Please note that these guidelines do not apply to journals of the American Astronomical Society.

Guidelines for these journals are available online.

How to prepare and submit an article for publication in an

IOP journal using Microsoft Word
Author(s) name(s)
Author Affiliation(s)
E-mail: corresponding author e-mail address
Abstract. The abstract text should be formatted using 10 point Times (or Times Roman, or
Times New Roman) and indented by about 25 mm from the left margin. Leave about 10 mm
space after the abstract before you begin the main text of your article. The abstract follows the
addresses.

1. Introduction: file preparation and submission

These guidelines give some suggestions on how to prepare and format your manuscript using
Microsoft Word. It is not necessary to try to produce pages that look like published journal pages, the
detailed design (typesetting) work will be undertaken by IOP as part of the production process.
1.1. What you will need to supply
Full details on how to submit files to a particular IOP journal are contained in the document
Guidelines for authors which is discussed in section 1.4. Here we mention the key points you need to
consider when preparing your files for submission. You will need to prepare and supply the following:
Text. The text (Word .doc file) of your article with all the figures embedded. Refer to appendix
A for more information about embedding graphics in a Word document. You can supply a PDF
file of your paper but you must also supply the original Word file with embedded graphics and
separate graphics files where possible.
Figures. In addition to the figures being embedded in the text (Word file) of your article, you
are asked, where possible, to supply all figures as separate graphics files in any of the following
file formats:
o

EPS, PDF, WMF, TIFF, GIF, JPEG and BMP.

Please name all figure files using the guidelines in section 1.2.1. For more details on
preparing figures please refer to IOPs graphics guidelines, Preparing graphics for IOP
journals, which can be downloaded from authors.iop.org.
Details of any copyright permissions. If you wish to illustrate your article using material for
which you do not own the copyright then you must seek permission from the copyright holder,
usually both the author and the publisher. It is the authors responsibility to obtain copyright
permissions and this should be done prior to submitting your article. If you have obtained
permission, please provide full details of the permission grantedfor example, copies of the
text of any e-mails or a copy of any letters you may have received. Figure captions must include
an acknowledgment of the original source of the material even when permission to use has been
obtained. Full details on copyright can be found in IOPs Guidelines for authors.
1

Author guidelines for IOP journals using Microsoft Word

1.2. Naming your files

Please name all your files, both figures and text as follows.

use only characters from the set a to z, A to Z, 0 to 9 and underscore (_);

do not use spaces in file names;
include an extension to indicate the file type (e.g., .doc, .txt, .eps, etc);
do not use any accented characters; for example, , , , , , etc because these can cause
difficulties when processing your files.

1.2.1. Naming your figure files. In addition to the above points, please give each figure file a name
which is the same as the figure it contains; for example, figure1.eps, figure2.tif, figure2a.gif etc. If the
figure file contains a figure with multiple parts, for example figure 2(a) to 2(e), give it a name such as
figure2a_2e.jpg, and so forth.
1.3. Submitting your article files to an IOP journal
For most IOP journals you send your files directly to us by web, e-mail or FTP; however, there are a
number of exceptions to this. For certain IOP journals you need to send your files to a different
institution or to an external editor. How to find the submission address for a particular journal is
discussed in section 1.4, below.
1.4. Where to send your files
Full details of how to submit files to a particular IOP journal are contained in the document Guidelines
for authors which can be accessed online by going to authors.iop.org. From this documents table of
contents, select the How to submit link to access full details of the submission address for a
particular journal.
2. The title, author list and abstract
2.1. The title
The first letter of the title should be capitalized with the rest in lower case. The title should be
formatted using 17 point Times Bold, flush left and unjustified, and you should leave 28 mm of space
above, and 10 mm below, the title. Many database systems used in literature searches rely heavily on
the content of titles and abstracts to identify relevant articles so great care should be taken in
constructing both.
2.2. Running heads
The title of your article should be used as the running head of your article. If th e title is too long,
please use a short version of the title that can also be used in the final print version of your article.
2.3. Author list
Include all authors in a single list. The style for the names is: initials (without full stops) or forenames
and family name, each authors name separated with a comma, precede the final name with and (see
the example in section 2.4). Chinese-style names should be typed as the author wishes his/her name to
appear in print.
2.4. Addresses and footnotes
The addresses of the authors affiliations follow the list of authors. If the authors are at different
addresses, numbered superscripts should be used after each family name to indicate his/her address.
The numbered superscripts should not be inserted using Words footnote command because this will
place the reference in the wrong placeat the bottom of the page (or end of the document) rather than
next to the address. A footnote, linked to the author, should be used to indicate an alternate address or

