PMP Study Guide
PMP Study Guide
INTRODUCTION:
First things, first… If you are not currently a member of PMI (https://www.pmi.org/) and
are aspiring to become PMP certified, head on over to their site and get registered. They offer a
plethora of great information on both the exam process itself and study materials.
This guide is a breakdown of the materials and processes I used when I became serious about
studying for the PMP Exam. I hope my experiences help you along your way.
This is a living document. I am always adding new information as fellow aspiring PMPs ask
questions. Come back often. I will try to keep a version number, located at the of this page,
updated with the date of the most recent edits.
If there are any topics you would like me to add or expand upon please let me know. I will do my
best to have new topics added as quickly as possible. My goal is to help other aspiring PMP’s
on their journey.
CONTACT INFO
LinkedIn: https://www.linkedin.com/in/chrispatton716/
Email: Cpatton716@gmail.com
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TABLE OF CONTENTS:
CONTACT INFO 0
STUDY MATERIALS: 2
ONLINE COURSES (for contact hours/PDU’s) 2
BOOKS: 2
STUDY GUIDE: 3
APPS: (good for on-the-go studying) 3
STUDY PLAN: 6
Initial Studying Plan - getting familiar with the information 6
Month leading up to Exam Date: 7
List of Practice Exams I Used 7
EXAM DAY: 10
ADDITIONAL INFO: 12
EAC vs ETC 12
Motivational Theories 12
McGregor’s Theory X & Theory Y 12
Herzberg-Hygiene Theory (aka Two Factor Theory) 12
Maslow Hierarchy of Needs (5 level pyramid) 12
Expectancy Theory 13
Network Diagrams 13
Contract Types 13
CHANGE LOG 16
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STUDY MATERIALS:
Quick Note: ‘Contact Hours’ and ‘PDUs’ are virtually the same thing. If you have
yet to pass the exam and are taking classes then you earning ‘Contact Hours’. If
you have passed the exam and are working to maintain your certification then
you are earning ‘PDUs’ (professional development units).
BOOKS:
Below are the books I used when I studied for the exam. There are many other
books out there to help study. I have spoken with people who did not like the way Rita’s
book was written. You may find this the same for you too. If there is a book that you find
useful and you would like me to add to the list, please send me the info and I will gladly
add.
● PMBOK 5th Edition- OK, this one is a given but should be an important piece of
every aspiring PMP studies. This CAN NOT be your only source of information.
The PMBOK provides a good foundation for knowledge but it reads more like an
encyclopedia than a learning tool. If you have already signed up for PMI, you can
obtain a free PDF version of the book via their site.
● RITA’S PMP Exam Prep, Eighth Edition‑ Updated - This was a good
reference for me because it is written in a way that made it easier for me to
understand the concepts.
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STUDY GUIDE:
● The PMP Exam: Quick Reference Guide, Fifth Edition - this trifold study guide
came with my purchase of the PMBOK (link for purchase on Amazon is below),
and was of great assistance when I needed a recap of the chapter I had just
read.
○ Amazon link ($20): https://www.amazon.com/PMP-Exam-Quick-
Reference-
Guide/dp/0982760892/ref=sr_1_4?ie=UTF8&qid=1500143711&sr=8-
4&keywords=PMP+Exam+Study+guide
○ One of the great features of the study guide is it offers a quick look at the
ITTO's of each process
○ Another great feature for nervous test takers is the back page which
offers tips for prior to taking the exam as well as tips for actually taking
the exam
● PMI PMP Exam Content Outline - I found multiple questions in different exams
that directly reference information found in this outline.
○ This is available for free to all registered PMI Members.
○ Icon:
● Android Link:
https://play.google.com/store/apps/details?id=com.coco.pmp
● iOS Link:
● This app was very similar to the exam questions found in Rita's book.
● The app allows you to take individual knowledge areas, using different
levels or questions to allow you to build your confidence.
