LIBRAY MANAGEMENT SYSTEM FOR STI COLLEGE BALAGTAS

USING BARCODE AND RFID

A Thesis Proposal
Presented to the Faculty of the
Information and Communications Technology Program
STI College Balagtas

In Partial Fulfilment
of the Requirements for the Degree
Bachelor of Science in Information Technology

Nikco C. Dela Rosa

Lalaine Joyce A. Mangahas
Keith Jerome A. Montemayor
Ma. Angelica G. Santos

July 2018

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 ENDORSEMENT FORM FOR PROPOSAL DEFENSE

TITLE OF RESEARCH: Library Management System for STI College

Balagtas using Barcode and RFID

NAME OF PROPONENTS: Nikco C. Dela Rosa

Lalaine Joyce A. Mangahas
Keith Jerome A. Montemayor
Ma. Angelica G. Santos

In Partial Fulfilment of the Requirements

for the degree Bachelor of Science in Information Technology
has been examined and is recommended for Proposal Defense.

ENDORSED BY:

Mr. Raldy Henry M. Almonte

Thesis Adviser

APPROVED FOR PROPOSAL DEFENSE:

Ms. Arlene G. Magpayo, MIT

Thesis Coordinator

NOTED BY:

Ms. Arlene G. Magpayo, MIT

Program Head

July 2018

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 APPROVAL SHEET

This thesis proposal titled: Library Management System for STI College Balagtas using
Barcode and RFID prepared and submitted by Nicko C. Dela Rosa; Lalaine Joyce A.
Mangahas; Keith Jerome A. Montemayor; and Ma. Angelica G. Santos in partial
fulfilment of the requirements for the degree of Bachelor of Science in Information
Technology, has been examined and is recommended for acceptance an approval.

Mr. Raldy Henry M. Almonte

Thesis Adviser

Accepted and approved by the Thesis Review Panel

in partial fulfilment of the requirements for the degree of
Bachelor of Science in Information Technology

Mr. Erickson D.G. Buenaflor Mr. Judge Micko S. Silvestre

Panel Member Panel Member

Ms. Arlene G. Magpayo, MIT

Lead Panelist

APPROVED:

Ms. Arlene G. Magpayo, MIT Ms. Arlene G. Magpayo, MIT

Thesis Coordinator Program Head

July 2018

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 TABLE OF CONTENTS

Page
Title Page i
Endorsement Form for Proposal Defense ii
Approval Sheet iii
Table of Contents iv
Introduction 1
Background of the problem 1
Overview of the current state of technology 2
Objectives of the study 2
Scope and limitations of the study 2
Literature Review 4
Review of related literature, studies or systems 4
Synthesis 8
Methodology 9
Methodology 9
Hardware/Software 10
Calendar of Activities 11
Budgetary Estimate 13
Human Resources 15
References 21

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 INTRODUCTION

The concept of RFID (Radio Frequency Identification) can be simplified to that of an

electronic barcode and can be used to identify, track, sort or detect library holdings at the
circulation desk and in the daily stock maintenance. This system, consist of smart RFID
labels, hardware and software, provides libraries with more effective way of managing their
collections while providing greater customer service to their patrons. The technology works
through flexible, paper-thin smart labels, approximately 2x2 inches in size, which allows
it to be placed inconspicuously on the inside cover of each book in a library’s collection.
The tag consists of an etched antenna and a tiny chip which stores vital bibliographic data
including a unique Accession number to identify each item. This contrasts with a barcode
label, which does not store any information, but merely points to a database. These smart
labels are applied directly on library books and can be read with an RFID
interrogator/scanner. Line of sight is not essential for reading the tags with the scanner,
therefore, the books require much less human handling to be read and processed.
Middleware or Savant software integrates the reader hardware with the existing Library
Automation Software for seamless functioning of circulation.

RFID-based systems have been implemented for efficient document tracking purpose
throughout the libraries that combine, easier and faster charging and discharging of
documents, security of materials, inventorying, stock verification and shelf handling. RFID
tag’s transponder listens for a radio query from the reader and responds by transmitting
their unique ID code. Most RFID tags have no batteries, they use the power from the initial
radio signal to transmit their response.

Instead of separate readers, the attendance can implement by the webcam in PC or mobile
phones with RFID tags. Searching and sorting misplaced books among huge books is a
very difficult task often. The main difficulties for the librarians are searching the misplaced
books which are left in wrong location. The relocation of books in the assigned place is
very complex task in day to day library access. To reduce the librarian work, the false book
location is can also indicated to the librarian through RFID sensors.

