
student who has been withdrawn for non-payment of fees will be considered for readmission
under the following payment conditions:
a) Payment of all fees owing at the time of withdrawal including all penalty fees incurred as a
result of the default
b) Prepayment of full fees for the term in which readmission is sought
c) These payments must be by money order, cash, direct debit, or certified cheque. Any
student who has withdrawn or has been withdrawn may be required to pay fees for the
terms in which registration has lapsed if readmitted.
SGPS Guidelines and Information Regarding Courses, Requirements and

Milestones
At the time of admission, a student may request that the Graduate Program reduce his/her
course requirements. The Graduate Program may do so if it is satisfied that the student has
completed equivalent work, and provided it has not counted towards a previous degree.
SGPS requires that all courses taken by the student be approved by the Graduate Studies Chair
of the student's program and the Graduate Studies Chair of the Department or unit offering the
course (if the course is not from the student's program) and recorded within 1 month after the
beginning of each term. Credit cannot be given for courses in which a student is not properly
enrolled or for courses completed during terms in which the student has not registered.
The Graduate Studies Chair must approve requests from students to withdraw from courses. If
a course is dropped within the first 4 weeks of the term in which the course begins, no record
of the course will appear on the student’s transcript. Between weeks 4 to 8 of the term in which
the course begins, a dropped course will appear as a WDN (withdrawn) on the transcript. After
the 8th week of the term in which the course begins, dropped courses will be recorded as F
(failure).
Students may audit graduate courses with approval from the Graduate Studies Committee,
Course Manager, Graduate Advisory Committee and their supervisor. The student must declare
an intention to audit a graduate course at the initial registration for the course, i.e., within 1
month of the official beginning of the term. The Graduate Studies Administrator can provide
the "Graduate Course Audit" form upon request.
When a student does not complete the work required for a one-term half course or a two-term
full course in time for the grade submission deadline, a grade of INC (incomplete) will appear on
his/her transcript. INC will be changed to the grade obtained if the course work is completed
prior to the grade submission deadline in the term after the one in which the INC was awarded.
If a grade is not submitted by this deadline, the INC becomes an F (failure). A numerical grade
submitted for an INC grade, or an F grade resulting from an INC, is final. SGPS will not consider a
subsequent revision of either of these grades, except on documented medical or
compassionate grounds. The INC grade does not apply to full courses that are longer than two
terms (in these courses an interim grade of IPR (In Progress) stands until the student completes
the course).
Students registered at Western may take courses at other Ontario universities under the
Ontario Visiting Graduate Student program, without having to pay additional tuition fees.
Courses taken under this agreement must be required for the student's degree and must be
taken for credit, and may not comprise more than 20% of the course requirements of any
particular graduate degree.
Thesis Information
Guidelines
Up-to-date information on the preparation and submission of the thesis is available on the
SGPS website www.grad.uwo.ca/current_students/thesis/index.html. The Department does not
have specific requirements for literature references included in the bibliography, but it is
suggested that the student use the style of a peer-reviewed scientific journal appropriate to the
discipline. Other requirements for thesis formatting are defined by SGPS. Documents required
for binding of the completed thesis following examination are available from the Graduate
Studies Administrator. Costs associated with thesis production are not the responsibility of the
supervisor, although the latter may contribute upon discussion with the student.
Timing
When the thesis is considered to meet the scholarly standards recognized for the discipline and
degree and is ready for examination, the supervisor, in consultation with the Advisory
Committee, will assemble a list of proposed examiners. The GSR will submit these names to the
Graduate Studies Committee, through the Graduate Studies Chair, for approval. Following
approval, the supervisor contacts the potential examiners to discuss availability and identifies a
proposed date for the thesis examination, obtains provisional consent from the members of the
Thesis Examination Board and submits a completed “Proposed Master’s Thesis Examination
Board” form (Appendix F) or “Proposed Doctoral Thesis Examination Board” form (Appendix G)
to the Graduate Studies Administrator. For an M.Sc. or Accelerated M.Sc. student, the
“Proposed Master’s Thesis Examination Board” form should be submitted to the Graduate
Studies Administrator at least 6 weeks before the proposed examination date. As well, the
M.Sc. or Accelerated M.Sc. candidate must submit a “Master’s Thesis Supervisors Approval”
(Appendix H) form at the same time as the proposed exam board or at the time of submission
of the thesis for examination. The student is responsible for the electronic submission of
his/her thesis to SGPS at least 3 weeks before the examination. For Ph.D. students, the
“Proposed Doctoral Thesis Examination Board” should be submitted to the Graduate Studies
Administrator at least 8 weeks prior to the proposed date of the examination. As well, the
Ph.D. candidate must submit a “Doctoral Thesis Supervisor Approval” (Appendix I) form at the
same time as the proposed examination board. The student is responsible for the electronic
submission of his/her thesis to SGPS at least 5 weeks before the examination. Examination
Board forms and Supervisor Approval forms are available from the SGPS website
(www.grad.uwo.ca/current_students/thesis/index.html)
To avoid incurring additional tuition costs, all thesis requirements (including submission to
SGPS of the revised and accepted thesis following a successful examination) must be
completed by the end of each academic term (i.e. Apr. 30, Aug. 31 or mid-Dec. due to the
Christmas closing). SGPS allows one week for completion of revisions to the thesis following
examination, indicating that the last date for an exam is approximately Apr. 23, Aug. 24 or Dec.
15 (exact dates are available from SGPS website or Graduate Studies Administrator). If
academic requirements for the degree are not completed by the end of a given academic term,
tuition can be prorated by the Fees Office for the proportion of the final term that a student is
registered (www.grad.uwo.ca/current_students/student_finances/fees_tuition.html)
Program Details: Roles and Responsibilities

