VIDEO

TRANSCRIPT
Ryzette: This first set of documents is
Hello, I’m Ryzette! And just like you, I necessary for us to verify your
am very excited to begin my credentials and work history.
Accenture career adventure. Remember to submit these at the
soonest possible time.
But before you and I can officially
start as Accenture employees, we Ryzette, since you are a fresh
first need to complete all our pre- graduate, I assume that this will be
employment requirements. your first job?

Join me in my onboarding journey Ryzette:

and discover what documents you Actually, I was working student back
need to compile and submit. You’ll in college.
also learn about the things you need
to do, before you become an
Coleen:
Accenture employee.
Oh, in that case, we need you to
provide us with a photocopy of your
Let’s begin!
Certificate of Employment or CoE
from your previous job.
Hello, Ma’am.
If you are still employed, a CoE from
Coleen: your current employer may not be
Hi Ryzette! I’m Coleen, and I’m here readily available.
to discuss with you all your pre-
employment requirements. In this case, you may submit a signed
and acknowledged copy of your
There are three different sets of resignation letter. Please note that
documents that you need to we will only accept a copy of your
complete: Background Check, resignation letter while your CoE is
Critical-to-Payroll or C to P still being processed.
Requirements, and Other
requirements
The resignation letter should have Coleen:
the end date of your employment, Oh, since you are not currently
the company name and the signature employed and do not have an SSS
of your HR representative or number or account yet, then kindly
immediate supervisor. get in touch with your onboarding
POC after this session for guidance. I
If you’ve not had any prior work will also explain how to get your own
experience, then you are not SSS number later.
required to submit a COE.
Ryzette:
Ryzette: Thank you.
What should I do if I am currently
unemployed and a copy of the CoE Coleen:
from my previous employer isn’t If you have been previously
available? employed, you need to submit a
copy of your SSS employment
Coleen: history details. This is part of our
In that case, you should provide us background check requirements.
with a letter explaining why the
document is unavailable. If you were previously or are
currently employed and are enrolled
In the letter, please indicate when in the SSS website, you may print out
you’ll be able to give us a copy of a copy of your SSS employment
your CoE. Don’t forget to include the history from your online account.
contact details of your previous
immediate supervisor or manager Now, if you have problems accessing
and/or HR department. your employment history online,
please reach out to your onboarding
Also, you need to attach any proof of POC for guidance.
employment such as a company ID,
pay slip or contract to the letter. If you do not have an SSS account
yet but are currently employed, you
Coleen: may register online using your
You said you were a working student, current employer’s SSS pin.
right? Do you already have an SSS
number? Please reach out to your employer’s
HR representative for your
Ryzette: employer’s SSS online pin.
I was only working part-time when I
was in school, so I do not have an If you have a bachelor’s degree, you
SSS number. Do I need to enroll may submit a copy of your Transcript
now? of Records or Diploma.

In case your TOR or Diploma is not

yet available, you may present a copy
of a Certificate of Graduation from the following documents as proof of
your university or college registrar. your school attendance:
This should be signed by the school
registrar or authorized  Temporary Transcript of
representative. It should also show Records
the school’s letterhead or dry seal.  Certificate of Grades
The certificate should indicate that  Claim stub issued by the
you have completed your course or school signifying that you
degree. requested of any of the
documents and that these are
Please note that the Certificate of being processed.
Graduation is only acceptable for
fresh graduates whose TOR/Diploma Coleen:
is not yet available. Please take note that while we won’t
require you to submit an NBI
If any of these documents is not clearance, a representative from our
immediately available, please submit Background Check team may ask you
an explanation letter indicating why to provide one that was issued within
you cannot provide the said the last six months from your
document yet. Please ensure you application date, or any other
request a copy from your school and document to speed up your
attach the claim stub showing the background check.
document’s release date in your
explanation letter. If you are assigned to support a
project, which has additional
If you are academically complete but background check requirements, we
have not attended your graduation may also require you to submit
march or ceremony, please submit a additional documents to fulfill these
copy of your Certificate of Academic project-specific requirements.
Completion or Certificate of
Graduation Candidacy. This should Now, let’s move on to our second set
be signed by your school’s registrar of requirements--Critical-to-Payroll or
or representative. This document C To P.
may show your expected graduation
date. This second set of documents is
necessary for us to be able to enroll
If you are Department of Science and you in our system to guarantee that
Technology or DOST scholar, you you get paid every 15 days.
must submit a photocopy of your
DOST contract or clearance. This We also need these to process your
should be submitted along with your benefits, including SSS, PhilHealth
educational documents. and PAG-IBIG.