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 Background of the problem

Traditionally the record at an establishment is usually done in a book register. It is time

consuming and space consuming process. It is very difficult to verify the record of the
student over long periods. Manual method is very difficult to verify the record of the
student in book register in the library for a week or above. Here, chances of doing
malpractice in marking attendance are high. The Library Management System using
Barcode and RFID is an integrated system that offers an effective solution of managing
information especially for large scale environment. It combines the RFID technology and
security devices to ensure the information of the student are always been monitored and
secured. This system enable the organization to track and monitor selected students. This
system will see if the book is already closed or not.

Overview of the current state of the technology

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 Objectives of the study

The goal of this thesis is to find out whether RFID technology offers any significant
benefits for Library Management and how do these benefits reflect to customer satisfaction.
Also, in order for a library to get the best possible benefit from using RFID they need to
take it into account certain factors well before making any investment decisions. These
factors will also be discussed about.

The purposed system specially aims:

1. Develop a better Library Management System using Barcode and RFID for students.

2. Provide fast and reliable results.

3. Lessen the errors.

Scope and Limitations of the Study

Scope
 The system can create, edit, update and delete.
 The Librarian can only access this system.
 Can generate report.
 The system have transaction.
 .
 .

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Limitation
 Only student at STI College Balagtas can use this Library.

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 LITERATURE REVIEW

Review of related literature, studies or systems

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Foreign Studies

New technologies are creating new opportunities for libraries. Radio Frequency
Identification (RFID) is an upcoming technology which has recently attracted the interest
of the research community because of the astonishing benefits it offers over the other
existing identification and data capturing technologies. Several related studies have been
carried out by the academic community which devoted to the technical improvement of
RFID technologies. Dipti and Sharma (2015); Neeraj and Preeti (2014); Sunaia (2014);
Shamshul and Amir
(2013); Hasan (2012); Subash (2012); Sadiq and Amina (2012); Sanku and Moutusi
(2011); Mamadpurapur and Rajgoli (2011); Kumar and Kaur (2010); Boss (2004); Ayre
(2004); etc. have studied different aspects of RFID application, awareness use etc. The
present study is an attempt to analyze the use and importance of RFID by the research
scholars of Mahatma Gandhi University, Kerala. (Shaini & Gopinath , 2015)

Foreign Literature

According to Primer (2005), for many businesses automating the collecting of employee
attendance data when employees begin their shifts is still a manual process. Even business
that has automated or computerized processes such as scheduling, inventory, purchasing,
general ledger and payroll processing still use manual methods such as time cards or
attendance sheets to collect time and attendance data. NOVAtime (2007), the system that
will give management the power to not only utilize the tools we have available to us today,
but will continue to grow and evolve, giving it the capability to incorporate and utilize the
tools the new millennium promises to bring us. NOVA time has brought a system designed
for growth while maintaining the maximum in flexibility. Where the sophistication lies
within the programmed mechanism of the system, allowing for a quick and simple
implementation and employee training cycle. After all the true test of a system is not only
in the production and wealth of reporting, but in the simplicity and ease of its operation, in
conjunction with a simple and accommodating implementation program. (Ramon &
Faloran, 2005)

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Local Literature

Aquilan (2004) made a comparable thesis on the automation of records the time in and time
out of every student using barcode system. It tends to eliminate the manual recording
system of time and attendance and also include salary computation of each employee based
on the time and attendance reports. Ramon Faloran(2005) wrote in the article “The
Computer Edge of the New Employment and Opportunities “in the Philippine Daily
Inquirer. He stated that computer gives you a different feeling about what is happening in
the company. Business will be highly competitive and innovative because the computer
provides instant information. Study by Cantoma (2004) in her thesis entitled “Computer
Library System for St. James Academy” stated that, in manual system in retrieving,
maintaining security and piling records take place because of the years gone by.
Furthermore, these files were only kept in envelopes and folders in wooden rocks. There
are also instances when the right information is given to a wrong person, which affect
quality of service. (Aquilan & Aquilan, 2004)

Local Studies

Mendrez (2007) made a similar study for Vision Designer Inc. It has an identification
machine aimed at verifying a person entering through the swiping of identification cards.
After entering their given code number, the identification cards are swiped in the machines
card reader to trigger the verification. If access granted, the micro switch will then
automatically unlock to allow enter. This will help a lot in monitoring attendances
accurately and more precise. A group of computer engineers in Rebisco Biscuits
Corporation proposed a thesis report for what is the same Innodata Corps is implementing
right now a computerized daily time record as an alternative for Bundy clock. The means
of getting inside the company premises is by swiping cards into a machine that reads every
record of each employee then monitor and displays the time a particular employee logs in
and out. In the 2005 annual report of the Forest Products Research and Development
Institute under the Department of Science and Technology, it is said that,