Author guidelines for IOP journals using Microsoft Word

the author to whom correspondence should be addressed. Ensure that numbered superscripts used to
link author names and addresses start at 1 and continue on to the number of affiliations. Do not add
any footnotes until all the author names are linked to the addresses. For example, to format
G M Douglas1,3, J E Thomas1,4 and A J Cox2,5
where there are three addresses, you should insert superscripts 1, 2 and 3 to link family names to
addresses and then insert footnotes 4 and 5. Note that the first footnote in the main text will now be
number 6.
2.5. E-mail addresses
These may be added after the authors addresses.
2.6. The abstract
The abstract follows the addresses and should give readers concise information about the content of
the article and indicate the main results obtained and conclusions drawn. It should be self-contained
with no reference to figures, tables, equations or bibliographic references and should not normally
exceed 200 words. The abstract should normally be restricted to a single paragraph.
2.7. Keywords
Keywords should be provided for submissions to Measurement Science and Technology, Physical
Biology, Physiological Measurement and both parts of Journal of Optics. Add these as a new
paragraph after the abstract.
2.8. Subject classification numbers
Physics and Astronomy Classification System (PACS) codes or Mathematics Subject Classification
(MSC) scheme numbers should come immediately after the abstract. Classification codes can greatly
help in the choice of suitable referees and allocation of articles to subject areas. For Inverse Problems
and Nonlinearity you may use either PACS or MSC codes.
2.8.1. Information on PACS and MSC. For more information on PACS and MSC see
MSC: http://www.ams.org/msc
PACS: http://www.aip.org/pacs
2.8.2. Submitted to. The full title of the journal submitted to can be inserted on a new line after any
classification numbers; although this information is helpful, it is not essential.
3. Formatting the text
The text may be divided into sections, subsections and, where necessary, subsubsections.
3.1. Fonts
Please format the text of your article using a Times font at a size of 11 points. Note that you may
need to use Times Roman or Times New Roman depending on the fonts installed on your
computer.

3.2. Formatting sections, subsections and subsubsections

The first section is normally an introduction, which should state clearly the object of the work, its
scope and the main advances reported, with brief references to re levant results by other workers.
3.2.1. Style, spacing and numbering. Table 1 shows our preferred format for section headings.

Author guidelines for IOP journals using Microsoft Word

Table 1. Formatting sections, subsections and subsubsections.

Numbering

Font

Spacing

Section

1., 2., 3., etc

11 point Times bold

Subsection

2.1., 2.2., 2.3., etc

11 point Times Italic

1 line space before a section

No additional space after a
section heading
1 line space before a
subsection
No space after a subsubsection
heading
Subsubsections should end
with a full stop (period) and
run into the text of the
paragraph

