SAP MM: Special Procurement Course Material

Table of Content
1. Sub Contract Scenario ………………………………………………………………
2. Vendor Consignment ………………………………………………………………..
3. Pipe line scenario……………………………………………....................................
4. Creation of SD Organizational Structure …………………....................................
5. Customer Master and Partner determination …………………....................................
6. Sales Order Settings …………………....................................…………………............
7. Third Party Scenario…………………....................................…………………...........
8. External Service Management…………....................………………….........................
9. RTP…………………....................................…………………....................................
10. Split Valuation……………....................................…………………..........................
11. Serial Numbering for materials…………………....................................………………
12. Batch Management …………………....................................………………………
13. Reservations……………....................................…………………...............................
14. Version Management…………….........................…………………..............................
15. MRP through CBP reorder point…………………...........................…………………....
16. STO without SD, without billing………………….........................................................
17. STO with SD, with billing…………………....................................................................
18. Warehouse Management - IMG settings………………….............................................

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SAP MM: Special Procurement Course Material

Sub-contract Scenario:
Pre Requisites:

 Create a material type XALB ( X Semi fin Product) by copying SAP std Semi finished
product (HALB) and update the same for its valuation areas (i.e. plants- xpl1,xpl2)

o T code: OMS2 or SPRO Logistics - General Material Master  Basic Settings

Material Types Define Attributes of Material Types)

 Create a number range for the semi fin product XALB (Tcode MMNR) and assign number
range to the XALB

o SPRO Logistics - General Material Master Basic Settings Material Types

Define Number Ranges for Each Material Type or T code: MMNR

Steps in Sub-contract Scenario:

1. Create 3 materials (Tcode : MM01) with a mat type (ROH) – Raw material

 Tyre, Tube, Rim

2. Create a material (MM01) with a material type (XALB) – Semi-finished

 WHEEL by entering Val class: 7900, price in Std. price field.

3. Maintain Bill of Material (BOM) for WHEEL (Tcode is CS01) and specify the relation of
WHEEL with the Raw materials as under

 In initial screen enter

Material No : wheel Number

Plant : XPL1
BOM usage : 1 (Production)
a. One WHELL = One Tyre, One Tube, One Rim

Note: Item category should be “L” – Stock Item

4. Maintain Initial stock entries for the Raw Materials (Use Tcode MB1C and MVT = 561)

5. Now Check the Stock status of the Raw materials (MMBE/MB52)

6. Create a Sub contract Vendor (XK01) or make one of the vendor the existing vendors as
sub-contractor

7. Create a Purchasing Info Record (PIR) (ME11) for the WHEEL material and sub contract
Vendor.

Note: Select Info-category as ”Sub-contract”, enter the service or conversion charges in

net price field in PIR

8. Maintain source list for the WHEEL Material

9. Make a transfer Posting to issue the raw material (Tyre, Tube, Rim) to the sub contract
vendor with Tcode MB1B and MVT = 541

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SAP MM: Special Procurement Course Material
10. Check the Stock status (MB52) Raw mat qty will be reduced.

11. Check the stock sent to sub contract vendor – tcode = ME2o(not zero)

12. Create PO (ME21N) to sub-contract vendor for the WHEEL Material.

Note: Enter Item Category as “L” – Sub-Contract

13. Make a Goods Receipt (MIGO) for WHEEL Material with respect to the above PO (MVT
101)

Note: “BOM” will be exploded and 543 MVT will be triggered for all the Raw material
/components

14. Check the Material and Accounting documents

15. One material doc will be created and one A/c document also created with the following
A/cs.

Material/Vendor GL A/c Description

Wheel 790000 Unfinished products +ve
893010 Cost of goods sold -ve
SC vendor 417001 Purchased services +ve
191100 Goods Rcvd/Invoice R -ve
Tyre 300000 Inventory - Raw Mate -ve
400020 Raw materials consumed +ve
Tube 300000 Inventory - Raw Mate -ve
400020 Raw materials consumed +ve
Rim 300000 Inventory - Raw Mate -ve
400020 Raw materials consumed +ve

16. Do the LIV (MIRO)

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SAP MM: Special Procurement Course Material
Subcontract Scenarios:

2 ways sub contract can be done

1. All Raw material will be received by the company from various vendors and some of the
raw materials will be issued (Tyre, tube, Rim ) to SC vendor and request him to supply
'Wheel'

2. Company will order Raw materials from various vendors, however for certain material
(Tyre, Tube, Rim) the Delivery address changed as SC Vendor (i.e. company ask the
vendors to supply some material directly to SC Vendor)

3. How to deal the Scrap

1. Create cylinder with ROH material type

2. Scrap with HAWA Material Type
3. Create CONE with HALB Material type
4. Create BOM (CS01) for „CONE‟ Material
By relating
1 Cone = 1 cylinder - 1 Scrap

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SAP MM: Special Procurement Course Material
Vendor Consignment
 Consignment is functionality in MM purchasing, when you purchase the material from
vendor on consignment basis.
 We will provide the premises to vendor in our stores; however we are not responsible for
the stock.
 The stock is legally owned by the vendor only
 When the delivery comes, we will make a GR even then, stock still legally by the vendor.
If you look at our stock status, it shows as „Vendor Consignment‟ stock.
 As and when we want the material, whatever the quantity it is we will simply transfer the
vendor consignment stock in to our company own stock.
 Vendor need not send the invoice or bill for with drawl quantity. Company will settle his
consignment liabilities

IMG Settings: Vendor Consignment

1. Activate consignment prices via info records

SPRO  Material Management  General Settings for Material Management  Activate

consignment prices via info records (OMEV)
Double click: Activate consignment prices via info records

Select Radio button as below

Click Save and come back

2. Define special procurement types

SPRO  Material Management  Consumption Based Planning  Master Data  Define

Special Procurement Types (OMD9)

 Click „New Entries‟ button

 Enter the Following
 Plant: XPL1 - X Plant 1
 Spl. Proc. Type: 10 - Consignments
 Procurement type: F – External procure ment
 Spl. Proc.
 Spl. Proc. K – Consignment
 Click Save and come back

3. Maintain Message settings and communication method for your vendor

SPRO  Logistic Invoice Verification  Message Determination  Maintain Conditions 

Change Conditions  Output Type: KONS and key combination is: company code and
vendor.

 Enter Company code: XMOT, then click „Execute‟ button

 Then enter Vendor No: XXXXXX
 Select Vendor line and Click “Communication‟ button
 Then enter Output device: LP01
 Check Print Immediately, and then save it and go back.

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SAP MM: Special Procurement Course Material
Steps in Vendor Consignment `

1. Create or change the material master (MM01 or MM02)

 Select MRP1 view
 MRP type = ND - no planning
 MRP2 view
 Spl. Procurement : 10 for consignment
 Planned Delivery time : say „2‟
2. Create Info Record (ME11), with info category as „consignment‟
 Note: Maintain Tax Code in purchase data view
3. Maintain Source List for the above material and Vendor (ME01)
4. Create Purchase Order (ME21N) with item category as „K‟
5. Take the receipt of the material i.e. GR (MIGO)
 Here as a proof of action one material document is created
 However no Accounting document creates
6. Now the stock status (MMBE) shows that the material now as „Vendor Consignment‟
7. Transfer the stock to company own stock (MB1B – Mvt 411K)
 Now as a proof of action one material document is created
 Here Accounting document creates with the following a/cs

GL A/c Description
169900 A/c payable consignment sale -ve
300000 Inventory - Raw Mate a/c -ve

8. Consignment liabilities can be settled in MRKO

 Enter the following:
o Company code:
o Vendor:
o Plant:
o Material
o Material Document:
o Check consignment select Display.