○ If you get a question wrong it provides the correct answer as well
as an explanation. You must also answer that same question 2
times before the app will let you move to the next level
● Offers an option for a custom 100 question test, with or without a timer.
○ You can also use a slider bar to select the number of incorrect
questions. This helps you to start out aiming for a 70% and work
your way up to 85-90% range.
○ You can select specific knowledge areas or select all, again
helping you focus in on your individual knowledge gaps.
● PMP® Exam Mentor
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○ Icon:
● Android Link:
https://play.google.com/store/apps/details?id=com.byteappstudio.PMPEx
amMentor
● iOS Link: https://itunes.apple.com/us/app/pmp-exam-
mentor/id1040921779?mt=8
● This app is more of a study guide that includes a practice exam function.
● It includes a breakdown of each knowledge area along with each of the
processes within each knowledge area, including all of the ITTO's.
● The Practice section offers a Quiz, Test and Full Exam with 1200 different
questions
○ Quizzes are just a single question on the user's chosen
Knowledge area
○ Tests are timed and vary in the number of questions
○ The Exam feature offers 3 different options
■ Quarter Exam - 50 questions in 1 hour
■ Half Exam - 100 questions in 2 hours
■ Full Exam - 200 questions in 4 hours
○ Each option (Quiz, Test, & Exam) offer an explanation for all
questions
○ Icon:
● Android Link:
https://play.google.com/store/apps/details?id=com.vietnamtopapps.pmpe
xam
● iOS Link: https://itunes.apple.com/us/app/pmp-exam-prep-
2017/id1154266931?mt=8
● The app is more of an exam simulator. It includes 45 different 10 question
quizzes
● The app also offers a 'Filter' section that allows you to review Missed,
Passed, or Marked questions
● The 'Real Exam' feature is only 15 questions but every time you take the
'Real Exam' you are presented with 15 different questions.
● The app also tracks your 'Real Exam' results.
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LINKEDIN SLIDESHARE (this is a free service for all LinkedIn users)
● Project Management Basics:
○ Link: Project Management Basics
○ This is a good source for a high level overview of Project
Management processes
● Project Management Professional (PMP) Certification Study Guide
○ Link: Pmi - Project Management Professional (Pmp) Certification
Study Guide
○ This is a more in depth look at each of the chapters of the PMBOK. Great
resource for solidifying the information in the PMBOK, more on this in the
Study Plan section below
● Project Management Concepts and cases
○ Link: Project Management Concepts (from PMBOK 5th Ed)
○ I used this later in my studies when I was not focusing on a specific
knowledge area
YOUTUBE:
Yes, you read that right, YouTube. YouTube has a plethora of
videos related to almost every aspect of Project Management. I found this
site to be a great resource in helping to close my knowledge gaps. I
learned things I didn’t even know that I didn’t know. Do not underestimate
the power of free instructional videos.
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STUDY PLAN:
● It took a me a little while to find a study plan that worked for me, but when I did I found it
really accelerated my learning. Below is the final study plan I used when I began taking
my studies more seriously.
NOTE: The study plan below involves both purchased and free materials. I have tried to
call out the paid materials.
Est. Timeline: This approach should take you roughly 12 weeks, I read Chapter
1 (Intro) and Chapter 2 (Organization Influences and Project Life Cycle) in the
first week. You can of course compress the timeline by reading both PMBOK and
Rita chapters on the same day or leveraging the apps the same day as reading
the chapter. It all depends on your ability to pick up and retain the information at
a quick pass. I consider myself a quick learner, but I wanted to make sure I left
time in my schedule for my family. Without their support I would not have been
able to pass the exam.
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● Month leading up to Exam Date:
1. Week 1 - Read through Rita's PMP Exam Prep book
2. Week 2~4
■ Signed up for Dan Ryan’s 5 Week PMP Study course ($49)
(https://www.project-management-prepcast.com/free/pmp-
exam/articles/908-group-coaching-class)
● Classes met for 1 hour every Sunday for 5 weeks
● The study materials that came with this course were worth
WELL MORE than the cost of the course.
● You didn’t have to worry about missing a class because
Dan always sent a link to the class the following day,
allowing you to watch the course are your leisure.
● Had I known about Dan’s classes earlier I would have
taken them way sooner in my journey.
■ Took multiple practice exams (see below) to gain understanding of
my knowledge gaps.
3. Week 3-4
■ Spent 30 minutes a day writing out the 47 processes, formulas,
and practicing network diagrams so I could replicate them on test
day on the scratch paper (see links below).
● Process Group Template: I used this the first week and
then moved to the free-writing the template each day
https://drive.google.com/open?id=1qqVWkylO6bm9J03mb
sWrGYWwuiht2-2ZauWhQdJyc2A
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NOTE: These are not in any certain order just how I bookmarked them
● http://www.preparepm.com/mock1.html - 75 questions, not timed.
Provides instant feedback (FREE)
● https://www.simplilearn.com/pmp-exam-prep-free-practice-
test?SSAID=904758&utm_source=shareasale - full 200 question timed
exam (FREE)
● http://www.examcentral.net/pmp/pmp-exam-questions - full 200 question
timed exam (FREE)
● http://www.oliverlehmann.com/contents/free-
downloads/175_PMP_Sample_Questions.pdf - 175 PDF Exam. Answers
are provided at the end of the exam. This was my most challenging exam
(FREE)
● https://www.edwel.com/Free-Resources/PMP-Certification-Practice-
Exam.aspx - 75 question self-timed exam. Provides instant feedback
(FREE)
● http://www.pmcampus.com/400qupmsiex.html - 200 question timed mock
exam. ($5)
● https://www.thoughtco.com/pmp-practice-questions-4005393 - 20 practice
questions. Answers provided after question 20 (FREE)
● https://www.projectmanagertraining.com/resources/practice-exams/pmp/ -
25 practice questions (FREE) * also offers a full exam for a fee.
● http://trainings24x7.com/online-pmp-cert-course/ - Full 200 question
practice exam for free. Also offers a 'Full Access' feature that included 4
different 200 exams, course videos, study materials, also includes a
certificate for the required 35 PDU's for $76
● http://www.oliverlehmann.com/pmp-self-test/75-free-questions.htm - this
is a 75 question exam, very similar to the 200 question exam mentioned
above. (FREE)
● http://www.pmppracticeexam.org/ - includes four 50 question timed
exams complete with explanations and score breakdown.
● http://projectmanagementacademy.net/free-pmp-questions - 50 practice
exam. Scores provided
● http://www.pm-exam-simulator.com/pmp-exam-simulator ($125) - 9
complete exams with a database of 1,800 different questions. Includes
full post exam breakdown of questions by knowledge area, domain, or
individual exam.
NOTE: I also signed up for Udemy ($5 for 3 practice exams), but I felt their questions
were either worded oddly or just out right wrong. (see example on next page). I also noticed that
a few of the questions on Udemy were repeated throughout the same quiz (e.g. #3 and #54
would be the same question)
What is the process of subdividing project deliverables into smaller, more manageable
components called? (Choose the best answer.)
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1. Decomposition
2. WBS Construction
3. Progress Elaboration
4. Work Packages
Even though this question is almost word for word from PMBOK for the process
of Create WBS. Udemy said the answer was #1. While a case can be made for
‘Decomposition’ being the answer, these are not the type of questions you will
see on the exam. As thus, it is not a valid question for testing your knowledge,
but rather a question that will lead to more frustration as you may feel you don’t
understand the material as good as you actually might. Not all questions I saw on
Udemy were worded like this.
I do not want to discourage you from trying Udemy, just take a look at the Q&A section
to see some of the other experiences users have had before you spend the money.
Before you schedule your test, answer the following question about yourself. Note: the following
question and associated information assumes you already have the required contact hours,
education and experience to take the exam.
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DAY BEFORE EXAM DAY:
This can be done any time ahead of the exam, but make a dry run to the testing center.
By ‘dry run’ I mean drive over to the testing center around the same time of day you would on
testing day. This will provide you with a good estimate on the actual drive itself, the location of
the center, any weird turns you need to make, etc….
Other than the dry run to the testing center, I recommend taking this take as a ‘free day’. By
‘Free Day’ i mean do nothing PMP related. Use this day to clear your mind, go out to dinner,
read a good book, go see a movie, hang out at the local park, etc... Taking this time for yourself
will pay off come exam day.
EXAM DAY:
I am not sure how much I can actually say about the test, but below I have outlined a few
things that stuck out to me while taking the test
● This one might seem like a no brainer but arrive at the testing center a minimum
of 30 minutes early. You will need to sign in and register before you are permitted
into the actual testing area.
● Do not bring anything into the testing center that you don’t need to take the test
(i.e. cell phone, pack of gum, makeup bag, etc...)
● You are permitted to bring bottle of water or snack in but these must stay at your
locker during the test. You will be able to take breaks throughout the test to grab
a drink or a quick bite of your snack.
● I received A LOT of questions regarding a project manager taking over a project
midway through the project and asking what document the PM should refer to in
different situations. Be sure to fully understand the purpose of and content
included in each output of the Planning Process Group. You will be tested heavily
on these different plans.
● Another thing I noticed both in practice exams and the real test (I am assuming
real exam because they do not give you the actual answers afterwards) is that if
both ‘Project Management Plan’ and one of the subsidiary plans (e.g.
Communications Management Plan, Procurement Management Plan,
Stakeholder Management Plan, etc…) are listed as answers, the answer is
usually the subsidiary plan, but NOT always! Read each question carefully
● I did not receive any questions on the following.
NOTE: This does not mean you shouldn’t study these areas, I just didn’t
receive questions when I took the exam
○ Conflict resolution
○ Sigma
○ Motivational theories
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○ Quality Management theories
● Results: as mentioned above the real exam does not tell you which questions
you got wrong or what the correct answer was. Instead you are presented with
your results as a Pass or Fail and a breakdown of knowledge level for each
Process Group as either ‘Below Proficient’, ‘Moderately Proficient’, or ‘Proficient’.
● When taking the exam, you will be able to strike out answers that you know are
incorrect as well mark questions for review, should you have time remaining.
○ I recommend utilizing these features on questions that you are having
trouble with.
○ It is better to mark a question for review and come back to it than to
spend 2 minutes thinking about it.
○ If you know one of the provided answers is incorrect, strike it out, select
one of the remaining answers and mark the question for review.
○ This approach will ensure you do not spent too much time on one
question on your initial pass of the exam. You want to answer all 200
questions in order to increase your odds of passing.
○ When you finish the initial run through the exam you can use the ‘review
marked’ feature to cycle through any questions you marked for review.
This will allow you to revisit those troublesome questions with any
remaining time you may have.
○ Don't get discouraged if you find yourself marking multiple questions for
review. There are going to be challenging questions on the exam.
○ Focus on getting through the initial pass of all 200 questions.
○ Anything you can't answer in under 30 seconds, mark for review and
come back to it.
● You will also be able to highlight specific words in questions that stick out to you.
○ I found this helped me with those wordy questions.
○ This was also useful for the questions I struggled with and had to mark for
review.
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ADDITIONAL INFO:
This section contains some tips and tricks I used to help learn the material. These may not work
for everyone, but feel free to play with them and make them your own.
● EAC vs ETC
EAC is the TOTAL $$ at the END of the project. Whereas ETC is how much MORE $$
the project will spend, regardless of the amount already spent, sunk costs.
● Related Article: https://www.passionatepm.com/blog/estimate-completion-
versus-estimate-complete-pmp-concept-41
● Motivational Theories
● McGregor’s Theory X & Theory Y
○ Theory X: This theory states that workers needs to be closely supervised
■ Chris-ism: ‘Our paths will cross (X).’ Think Railroad crossing sign
○ Theory Y: This theory states that workers are able to do their job with
minimal supervision
■ Chris-ism: ‘You got this!’. Notice emphasis on the ‘y’ in ‘You’, with
‘you’ being the worker.
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● Now that you have your food & water (Physiological) and
Safety equipment, you’re ready to make it to the third
level. Then you realize you need friends (Social) to help
make it any further.
● Now that you have your food & water (Physiological),
Safety equipment, and friends (Social), you make it past
the 3rd tier of the pyramid. You’re feeling a sense of
accomplishment and have a higher Esteem.
● This sense of accomplishment (Esteem), helps push you
to the top where you realize your full potential as a climber.
(Self-Actualization).
■ Related Article:
● https://www.simplypsychology.org/maslow.html
● Expectancy Theory
○ This theory states that the level of effort given by a worker is directly
correlated to their belief (expectancy) that they will receive a reward for
their efforts.
○ If the rewards is expected to be low (e.g. pat on the back) or undesirable
the level of work will also be low.
○ If the reward is expected to be high (e.g. big bonus) the level of work will
be higher.
● Network Diagrams
○ I struggled a bit with these but one of the members of a FB group I am in,
SHOUT OUT to Sue Sigler Hunt, recommended the video below. It
helped TREMENDOUSLY.
○ https://www.youtube.com/watch?v=b2eKBP77P1I
● Contract Types
● The PMBOK only provides a high-level explanation of the three types of
contracts. This will not be enough information to get you through the exam. You
may see questions on the exam that ask you to select the best type of contract
for a given situation and without knowing all of them, it might be difficult to
answer confidently. I highly recommend you spend some additional time
understanding each of the different subtypes of contracts. Please see breakdown
below. Keep in mind Rita’s book breaks these down fairly well, but I was still a
little confused after reading this chapter in the book so I was sure to add this to
my list of shortcomings.
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● High-level Overview: Seller accepts most of the risk in this type
of contract and will often attempt to ‘cut corners’ if the project is
running over budget. It is important for the PM to ensure all
agreed upon requirements are delivered as agreed upon by the
seller.
● Types:
○ Fixed Price Incentive Fee (FPIF): seller will be paid
additional money of certain criteria is met, usually schedule
related. Note: Criteria and amount are agreed upon at
during contract negotiations.
○ Fixed Price Award Fee (FPAF): Seller will be paid
additional money if they exceed the agreed upon
expectation of the buyer. As mentioned above the amount
and expectations are agreed upon during contract
negotiations.
○ Fixed Price Economic Price Adjustment (FPEPA): This
contract type is better suited for projects that will take a
long time, multiple years, to complete. The price of the
contract will be revisited on an mutually agreed upon
timeline to meet market rates.
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● High-level Overview: This contract type is typically used for
contractors and other freelance work. The seller sets an fee based
on a defined increment of time, usually per hour or day, and the
buyer is obligated to pay the seller based on each unit of time
spent working on the project. For example, if the seller charges
$50/hr and spends 100 hours working on the project, the buyer is
obligated to pay $5,000 to the seller. Note: The ‘materials’ part of
the name refers to any expenses incurred by the seller, e.g. travel,
lodging, food, etc… PM’s working for a buyer need to closely
manage these types of contracts to ensure adequate and agreed
upon work is being produced by the seller.
I hope this helps and remember IT’S ALL IN YOUR HEAD, both the knowledge needed to pass
the exam and the test anxiety! The #1 tool you need to succeed is confidence. You got this!
Please feel free to share this guide with any other aspiring PMPs.
You can contact me directly via LinkedIn or email if you have trouble sharing or if you have
questions about the guide or materials referenced or if you would simply just like me to add
additional information.
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CHANGE LOG
To be honest, I should have been doing this from the beginning, My apologies to all who have
read this prior to the Change Log section being added. I will continue to update this section as I
add additional information.
10/16/17 Added link for Groupon for LearnSmart $49 for 1 yr subscription to
course LearnSmart
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