Subsubsection 2.3.1., 2.3.2., etc

11 point Times Italic

3.3. Acknowledgments
If you wish to acknowledge assistance or encouragement from colleagues, special work by technical
staff or financial support from organizations you should do so in an unnumbered Acknowledgments
section immediately following the last numbered section of the article.
3.4. Appendices
Technical detail that it is necessary to include, but that interrupts the flow of the article, may be
included as an appendix. Appendices should be included at the end of the main text of the article, after
the acknowledgments but before the reference list. If there are two or more appendices they should be
called Appendix A, Appendix B, etc. Numbered equations will be in the form (A.1), (A.2), etc, figures
will appear as figure A1, figure B1, etc and tables as table A1, table B1, etc.
3.5. Some style points
It will help readers if your article is written in a clear, consistent and concise manner. The Production
Department at IOP will try to make sure that your work is presented to readers in the best possible way
without sacrificing the individuality of your writing. Some recommended points to note, however, are
the following.
Please use ize endings rather than ise (diagonalize, renormalization, minimization, etc),
however, there are some common exceptions to this, for example: devise, promise and advise.
English spellings are mandatory (colour, flavour, behaviour, tunnelling, artefact, focused,
focusing, fibre, etc) except in the following journals where either American or English spellings
are acceptable: Physical Biology, Smart Materials and Structures and Journal of
Micromechanics and Microengineering.
The words table and figure should be written in full and not abbreviated.
Please check your article carefully for accuracy, consistency and clarity before submission. Remember
that your article will be read by many people whose native language is not English and who may not
therefore be aware of many of the subtle meanings of words or idiomatic phases present in the English
language. It therefore helps if you try to keep sentences as short and simple as possible.
3.6. Footnotes
Footnotes should be only be used when essential, and if required should be used only for brief notes
that do not fit conveniently into the text.

Author guidelines for IOP journals using Microsoft Word

4. Figures
Each figure should have a brief caption describing it and, if necessary, a key to interpret the various
lines and symbols on the figure. Aim to keep the lettering on figures to a minimum and include as
much detail as necessary in the captions.
4.1. IOP graphics guidelines
Separate guidelines on preparing figure files, Preparing graphics for IOP journals, can be downloaded from authors.iop.org.
4.2. Figure captions/numbering
Captions should be placed below (or next to) the figure and should finish with a full stop (period).
Figures should be numbered sequentiallyFigure 1, Figure 2, and should be cited in the text as
figure 1, figure 2.
4.3. Supplying figure files
Please note that all figures must be embedded within the text (Word document) of your article and
supplied as separate figure files in any one of the acceptable file formats listed in section 1.1 (you can,
of course, use any combination of the supported formats). See appendix A and IOPs graphics
guidelines, Preparing graphics for IOP journals, for detailed instructions.
4.4. Text in figures
Do not put a title or caption detail in the figure file; any description should be placed in the figure
caption. Please refer to IOPs graphics guidelines, Preparing graphics for IOP journals, for more
specific information about fonts/text in EPS figure files.
4.5. Scaling of line widths and text
You should note that as part of the production and typesetting processes, figures may be resized to fit
the design of the journal. Scaling of graphics will, of course, affect line thickness and text size in the
figures. To achieve the best results you are advised to prepare your figures at approximately the size
they will be reproduced in the journal. Refer to recent printed or electronic copies of the appropriate
journal to determine the size at which figures are typically reproduced.
4.6. Naming your graphics files
Please follow the file naming guidelines in section 1.2.1 and give each graphics file a name which
easily identifies the content. For example: Figure1.eps, Figure2a.tif, Figure2b.tif rather than long
descriptive names such as deltacurvevariation.eps.
4.7. Colour illustrations
Use of colour in the online version of your article is free and you are strongly encouraged to make
good use of colour where it will help readers of your article. The use of colour in figure files is
discussed in IOPs graphics guidelines, Preparing graphics for IOP journals, but please remember
that colour in the print version usually has to be paid for.
4.8. Positioning figures
Individual figures should normally be centred. It is also more convenient for referees of your artic le if
figures are placed as close as possible, and ideally after, the point where they are first mentioned in the
text. If necessary, figures and their captions can be grouped together at the end of the article.
4.9. Figures in parts
If a figure has parts these should be clearly labelled as (a), (b), (c) etc on the figure. Parts should not
have separate captions, but the caption should describe the different parts.