The Program will:
1. implement and follow the policies set out by SGPS.

2. provide sufficient information in the Letter of Offer of Admission to new students,
including details about sources and amount of financial support (e.g., TA, scholarship,
supervisor funding) and any initial program expectations. Information should also be
provided about supervision arrangements, and location of laboratory and work space.
3. provide orientation / information sessions for new and continuing graduate students.
This includes an overview of program policies and requirements, expected performance
and timelines for completion of degree requirements, intellectual property policies,
publication and authorship issues, funding, scholarship and TA information (for
international students - visa requirements and employment regulations), information on
policies regarding proper conduct of research, sexual or any other form of harassment
and race relations, information about safety and work place regulations, procedures for
complaints and appeals, and information on help lines, advisory offices, and counselling
services.
4. ensure that each new graduate student has an identified supervisor, and an Advisory
Committee is in place within 6 weeks following initial registration.
5. ensure that arrangements are made for an alternate supervisor if the regular supervisor
departs or is absent for an extended period.
6. provide written guidelines of program policies and notification of changes.
7. assess and review each student’s academic and research progress, at least on a semi-
annual basis, or more frequently if needed. This would include performance on course
work and research / thesis progress. The program should provide feedback to the
student that may include outlining specific goals and timelines for completion of various
components of the degree requirements. Feedback may also take the form of a written
contract of expectations. Areas of concern and lack of progress must by clearly

identified for the student.
8. identify paths and resources available to students for assistance, and if they wish to
raise concerns about their program, supervisor, etc.
9. encourage open communication and feedback between students and supervisors on all
issues, including supervisory practices.
10. strive to maintain an atmosphere conducive to scholarly work by graduate students, and
help enhance their creativity and productivity.
11. provide mechanisms for monitoring and resolving problems that may arise between
graduate students, supervisors and/or members of the Advisory Committee, and do so
in a timely manner. Programs should ensure that these mechanisms are congruent with
the established appeals policies and procedures laid out by SGPS and Western.
12. ensure a safe working environment for students, and inform them of all relevant safety
and work regulations.
13. ensure that a supervisor has only as many students as he/she can properly supervise.
14. ensure that students are aware of evaluation criteria for all work before it commences.
The Supervisor will
1. make and maintain a strong commitment to devote the time and energy needed to
successfully engage in graduate student supervision. As part of this commitment, the
supervisor should display the highest ethical standards of behaviour at all times.
2. have sufficient familiarity with the field of research to provide guidance and supervision,
or indicate a willingness to gain that familiarity before agreeing to act as supervisor.
3. discuss with the student at the beginning of his/her program: (a) degree requirements
and deadlines, (b) sources of research funding, (c) policies on conduct of research, (d)
safety and/or workplace regulations, (e) policies on authorship of publications, (f)
ownership of intellectual property, patents and licenses, and (g) race relations, sexual
harassment, appeals and any other relevant work place policies and regulations. This may
involve a written agreement between the supervisor and student covering these issues.
4. communicate clearly with the student, in writing, details of the financial support provided
by the supervisor, including the amount and length of time of financial support and any
specific conditions pertaining to this financial support.
5. discuss and formulate with the student at the beginning of his/her program a plan of
study for completion of degree requirements and thesis work, with clear milestones
denoting progress. This would include, for example, assisting the student in selecting and
planning a suitable and manageable research project, as well as setting a viable time
schedule and adhering to it for thesis progress and completion.