Note: First Select Display radio button and execute it. It is success full then selects the
radio button to settle and execute it again.

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SAP MM: Special Procurement Course Material
Pipe line scenario

 In this process company receives the material like gas, water and electricity continuously
from the vendor through pipe
 Company will settle the consumed quantity on a periodic basis as per the agreement
entered between vendor and company
 In this process: No PO and No GR will be done.
 Only posting the consumptions periodically (on monthly or bi-weekly basis)
 The rest of the process is same as consignment

Steps: in pipe line scenario

1. Create a material type XIPE from the standard Material type PIPE (Pipe line material)
(OMS2) and update qty. and value to the valuation areas (Plants)

[SPROIMGLogistics - General Material Master Basic Settings Material Types

Define Attributes of Material Types or Tcode = OMS2]

2. Create a number range and assign the same to the XIPE material type (MMNR)
3. Create a material master record (Water) with material type XIPE.
4. Identify the existing vendor as the supplier to this pipe line material
5. Create a Purchasing Info record (PIR) (ME11) for the above material and Vendor
6. Note: select the info Category as Pipe line and maintain tax code in purchasing data 1
screen
7. Goods Issue/with draw will be done by using the Tcode MB1A MVT 201P for the cost
center
8. Check the stock status MMBE, no qty will appear in Order stock (because NO PO), No
qty in str. loc (because NO GR).
9. Check the material document and A/c document and note down the A/c details
o Mat doc will be created as a proof of goods issue
o A/c doc will be created with the following A/Cs
G/L Account Description
169900 Accounts Payable – c –ve
400000 Consumption, raw mat.1 +ve
10. Pipe line liabilities can be settled in MRKO

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SAP MM: Special Procurement Course Material
Creation of SD Organizational Structure

Define SD Org Units. And Assign SD Org Units.

A. Define SD Org Units.

1. Define Sales Organization (OVX5)

[It is a unit/entity which is looking after the sales activities of the company]

SPROEnterprise StructureDefinition Sales and Distribution Define, copy, delete,

check sales organization

 Double .click 'Copy, delete, check sales organization'

 Click 'Copy Org Object' or F6
 Select
 From Sales Organization = 0001 - SAP std. Sales Org.
 To Sales Organization = XSO
 Press enter
 System copies the 0001 data into XSO
 Go back
 Click 'Define Sales Organization' (for editing)
 Click Position and enter Sales Org = XSO
 Select XSO and click Details button
o Change
The text description as : XXXX Sales Org.
Statistic Currency: INR
 Note: Sales org. Calendar field should be filled (with 01)
 Click Address button or Shift + F5
 Edit the address information
 Click Save

2. Define Distribution channel (OVXI)

[Distribution channel: The channel through which saleable materials or services reach
customers]

SPROSPROEnterprise StructureDefinition Sales and Distribution Define, copy,

delete, check distribution channel

 Click 'Copy, delete, check distribution channel'

 Click 'Copy Org Object' or F6 and Select
o From Distr. Channel 01 - SAP std Distribution channel
o To Distr. Channel XD
o Press enter
o System copies the 01 data into XD
o Go back
o Click 'Define distribution channel' for Editing
o Click Position and enter Distribution channel = XD
o Select XD and change
o The text description as: XXXX Distribution channel. And Click Save

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3. Define Division (OVX8)

SPRO-->Enterprise Structure -->Definition -->Logistics - General -->Define, copy, delete,

check division

 Click 'Copy, delete, check division'

 Click 'Copy Org Object' or F6
 Select
o From Division 00 - SAP std. division
o To Division XD
 Click enter
 System copies the 00 data into XD
 Go back
 Click 'Define Division' for editing
 Click Position and enter Division = XD
 Select XD and change
o The text description as : XXXX Division.
 Click Save

4. Maintain sales office (OVX1)

SPRO-->Enterprise Structure -->Definition -->Sales and Distribution -->Maintain sales

office
[Sales office: It is an org unit from where sales activities will be carried out]

 Click 'New entries' and enter

Sales office Description
XSOF XXXX sales Office
 and enter the address

5. Maintain sales group (OVX4)

[A Group of people or an individual who is taking care of sales activities from Sales Office]

SPRO-->Enterprise Structure -->Definition -->Sales and Distribution -->Maintain sales

group

 Click 'New entries' and enter

Sales Group Description
XSG XXXX Sales Group
 Click Save

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B) Assign SD Org Units.

1. Assign sales organization to company code (OVX3)

SPRO Enterprise Structure  Assignment  Sales and Distribution  Assign sales

organization to company code

XSO  XMOT

2. Assign distribution channel to sales organization (OVXK)

SPRO  Enterprise Structure  Assignment  Sales and Distribution Assign

distribution channel to sales organization

XSO  XD (XXXX division)

Note: This entry already exists

3. Assign division to sales organization (OVXA) (MM-SD)

SPRO  Enterprise Structure  Assignment  Sales and Distribution Assign

division to sales organization

o Click new entries

XSO XXX sales org  XD XXXX division

4. Set up sales area (OVXG)

[Sales area is a combination of a Sales organization, Distribution channel, Division]

SPRO  Enterprise Structure  Assignment  Sales and Distribution Set up sales

area

o Click new entries

XSO  XD  XD.

5. Assign sales office to sales area (OVXM)

SPRO  Enterprise Structure  Assignment  Sales and Distribution  Assign

sales office to sales area

o Click new entries

XSO  XD  XD  XSOF

6. Assign sales group to sales office (OVXJ)

SPRO  Enterprise Structure  Assignment  Sales and Distribution  Assign

sales group to sales office

o Click new entries

XSOF  XSG (XXXX sales Group)

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7. Assign sales organization - distribution channel - plant (OVX6)

[MM and SD Integration Point]

SPRO  Enterprise Structure  Assignment  Sales and Distribution  Assign

sales organization - distribution channel - plant

o Click new entries

XSO  XD  XPL1, XSO  XD  XPL2

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SAP MM: Special Procurement Course Material
Customer master record

 Customer is a person or a company who buy our product on either credit basis or on cash
basis.
 In Finance terminology, they can also be called as 'debtors'

What is customer master Record?

 A Complete information regarding the customer will be entered in this master file

Types of customers:

 Regular Customers
 Fixed Customers
 One time Customers

IMG settings in Customer Master:

1. Creation of Customer A/c Group (OBD2)

SPROFinancial Accounting Accounts Receivable and Accounts Payable Customer

Accounts  Master Data Preparations for Creating Customer Master Data  Define Account
Groups with Screen Layout

 Select SAP std. customer A/c group (i.e Sold -to- party = 0001)
 Click copy as XCAG - xxx Customer A/c Group then save it.