Author guidelines for IOP journals using Microsoft Word

5. Supplementary data
All of our journals encourage authors to submit supplementary data attachments to enhance the online
versions of published articles. Supplementary data enhancements typically consist of video clips,
animations or data files, tables of extra information or extra figures. They can add to the readers
understanding and present results in attractive ways that go beyond what can be presented in the print
version of the journal. The printed journal remains the archival version, and supplementary data items
are supplements which enhance a readers understanding of the article but are not essential to that
understanding. For electronic-only journals, supplementary data attachments may be used to convey
essential information. Further guidelines on supplementary data are contained in IOPs Guidelines for
authors which can be accessed online by going to authors.iop.org and selecting the Supplementary
data link in the table of contents.
6. Tables
6.1. Positioning tables
Tables should be centred unless they occupy the full width of the page.
6.2. Table captions/numbering
Captions should be placed at the top of the table and should finish with a full stop (period). Narrow
captions should be centred, longer captions simply typed as a paragraph. Tables should be numbered
sequentiallyTable 1, Table 2, and should be cited in the text as table 1, table 2 .
6.3. Rules in tables
Tables should have only horizontal rules and no vertical ones. Generally, only three rules should be
used: one at the top of the table, one at the bottom, and one to separate the entries from the column
headings.
6.4. Example
Because tables can take so many forms, it is difficult to provide detailed guidelines; however, the
following example (and other tables in these guidelines) demonstrates our preferred style.
Table 2. A simple table.
Distance (m)
100
150
200

Velocity (ms 1 )
23.56
34.64
23.76

6.5. Notes to tables

If you wish to format a table so that it contains notes (table footnotes) to the entries within the body of
the table these notes should be formatted using alphabetic superscripts i.e. a, b , c. Notes should be
placed at the bottom of the table; one convenient method is to create an empty row at the bottom of the
table to contain them. Merge the cells to give you a single cell the width of the table. Table notes
should be 10 point Times Roman. Each note should be on a separate line .

Author guidelines for IOP journals using Microsoft Word

Table 3. A table with headings spanning two columns and containing notes a.
Nucleus
181
Ta
208
Pb
209
Bi
a
b
c

Thickness
(mg cm2 )
19.30.1b
3.80.8 c
2.60.01c

Separation energies
Composition
Natural
99% enriched
Natural

, n (MeV)
7.6
7.4
7.5

, 2n (MeV)
14.2
14.1
14.4

Notes are referenced using alphabetic superscripts.

Self-supporting.
Deposited over Al backing.

7. Equations and mathematics

Mathematics should be prepared using Words built-in Equation Editor or the full MathType
product.
Avoid Insert Symbol
Please avoid using Words Insert Symbol command. Symbols inserted in this way may not appear
in the PostScript and PDF file of your articlethey often drop out. Instead, for example, to type
Greek characters, type the corresponding Latin character (e.g., a for ) and manually change the
font to Symbol using Format Font and then select Symbol font.
7.1. Fonts in Equation Editor (or MathType)
Make sure that your Equation Editor or MathType fonts, including sizes, are set up to match the text of
your document. Please refer to appendix B for more information.
7.2. Points of style
7.2.1. Vectors. Bold italic characters is our preferred style but you may use any standard notation; for
example, any of these styles for vectors is acceptable:
the vector cross product of a and b is given by a b , or
the vector cross product of a and b is given by a b , or
the vector cross product of a and b is given by a b .
7.2.2. Roman and italic in mathematics.
Use a Roman d for a differential d, for example, tan dy dx .
Use a Roman e for an exponential e; for example, y e x .
Use a Roman i for the square root of 1; e.g., i 1.
Certain other common mathematical functions, such as cos, sin, det and ker, should appear in
Roman type.
Subscripts and superscripts should be in Roman type if they are labels and italic if they are
variables or characters that take values. For example in the equation m gn Bm, m, the z
component of the nuclear spin, is italic because it can have different values whereas n is Roman
because it is a label meaning nuclear.
7.3. Alignment of mathematics
If your article is accepted for publication the mathematical content will be carefully typeset during the
production process to the standard and style of IOP journals. Therefore, for the initial submission, you
may simply centre all equations. Long equations that need to be continued on subsequent lines, should