STI College Balagtas 7

“The computerized database and attendance on Forest Products Research and Development
Institute was designed to facilitate the Institute's data entry, processing, computation and
maintenance of employee time and attendance transactions. The system allows employees
to log in/out as the swipe their IDs through a barcode reader attached to a computer
terminal. The processing forms include those for legal holidays, travel order, tardiness,
under time, vacation and sick leave. Pertinent Report forms have been designed for easier
access to all these data.” (Mendrez, 2007)

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 Synthesis

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 METHODOLOGY

Methodology

To solve an actual problems in an industry, software developer or a team of developers

must integrate with a development strategy that include the process, methods and tools
layer and generic phases. This strategy is often referred to a process model or a software
developing paradigm. The spiral model is a risk-driven process model generator for
software projects. Based on the unique risk patterns of a given project, the spiral model
guides a team to adopt elements of one or more process models, such as incremental,
waterfall, or evolutionary prototyping. We choose the spiral model because it is easy to use
there's no restriction if ever we can encounter bugs or any kind of problem that can
damaged the system we can easily solve it.
The steps of Spiral Model are:
• Determine Objectives
• Identify and Resolve Risk
• Development and Test
• Plan the next Iteration

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 Figure 3.1 The Spiral Model

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 HARDWARE/SOFTWARE

Hardware

The machines, wiring, and other physical components of a computer or other electronic
system.

 Keyboard – Standard 102 Keys

 Mouse
 Printer (Canon)
o Thermal printer / desk jet printer
 PC (VAIO)
o CPU – 2.0 GHZ
o RAM – 2GB
o Hard disk – 20GB free space

Software

The requirement needed to run the program which plays an important rule to introduce
before using the Library Management System. In the operating system it requires to use
Windows 10, and 8.1 Application Software requires Microsoft Visual Studio 2012 by
running this you might require to have Microsoft Framework v4.5.51. For Database
MySQL SQLyog v10.00 and Crystal Report for the reports of the system.

MySQL Server 2012

This software is use by a development of system, all recorded information is stored in

MySQL. This software is used as memory.

Visual Studio 2015

Visual studio is used to create system and make a computerize system. This visual studio
is combined with MySQL.

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 CALENDAR OF ACTIVITIES

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 Gantt chart of Activities

MONTH JULY AUGUST SEPTEMBER OCTOBER

ACTIVITY DURATION WEEK 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
SITE 1
PROVISION
PERSONEL 3
TRAINING
INTRODUCTION 3
TO SYSTEM
HANDS-ON 4
DEFECT FIXING 4
SYSTEM DATA 4
25% OF THE 5
MANUAL
SYSTEM
50% OF THE 4
MANUAL
SYSTEM
75% OF THE 5
MANUAL
SYSTEM
100% OF THE 4
MANUAL
SYSTEM

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 BUDGETARY ESTIMATE

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 Budgetary Estimate

Quantity Specifics Approximate

Cost

1 RFID Technology Php. 800

1 Barcode Reader Php 1,200

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 HUMAN RESOURCES

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 Curriculum Vitae of
Nikco C. Dela Rosa
Batia Bocaue Bukacan
moose0502@gmail.com

EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary STI College Balagtas
Vocational/Technical
High School April 2015 Aritao National High School
Elementary March 2011 Tucanon Elementary School

PROFESSIONAL OR VOLUNTEER EXPERIENCE

Nature of Experience/ Name and Address of Company or
Inclusive Dates
Job Title Organization

Listed in reverse chronological order (most recent first).

AFFILIATIONS
Inclusive Dates Name of Organization Position

Listed in reverse chronological order (most recent first).

SKILLS
SKILLS Level of Competency Date Acquired

TRAININGS, SEMINARS OR WORKSHOP ATTENDED

Inclusive Dates Title of Training, Seminar or Workshop
February 2017 8th Information Technolog Innovation Congress
March 2017 Entrepreneural Success 101 (US Certification Seminar)

Listed in reverse chronological order (most recent first).

STI College Balagtas 18

 Curriculum Vitae of
Lalaine Joyce A. Mangahas
1159 Purok 1 Bambang Bulakan Bulacan
Lalainem10@gmail.com
09109994914

EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary STI College Balagtas
Vocational/Technical
High School Dona Candelaria Meneses Doque
National High School
Elementary Sta. Ines Elementary School

PROFESSIONAL OR VOLUNTEER EXPERIENCE

Nature of Experience/ Name and Address of Company or
Inclusive Dates
Job Title Organization

Listed in reverse chronological order (most recent first).

AFFILIATIONS
Inclusive Dates Name of Organization Position

Listed in reverse chronological order (most recent first).

