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Change Management
ServiceNow User Guide
1 INTRODUCTION ................................................................................................................................................................ 5
1.1 How this manual is structured .................................................................................................................................. 5
1.2 Who should use this manual..................................................................................................................................... 6
2 INITIATING CHANGE REQUESTS ................................................................................................................................... 7
2.1 Creating a New Change Request Ticket .................................................................................................................. 7
3 ASSESSING CHANGE REQUESTS ..................................................................................................................................12
3.1 Risk Assessment Button ......................................................................................................................................... 12
4 DOCUMENTING CHANGES.............................................................................................................................................13
4.1 Change Category ..................................................................................................................................................... 13
4.2 Impacted Services ................................................................................................................................................... 14
4.3 The Planning tab ..................................................................................................................................................... 15
4.4 Relationships ........................................................................................................................................................... 16
4.5 Incidents Caused by Change .................................................................................................................................. 16
4.6 Using the Work notes and Activity log ................................................................................................................. 16
4.7 Using Watch Lists ................................................................................................................................................... 17
5 ASSIGNING CHANGES.....................................................................................................................................................18
6 SCHEDULING CHANGES.................................................................................................................................................19
6.1 Checking for Conflicts............................................................................................................................................ 19
6.2 Using the Change Schedule.................................................................................................................................... 20
6.3 Using the Change Calendar .................................................................................................................................... 21
7 SUBMITTING CHANGES..................................................................................................................................................22
7.1 Requesting approval for a Change ......................................................................................................................... 22
7.2 Change Approval .................................................................................................................................................... 23
8 IMPLEMENTING CHANGES ............................................................................................................................................25
8.1 Recording the Change Outcome ............................................................................................................................ 25
8.2 Update Configuration Item (CI) Tasks .................................................................................................................. 25
9 CHANGE REVIEW.............................................................................................................................................................28
9.1 Post Implementation Review Tasks....................................................................................................................... 28
9.2 Verify CIs for Changes (Servers) .......................................................................................................................... 28
10 QUERYING & REPORTING ..............................................................................................................................................29
10.1 Creating an ad hoc query ........................................................................................................................................ 29
10.2 Creating a Report .................................................................................................................................................... 30
10.3 Creating a Custom Report ...................................................................................................................................... 30
10.4 Scheduled Reports .................................................................................................................................................. 31
10.5 Exporting Form Data .............................................................................................................................................. 31
10.6 Exporting List Data................................................................................................................................................. 31
10.7 Sharing Reports ....................................................................................................................................................... 32
11 CHANGE TEMPLATES .....................................................................................................................................................33
11.1 Using Templates ..................................................................................................................................................... 33
11.2 Creating a New Template ....................................................................................................................................... 33
1 Introduction
Chapter Purpose
Describes how to record Normal (Low, Medium and High Risk), Standard,
Emergency and Major Change requests.
Describes the way various changes are assessed for risk based on scope,
impact and probability of success using the ServiceNow tool.
How to determine and document Services and Configuration Items (CI’s)
potentially affected. Appropriate documentation of Implementation,
Communications, Testing, and Back out plans.
Describes how to identify the responsible support group and assignee.
This chapter reviews how Changes are scheduled and how to use the Change
Calendar.
How to submit the Change Request for approval as necessary.
Describes the steps associated with implementing the Change Request,
including Change Tasks.
How to complete a Change Record and conduct a Post Implementation
Review (PIR) as required.
Provides guidance on how to query and report on Changes and change
activity.
User Guide - CHANGE
This chapter can help staff create re-usable templates to make Change
handling more efficient and effective.
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2 Initiating Change Requests
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Risk Assessment
Copy Change
Cancel
Save
Update and Return
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2.1.2.1 Adding to the Standard Change Library
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3 Assessing Change Requests
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4 Documenting Changes
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5 Assigning Changes
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6 Scheduling Changes
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7 Submitting Changes
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8 Implementing Changes
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9 Change Review
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10 Querying & Reporting
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11 Change Templates
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