2. Create Number Ranges for Customer Accounts (XDN1)

SPROFinancial AccountingAccounts Receivable and Accounts Payable Customer

Accounts  Master Data Preparations for Creating Customer Master Data  Create Number
Ranges for Customer Accounts

3. Assign Number Ranges to Customer Account Groups (OBAR)

SPROFinancial Accounting Accounts Receivable and Accounts PayableCustomer

Accounts  Master Data  Preparations for Creating Customer Master Data Assign Number
Ranges to Customer Account Groups

Vendor A/c Group No Range

XCAG XBC (XXX No. range)

Tcodes for Creation Change Display List of Customers

Customer Master XD01 XD02 XD03 VCUST

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SAP MM: Special Procurement Course Material
Partner Determination

IMG settings: Partner Determination

1. Set up Partner Determination

Path: SPROSales and DistributionBasic FunctionsPartner DeterminationSet Up

Partner Determination

 Click Set Up Partner Determination for Customer Master

1. Double click 'Partner functions' folder and check for SAP std partner functions i.e
Sold-to-party - SP
Ship-to-party - SH
Bill-to-party - BP
Payer - PY are available or not?
2. Double click 'Account Groups - Function Assignment' folder
 Click 'New entries'
 Sold-to-party - SP - VCAG - Volvo cust a/c grp.
 Ship-to-party - SH - VCAG - Volvo cust a/c grp
 Bill-to-party - BP - VCAG - Volvo cust a/c grp
 Payer - PY - VCAG - Volvo cust a/c grp
3. Double click 'Partner Determination Procedures'
 Click 'New entries' and define a patner determination procedure
 VPDP - Volvo Part Det. Proc
4. Select 'SPDP' and double click 'Partner Functions in Procedure'
 Click 'New entries'
Partner det. proc Partner functions
VPDP SP
VPDP SH
VPDP BP
VPDP PY
 Check Mandatory check box for all partner .functions
5. Now double click 'Partner Determination Procedure Assignment'
 Click Position and enter our A/c group: VCAG
Group Part det proc
VCAG SPDP
2. Define Common Distribution Channels (VOR1)

SPROSales and Distribution Master Data Define Common Distribution Channels

Sales Org Dist Channel Ref dis. ch for cond Ref dist ch. for cust
VSO VD VD VD

3. Define Common Divisions (VOR2)

SPROSales and Distribution Master Data Define Common Divisions

Sales org Div. Ref. Div for Cond Ref Div. for cust
VSO VD VD VD

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4. Define Transportation Zones (OVR1)

SPROSales and Distribution Basic Functions Routes Route Determination

Define Transportation Zones

 Click 'New entries'

Country Transport. Zone Description
IN XXXX VTZ Volvo Transportation Zone
 Click save

What is Sales Order?

 Sales order is an Internal Document

 It will be initiated by sales group belongs to a sales office
 It may reach the Production people via Sales In charge
 It is like a PR (Purchase Requisition) in MM
 It is a transactional data
 It consists of Customer details, Product or Material, Qty required, Price etc.

IMG settings - Sales Order

1. Define Number Ranges For Sales Documents (VN01)

SPRO Sales and DistributionSalesSales DocumentsSales Document

HeaderDefine Number Ranges for Sales Documents

2. Define Sales Document Types (VOV8)

SPROSales and DistributionSales Sales DocumentsSales Document

HeaderDefine Sales Document Types

 SAP std. doc type for sales order is = OR

 Select OR and click copy as
 VOR - Volvo Sales order then
 assign number range VS to VOR document type

3. Assign Sales Area To Sales Document Types (OVAZ)

SPROSales and DistributionSalesSales DocumentsSales Document

HeaderAssign Sales Area to Sales Document Types

3.1 Combine Sales organizations

Sales Org Ref. sales org

VSO VSO
3.2 Combine distribution channels

Sales org Dist channel Ref dist channel

VSO VD VD
3.3 Combine divisions

Sales org Division Ref division

VSO VD VD

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3.4 Assign sales order types permitted for sales areas

 Click new entries

Ref Sales org. Ref Dist Ch Ref Division Sales ord type
VSO VD VD VOR

4. Determine pricing Procedure (Tcode = OVKK)

SPROSales and Distribution Basic Functions Pricing Pricing Control Define

and Assign Pricing Procedures

 Double click 'Define Pricing Procedure Determination'

 click new entries
Sales org Dist Ch Div DoPr CuPP Pric Proc Cond
type
VSO VD VD A 1 RVAA01 PR00

5. Define Rules By Sales Area (OVF2)

SPROEnterprise Structure Assignment Sales and Distribution Business Area

Account Assignment Define Rules by Sales Area

 Click position
 Enter
Sorg Dist channel Div Rule
VSO VD VD 001(Business are determination from plt/div)

6. Assign Business Area To Plant And Division ( MM-SD integration)(OVF0)

SPROEnterprise Structure Assignment Sales and Distribution Business Area

Account Assignment Assign Business Area to Plant and Division

 Click new entries

Plant Div Business Area
VPL1 VD 0001
VPL2 VD 0001

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SAP MM: Special Procurement Course Material
Third Party Scenario:

What is Third Party?

 Our vendor will supply certain materials to our customer based on our purchase order can
be called Third party

Third party Scenario:

 Customer want of certain material and approach our sales person request him to arrange
the same and ready to pay the necessary charges of those materials
 Our Sales person initiates a sales order for these materials.
 Production people will create a PR for same and send it to Purchase department to
supply that material directly to customer (Delivery address of the customer will be
provided in PR)
 Then Purchase department will create a PO to a vendor who supplies this material to us
and request him to supply this as a special case to customer directly (Customer address
will be entered in Po at delivery address place
 Customer will deliver the material and submit the bill for payment
 Purchase department will verify his bill (through MIRO) and recommend for payment
 Finance department will pay the vendor amount after cross checking the customer
payment has been made to our company or not.

Highlights in Third party configuration in SAP

In this scenario as a mm consultant we configure the steps in such a way that everything is
almost automatic

o Sales person will create a Sales order

o System will create an automatic PR
o Purchase department will execute automatic PO transaction
o System will create a PO automatically to a vendor with a delivery address as
customer address
o System will not allow to make GR w.r.t to this PO since its delivery address is
customer
o Even though the vendor has been set as GR based inv. Verification check box
(CREDIT basis vendor), system will allow to make a MIRO

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Steps in Third party scenario

1. Create a material type: XAWA (XXX Trading goods) by copying existing sap std. material
type for trading goods = HAWA (OMS2) and make Qty and value updates for your plants
XPL1 and XPL2
2. Create a number range (MMNR) and assign to BAWA material type
3. Create a material (TV Stand) with a material type XAWA (X trading goods) with the
following views:
 Basic data1, Purchasing, A/c ing 1, Sales org data 1, 2, Sales General/Plant,
MRP1, MRP2, Gen plant/str. 2 views
 In Sales org data 1 view
o Enter Division and tax codes – 0 – no tax
 In Sales Org data 2 view
o Enter Item Cat. = 'BANS' – third party

 In Sales General/Plant view

o Transportation group = 0001
o Loading group = 0001
o Availability check: 01
 In purchasing view
o Check Automatic PO
 In MRP 1 view
o Enter MRP type: ND – No planning
 In MRP 2 view
o Ext proc = 'F'
o Planned Delivery time = (say) 1 day
 In General/plant data str. 2 view
o Check Negative stock allowed
 In accounting view
o Valuation class: 3100

4. Create a customer (XD01) with A/c group sold to party

 In Initial screen:
o A/c Group : Volvo customer Group (VCAG)
o Customer No : empty
o Company code VMOT
o Sales Organization VSO
o Distribution Channel VD
o Division VD
 In General data Screen:
 In Address Tab:
o Title : Mr.
o Name : Chiranjeevi
o Address: street and city, country details.
o Transportation Zone: VTZ- Volvo transportation zone
 In Unloading point –TAB
o Unloading point : Hyderabad
o Calendar: 01 – German calendar