6. be available for regular consultation with the student. The supervisor and student should
discuss and agree on an appropriate schedule for supervision meetings, and the
supervisor should provide constructive and timely feedback to the student. More
generally, the supervisor should maintain open communication and feedback with the
student on all issues, including supervisory practices.
7. provide regular evaluations and assessments of the student’s progress and academic
performance. This would include a review with the student and his/her Advisory
Committee of progress on thesis research and any other relevant degree requirements.
8. make reasonable arrangements to ensure that adequate and appropriate research
resources are available for the student’s thesis project.
9. help ensure that the research environment is safe, healthy, free from harassment,
discrimination and conflict. To this end, the supervisor should be aware of all pertinent
University regulations and policies covering these issues.
10. provide guidance, instruction and encouragement regarding the research activities of the
student. The supervisor should help ensure that the student has access to intellectual
resources and research opportunities, and should also encourage the dissemination of
research results through publications and conferences.
11. monitor any major discrepancies in advice given to the student by the Advisory
Committee and/or supervisor, and attempt to achieve resolution and consensus on the
issues.
12. be familiar with graduate program, SGPS and Western policies and procedures on
graduate students and supervision, and information on graduate student financial
support.
13. make satisfactory alternative supervisor arrangements if away for a prolonged period.
14. inform the program (Graduate Studies Chair or Department Chair), in a timely manner, of
serious difficulties that may arise in supervision, including major professional academic
disagreements, interpersonal conflicts, or potential conflict of interest situations.
The Advisory Committee and its members shall:
1. in conjunction with the supervisor, help the student develop a program of study, and
report on the progress of the student’s work by completion of the GSR Report and
Advisory Committee Report. Members of the Advisory Committee thus serve to broaden
and deepen the range of expertise and experience available to the student and for
assessment of the student. As such, membership on this Committee should be
determined by consultation between the supervisor, student, and Graduate Studies
Committee and Graduate Studies Chair.
2. include a member of the Department’s Graduate Studies Committee who serves the role
of Graduate Studies Representative (GSR). This individual acts as chair during the Advisory
Committee meetings, and is responsible for recording discussions and recommendations
resulting from the Committee meeting on the required forms. The GSR also serves as
Chair and coordinator of the Comprehensive Examination in the case of PhD students.
3. assist the supervisor with the monitoring process. This includes meetings between the
student, supervisor and Advisory Committee at 6-month intervals, or less if recommended
by the Advisory Committee, to review progress on the degree requirements and research.
4. provide additional guidance and advice on the student’s thesis research project, thus
complementing the expertise of the supervisor. The Advisory Committee members should
be available to provide other sources of information to the student, and also provide
constructive criticism and discussion of the student’s ideas as they develop.
5. be reasonably accessible to the student when called upon for discussion of the student’s
academic progress, consultation on issues related to the thesis research project, and for
general guidance. Advisory Committee members should be reasonably available to meet
at the request of the student or supervisor.
The Student shall
1. make and maintain a strong commitment to devote the required time and energy needed
to engage successfully in graduate work and research, write a thesis, and contribute fully
to the scholarly and intellectual life of the University. The student should show dedicated
efforts to gain the background knowledge and skills needed to pursue graduate work
successfully, and adhere to the highest standards of ethical behaviour to assure academic
integrity and professionalism.
2. discuss with the supervisor at the beginning of the program: (a) degree requirements and
deadlines, (b) sources of research funding, (c) policies on conduct of research, (d) safety
and/or workplace regulations, (e) policies on authorship of publications, (f) ownership of
intellectual property, patents and licenses, and (g) race relations, sexual harassment,
appeals and any other relevant work place policies and regulations. This may involve a
written agreement between the student and supervisor covering these issues. Thus, the
student should become familiar with relevant University policies in these domains.
3. discuss and formulate with their supervisor at the beginning of the program, a plan of
study for completion of the degree requirements and thesis work, with clear milestones
denoting progress. This would include, setting a viable time schedule and adhering to it
for all graduate work, including thesis progress and completion. Any variations to this
schedule, including prolonged absences by the student, should be discussed. More
generally, the student should maintain open communication and feedback with the
supervisor on all issues, including supervisory practices.
4. discuss and agree on, with the supervisor, an appropriate schedule for supervision
meetings. This discussion should also include agreement regarding appropriate time-
frames for the submission of student materials to be reviewed by the supervisor, and the
supervisor providing feedback to the student.