Author guidelines for IOP journals using Microsoft Word

start flush left, continuation lines should be indented by about 25 mm. Equations should be split at
mathematically sound points, immediately before =, + or signs or between terms multiplied together.
The connecting signs are not repeated and appear only at the beginning of the turned-over line. A
multiplication sign should be added to the start of turned-over lines where the break is between two
multiplied terms.
7.3.1. Displayed equations: examples.

k (r ) 2 exp ik r
23

(1)

C 12 x x r
1 const
1 const

r2
L2

xdx

x2

(2)

r2 L
ln
L2 r

However, if equations will fit on one line, do so; for example, (2) may also be formatted as:
r2
C 12 x x r 1 const 2
L

xdx
r x 2

1 const

r2 L
ln
L2 r

(3)

7.4. Miscellaneous points

Except for simple examples, exponential expressions, especially those containing subscripts or
superscripts, are clearer if the notation exp is used. For instance, exp i kx t and

exp z 2 are preferred to e

i kx t

and e z , but e 2 is acceptable. Similarly, the square root sign

should only be used with relatively simple expressions, e.g. 2 and a 2 b2 , but in other
cases the power 1 2 should be used.
A two-line solidus should be avoided where possible; for example, use
1

2
S0
1
1
d

0
instead of
N
Ma
Ma

S0
N

It is important to distinguish between ln loge and lg log10.

Braces, brackets and parentheses should be used in the following order: {[()]}. The same
ordering of brackets should be used within each size. However, this ordering can be ignored if
the brackets have a special meaning (e.g. if they denote an average or a function).
Decimal fractions should always be preceded by a zero: for example 0.123 not .123 (note, do
not use commas, use decimal points).
Equations that are referred to in the text should be numbered with the number on the right-hand
side.
7.5. Equation numbering
Equations should be numbered sequentially throughout the text (i.e., (1), (2), (3),) or numbered by
section (i.e., (1.1), (1.2), (2.1), ) depending on your preference. In articles with several appendices
equation numbering by section is useful in the appendices even when sequential numbering has been

Author guidelines for IOP journals using Microsoft Word

used throughout the main body of the text: for example, A.1, A.2,,B.1, B.2,. When referring to an
equation in the text:
always put the equation number in bracketse.g. as in (2) or as in (2.1);
it is not normally necessary to include the word equation before the number.
8. References
8.1. General
As part of the production system for IOP journals, online versions of references will, wherever
possible, be linked electronically using IOPs HyperCite technology. What this means is that readers
of your article will be able to link from the references to the abstract or full text of the cited articles.
Whether a particular reference can be linked will depend on what type of publication it is (jour nal
articles are more likely to be linked than books and reports) and when it was published. In order to link
as many of your references as possible, it is important that your references are accurate, complete and
formatted using the guidelines below. The time and effort spent in preparing your reference list is
extremely worthwhile and is one way to enhance your article.
8.2. What should a reference contain?
A complete reference should provide the reader with enough information to locate the article
concerned, whether published in print or electronic form, and should, depending on the type of
reference, consist of:

family name(s) and initials of all authors;

titles of journal articles (optional);
year of publication;
title of journal, book or other publication;
volume number;
editor(s), if any;
town of publication and publisher for books;
page numbers.

8.3. Types of reference

The structure of a particular reference depends on whether it is:

to a printed journal article;

to an electronic journal article;
to a preprint (e.g., ArXiv);
to a book, conference proceeding or report.

