Project Proposal

I. Project Profile

A. Implementation of Online Payment of School Fees

B. Proponents

 Abela, Ma. Lorraine C.

 Ablao, Ara Angeli D.

 Silario, Joanne B.

 Tecson, Mary Jeanelle D.

C. Implementing College

 First Asia Institute of Technology and Humanities

D. Project Site

 First Asia Institute of Technology and Humanities

E. Project Duration

 October 2017 – January 2018

F. Total Project Cost

 25, 000PHP
 G. Brief Executive Summary of the Project

Online payment refers to money that is exchanged electronically. It is usually the

transaction that results in transfer of monetary funds from the customer bank or credit

account to a bank account. Typically, this involves the use of computer networks, the

internet and digital stored value systems.

An online payment processing system provides schools with an easy and efficient

method to collect fees and receive electronic payments for school registration, field-trips,

T-shirts, and any other school-related fees. The system makes it possible for all schools

to offer the parents and students the convenience of online payment without incurring

large administration or setup costs.

Parents and students can access the system through a link on the home page of

the school’s web site. The user selects the specific fees that they want to pay for using

credit cards or electronic checks, payments are automatically processed and the money

is transferred to the school’s local bank account(s).

II. Project Proposal Proper

A. Introduction

In today's society, the cost of a college or university education becomes more

expensive each semester for incoming first-year students, as well as for continuing
students. With the cost on the rise, college administrators need to address the long term

financial management associated with the increased responsibility of student personal

debt. Their purpose is to organize the financial and accounting affairs including the

preparation and presentation of appropriate accounts, and the provision of financial

information for students. Therefore, the employees who works in the finance department

must ensure that they have the proper system to manage their daily task more efficiently.

In the past, the entire task is done by handwriting and written on the papers. But

since the technology become more sophisticated, the traditional method is replaced to a

new system that makes use of the technology. It is most advantageous for finance

department to access data with the new system. The reason behind this is because

nowadays it is possible for computer application program to be developed as a student

payment system.

B. Project Description

The proposed project is an internet-based system that could help lessen the

disadvantages of the method of manual payment. The said system is an easy and efficient

method to collect fees from the system’s users or the parents and students at First Asia

Institute of Technology and Humanities. This system is also specifically developed for the

parents’ and students’ convenience.

1. To gather information about the proposed system

2. To develop and implement a student payment system

3. To apply a paperless system

4. To keep all records safe and secure

D. Significance

 Convenient: Parents and students can make payments 24 hours a

day, 7 days a week.

 Control: Eliminate lost checks or cash.

 Timely: Payments are reflected online immediately.

 User-friendly: Processes both credit cards and electronic checks.

 Secure: Ensures private and secure transmissions by requiring

passwords throughout the program and not storing personal bank or

credit card information.

 Accessible: View historical purchases and payments online.

E. Project Components/Strategies

 Methodology

This part discusses the data collection and different kind of resources that were

used to develop the study. The proponents gathered the information to support the

system to be able to complete the details and information of the proposed system.
 In conducting the research and gathering information, we used the internet

research method.

The internet research method is the most common and the widest sources of

information. The proponents used several search engines to accomplish in a better way

of understanding the project. It also helps to explore our knowledge and gathering

information not only in local but throughout the world.

 Data Gathering Techniques

The inquiries used for this project should be precise about the information that will

be delivered. The proponents used a method which is interview to fulfill the needs of this

project. The proponents interviewed the all the people who are involved in the proposed

project—the students and parents, accounting department, administrators, etc. The

following are some of the questions that have been asked by the interviewers to the

interviewees that helped to gather data and information:

1. Are you in favor or against the implementation of an online payment of school

fees? Why?

2. What do you think are the advantages and disadvantages of having an online

payment?

3. Do you think that you will be benefited by this proposed project?

4. What are your suggestions to better and enhance the said project?
  Implementation

The implementation of the computer-based system will be carried out using a link

that is connected to the main website of the school. Also, the online payment of school

fees will be an optional mode of payment. Parents and students can still use the manual

mode of payment if they are not able to pay through online. The choice of payment

depends on the payer; the parents and students are not in any way required to pay

through manual payment nor through online payment.

Figure 1. Gantt Chart

Figure 2. Breakdown of Estimated Budget