5. be reasonably available to meet with the supervisor and Advisory Committee as
requested, and able to report fully and regularly on thesis progress and results. Appendix
A has suggestions on format and content for written Advisory Committee Reports.
6. give serious consideration and response to comments and advice from the supervisor and
committee members.
7. maintain registration throughout the program and ensure, that where required, visas and
employment authorization documents are kept up to date. The student should be aware
of and conform with guidelines and requirements from the graduate program, SGPS and
Western on deadlines, thesis style, award applications and other academic requirements.
8. pay due attention to the need to maintain a workplace that is safe, tidy and healthy. The
student should respect the work and equipment of others, and show tolerance and
respect for others sharing the same facilities. This would include cleaning up work-space
when finished, and complying with all safety and work regulations.
9. be thoughtful and reasonably frugal in using resources, and assist in obtaining resources
for the research of other group members, when applicable.
10. comply with all ethical policies and procedures governing human or animal research.
11. meet agreed performance standards and deadlines of funding organizations, to the extent
possible, when financing has been provided under a contract or grant. This would include
adherence to any contractual terms under which the thesis research is conducted.
12. meet terms and conditions of any financial contractual agreements, such as a TA position.
13. inform the program (Graduate Studies Chair or Department Chair), in a timely manner, of
any serious difficulties that arise in supervision, such as major professional academic
disagreements, interpersonal conflicts, or potential conflict of interest situations.
Financial Support Information

Scholarships and Awards
Each year students who are eligible may apply for various awards to cover all or part of their
stipend. Relevant agencies include, but are not limited to, CIHR, NSERC, OGS and CIHR Training
program scholarships. In addition, the Department may have internal deadlines, as Department
rankings of these applications must be submitted to SGPS. Students should check the SGPS
website (www.grad.uwo.ca/current_students_finances/funding_opportunities.html)
frequently for scholarship updates/deadlines.
CGS Masters (CIHRM, NSERCM) are submitted directly by the student through the Research
Portal on the SGPS website. The deadlines and application process can be found at
www.grad.uwo.ca/current_students_finances/funding_opportunities.html.
NSERC (Doctoral) applications are submitted directly to NSERC and internally ranked through
the department. Application forms and deadlines can be found at
www.grad.uwo.ca/current_students_finances/funding_opportunities.html. The internal
deadline is sometime in October.
OGS applications are submitted through Graduate Student Web Services Portal. Applications
and deadline can be found at
www.grad.uwo.ca/current_students_finances/funding_opportunities.html.
Contact Information
Physiology and Pharmacology Susan McMillan

Graduate Studies Administrator MSB 216
susan.mcmillan@schulich.uwo.ca
Telephone: (519) 661-4224 Ext. 84224
Fax: (519) 661-3827
Physiology and Pharmacology Dr. Lina Dagnino
Graduate Studies Chair MSB 288
ldagnino@uwo.ca
Telephone: 519-661-4264
School of Graduate Rm 1N07, International Graduate Affairs Building
and PostDoctoral Studies Web site: www.grad.uwo.ca
Vice Provost Dr. Linda Miller
Associate Deans Dr. Peter Simpson
Dr. Carol Beynon
Physiology and Pharmacology Teri Hern
Program Contact thern2@uwo.ca
Telephone: 661-2111, Ext. 84901
Thesis Coordinator Krystyna Locke
klocke2@uwo.ca
Telephone: 661-2111, Ext. 83914
Awards Coordinator Paula Menzies-Cameron
pmenzies@uwo.ca
Telephone: 661-2111, Ext. 84615
Society of Graduate Studies University Community Centre, Room 260
Telephone: (519) 661-3394, Ext. 83394
Fax: (519) 661-3374
Monday-Thursday, 9 am - 4 pm
Friday, 9 am - 12 noon
Web site: www.uwo.ca/sogs
Office of the Registrar Room 1120, Western Student Services Bldg
Web site: www.registrar.uwo.ca
Campus Recreation Room 67, lower level UCC
Telephone: 661-3090
Fax: (519) 661-3385
Web Site: www.uwo.ca/campusrec
Computer Store University Community Centre in Rm. 36B.