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 IN Contact Person – TAB

o Click „company code data‟ button
 In A/c management – TAB
o Reconciliation A/c : 140000 – trade receivable domestic
o Cash mgmt group A1
 Click „Pay terms transaction‟ TAB
o Terms of payment 0001
o Check payment history record
 Click „Sales Area data‟ button
 In Sales TAB
o Sales Office VSOF
o Sales Group VSG
o Cust.pric.proc. 1 – standard
 Click Shipping tab
o Delivery Priority 01 – high priority
o Shipping Conditions 01 – As soon as possible
o Delivering Plant VPL1
 Click „Billing document‟ tab
o Inco terms FOB Free on Board
o Tax classification 1 – liable for tax
 Click partner functions
o See that SP, SH, BP and PY are appearing in the table?
5. Create a Vendor (XK01)/Make use of the existing vendor (XK02)
 In purchasing view
o Check the Automatic PO check box
6. Maintain PIR (ME11) for the above material (TV stand) and Vendor
7. Maintain Source list (ME01) for the above material and vendor
8. Create a Customer info record - Condition record for customer (VK11)
 Enter Condition type: PR00
 Click Key combination and
o Select customer/Material with release Press enter
 Enter
o Sales Organization VSO
o Distribution Channel VD
o Customer No : XXXX
o Enter Mat no xxx
o Price xxx
 Click save
9. Create a Sales order (VA01) for the above Customer and Material
 In initial screen enter the following:
o Order Type VOR
o Sales Organization VSO
o Distribution Channel VD
o Division VD
o Sales Office VSOF
o Sales Group VSG
 Press enter

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 In Overview Screen
o Enter Sold to party: XXXXX (customer no)
 In Sales Tab
o Pay terms: 0001
o Inco terms: FOB free on board
o Material No XXXXX and
o Item category 'TAS' - third party
 Click Save
10. Go to display mode of Sales order (VA03) and Double click line item of the material (TV
stand) then go to 'Schedule Lines' tab and check whether PR has been generated or not?
 Note down the PR Number.
11. Go to display mode of PR (ME53N) and check
 Item category = S
 A/c Assign. Category = '1' or 'X' (X means Auxiliary A/c
 In item details
o Source of supply tab will have Vendor Address
o Delivery address Tab will have customer address
12. Execute ME59N and enter relevant Org details.
 Run on test mode first if it is successful
 Then execute it directly.
13. Go to display mode of PO (ME23N) and check
 Item category = S and A/c Assign. category = '1' or 'X' (X means Auxiliary A/c)
 In item details
o Delivery address Tab will have customer address
14. Send the PO to vendor, vendor will supply the material directly to customer
15. Vendor will submit an invoice (Bill) to the company.
16. MIRO will be done from the Purchasing Organization
17. Vendor payment will be made only after company receives the payment from customer

While you are doing the Third party you may get the following errors:

Error 1: Account 893010 has been set as Error 2: Pricing error: Mandatory
not relevant for tax condition MWST is missing
Steps: Steps:
o Use Tcode = FS00 o Use Tcode = V/08
o Change the co_cd as your o Click position
co_cd o Enter Pricing Procedure
o Click find button and enter = RVAA01
o a/c no = 893010 o Select RVAA01
o Double click a/c no o Click Control Data
o Click Control data tab o Click position and Enter
o Click change button step no 915 or select
o Enter „MWST‟ and uncheck
 Tax category V1 required column
o click save

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SAP MM: Special Procurement Course Material
External Service Management (ESM)

This topic covers the procurement of Services

o Creation of Service Master

o Creation of Service PO
o Creation of Service Entry Sheet
o Entering of Invoice.

IMG Settings:

1. Define Mat/Service Group (OMSF)

SPRO  Logistics - General  Material Master  Settings for Key Fields  Define
Material Groups

o Click new entries

o Enter X_GARDEN as XX garden service group
o Click Save

Steps:

1. Create a Service Master Record (AC01)(it is equivalent to MM01)

o Click create button: or F5
 Activity No: %_1......... (don‟t enter anything)
 Description: XX Garden Services
 Enter Service Category:
 GRND - Basis Services (it is SAP std. Service category)
 Enter Base Unit of Measure (BUM) = H (Hours)
o Click Basic Data Button:
 Enter Service/Mat Group: X_Garden XX Garden Service
 Enter Valuation class: 3200
 Click Save.
o SAP creates a Service Master Record
 Note: It creates a Activity No

2. Go to display mode of Service master Record. (AC03)

o Find X_Garden services by using the find button
o Note Down the Activity No

3. Consider any existing vendor for Garden maintenance or Create a new vendor for this
services (XK01)

4. Create a Service PO (ME21N) with

o In Item Over view :
 Item category : - D (service)
 A/c Assignment category - K (cost center)
 enter relevant fields like; Delivery dates and delivery plants in Item over
view screen

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SAP MM: Special Procurement Course Material
o In Item Details Screen: enter
 Activity No
 Order Qty (in Hours)
 Order Price (Per hour)
 Cost center : GM_CC
 Click Save and note down the PO no

5. Create a Service entry sheet (ML81N) (Equivalent to MIGO)

o Click 'Other Purchase orders' button
o Enter Your Service PO No.
o Click Create Button.
o System will provide a service entry sheet no
o Enter
 Description as: Jan 2012 Services
 Qty of Hours : 30 hours
 Click 'Flag' button to Accept this services
 Click Save
o System will create a acceptance document by accepting these entries with the
service entry sheet number.

6. Go to MIGO and enter the acceptance doc. no see that accounts hit by the system
G/L a/c Description
417000 Purchased services +ve
191100 Goods Rcvd/Invoice R –ve

7. Do MIRO for Invoice verification

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SAP MM: Special Procurement Course Material
RTP (Returnable Transport Packaging) Material

 Packaging materials are two types

o Non-returnable to vendor
 Mat will arrive - not necessary to send back to vendor
o Returnable to vendor
 Mat will arrive with packing but it has to send back to vendor
 SAP std. mat types of packing are
1. VERP - packing material ( non-returnable)
2. LEIH – RTP

Business Process for RTP

 Vendor V1 is supplying Oxygen Gas to our company @ Rs. 120/- Per KG

 Vendor will supply this gas in cylinder, which we have to return back
 At the time GR we receive the Cylinder and Oxygen Gas
 So in stock status
 Cylinder Qty.
 Gas qty.
 should increase
 However Value of Cylinder should not be increased
 We have to return back the Empty Cylinder to vendor at an appropriate time

Pre requisites:

 Go to OMS2
o Select LEIH - RTP material
o Click Qty. and value update folder
o Set check box to both qty. and value update for our valuation areas
Val area Qty value
GPL1
o Click save

Steps:

 Create a Material CYLINDER - with a mat type LEIH (RTP)

 Create a Material OXYGEN - with mat type ROH or GROH
 Create a PO (ME21N)
Mat No Qty. Del date Plant Str. loc.
OXYGEN 15 xx/xx/xx XPL1 xxx
 Make GR (MIGO)
o Option: Goods Receipt
o Sub option: Purchase order
o MVT : 101
o Enter PO No: xxxxx.
o Sys fill the PO info to MIGO Screen
o In Item Overview screen
 Click + marked symbol button
 Sys display the empty line items to add NON Order materials