Meanwhile, if you weren’t able to First, you need to open a BPI

finish your degree, you may submit account.
Ryzette: Coleen:
Can I use my existing BPI account? It’s easy!

Coleen: If you are not a member of SSS yet,

No, because this new BPI account you may personally apply at any SSS
will serve as your payroll account. branch or satellite office. Accomplish
the SSS E-1 form and submit this
There is an endorsement letter in along with the following documents
your on-boarding kit. at any SSS branch.
 NSO Birth Certificate (original
You need to present this letter to any and photocopies)
of the 20 designated BPI branches  Copies of at least 2
listed on your onboarding checklist. government-issued IDs

Apart from the endorsement letter, Visit www.sss.gov.ph to find out

make sure that you bring one valid ID which SSS branch is nearest to you.
or two secondary IDs for
identification purposes. You must Provide us with a copy of your E-1
also submit a recent 1x1 or 2x2 photo form. Your SSS number should be
of yourself. electronically printed on the form. If
an SSS personnel gives you a form
You need to bring these with you to with your SSS number handwritten
the BPI branch of your choice. on it, please request for a printed
form.
If you receive your BPI ATM card
immediately, submit a photocopy of You may also apply online through
your new ATM card, both front and the SSS website. After applying, you
back, to us. will need to print out and sign the
Social Security System Personal
If the bank does not immediately Record and Social Security System
provide an ATM card, you may hand Number Slip. These forms will
over your “BPI Account Number contain your new SSS number.
Verification form” to a BPI account Submit both forms to us.
executive. Ask him or her to indicate
your BPI account number in the Please note that the SSS number
document. You don’t have to provide issued online is considered
us with a copy of your ATM card if temporary. To make this permanent,
you’ve already submitted this form to you need to visit any SSS servicing
us. branch and present a valid ID.

You mentioned earlier that you don’t Meanwhile, those who are already
have an SSS number yet? SSS members may access their SSS
records by visiting the official
Ryzette: website.
No, I don’t. How do I get one?
If you are already a member and have  1905
an existing/ongoing loan, kindly print  1904
out a copy of your existing Statement  2316 (ITR)
of Account or SoA and submit this to
us. Please make sure that the document
has an official BIR seal.
Simply register as a member online
to access your SOA and loan You also need to fill out a new set of
information status or details. BIR 2305 and 1905 forms. We will
provide these for you.
Alternately, you may also submit a
copy of your SSS loan voucher if still As supporting documents for your
available. BIR form 2305, we need a copy of
your NSO-certified birth certificate.
If you are already an SSS member You may visit any NSO satellite office
and do not have an existing loan, or request for a copy online at e-
kindly print out your SOA and loan census.com.ph.
details that reflect you do not have
any existing loan with SSS. If you are single, then you don’t need
to submit any other document in
Further instructions are listed in your addition to your NSO birth
onboarding kit. certificate.

Since you mentioned that you were If you are married, we also need a
employed before, I assume that you copy of your NSO-Certified Marriage
already have a tax identification Certificate in addition to your birth
number or TIN? certificate.

Ryzette: If legally separated, kindly submit a

That’s correct. copy of Certificate of Finality of
Judgment from the court.
Coleen:
In that case, you just need to submit If a widow/widower, a copy of the
a copy of your official TIN ID that Death Certificate of the deceased
reflects your TIN number. spouse.

Now, in the absence of your TIN ID, If you will declare dependents,
you may submit any old official BIR please submit three photocopies
document reflecting your name and plus an original copy of your
TIN number, such as: dependents’ NSO-Certified Birth
Certificates.
 BIR Form 2305 or Certificate of
Update of Exemption and of If you are a single parent, kindly
Employer’s and Employee’s submit a Tax Exemption
Information. Confirmation Letter for Qualified
Dependent. This will be provided by Dependent. This will be provided by
your onboarding POC. your onboarding POC.

If you are married and your spouse If you are married and your spouse
will declare dependence, fill out a will declare dependence, fill out a
Sworn Declaration and Waiver of Sworn Declaration and Waiver of
Right to Claim Exemptions of Right to Claim Exemptions of
Qualified Dependent Children. Qualified Dependent Children.