Telephone: (519) 661-3520
Fax: (519) 661-3989
Web Site: www.uwo.ca/ccstore
ITS Help Desk Support Services Bldg, Room 4100
Telephone: (519) 661-3800, Ext. 83800
Web Site: www.uwo.ca/its/helpdesk
Student Health Services Room 11, Lower level, University Community
Centre
Telephone: 661-3030, Ext. 83030
Web Site: www.shs.uwo.ca
International Student Advising Room 210, University Community Centre
Telephone: 661-3031 or 661-3559
Fax: 661-3949
Web Site: www.sdc.uwo.ca/int
Office of the Ombudsperson Room 251 University Community Centre
Monday - Friday: 8:30 am - 4:30 pm
Telephone: (519) 661-3573
Fax: (519) 661-3924
Web Site: www.uwo.ca/ombuds
Student Development Centre Room 210 University Community Centre

Telephone: (519) 661-3031 or (519) 661-3559
Fax: (519) 661-3949
Web Site: www.sdc.uwo.ca
Services for Students with Room 210 University Community Centre
Disabilities Telephone: (519) 661-2147
Fax: (519) 850-2584
Web Site: www.sdc.uwo.ca/ssd
Parking Services Support Services Building, Room 4150
Monday-Friday, 9 am - 4:30 pm
Telephone: (519) 661-3973
Fax: (519) 850-2330
Web Site: www.uwo.ca/parking
APPENDICES
APPENDIX A
Record of Meeting of Advisory Committee for M.Sc. and Ph.D. Students
Department of Physiology and Pharmacology
SECTION 1: To Be Completed by the Student Prior to Meeting
Student Name: __________________________ ID#: ____________________
Date Started Program: __________________________________ MSc ______PhD __________
Date of Meeting: ________________________ Time/Location: ______________
Date of Next Meeting: _________________________
Project/Thesis Title: ____________________________________________________________
Graduate Chair: Dr. Lina Dagnino
Supervisor : ______________________________ Co-Supervisor __________________
Committee Members: _______________________________
_______________________________
GSR: _______________________________
SUMMARY OF PROGRESS TOWARDS DEGREE:
“Basic Knowledge in Physiology and Pharmacology” modules:
Due date for completion:_______________ Modules completed to-date____________________
Courses completed since last meeting: ______________________________________________
Publications since last meeting: ______________________________________________
Scientific meetings attended: ______________________________________________
External Awards Currently Held: _______________________________________________

(OGS, OGSST, CIHR, NSERC etc; include end date of award)
GOALS RECOMMENDED TO BE MET AT THE LAST ADVISORY COMMITTEE

MEETING (TO BE COMPLETED BY STUDENT)
1
SECTION 2: Advisory Committee GSR’s Report
Research Plan/Progress Report submitted? NO YES
Courses recommended for next term: ______________________________________

______________________________________
Teaching (TA positions):________________________________________________________
Changes to advisory committee composition? NO YES
Reasons for changes: _____________________________________________

_____________________________________________
Progress in Research (since last meeting):
a) Satisfactory __________
b) Unsatisfactory _________
Notes (if unsatisfactory):
Progress in Research (since start of graduate program):
a) Satisfactory __________
b) Unsatisfactory _________
Notes (if unsatisfactory):
Experimental work completed: NO YES
Change of status (M.Sc. to Ph.D.): NO YES
Date switched: _____________ (GSR to complete “MSc to PhD transfer

recommendation” form and forward to Susan McMillan
2
SECTION 3: Student Comments
(to be completed by the student after the meeting – return completed report to Susan McMillan,
Graduate Administrator)
Student Signature: __________________________________ Date:_______________________
Committee Signatures:
Supervisor: _______________________________ _____________________
Co-Supervisor: _______________________________ _____________________
Committee Members: _______________________________ ____________________
_______________________________ ____________________
GSR: _______________________________ _____________________

Signature Date
3
SECTION 4: Advisory Committee Recommendations and GSR summary
Comments and recommendations regarding Research Plan and Progress Report

(to be completed by GSR - continue on back of this page as necessary)
A) Goals accomplished as per last meeting:
B) Goals to be accomplished and time line for completion:

1. Goal 1:
2. Goal 2:
3. Goal 3:
4. Goal 4:
5. Goal 5:
4
Notes (including reasons for change in research experiments since last
meeting, if applicable).
5
PhD Comprehensive Examination
To be completed following the Grant Writing Course (Phys/Pharm 9620)
Suggested Date: _______________________
Recommended Topic Areas Suggested Examiners
_________________________________________ ___________________________
_________________________________________ ___________________________
_________________________________________ ___________________________
_________________________________________ ___________________________
------------------------------------------------------------------------------------------------------------------------
MSc/PhD Thesis Examining Board Information
Projected Thesis Submission Date: __________________
Thesis Title: _____________________________________________________________________
___________________________________________________________________
Recommended Examiners: (GSR to complete “Request for Thesis Examination