8.4. Reference lists

The reference list comes at the end of an article and consists of an unnumbered References section
containing references sorted according to the Harvard (alphabetic) or Vancouv er (numeric)
referencing style.
All authors names should be given except where there are more than ten when only the first
should be given followed by et al.
Names of collaborations should be included, e.g. Thomas J E et al (for the FFAST
Collaboration).
If you are unsure of the correct abbreviation for a journal title it is best to leave the title in full.
The terms loc. cit. and ibid should not be used.

Author guidelines for IOP journals using Microsoft Word

10

Unpublished conferences and reports should generally not be included in the reference list if
they are in a published form elsewhere.
Articles in the course of publication should have an article title, the journal submitted to or a
preprint number.
A thesis submitted for a higher degree (giving the name of the institution where the work was
done) may be included in the reference list if it has not been superseded by a published article
and is available through a library.
8.5. Harvard and Vancouver reference styles
Two different styles of referencing are in common use: the Harvard (alphabetic) system and the
Vancouver (numeric) system. All IOP journals allow the use of the Harvard or Vancouver system
(you can use the style you prefer), apart from the following journals:
Physics in Medicine and Biology and
Physiological Measurement
for which the Harvard system must be used.
8.5.1. Harvard system. Using the Harvard system, the name of the author appears in the text together
with the year of publication. Either the year or the name and year are in parentheses, depending on the
context. Some points of style are
Where there are only two authors both names should be given in the text; if there are more than
two authors only the first name should appear followed by et al.
When two or more references to work by one author or the same group of authors occur for the
same year they should be identified by including a, b, etc after the year (e.g. 1986a).
If several references to different pages of the same article occur the appropriate page number
may be given in the text, for example Kitchen (1982, p 39).
Examples:
Binzoni T, Leung T S, Boggett D and Delpy D T 2002 A new near infrared laser-Doppler flowmeter for deep
tissue perfusion monitoring MAGMA 14 745
Binzoni T, Leung T S, Boggett D and Delpy D T 2003 Non -invasive laser Doppler perfusion measurements of
large tissue volumes and human skeletal muscle blood RMS velocity Phys. Med. Biol. 48 252749
Kendall M A F and Quinlan N J 2004 Intradermal ballistic delivery of micro -particles into excised human skin
for drug and vaccine applications J. Biomech. 37 173341
Kendall M A F, Quinlan N J, Thorpe S J, Ainsworth R W and Bellhouse B J 2004a Measurements of the gas and
particle flow within a converging-diverging nozzle for high speed powdered vaccine and drug delivery
Exp.Fluids 37 12836
Kendall M A F, Rishworth S, Carter F and Mitchell T 2004b Effects of relative humidity and temperature on the
ballistic delivery of micro-particles to excised porcine skin J. Invest. Dermatol. 122 73946

The above references might be cited in the text as

Binzoni et al (2002) showed that ...
may depend on the initial conditions (Binzoni et al 2003, Kendall and Quinlan 2004)
postulated by Kendall et al (2004a, b)
8.5.2. Vancouver system. In this system the reference list gives the references in the numerical order in
which they are cited in the text. To cite a reference using this system the reference list number is given
within square brackets, like this [2], or for two or more entries, [2,5,7 9].

Author guidelines for IOP journals using Microsoft Word

11

Examples:
[1] Strite S and Morkoc H 1992 J. Vac. Sci. Technol. B 10 1237
[2] Jain S C, Willander M, Narayan J and van Overstraeten R 2000 J. Appl. Phys. 87 965
Kendall M A F and Quinlan N J 2004 Intradermal ballistic delivery of micro-particles into excised human
skin for drug and vaccine applications J. Biomech. 37 1733----41
[3] Nakamura S, Senoh M, Nagahama S, Iwase N, Yamada T, Matsushita T, Kiyoku H and Sugimoto Y 1996
Japan. J. Appl. Phys. 35 L74