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SAP MM: Special Procurement Course Material
 Enter
Mat no Qty. Str. Loc. Plant Mvt Spl.
CYLINDER 01 xxx xxx 501 M
 Change the movement type from 501 to 501 M ( gr w/o PO as RTP)
Spl. Vendor No
M xxxx
o Check Item OK
o Click Check button on application tool bar
o Sys validate your entries
o Click save to post the doc

Observations:

 One mat doc will be created as a proof of this action of RTP

 One Accounting doc will be created and trigger the following accounts
G/L account Description
300000 Inventory - Raw Mate +ve
191100 Goods Rcvd/Invoice R -ve
[Note: No a/c doc or value updating for CYLINDER is done]
 Stock status:
U/R stock type Qty.
Cylinder Increased ( under RTP)
Oxygen Increased
 Do MIRO for invoice verification

How to return the CYLINDER to Vendor

 Use Tcode = MB1C

 In initial screen
o Movement Type 842 M - GR RTP Reversal
o Plant GPL1
o Storage Location S11, Press enter
 In Second screen, enter
o Vendor No 401805 (from whom you received)
Mat No Qty.
xxxxxx xx press enter
 Sys validates your entries
 Click save
 Observations:
o One mat doc
 No Accounting doc
 Stock status: U/R stock type
o Cylinder Qty. Decreased

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SAP MM: Special Procurement Course Material
What is Split Valuation?

 Same material will have different prices

 The material prices are valuated based on the origin of place or Quality/grade can be
called as "Split Valuation". For example
o Rice with different Grades
o Integrated Chips (ICs) from different places

IMG Settings: Split Valuation

1. Activate Split Valuation (OMW0)

SPRO  Material management  Valuation and A/c assignment  Split Valuation  Activate
split valuation.

Split material valuation active

Split material valuation in-active

2. Configure Split Valuation (OMWC)

SPRO  Material management  Valuation and A/c assignment  Split Valuation  Configure
Split Valuation

Global Categories: It is a set/Group of Valuation categories can be called as Global

categories
Valuation Category: The category/the way the material will be procured
Ex: Origin of place, Grade of the material
Steps:

1. Click „Global categories‟ button or F6

2. Click create button and enter
Valuation Category : P
Description : Procurement
3. Click „Create‟ button again System display that „Valuation Category P was/were created‟
4. Click Save
Global Type: A set of Valuation types can be called as Global types
Valuation type: The material procurement based on Val category
Steps:

1. Click „ Global types‟ button

2. Click Create button and enter
Valuation Type B_IC_Japan
Ext. Purchase Orders 2 – Ext. Pos allowed
Int. purchase orders 0 – Internal Pos not allowed
Acct. cat. Reference 0001
3. Click Create button again
4. Click save
5. Repeat the same for different valuation types called
B_IC_LOCAL
B_IC_GERMANY
B_IC_US

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SAP MM: Special Procurement Course Material
3. Assign Valuation type and Valuation Category

 Again click Global Categories

 Put the cursor on your valuation category
 Click Types--> Category
 Select your valuation type (i.e B_IC_JAPAN)
 Click Active button
 Repeat the same for all valuation types
 Now you valuation types have been assigned to your valuation category
 Click Save

4. Assign Val. Cat to Org units (plants)

Steps:

1. Click „Category OUs „button

2. Select your plant and click „activate‟ button
3. Now click save

Steps:

1. Create a material master record (MM01)

a. Assign val. category 'P' in A/c-1view
2. Create/Extend this material for different Valuation types (MM01)
3. Identify existing vendor for supplying the above material/ or Create a vendor (XK01)
4. Maintain source list for the above material (ME01)
5. Create a PO with the above material and different Valuation types, Different Quantities,
Delivery dates (ME21N)
6. Repeat the same by creating different valuation types
7. Make GR by using Tcode – MIGO
a. Enter PO no, and Mvt 101

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SAP MM: Special Procurement Course Material
Serial Numbering for materials

IMG settings:

1. Define Serial no profile (OIS2)

SPROPlant Maintenance and Customer Service Master Data in Plant Maintenance

and Customer Service Technical Objects Serial Number Management Define
Serial Number Profiles
SAP standard serial number profile is = 0001

 Select 0001 and click copy as XSNP – X Serial No Profile

 Now select XSNP and Click Serializing procedures
 Now for Serialization procedure MMSL, set serial no usage as '03' - Obligatory
(mandatory/Required)

Steps: Serial number profile

1. Create a material (Engine/Chassis) with (MM01) with General Plant Data /Storage 2 view
 In this view enter Serial no Profile
2. Make use of existing vendor as a supplier to this material (Engine /chassis)
3. Create PIR for the above material and Vendor
4. Maintain source list for the above material and vendor
5. Create a PO (ME21N) for the above material and vendor
6. Make a GR (MIGO) with MVT type 101
7. Note: You will observe a new tab 'Serial No ' Tab will be created
 Enter Serial no‟s for the Qty you receive

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SAP MM: Special Procurement Course Material
Batch Management

IMG settings: Batch Management

1. Specify Batch Level and Activate Status Management (OMCT)

SPRO-->Logistics - General -->Batch Management -->Specify Batch Level and Activate

Status Management

Steps:

 Click Batch level button

 Set as 'Batch unique at material level'
 Click Back button
 click 'Batch status management' button
 Set Batch status management as Active

Steps in Batch management

1. Create a material (MM01)/ make use of existing material (MM02)

 In Purchasing view
o Check the Check box of Batch Management
2. Identify one vendor to supply the above material
3. Create a PO for the above material and vendor
4. Make a GR for the above material ( MIGO)
 You can observe in Item details tab
o Batch - Tab will appear
 Enter the Qty. you are receiving
 click check button
 system will state that creating a Batch XXXX no
 click Batch Tab
o System will assign a batch no
 Click save
5. Check the stock status of the material (MMBE)
 System will show the material with batch number also
6. Receive one more time same material (MIGO)
 System will show the material with another batch number
7. Now check the Stock status
 System will show the material with Two batch numbers
8. How the batch will be handled during the stock transfer?
 Tcode = MB1b
 MVT = 311 (Str. loc - to - Str. Loc one step method)

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SAP MM: Special Procurement Course Material
Reservations

IMG Settings:

SPRO  MM  Inv. Mgmt. and Phy. Inv.  Plant parameters

Steps in Reservation

1. Create a material with General plant data/storage 2 view

2. Create Reservation for the above material (MB21)
 Note: Enter MVT = 201, plant, material no, qty and str. loc details
3. System generates a Reservation doc.
4. Note down the reservation doc no.
5. Now check the stock status (MMBE) for the above material
6. System reserves the above material qty under reservation category
7. Make a PO and GR for the above material
8. Check the stock status (MMBE) for the above material
 Note: The Material Qty in U/r stock type will be increased and another reservation
qty will also appear
9. Make a Goods Issue (MB1A) w.r.t above reservation (MVT 201)
10. Check the stock status: (MMBE)
 It is observed that both U/r Qty and reserved qty will be reduced

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SAP MM: Special Procurement Course Material
Version Management

 The changes made to a purchasing documents are managed in versions can be called
Version Management.
 Version: „An original or revision of a purchasing document is called Version
 Managing of such versions of the Purchasing documents can be called as Version
Management
 When a purchasing document is changed, the changes are recorded in a change document.
 Change documents from a certain period are collected in a version and are then available for
analyses.
 A new version is always created by the system when a requisition or external purchasing
document has reached a final state.
 By "final state" is meant either "Active" or "Release completed".
 Note : Versions are created at
o Item level in purchase requisitions
o Header level in external purchasing documents (e.g. RFQs, Purchase orders,
Contracts, and Scheduling agreements).
o However it is not possible to create
 Different versions of Quotations or
 Scheduling agreements delivery schedules
o System can generate Versions of externally generated PRs from PS (Projects
Systems), PM (Plant Maintenance) and Service Management.
o However System does not generate versions for PRs created by MRP