Committee” form and forward to Graduate Studies Committee
for approval)
Departmental (2): _____________________________ ___________________________
Alt: _________________________ Alt: ________________________
University: _____________________________ Alt: ________________________
External: _____________________________ Alt: ________________________
------------------------------------------------------------------------------------------------------------------------
6
APPENDIX B
Template of Advisory Committee Report 1
ADVISORY COMMITTEE REPORTS FOR
THE GRADUATE PROGRAM IN PHYSIOLOGY AND PHARMACOLOGY
Preamble:
The document POLICIES AND GUIDELINES FOR THE GRADUATE PROGRAM IN
PHYSIOLOGY AND PHARMACOLOGY indicates that written reports are required for
advisory committee meetings (with the exception of the first introductory meeting). The reports
are to be given in hard copy to Committee members at least one week before the meeting, and
should contain 4 sections: 1) Academic courses/teaching accomplished; 2) Background and
rationale; 3) Research progress update; 4) Proposed future plans.
This document provides a template for Advisory Committee Reports, highlighting features that
experience has shown to be useful.
The general strategy is to write the advisory report as the beginning of your thesis or publication.
It should not be composed de novo for the Advisory Committee. Rather, present the background
and rationale as you would for a scientific paper, including full and complete referencing in a
suitable style. Present data in a style suitable for future publication. The document will evolve
and be improved as you progress through the program. It is understandable that some
preliminary data will be presented, which will require additional studies. This saves your time
and aids in soliciting the advice of your Advisory Committee about the raw data and the
advantages of differing types of presentations. The end result will be a polished document with
data figures that may be suitable for directly incorporated into the thesis.
(Approved by Graduate Studies Committee, February 5, 2002)

Cover Page
Tentative thesis title
Student name
Advisor(s)
Members of the advisory committee
(Remember that the Chair of the Graduate Studies Committee and the Chair of the Department
are ex officio members of all Advisory Committees. They do not normally receive copies of the
advisory committee reports.)
Date of Meeting
Location of Meeting
Body of Document
Include page numbers.
Use double spacing to allow room for written comments.
1) Academic courses/teaching accomplished
Summarize your activities during the last few months (usually since your last Advisory
Committee Meeting AND what you are doing for the next academic term).
2) Background and rationale
After a concise statement of the rationale, present the overall and specific HYPOTHESES.
There is benefit in composing clear statements of objectives and hypotheses from the very
beginning. (For reports in the middle of your graduate program, this can include a brief overall
concept of the thesis and then a more concise summary of the material for the recent work and
the proposed next phase).
It is almost always useful to prepare a schematic diagram summarizing the background
knowledge, and highlighting the focus of your studies.
This “conceptual framework” will prove useful throughout your training period, and in many
cases will be incorporated into the thesis introduction and discussion.
3) Research progress update
Data presentation is critical.
The material should be organized in a way that reflects the beginning of a scientific publication.
That means the findings need to be supported with sample sizes and general details of
reproducibility. Give sample sizes, # animals, # cells, # fields examined, whatever is suitable.
Start learning the appropriate statistical analysis NOW.

Provide Figure legends with the Figures. Indicate if your estimates of variation are standard
error of the mean, or standard deviation. Give sample sizes.
These details are the first draft for your thesis. They will evolve, but always keep that endpoint
in mind.
Do prepare figures incorporating suitable control experiments or validation of methods (e.g.,
time-course, concentration-dependence, vehicle controls). They may not go into a publication,
but are often essential in the thesis.
Do not waste your time preparing frivolous figures just for the advisory report. Focus your
attention on drafts of final figures.
Are you presenting micrographs? If so, include calibration bars. If you don’t have them, go
back and calibrate your system now. It is better to learn these steps early in the process.
References: It is imperative that you use suitable references from the scientific literature, as you
would in a publication or thesis. It is preferable to use names and dates in the text (rather than
numbers). For the reference list, use a format with full authors and publication title. If you
are using referencing software, now is the time to begin building that database.
4) Proposed future plans.
Give a concise summary of your future experimental plans, along with a realistic timetable. Keep
in mind that you will be meeting with your Advisory Committee approximately every 6 months,
so set your goals appropriately. This does NOT preclude providing a longer-term plan –
particularly when looking at the “package” you will be considering for your thesis. Presentation
of preliminary data greatly strengthens the case.
Knowing the literature (and citing it) is important so that you can justify the appropriateness and
timeliness of the proposed studies.