Points to note
Apart from the numbering of references, the structure of individual entries in a Vancouver list is
identical to that in a Harvard list.
Reference [2], above, contains two discrete references. This is permissible, but each discrete
reference should start on a new line (never just separate references by a period or semicolon)
and should contain full article information (author(s), year, title of journal, volume, pages).
8.6. Formatting references
The detailed structure of references, i.e., the formatting rules discussed below, are the same for both
the Vancouver and Harvard systems.
8.6.1. References to printed journal articles. A normal reference to a journal article contains three
different fonts as listed in table 4.
Table 4. Font styles for a reference to a journal article.
Element
Authors
Year
Article title (optional)
Journal title
Volume number
Page numbers

Style
Roman type
Roman type
Roman type
Italic type
Bold type
Roman type

Points to note
The authors should be in the form: family name (with only the first letter capitalized) followed
by the initials with no periods after the initials. Authors should be separated by a comma except
for the last two which should be separated by and with no comma preceding it.
The article title (if given) should be in lower case letters, except for an initial capital, and should
follow the year.
The journal title should be abbreviated and in italic. If a journal has several parts denoted by
different letters the part letter should be inserted after the journal in Roman type, e.g. Phys. Rev.
A.
Both the initial and final page numbers should be given where possible. The final page number
should be in the shortest possible form and separated from the initial page number by dash, e.g.
120314, i.e. the numbers 12 are not repeated.
8.6.2. References to preprints. For preprints there are two distinct cases. Where the article has been
published in a journal and the preprint is supplementary information it should be given as in [1],
below, when the only reference available is the preprint it should be given as in [2]:
[1] Kunze K 2003 T-duality and Penrose limits of spatially
cosmologies Phys. Rev. D 68 063517 (Preprint gr-qc/0303038)

homogeneous

and

inhomogeneous

Author guidelines for IOP journals using Microsoft Word

12

[2] Milson R, Coley A, Pravda V and Pravdova A 2004 Alignment and algebraically special tensors
Preprint gr-qc/0401010
8.6.3. References to

electronic-only journals. Article numbers are usually given with no page ranges as
most electronic-only journals start each article on page 1. For New Journal of Physics (article number
may have from one to three digits) see [1], for SISSA journals the volume is divided into monthly
issues and these form part of the article number, as in [2]and [3]
[1] Fischer R 2004 Bayesian group analysis of plasma-enhanced chemical vapour deposition data New. J.
Phys. 6 25
[2] Horowitz G T and Maldacena J 2004 The black hole final state J. High Energy Phys. JHEP02(2004)008
[3] Bentivegna E, Bonanno A and Reuter M 2004 Confronting the IR fixed point cosmology with high-redshift
observations J. Cosmol. Astropart. Phys. JCAP01(2004)001.

8.6.4. References to books, conference proceedings and reports. These are similar to journal
references, but have only two different fonts (see table 5).
Table 5. Font styles for references to books, conference
proceedings and reports.
Element
Authors
Year
Book title
Editors
Place (city, town etc) of publication
Publisher
Volume
Page number(s)

Style
Roman type
Roman type
Italic type
Roman type
Roman type
Roman type
Roman type
Roman type

Points to note
Book titles should have initial capital letters for all except minor words. Words such as
Proceedings, Symposium, International, Conference, Second, etc should be abbreviated to
Proc., Symp., Int., Conf., 2nd, respectively, but the rest of the title should be given in full,
followed by the date (normally the year is sufficient) of the conference and the town or city
where the conference was held. For Laboratory Reports the Laboratory should be given
wherever possible, e.g. Argonne National Laboratory Report.
Some books are volumes within series (see examples [4] below). In these cases the series
information should come immediately after the title, in parentheses, with the series title in italic,
but the volume in Roman.
The volume number, for example vol 2, should be followed by the editors, if any, in a form such
as ed A J Smith and P R Jones. Use et al if there are more than two editors. Next comes the
town of publication and publisher, within brackets and separated by a colon, and finally the
page numbers preceded by p if only one number is given or pp if several numbers are given.

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Examples:
[1] Kurata M 1982 Numerical Analysis for Semiconductor Devices (Lexington, MA: Heath)
[2] Caplar R and Kulisic P 1973 Proc. Int. Conf. on Nuclear Physics (Munich) vol 1 (Amsterdam: NorthHolland/American Elsevier) p 517
[3] Szytula A and Leciejewicz J 1989 Handbook on the Physics and Chemistry of Rare Earths vol 12, ed K A
Gschneidner Jr and L Erwin (Amsterdam: Elsevier) p 133
[4] Kuhn T, Binder E, Rossi F, Lohner A, Rick K, Leisching P, Leitenstorfer A, Elsaesser T and Stolz W 1994
Coherent excitonic and free-carrier dynamics in bulk GaAs and heterostructures Coherent Optical
Interactions in Semiconductors: Proc. NATO Advanced Research Workgroup (Cambridge, UK, 1114
August 1993) (NATO Advanced Study Institute, Series B: Physics vol 330) ed R T Phillips (New York:
Plenum) pp 3362

9. Cross referencing
You should not use Words built-in cross-referencing facilities. Instead, you should type the number of
the figure, table, reference, section etc that you wish to cross-reference.
Appendix A. Embedding graphics in a Microsoft Word document
A.1. How to embed graphics into a Word document
Create a graphic in one of the formats Word is able to import (for example, TIFF, JPG, EPS
etc).
From the Insert menu, select Picture From File (see figure A1).
When the Insert Picture dialog box is displayed, click on the Insert button on the bottom right
corner of the dialog box (see figure A2).
Select the Insert option (see figure A2). This will make sure that the graphic is saved with
(embedded into) the Word document.

Figure A1. Inserting a graphic into a Word document.

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Figure A2. Embedding a graphic into a Word document.

A.2. Copy and pasting graphics into a Word document
If the application you are using to prepare your illustrations does not export or save the graphics
in a format that Word is able to import, or you have difficulty exporting the graphic, you should
copy and paste the graphic into the Word document. Note that you may need to use the Edit
Paste Special option to correctly paste the graphic into your Word document.
Appendix B. Math fonts
B.1. Math fonts and Microsoft Word
Greek mathematical symbols should be formatted using the Symbol font. Text and non -Greek
characters/variables should be formatted using
our computer setup). Sections B.1.1. and B.1.2. show how to set up the font
sizes and styles in Words Equation Editor.
Avoid Insert Symbol
Please avoid using Words Insert Symbol command. Symbols inserted in this way may not appear
in the PostScript and PDF file of your articlethey often drop out. Instead, for example, to type
Greek characters, type the corresponding Latin character (e.g., a for ) and manually change the
font to Symbol using Format Font and then select Symbol font.
B.1.1 To set font sizes in Equation Editor
Create a new document and insert an equation (Insert Object).
Double-click the equation to bring up the equation toolbar (see figure B1).

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Figure B1. The equation toolbar.

Select Size Define to display the Sizes dialog box (see figure B2). Type in the following
values:
Full:
Subscript/Superscript:
Sub-Subscript/Superscript:

11pt
8pt
6pt

The remaining options can be set as follows:

Symbol:
Sub-symbol:

15pt (or other value if you prefer)

10pt (or other value if you prefer)

Figure B2. Setting font sizes in Equation Editor.

B.1.2. To set font styles in Equation Editor

Create a new document and insert an equation.

Double-click the equation to bring up the equation toolbar (see figure B1).
Select Style Define to display the Styles dialog box (see figure B3).
Set the equation styles as shown in figure B3. Note that you may see Times or Times Roman
on your computer rather than the Times New Roman shown in figure B3. This will depend on
your computers configuration. Make sure you use the same version of Times that you
used for the text of your article.

Author guidelines for IOP journals using Microsoft Word

Figure B3. Choosing font styles in Equation Editor.

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