If you don’t have a TIN yet, you must You also need to submit a document
fill out BIR Form 1902 or Application that shows your PAG-IBIG number,
for Registration. We will provide you such as a print-out of your PAG-IBIG
with this form. Submit the duly Registration Tracking Number or RTN
accomplished form together with an from the online site.
NSO-certified birth certificate to us,
and we’ll process your TIN for you. Ryzette:
I’m not a PAG-IBIG member yet. What
If you are single, then you don’t need should I do?
to submit any other document in
addition to your NSO birth Coleen:
certificate. If you are not a member of PAG-IBIG,
you may secure your RTN via their
If you are married, we also need a official website.
copy of your NSO-Certified Marriage
Certificate in addition to your birth  Go to
certificate. www.pagibigfund.gov.ph.
 Click “e-services”.
If legally separated, kindly submit a  Choose “Membership
copy of Certificate of Finality of Registration”.
Judgment from the court.
 Select “Register as New
Member”, press Continue then
If a widow/widower, a copy of the
complete all required fields
Death Certificate of the deceased
until you reach Successful
spouse.
Registration.
 Click Print MDF to get your
If you will declare dependents,
RTN
please submit three photocopies
plus an original copy of your
Kindly submit a copy of the printed
dependents’ NSO-Certified Birth
MDF document to us.
Certificates.
Ryzette, since you are not a member
If you are a single parent, kindly
of PAG-IBIG yet, you don’t have any
submit a Tax Exemption
existing loans. So, you don’t have to
Confirmation Letter for Qualified
submit any other additional
documents to us.
Ryzette: Cebu or Ilocos candidates must
Thank you for letting me know! submit the following:
 An individual work permit from
Coleen: the Cebu City Hall or Ilocos
We also need an official document City Hall, issued by the Cash
showing your PhilHealth number, Division
such as your PhilHealth Member Data  And a health certificate permit
Record or list of contributions, or a from the Cebu City Health
copy of your PhilHealth ID. Office or the Ilocos Health
Office.
Or you may e-mail PhilHealth at
actioncenter@PhilHealth.gov.ph to They may also use the x-ray result
request for your PhilHealth number. from their pre-employment medical
exam.
Once received, kindly send the e-
mail from PhilHealth as proof of your For BIR Form 1905, you will need to
PhilHealth number. personally process the transfer of
your Regional District Office or RDO
Ryzette: code going to Accenture’s RDO. Here
I don’t think I have a PhilHealth are the steps:
number.
 Call BIR Hotline and confirm
your current RDO code and ask
Coleen:
for their exact address.
If you do not have a PhilHealth
 Visit the current RDO with
number, you may apply personally at
three copies of accomplished
any PhilHealth branch or satellite
BIR Form 1905. Your
office.
onboarding POC will provide
this form to you. You need to
Submit a duly accomplished
bring any valid identification.
PhilHealth Member Registration
 BIR Representative will process
(MDR) Form together with an NSO-
the RDO transfer and will hand
authenticated Birth Certificate.
you a copy of stamped BIR
Form 1905. You will need to
Don’t forget to inform your PhilHealth
submit this stamped form to
Account Executive that you are only
us.
applying for a PhilHealth Number for
employment application purposes.
Those with existing HDMF or PAG-
This is to ensure that you won’t be
IBIG loans should submit any of the
charged with a fee.
following:
You will then be issued your
PhilHealth number plus an ID or your  HDMF/Pag-ibig Loan Voucher,
within a 2-year amortization
PhilHealth Registration Form, a copy
period)
of which you need to submit to us.
  HDMF Statement of Account
(within a 2-year amortization
period) if the loan voucher is
not available

We also need a copy of any proof of

identification that has your complete
name and your birth date.

Any government-issued ID will do,

such as your passport, police
clearance, NBI clearance, postal ID or
driver’s license.

You also need to submit a 2x2 ID

photo, white background.

You also need to fill out and sign the

company ID template, which your
onboarding POC will provide you.

That’s it! Remember, you may find

more information about these
requirements on your pre-
employment checklist.

We’re looking forward to seeing you

real soon. Welcome aboard!

Ryzette:
Thank you so much. I am very excited
to begin my onboarding journey and
be officially part of Accenture.

Are you guys excited, too? See you in

Accenture real soon!

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