APPENDIX C
GRADUATE PROGRAM IN PHYSIOLOGY AND PHARMACOLOGY
MSc to PhD TRANSFER RECOMMENDATION

(To be completed by GSR and forwarded to Susan McMillan)
Name of Student: ____________________________ ID#:
Supervisor(s): ______________________________ MSc Program Start Date: ____________
Title of Research Project: ______________________________________________________________

___________________________________________________________________________________
Transfer to PhD: Jan May Sept

(Year) (Year) (Year)
At the Graduate Advisory Committee meeting held on ______________________________, the

committee advisors recommended that the above student be transferred to the PhD program. This
recommendation is based on the candidate’s good academic standing, clearly demonstrated research
ability at the doctoral level, and appropriate progress in course and experimental work to-date.
Additional Comments:
Advisory Committee Approval
GSR:
Name Signature Date
Supervisor(s):
Name Signature
Name Signature
Committee Members:
Name Signature
Name Signature
Name Signature
Name Signature
Physiology and Pharmacology 2012

APPENDIX D
DEPARTMENT OF PHYSIOLOGY AND PHARMACOLOGY
Ph.D. COMPREHENSIVE EXAMINATION
Date:
Candidate:
Examining Committee:
Chair:
Examiners:
1.
2.
3.
Comments:
Pass/Fail:
Recommendations:
Chair of Examination Committee

APPENDIX E
GRADUATE PROGRAM IN PHYSIOLOGY AND PHARMACOLOGY
SCHULICH SCHOOL OF MEDICINE AND DENTISTRY
RECOMMENDATION FOR PhD SEMINAR

(To be completed by GSR)
Name of Student: ________________________________________________________________________________________
Date : _____________________________________________________________________________
Date of Entry into the Graduate Program: ________________________________________________________________________
Date of Transfer from MSc to PhD status (if applicable)____________________________________________________________
Supervisor(s): ___________________________________________________________________________________________
Title of Research Project: __________________________________________________________________________________
_______________________________________________________________________________________________________
At the Graduate Advisory Committee meeting held on ______________________________, and based on the student’s
completion of a sufficiently comprehensive body of work, the Advisory Committee estimates the candidate will be able to
complete his/her graduate program within a year of this date. Consequently, the Advisory Committee recommends that the
above student be considered to present his/her research in the Department’s Seminar Series for the upcoming academic year,
to fulfill the student’s PhD Seminar requirement. This recommendation is based on the candidate’s good academic standing,
clearly demonstrated research ability at the doctoral level, and appropriate progress in course and experimental work to-date.
ADDITIONAL COMMENTS:
Name of Advisory Committee Member Signature
1) GSR_________________________________ _______________________________________
2) SUPERVISOR_________________________ _______________________________________
3) ______________________________________ _______________________________________
4) ______________________________________ _______________________________________
5) ______________________________________ _______________________________________
6) ______________________________________ _______________________________________
Updated June 2014

APPENDIX F
APPENDIX G
APPENDIX H
Master’s Thesis Supervisor Approval
Once completed, this form must accompany the Thesis as described in the Thesis Regulation Guide 8.5.3
The Candidate Submits the Thesis for Examination.
Candidate’s Program: Candidate’s Student #:

Candidate’s Name: (Last Name, First)
Candidate’s E-mail:
Thesis Examination requires a confidentiality agreement be obtained? Yes N/A
If yes I have enclosed copies of the confidentiality agreement signed by the Examiners? Yes
Candidate’s Signature:
Supervisor(s) Approval:
In my judgment the thesis and the candidate meet recognized scholarly standards for the degree and is
therefore ready to proceed to Examination. If not please provide written reasons below (use the back of
the form if necessary).
Signature of Supervisor(s) Date
Open Defense Request:
The thesis defense will be closed to the Thesis Examination Board only unless the student and graduate
program, by mutual agreement, request that the defense be open to the university community (Faculty,
academic colleagues, and students).
Is an open defense requested?