SKILLS
SKILLS Level of Competency Date Acquired

TRAININGS, SEMINARS OR WORKSHOP ATTENDED

Inclusive Dates Title of Training, Seminar or Workshop
February 2017 8th Information Technolog Innovation Congress
March 2017 Entrepreneural Success 101 (US Certification Seminar)

Listed in reverse chronological order (most recent first).

STI College Balagtas 19

 Curriculum Vitae of
Keith Jerome A. Montemayor
Sto.nino Pandi Bulacan
kjmonte98@gmail.com

EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary STI College Balagtas
Vocational/Technical
High School San Roque High School
Elementary Andres Soriano Memorial Elementary
School

PROFESSIONAL OR VOLUNTEER EXPERIENCE

Nature of Experience/ Name and Address of Company or
Inclusive Dates
Job Title Organization

Listed in reverse chronological order (most recent first).

AFFILIATIONS
Inclusive Dates Name of Organization Position

Listed in reverse chronological order (most recent first).

SKILLS
SKILLS Level of Competency Date Acquired

TRAININGS, SEMINARS OR WORKSHOP ATTENDED

Inclusive Dates Title of Training, Seminar or Workshop
February 2017 8th Information Technology Innovation Congress
March2017 Program: Simulation to Implementation
March2017 Entrepreneurial Success 101

Listed in reverse chronological order (most recent first).

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 Curriculum Vitae of
Ma. Angelica G. Santos
#022 Malibo Bata Pandi Bulacan
ajelly22@yahoo.com
09151473971

EDUCATIONAL BACKGROUND
Level Inclusive Dates Name of school/ Institution
Tertiary STI College Balagtas
Vocational/Technical
High School March 2015 Bunsuran National High School
Elementary March 2011 Malibo Bata Elementary School

PROFESSIONAL OR VOLUNTEER EXPERIENCE

Nature of Experience/ Name and Address of Company or
Inclusive Dates
Job Title Organization

Listed in reverse chronological order (most recent first).

AFFILIATIONS
Inclusive Dates Name of Organization Position

Listed in reverse chronological order (most recent first).

SKILLS
SKILLS Level of Competency Date Acquired

TRAININGS, SEMINARS OR WORKSHOP ATTENDED

Inclusive Dates Title of Training, Seminar or Workshop
February 2015 21st STI National Youth Convention
November 2016 22nd STI National Youth Convention
February 2017 8th Information Technology Innovation Congress
March 2017 Entrepreneurial Success 101 (US Certification Seminar)
March 2017 Theories to Application: IT Engineers in the Making
March 2017 Program: Simulation to Implementation

Listed in reverse chronological order (most recent first).

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 ADVISER’S ACCEPTANCE FORM

NAME OF PROPONENTS: Keith Jerome A. Montemayor

Nikco Dela Rosa
Lalaine Joyce A. Mangahas
Ma. Angelica G. Santos

APPROVED RESEARCHE TITLE: Library Management System for STI College

Balagtas using Barcode and RFID

AREA OF STUDY: Radio Frequency Identification (RFID) is a new

generation of Auto Identification and Data
collection technology which helps to automate
business processes and allows identification of
large number of tagged objects like books, using
radio waves. RFID based Library Management
system (LMS) would allow fast transaction flow
for the library and will prove immediate and
long term benefits to library in traceability and
security.

CONFORME:

Mr. Raldy Henry M. Almonte

Thesis

APPROVED BY:

Ms. Arlene G. Magpayo, MIT Date: 12 July 2018

Thesis Coordinator

NOTED BY:
Ms. Arlene G. Magpayo, MIT
Program Head

STI College Balagtas 22

 REFERENCES

Aquilan, & Aquilan. (2004). scribd. Retrieved from www.scribd.com:

https://www.scribd.com/doc/45262822/Thesis-1-4-ted
Frequencies: http://www.readiofreqz.com/RFID

J, L., & J, L. (2005). Semantics Scholar. Retrieved from pdfs.semanticscholar.org:

https://pdfs.semanticscholar.org/9170/dde469008c21003e3a19900361fb9a02e
18a.pdf

Mendrez. (2007). coursehero. Retrieved from www.coursehero.com:

https://www.coursehero.com/file/purkkl/NOVAtime-has-brought-a-system-
designed-for-growth-while-maintaining-the-maximum/

Ramon, & Faloran, R. (2005). Scribd. Retrieved from www.scribd.com:

https://www.scribd.com/doc/45262822/Thesis-1-4-ted

Shaini, & Gopinath , S. A. (2015). inflibnet. Retrieved from http://ir.inflibnet.ac.in:

http://ir.inflibnet.ac.in:8080/ir/bitstream/1944/2071/1/51.pdf

STI College Balagtas 23