Pre-requisites:

o To use Version Management, it is must to activate

 For PR  Set up Version Management in Customizing
 For relevant combination of Document category and doc. type
 For External documents  up Version Management in Customizing
 For relevant combination of Doc. Category, Type and Purch. Org.
o Note:: If you deactivate Version management in customizing after purchasing
documents with versions have been created versions will continue to be generated
for these documents

 When you create a PR or external document like PO, system automatically create an initial
version (version 0). From this time onwards, Changes if any and newly entered data are
documented in the current version that is valid in each case
 In case of PR one version is generated per PR line item (Item level)
 In case of external Purchasing documents one version is generated Per document (header
level)

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SAP MM: Special Procurement Course Material
IMG settings:

1. Set Up Version Management for Purchase Requisitions

SPROIMG Materials Management Purchasing Version Management Set Up

Version Management for Purchase Requisitions

Steps:

 Click New Entries and enter

 Document Type VNB Volks PR

 And check the following

 Version Active : [Indicates whether or not the version management facility is active]

 Version 0 OK [Complete Version 0 Immediately][ If you have selected this indicator, version
'0', when a purchase requisition is created, is automatically flagged by the system as
Completed]

 External OK [If you set this indicator, when a requisition is created or changed externally
(created via BAPIs, for example), all versions of the requisition will automatically be marked
as Completed by the system.]

 Now select the following

o Reason : Required entry
o Short Text : Required entry
o Requester : Required entry
o External Number : Optional entry
o Posting Date : suppress Field
 Click Save

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SAP MM: Special Procurement Course Material
2. Define Reasons for Change

SPROIMG Materials Management Purchasing Version Management Define

Reasons for Change

[In this step, you can define the reasons for changes to requisitions and external
purchasing documents (e.g. increase in material requirement)]

 Click new entries and enter the reasons

3. Version-Relevant Fields of Purchase Requisitions

SPROIMG Materials Management Purchasing Version Management Version-

Relevant Fields of Purchase Requisitions

In this step you can specify whether changes to a field are causes a new version to be
created

 Click New entries

 Click save button

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SAP MM: Special Procurement Course Material
Steps in Version Management

1. Now create a PR by using a Tcode = ME51N

2. Select Doc type = Volks PR (VNB)
3. Enter material, qty, del date and plant and press enter
 In item details system will show the version tab also

4. Click save button

5. Now go to change mode of PR i.e. ME52N
6. And try to change the qty, price or delivery date system will ask for reason to change.
Enter the reason for change and enter the text then only system will allow you to save

7. Note: You have to check the check box of close such that indicates the change are
completed.
8. Then future changes will be maintained the next version

Version management for purchasing doc like RFQ, PO, Contracts and scheduling
agreement

IMG settings:

1. Set Up Version Management for External Purchasing Documents

SPROIMG Materials Management Purchasing Version Management Set

Up Version Management for External Purchasing Documents

By default the screen display as under

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SAP MM: Special Procurement Course Material

Now click new entries

Then enter the following and click save

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SAP MM: Special Procurement Course Material
MRP through (CBP-Reorder point)

IMG settings: MRP through (CBP-Reorder point)

1. Carry Out Overall Maintenance of Plant Parameters (OMI8)

SPROMaterials Management Consumption-Based Planning Plant Parameters

Carry Out Overall Maintenance of Plant Parameters

 Click copy button and enter

From Plant 1000
To Plant hpl1
 Click copy
 System messages as "Parameters from plant 1000 were copied to plant HPL1'
 Click maintain
 Enter plant = HPL1
 Click maintain button again
 Click MRP controller button
 Click 'New entries' button
Plant HPL1
MRP Controller HMC Honda MRP controller
 Click save

2. Carry Out Overall Maintenance of MRP Groups (OPPZ)

SPRO Materials Management Consumption-Based Planning MRP Groups Carry

Out Overall Maintenance of MRP Groups

 Enter plant = HPL1

 Click Copy
 From Plant
Plant 1000
MRP group 0040 (Planning grp with final assembly)
 To plant
Plant HPL1
MRP group 0040
 Click copy
 Click maintain
Plant HPL1
MRP group 0040
 Click maintain
 Click Sch/doc type button
HPL1 0040 Planning with final assembly HNB
 Click creation indicator enter the following
Plant HPL1 Honda Plant 1
MRP group 0040 Planning with final assembly
Create Purchase Req. 2 Purchase requisitions in opening period
Create MRP list 1 MRP list
Schedule lines 3 Schedule lines
 Click save

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3. Activate MRP and Set Up Planning File (OMDU)

SPRO Production Material Requirements Planning Planning File Entries Activate

MRP and Set Up Planning File

 Click 'MRP' button

 Click position and enter plant gpl2
Plant activate requirements planning
GPL2 Check box
 Click save
 Click F3 or back button
 Click 'Setup planning file' button

MRP Steps:

1. Create material (or change existing) (MM01/MM02)

2. View current stock on hand
3. Run MRP for the material
4. Evaluate MRP run (View results of MRP run)

Step - 1 –Create a Material Master (MM01), Select MRP 1 View, MRP 2 view also

 MRP type = V1 - Manual reorder Point with ext. req.[Defines when the rule used to
determine WHEN the PR or Planned Order will be be created. ]
 Reorder point = 100 nos. [Make sure that your ROP is higher than your current stock
on hand, otherwise MRP will not create any documents.]
 MRP controller = HMC - Honda MRP controller [A Group or individual person
responsible for easy planning]
 Lot size = HB - Replenish to maximum stock level [Lot size - Determine calculation to
be used to determine the QUANTITY in the PR or Planned Order ]
 Maximum Stock level = 1000
 In MRP 2 View
o Enter planned delivery time = 2 days

Step 2 -- View current stock on hand. (Tcode = MD04)

[Make sure that your ROP is higher than your current stock on hand, otherwise MRP willl not
create any documents. In this case Stock on hand (20) < ROP (100), so MRP will suggest you
purchase stock. ]

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SAP MM: Special Procurement Course Material
Step 3 --- Run MRP for the material

[Use transaction MD02 (Single Item, Multi Level MRP run). The Single Item means for one
material only. Multi Level refer to all levels of Bill of Material (BOM).]

 Use Tcode = MD02

 In Initial screen:
o Material No = xxxxx
o MRP area = xxxxx
o Plant = XPL1
o Processing Key = NETCH (Net change for total Horizon)
o Create PR = PR in Open period
o Delivery Sch = 3 - Schedule lines
o Create MRP List = 1 MRP List
o Planning Mode = 1 or 3
o Scheduling =1

Step 4 -- Evaluate results of MRP run

 Use Stock Requirement List again (transaction MD04)

 You should now have a Purchase Requisition or Planned Order for a quantity to take
stock up to maximum level (as was specified in material master).

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SAP MM: Special Procurement Course Material
Stock Transport Order (STO)

What is Stock Transfer?

Transferring of stock from one org. unit to other org. Unit can be called stock transfer

Stock Transfers types:

1. Intra company stock transfers (with in the Co_cd)

I. Str. Loc. - to - str. Loc.
II. Plant - to - Plant
2. Inter Company stock transfers ( Between Co_cd)
I. Co_cd - to - Co_cd

Inter Company Stock transfers can be done in 3 ways

I. w/o SD, w/o Billing

II. With SD , w/o billing
III. With SD and With billing

Inter Company Stock transfers: (Co_cd - to – Co_cd) -- W/o SD, w/o billing

Pre Requisites:

1. Material Master
I. Mat type: select HAWA/HALB/FERT and copy as your own Mat type
II. Create a No range and assign to mat type
III. Create a Material Master record with above mat type
IV. Extend this mat master record to other plant of other co_cd
2. Purchase Oder
I. Doc type: select doc type UB and copy as your own doc type
II. Create a No range and assign No range to Doc type
3. Finance department
I. Create Two G/L A/c for Common expenses in both Co_cds
II. Maintain co_cd clearing a/c between Co_cds

Steps:

In Mat master

a) IMG settings:
1. Create Material type ASWA by copying from the SAP std material type for trading
goods - i.e HAWA and update Qty and value check boxes for both sending and
receiving plant
o Go to OMS2
 Select HAWA
 Click copy as ASWA - Ashoka Trading Goods
 Select ASWA
 Click Qty. and Value update check boxes for both ASP1,ASP2 and QPL1
and QPL2
 Click save

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SAP MM: Special Procurement Course Material
2. Create a No range (MMNR) assign to material type ASWA
3. Create a material (MM01) with a Material type ASWA (Ashoka Trading Goods) in a
ASP1
o Select basic data1, Purchasing and A/cing 1 views
o Click org level button
 Enter Plant = ASP1
o In basic data view
 Mat description: Foot Mat
 Base Unit of Measure EA
 Material Group AS_RUBBER
o In purchasing view
 Purchasing Group ASP
o In A/c ing view
 Valuation Class 3100
 Price 400
4. Extend the same into the other plant belongs to other co_cd (from ASP1 - to QPL2)
o Tcode = MM01
o In Initial screen
 Material No: XXXX
 Ind. Sect Mech. Engg.
 Mat type ASWA
o Click select views and Select
o Basic data 1, purchasing and Accounting 1
 Click Org Objects
 Plant MPL2
o In Purchasing view
 Purchasing Group MPG
o In Accounting1 view
 Valuation class = 3100
 Price = 400
o Click save

In Purchase Order

1. Define Number range for PO (OMH6) ( for STO Purpose)

SPRO  MM  Purchasing Purchase order  Define No range

2. Define document type (OMEC)

SPROMMPurchasingPurchase orderDefine No range Define Document

Types

 SAP std. doc type for STO (Stock transport Order) is = UB

 Select UB and click copy as ASUB
 Assign Number range (AT) to ASUB doc type
 Click save

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SAP MM: Special Procurement Course Material
In Finance/ controlling

1. Create G/L Account (399991) in Both ASMT and QMOT

 Use Tcode = FS00
 Creation of G/L a/c in ASMT
 Use Tcode = FS00
 Set your ASMT co-cd before creation of G/L A/c
 click change co_cd button
 enter your co_cd = ASMT
 Select Fixed A/c folder
 Select G/L A/c - 399997 - inventory Taking AA
 Click copy as G/L a/c no 399996
 Press enter button
 System will copy the details of G/L a/c 399997 into 399996
 Check and enter the following
 In Type and description - tab
 Account Group - fixed A/cs
 Check balance sheet A/c
 Short Text : Inventory taking AAT
 G/L Acct Long Text :Inventory taking (off set entry)- AA
 Group account number: 135100 Raw Materials
 In Control data - Tab
 Account currency INR
 Check only balances in local currency
 Tax category * All tax types allowed
 Check 'Posting w/o tax allowed'
 Alternative account no. : Make it empty
 Check line item display
 Sort key : 001 Posting date
 In create/Bank Interest - Tab
 Field status group : G007 AA (w/o accumulated depreciation)
 Interest calc. frequency 01
 Click save
 System will add a new G/l a/c 399996 in Fixed A/c folder
o Repeat the same by creating G/l a/c 399991 in QMOT also

Important Note:

Go to G/L A/c no 399997 of ASMT and click Lock button

Un-check 'Blocked for Posting'
Repeat the same for the G/L A/c no 399997 of MMOT

2. Maintain Co_cd clearing a/c between Co_cds

o Use Tcode = OBYA
o Enter
 Company code 1 ASMT
 Company code 2 QMOT
o Press enter

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SAP MM: Special Procurement Course Material
o In Co_cd 1
Posted in HMOT
Cleared against MMOT
Debit posting key 40 Credit posting key 50
Account debit 399997 Account credit 399996
o In Co_cd 2
Posted in MMOT
Cleared against HMOT
Debit posting key 40 Credit posting key 50
Account debit 399996 Account credit 399997
o Click Save

Steps in STO

1. Check the material List (MM60) for the material records are available in both plants
2. Maintain Initial stock entry in supplying Plant (QPL2)
o Tcode = MB1C Mvt = 561
3. Check the stock status MMBE for both QPL2 and ASP1
o System will show stock in QPL2 - s21
4. Create a Stock transport Order at ASMT Co_cd
o Use Tcode = ME21N
o Select doc type as 'ASUB- ASHOKA STO PO
o Enter org data in Org - tab
 Purchase Org. ASPO
 Purchase Group ASP
 Company Code ASMT
o Enter supplying Plant as QPL2
o In Item over view, enter
Material No Qty Del. Dt. Del. Plant Str. Loc.
Foot mat 333 xxxx HPL2 s22
o Note: system chooses item category as U - Stock trnasfer
o Click check and Save
o System will create a STO-PO
5. Check the stock status MMBE again
6. Issue the material from MPL1- s11 by using MB1B - MVT 351
o In Initial screen
Movement Type 351RTYIJ
Plant MPL1
Storage Location S11
o Press enter
o System will ask for PO No and line item no
o Enter PO and line item
o Press enter and clcik adopt + details button
o Click save

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SAP MM: Special Procurement Course Material

7. Check for an a/c document

o Go to MIGO enter mat doc no
o Click FI doc button in doc info tab
o You can find 2 a/c docs will be created (1 for MMOT and 1 for HYMT)
o In MMOT
G/L A/c Description
310000 Trading Goods -ve
399995 Inventory taking AA +ve
o In HYMT
G/L A/c Description
310000 Trading Goods +ve
399995 Inventory taking AA -ve
8. Check the stock status MMBE
o Supplying plant stock will reduce
o Stock in transit qty increased
9. Do MIGO Mvt 101 w.r.t STO PO
o Material doc will be created as a proof of GR
o NO a/c doc will be created
10. Check the stock status MMBE
o The stock will be transferred from transit category to Receiving str loc

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 SAP MM: Special Procurement Course Material

STO A) Inter Company Stock Transport Order (Between Companies)

Pre requisites:

Supplying Plant (SPL1) Receiving Plant (RPL2)

1. Create Receiving Plant (RPL1) as Customer 1. Create Supplying Plant (SPL1) as a Vendor
(XD01) with an account group ship-to-party (XK01) with an account group 0007
(0002) - In Purchasing data screen
- Menu barextrasEnter Plant = SPL1
2. Create a Material Master Record with mat 3. Extend the material to receiving plant with sales
type HALB/HAWA/FERT and select Sales views
views also
- Sales Org = Supply. Plnt Sales Org - Sales Org = Receiving. Plnt Sales Org
- Dist. Channel = Supp.plnt Dist Channel - Dist. Channel = Recv.plnt Dist Channel
- Division = X - Division = X
(A common division should be maintained both sides)

Note :
 In OMS2 select your mat type and update the Qty. and value check boxes to both supplying and
receiving plants
 There can be a price difference of the material in the both plants.
 There will be a cross company billing.

IMG Settings:

1. Define Shipping Data for Plants 1. Define Shipping Data for Plants
SPRO MM Purchasing PO  Setup SPRO MM Purchasing PO  Setup
STO  Setup STO Define Shipping Data STO  Setup STO Define Shipping Data
for Plants for Plants
Customer No Plant -- Empty Customer No Plant – Sppl. Pl Cust No
Sales org -- Supply Plant S Org Sales org – Recv Plant S Org
Distr. channel- Supply Plant Dist Channel Distr. channel- Recv Plant Dist Channel
Int comp.bill Div - X Int comp.bill Div - X
(A common division should be maintained both sides)
2. Assign Doc type and Checking Rule 3. Assign Doc type and Checking Rule
SPRO MM Purchasing PO  Setup SPRO MM Purchasing PO  Setup
STO  Setup STO  Assign Doc type and STO  Setup STO  Assign Doc type and
Checking Rule Checking Rule
Doc Type Plant Deliv type Chek rule Doc Type Plant Deliv type Chek rule
NB SPL1 NLCC 01 NB RPL1 NLCC 01

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Doc Type and Movement types:

STO Purchasing Document Movement Type DeliveryType Billing

Type Category Supl plnt Recv plnt
w/o SD w/o Billing UB U 351 101 -- --No--
with SD w/o Billing UB U 641 101 NL --No--
with SD,with Billing NB -- 643 101 NLCC --Yes--

Steps:

Supplying Plant Side Receiving Plant Side

1. Create a PO
2. Create a Delivery (Shipping
Notification)
3. Do Picking and Post Goods Issue
(PGI)
4. Do MIGO
5. Create Invoice
6. Do MIRO

Supplying Plant Side Receiving Plant Side

1. Create a Stock Transport Order
(ME21N) with Doc type NB
In Item details you will Observe
Shipping Tab will be created and you
can find Customer No in it.
2. Make an outbound delivery with
shipping point/plant
- Enter PO No and Click „Execute‟
- Click Deliver button
- Delivery No will be generated
3. For Goods Issue, Use Tcode = VL02 4. PO history will get the delivery details
- Enter Delivery No, Click Pickup
button.
- Enter Picking qty and click PGI
button
5. Make a GR (Use Tcode = MIGO)
6. Check the Stock status (MMBE)
7. Create an Invoice (Use Tcode =???) 8. Make a MIRO for Payment

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SAP MM: Special Procurement Course Material
IMG settings: Warehouse Management

1. Define warehouse number (EC09)

SPROIMGEnterprise Structure Definition Logistics Execution Define, copy,

delete, check warehouse number

Steps:

 Click 'Copy/delete/check warehouse number'

 Click 'Org Object' or F6
 SAP std. warehouse no = 001
 Enter
From Warehouse No. 001
To Warehouse No. YWN
 Press enter
 Go back or F3
 Click 'Define warehouse number' (for editing)
 Click position
 Enter Warehouse No = YWN
Warehouse No Description
YWN Hyundai Warehouse Number
 Click save

2. Assign warehouse number to plant/storage location (OML2) [Integration point of MM-

WM]

SPROMGEnterprise Structure Assignment Logistics Execution Assign

warehouse number to plant/storage location

Steps:

 Click New entries

Plant Str loc W. No Description
HYP1 S11 YWN Hyundai Warehouse Number
HYP1 S12 YWN Hyundai Warehouse Number
 Click save

3. Define Storage Type (OML4)

SPRO IMG Logistics Execution Warehouse ManagementMaster Data Define

Storage Type

 SAP Warehouse Storage types are

001 High-rack storage
002 Shelf Storage
003 Open storage
004 Block storage
005 Fixed bin storage
006 Hazardous Materials
007 Pallet storage

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 Select SAP std Storage type 001 - High-rack storage

 Click copy as YHS by entering the following
Warehouse number YWN
Storage type YHS
 Press enter
 Click save

4. Define Storage Sections (OML6)

SPRO-->IMG-->Logistics Execution-->Warehouse Management -->Master Data -->Define

Storage Sections

Steps:

 SAP std Storage Section = 001 - Total section

 Select 001
 Click copy as YSS - Hyundai Storage section
WH No St. type St. sec Description
YWN YHS YTS Hyundai Total section
 Click save

5. Define Picking Areas

SPRO IMG Logistics ExecutionWarehouse ManagementMaster Data Define

Picking Areas

Steps:

 Click New entries

WH No St. type Picking area Description
YWN YHS YPA Hyundai picking area
 Click save

6. BIN creation

6.1 Define Storage Bin Types (OML7)

SPRO IMG Logistics Execution Warehouse Management Master Data

Storage Bins Define Storage Bin Types (OML7)

Steps:

o Click New entries

WHno Str Bin type Description
YWN LB Hyundai Small Bin
o Click save

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SAP MM: Special Procurement Course Material
6.2 Define Blocking Reasons (OML9)

SPRO IMG Logistics Execution Warehouse Management Master Data

Storage Bins Define Blocking Reasons

Steps:

o Click New entries

WHNo Block reason Description
YWN E Expired items
o Click save

6.3 Define Storage Bin Structure

SPRO IMG Logistics Execution Warehouse ManagementMaster Data

Define Field Usage Storage Bins Define Storage Bin Structure

Steps:

o Click New entries

o System will display a template for BIN
o Enter the following information
 Warehouse No. YWN Hyundai Warehouse Number
 Storage Type YHS Hyundai High-rack storage
 Sequence number 001
 Template CCCNNCCCCC
 Structure AA
 Start value HYB01
 End value HYB09
 Increment 1
 Storage Section YTS Hyundai Total section
 Picking Area YPA Hyundai Picking area
 Stor. bin type LB Hyundai Small Bin
 Maximum Weight KG
o Press enter
o On menu bar -->Environment-->Create bins
o System display the BINs with the numbers as per the structure
designed
o On Application tool bar Click 'Create online' button
o System displays the message Do you want to create bins?
o Click Yes

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SAP MM: Special Procurement Course Material
Create a material master record with warehouse views

Steps:

 Use Tcode = MM01

 Select Views Basic data1, Purchasing, A/cing 1 and also warehouse mgmt 1, 2
views
 In warehouse mgmt view-2
 Enter
o Storage Bin HYB01
o Picking Area YPA

7. IMG settings: TO (Transfer Order) and TR (Transfer Requirement)

7.1. Define Number Ranges (OMLW)

SPROIMGLogistics Execution Warehouse ManagementMaster Data Define

Number Ranges

Steps:

 Click ' for Transfer Requirement' button

 Enter Warehouse No........ ywn
 Create a no range
 Repeat the same for TO also
 Assign these No ranges to respective docs
 Click Number ranges button
 System will display the different doc type entries
 Click Position
Enter Warehouse No. awn
o W.house No NR for TO NR for TR
o AWN TO TR
 Click save

Tcodes in WM

 Creation of Transfer Order = LT01

 Creation of Transfer Requirement = LB01
 Total WM stock = LS26
 To view the BIN stock = LS24
 Printing of Transfer Order (TO) = LT31

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