Yes
No
Graduate Chair’s Instructions:
If the Supervisor(s) has judged the thesis not ready for examination, I have provided the candidate with a
copy of the written reasons for withholding approval.
______________________________ _______________________
Signature of the Graduate Chair Date
APPENDIX I
Doctoral Thesis Supervisor Approval
Once completed, this form must accompany the Thesis as described in the Thesis Regulation Guide 8.4.3
The Candidate Submits the Thesis for Examination.
Candidate’s Program: Candidate’s Student #:

Candidate’s Name: (Last Name, First)
Candidate’s E-mail:
Thesis Examination requires a confidentiality agreement be obtained? Yes N/A
If yes I have enclosed copies of the confidentiality agreement signed by the Examiners? Yes
Candidate’s Signature:
Supervisor(s) Approval:
In my judgment the thesis and the candidate meet recognized scholarly standards for the degree and is
therefore ready to proceed to Examination. If not please provide written reasons below (use the back of
the form if necessary).
Signature of Supervisor(s) Date
Open Defense Request:
The thesis defense will be closed to the Thesis Examination Board only unless the student and graduate
program, by mutual agreement, request that the defense be open to the university community (Faculty,
academic colleagues, and students).
Is an open defense requested?

Yes
No
Graduate Chair’s Instructions:
If the Supervisor(s) has judged the thesis not ready for examination, I have provided the candidate with a
copy of the written reasons for withholding approval.
______________________________ _______________________
Signature of the Graduate Chair Date

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Department of Physiology and Pharmacology

Schulich School of Medicine & Dentistry

Graduate Student Handbook

Department Website: www.schulich.uwo.ca/physpharm/

[Updated Nov 2015]

Table of Contents Page

Beginning a Graduate Program in Physiology and Pharmacology …………………………………… .......... 7

Requirements of the Graduate Program in Physiology and Pharmacology ……………………… ....... 10

General requirements……………………… .............................................................................. 10

Requirements of the School of Graduate and Postdoctoral Studies (SGPS) ................................ 16

Skill Sets and Academic Standards Expected of Our Students

 Excellent oral and written communication skills

Life of a Graduate Student

Beginning a Graduate Program in Physiology and Pharmacology

Function and Composition of the Graduate Student’s Advisory Committee

Requirements of the Graduate Program in Physiology and Pharmacology

Each graduate student is required to:

Detailed academic requirements and milestones :

Accelerated M.Sc. students:

M.Sc. transfer to PhD students:

Ph.D. students with prior M.Sc. degrees :

Direct Entry PhD students:

Start Enrollment in PhysPhrm Comprehensive Examination

Course Offerings and *0.5 Credit Eligible Courses:

1) *Drug Discovery– 0.5 Credit – PhysPhrm 9555

Additional Information for International Students

Requirements of the School of Graduate and Postdoctoral Studies (SGPS)

Withdrawal and Readmission after Withdrawal

SGPS Guidelines and Information Regarding Courses, Requirements and

Program Details: Roles and Responsibilities

1. implement and follow the policies set out by SGPS.

contract of expectations. Areas of concern and lack of progress must by clearly

The Supervisor will

schedule and adhering to it for thesis progress and completion.

The Advisory Committee and its members shall:

The Student shall

supervisor providing feedback to the student.

Financial Support Information

Physiology and Pharmacology Susan McMillan

Computer Store University Community Centre in Rm. 36B.

Student Development Centre Room 210 University Community Centre

SECTION 1: To Be Completed by the Student Prior to Meeting

Student Name: __________________________ ID#: ____________________

Date Started Program: __________________________________ MSc ______PhD __________

Date of Meeting: ________________________ Time/Location: ______________

Date of Next Meeting: _________________________

Project/Thesis Title: ____________________________________________________________

Graduate Chair: Dr. Lina Dagnino

Supervisor : ______________________________ Co-Supervisor __________________

Committee Members: _______________________________

SUMMARY OF PROGRESS TOWARDS DEGREE:

“Basic Knowledge in Physiology and Pharmacology” modules:

Due date for completion:_______________ Modules completed to-date____________________

Courses completed since last meeting: ______________________________________________

Publications since last meeting: ______________________________________________

Scientific meetings attended: ______________________________________________

External Awards Currently Held: _______________________________________________

GOALS RECOMMENDED TO BE MET AT THE LAST ADVISORY COMMITTEE

Student Name: ______ ID#:

Date Started Program: ______________________ MSc PhD

Date of Meeting: __________ Time/Location:

Supervisor : ____________ Co-Supervisor

Due date for completion:_ Modules completed to-date______

Student Signature: ____________ Date:_

Co-Supervisor: ___________ _

Committee Members: ___________

GSR: ___________ _

Departmental (2): ___ _

Alt: _ Alt:

University: _____ Alt:

External: _____ Alt:

Supervisor(s): __________________ MSc Program Start Date: