Controlling Configuration
1.1 Maintain Controlling Area
Save
1.2 Create Operating Concern
Save
1.3 Assign company code to controlling area
Select controlling area and double click on assignment of company code
Click on new entry and assign the company code as above shown
1.4 Assign controlling area to operating concern
We can assign the controlling area to operating concern
1.5. Maintain Controlling Area
Double click on Maintain Controlling area
Select controlling area
Double click on Activate component and click on new entry and fill the year and to activate tick mark
on the boxes
Now double click on assign year for example 1900
Make the component active as per business requirement and project
Now go back and double click on controlling area and assign the standard hierarchy
1.6 Maintain Number Ranges for Controlling Documents
We can create the number ranges and assign to controlling area below steps are taken
1.7 Maintain Versions
Select the zero versions and double click on setting for profit center accounting
Click on new entry and fill the details
Now go back and double click on setting for each fiscal year
Go to new entry and tick mark the as per above details
Settings are done for enabling the integrated planning and copying of version from one to another.
Part 2 Profit Center Accounting
2.1 Set Controlling Area
Press Enter
Before starting any configuration for Profit Center Accounting, run this Transaction Code to ensure
that you are working for correct controlling area. Specify the controlling area in this screen for which
the configuration is to be done.
2.2 Create Dummy Profit Center
Create dummy profit center
Click on Company code tab and assign the profit center to company code
2.3. Maintain Controlling Area Settings
Double click on Maintain Controlling area
In above screen we haven’t activated profit center of fiscal year however we can activate profit center
as given below screen
Now above
2.4 Set Control Parameters for Actual Data
Double click on controlling parameter for Actual data
On above screen if we tick lock the item
This indicator lets you lock a combination of controlling area and "From" fiscal year for further
actual postings.
Line Items:Indicator whether line item documents should be written each time you transfer
actual data.
Online Transfer: This indicator controls whether the postings should be transferred to profit center
accounting for each activity.
If the indicator is not activated you need to transferred the postings manually using the available
programs.
2.5 Maintain Plan Versions
Double click on maintain Plan version
This has been already done on previous steps
2.6 Adjust Line Items and Totals Records
Double click on Adjust line items and Total records
Above transaction is to be run only in case of the problems when Plan total & line-item-wise details
are not matching & not otherwise.
We can run the adjust line item table to be run after first one that is check the line item table however
the message come like “The line item balance aquiees with totals records then click on second radio
button
Above transaction is to be run for removing the mismatches in the Total Records table. Thereafter
check the message again.
2.7 Analyze Settings
Double click on Analyze settings
Press enter key
Above year should be active it should not be status like “Not active”
As highlighted above the actual posting should be yes in Online and Line items for fiscal year
This page is continued and page has is copy pest in pieces
In all the above screens, ensure for error messages displayed by the system, if any. Correct the
errors. If no error messages are displayed, proceed to the next transaction for updating the settings in
the relevant tables as shown in the next screen
2.8 Update Basic Settings
Now double click on update Basic settings
Press Enter
As soon as execute this system will update the profit center if not system will reflect error message.
However profit center is not active in VPL
After the transaction is executed, system will display the message “The PCA control entries for
controlling area 9000 are correct”. Now all the settings made for controlling area are updated
by the system in its tables.
2.9 Allow Balances to Be Carried Forward
Now double click on Allow Balances to be carried forward
Not in VPL Case balance carried forward is not allowed
After ensuring the checking of radio button as above, execute. This setting enables
the system to enable carry-forward of the PCA balances from one fiscal year to next
after the year-end closing. The sum of P&L accounts go and sit in the ‘Retained
earning G/L account’ which is defined in the following step.
2.10 Maintain Retained Earnings Accounts
Now double click on maintain Retained Earnings Accounts
Click on New entry and assign the retain earning account in chart of account
So In the defined retained earning account the sum total of P&L Accounts gets accumulated.
2.11 Maintain Document Types
Double click on Maintain Document types for local documents
FIELDS VALUES COMMENTS
Doc. Type P0 Standard SAP Doc. Type
TC Check Transaction Currency Box
C2 Check Additional Currency Box
C3 Check Additional Currency Box
Balance Can be 0, 1 or 2 based on
Check 0 requirements.
2.12 Define Number Ranges for Local Documents
Define Number Ranges for local document
Click on group the below screen will display
Now tick second option as shown above screen and click on pencil icon
Click on internal and add the number ranges
Save
Note: Same number ranges can be assigning to next financial year like for 2018 we have assigned
10000 to 19999. Same number range will be assigned to 2019 financial year
2.13 Create Plan Distribution
Double click on define distribution
Double click on
EC-PCA Create Plan distribution
Press enter and fill the required details
Save it and document will be posted
2.14 Create Plane Assessment
Double click on Define Assessment
Double click on Create plan Assessment
Further step is similar to distribution rule
2.15 Maintain Document Type
Double click on maintain document type
FIELDS VALUES COMMENTS
Doc. Type A0, Z0 A0 is the standard SAP Doc. Type. Z0 is
user-defined.
TC Check Above document types are maintained
for Actual data posting directly in PCA.
C2 Check
C3 Check
Balance Check 0, 1
Description As required. Save.
We can create the document type as per client requirement
2.16 Define Number Ranges for Local Documents
Double click on define number ranges
Click F6 or go to Group on manu bar and click on Maintain
As in the case of planning, follow the same procedure to define the number ranges for Actual local
PCA documents. Finally you will get the following screen.
Follow the previous procedure and create the number ranges
Enter and save
2.17 Choose Accounts
Double click on Choose accounts
For each Balance Sheet GL barring Debtors & Creditors reconciliation GLs, we have to maintain this
default assignment of GL accounts to the profit center. In case user do not enter the profit center at
the time of entry or it does not get derived otherwise, system picks up the profit center for that GL
account from this default assignment.
2.18 Derivation Rules for Finding the Profit Center
Double click derivation Rules for finding the profit center
Click on create icon
Now click on Maintain Rule value
Save
Note:
Here, you can define a derivation rule for defaulting the profit center for the combination of GL
account, company code, business area & valuation area as shown in the next screen. Double-click on
the ‘derivation rule’ to see or maintain the derivations for profit center defaulting.
Specify the profit center for each of the combinations of the account number & co. code as shown
above.
2.19 Create Actual distribution
Double click on Define Distribution
Now double click on EC-PCA Create actual distribution
Press Enter
Save
2.20 Define Assessment
Click on Define Assessment
Press Enter
Save
2.21 Transfer FI Actual Data
Click on transfer FI Actual Data
We will execute first for test run to check the error
FIELDS VALUES COMMENTS
Company code 1000
Fiscal year 2018
Period
Document number 123566 FI Doc. No. which does not exist in CO
Posting date
Check
Test run box Check for test run
Check
List posted document box Check for details
Check for existing record Check this box if entire doc. Is not posted.
Check
Reversal box Necessary if doc. Is partially posted in CO
ometimes required to post from MM & SD
Transfer from SD, MM & HR modules if related transactions does not
docs work. Execute
This is used for test purpose on
live the same screen will appear
Note: In VPL profit center is not
active
Above screen appears. Since this document was partially posted, we have ticked the
‘Reverse’ box. Accordingly system has reversed the original document and once again
passed the document in CO which is now complete. Original document was partially
posted in CO as no 3KEH assignment existed at the time of document creation. We are
doing this transaction after maintaining 3KEH assignment. Now remove the ‘Test run’
tick & redo the transaction. Following screen appears.
Now go to FB03 to check whether the system has rectified the FI-CO mismatch. FB03
gives you next
screen.
After following the above path you will be able to see the three PCA documents. First one the
original, second one for reversal and third one the new corrected CO document.
Click on all the three documents one by one to see their details.
2.22 Transfer MM Actual Data
Double click on Transfer MM Actual Data
Execute
FIELDS VALUES COMMENTS
Company code 1000
Fiscal year 2018
Period
Document number 5100000037 MM Doc. No. which does not exist in CO
Posting date
Test run Check box Check for test run
List posted document Check box Check for details
Check for existing record Check this box if entire doc. Is not posted.
Necessary if doc. Is partially posted in CO,
Reversal Check box Execute. Rest of the procedure is same as
shown for 1KE8 transaction.
2.23 Transfer MM Actual Data
Click on Transfer MM Actual Data
FIELDS VALUES COMMENTS
Company code 1000
Sales Organisation 1100
Distribution Channel
Division
Billing Doc. No. 30000007 SD Doc. No. which does not exist in CO
Billing Date
Test Run Check box To view the detailed log
Log Check box
Check for existing record Check this box if entire doc. Is not posted.
Necessary if doc. Is partially posted in CO,
Reverse Check box Execute. Rest of the procedure is same as
shown for 1KE8 transaction.
2.24 Transport Settings for Master Data
Click on Transport settings for Master Data
FIELDS VALUES COMMENTS
This transaction is useful for transport of Cost center
Controlling Area 9000
standard hierarchy along-with its nodes.
Chart of Accounts 9000
Standard Hierarchy Check Box
Cost center groups Check Box
2.25 Transport Settings for Actual Postings
Click on Transport Settings for Actual Postings
Press enter and transport
2.26 Define Installation at Functional Location
Click on Define Installation at Functional Location
3. Cost Center Accounting
3.1 Activate Cost Center Accounting in Controlling Area
To implement cost center accounting we need to activate the cost center accounting in controlling
area
Select controlling area and double click on Active components/Control indicators
Double click on year and make the required setting changes as under
FIELDS VALUES COMMENTS
Activation of CO components has been already
Controlling Area VCA1 explained earlier at the time of ‘Maintain
Controlling Area Settings
3.2 Create plan revaluation
Click on Define Revaluation
Double click on create plan revaluation
Fields Values Comments
Revaluation ZTEST
Fiscal Year 2018 Year for which the revaluation rule is to be defined
Version 0 Enter to get the next screen
Press Enter
Fields Values Comments
Text Testing Revaluation
Cost Center 1110203 Can also give range of cost centers
Cost Element 417000-499999 Can give a single cost element. Click on ‘Definition’
Click on Difiniation
3.3 Create plan periodic reposting
Click on Define periodic posting
Double click on create plan periodic reporting
This is similar to Profit center accounting configuration
Fields Values Comments
Cycle Tset5
Start Date 01.04.2018 Enter to create the cycle similar to PCA / CCA cycle.
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