INTRODUCTION TO MICROSOFT WORD 2007

INTRODUCTION TO MICROSOFT WORD 2007

INTRODUCTION TO MICROSOFT WORD 2007

Microsoft Word is a word processing software package use to type letters,
reports, and other documents.
Ms word comes in version some of the old versions are Word 2003/2002 or
Word 97.
How to launch Microsoft word

To start Microsoft Word, select Start -> All Programs -> Microsoft Office
-> Microsoft Office Word 2007.
The Word interface appears,
INTRODUCTION TO WORD WINDOW
The Word window is a rectangular frame that appears on the screen.
Which is used to interact with Word.

FEATURES ON MS WORD WINDOW

FEARTURES ON MS WORD WINDOW

The Microsoft Office Button
The Quick Access Toolbar
The Title Bar
The Ribbon
The Ruler
The Text Area
The Vertical and Horizontal Scroll Bars
The Status Bar
Understanding Document Views
Click
Understanding Nonprinting Characters
Create Sample Data and Select Text
Place the Cursor
Execute Commands with Keyboard Shortcuts
Start a New Paragraph
Exit Word
The Microsoft Office Button
Is found at the upper-left corner of the Word 2007 window.
You can use the menu to create a new file, open an existing file, save a file, and perform
many other tasks.

The Quick Access Toolbar

The Quick Access toolbar provides you with access to commands you frequently
use.
By default Save, Undo, and Redo appear on the Quick Access toolbar.
You can use Save to save your file.
Undo to rollback an action you have taken.
and Redo to reapply an action you have rolled back.

The Quick Access Toolbar

The Title Bar

The Title bar displays the title of the document on which you are currently
working. E.g. Document1.
When you save your document, you assign the document a new name.
The Ribbon

The Ribbon is use to issue commands.

It has several tabs; clicking a tab displays several related command groups.
Within each group are related command buttons.
The Ruler

The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly.

If your ruler is not visible, follow the steps listed here:

1 Click the View tab to choose it.
2 Click the check box next to Ruler in the Show/Hide group. The
ruler appears below the Ribbon
The Text Area

The large area below the ruler is called text area.

You type your document in the text area.
The blinking vertical line in the upper-left corner of the text area is the
cursor.
It marks the insertion point. As you type, your text displays at the cursor
location.
The Vertical and Horizontal Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down,
and across your window simply by dragging the icon located on the
scroll bar.
The vertical scroll bar is located along the right side of the screen.
The horizontal scroll bar is located just above the status bar.

The Status Bar

The Status bar at the bottom of your window and provides the current
page

Understanding Document Views

Word 2007 display document in five views:
Draft, Web Layout, Print Layout, Full Screen Reading, or Online
Layout.
Draft view is the most frequently used view. You use Draft view to quickly
edit your document.
Web Layout view enables you to see your document as it would appear in a
browser such as Internet Explorer.
The Print Layout view shows the document as it will look when it is printed.
Reading Layout view formats your screen to make reading your document
more comfortable.
Outline view displays the document in outline form. You can display headings
without the text.
CLICK
When asked to click:
Point to the item.
Press your left mouse button once.
If you are asked to double-click an item:
Point to the item.
Quickly press your left mouse button twice.
If you are asked to right-click:
Point to the item.
Press your right mouse button.
If you are asked to choose a tab, click the tab.

Add Bullets and Numbers

In Microsoft Word, you can easily create bulleted or numbered lists of items.
Several bulleting and numbering styles are available, as shown in the
examples.
You can select the one you wish to use.

EXAMPLES: Numbering

EXAMPLES: Bulleting

Type the following list as shown:

Apple
Orange
Grape
Mango
Cherry
Select the words you just typed.
Choose the Home tab.
In the Paragraph group, click the down arrow next to the Bullets button .
The Bullet Library appears.
Click to select the type of bullet you want to use. Word adds bullets to your
list.
EXERCISE 1
Bullets

Note: As you move your cursor over the various bullet styles, Word displays
the bullet style onscreen.
To remove the bulleting:
1. Select the list again.
2. Choose the Home tab.
3. In the Paragraph group, click the down arrow next to the Bullets icon.
4. The Bullet dialog box appears.
5. Click None. Word removes the bullets from your list.
Numbers

Type the following list as shown:

Apple
Orange
Grape
Mango
Cherry
Select the words you just typed.
Choose the Home tab.
In the Paragraph group, click the down arrow next to the Numbering button .
The
Numbering Library appears.
Click to select the type of numbering you want to use. Word numbers your list.

Note: As you move your cursor over the various number styles, Word
displays the number style onscreen.
To remove the numbering:
Select the list again.
Choose the Home tab.

In the Paragraph group, click the down arrow next to the Numbering
icon. The Number dialog box appears.
Click None. Word removes the numbering from your list.
Undo and Redo
You can quickly reverse most commands you execute by using
Undo.
If you then change your mind again, and want to reapply a command, you
can use Redo.
EXERCISE 2 Undo and Redo

1.Type Undo example.

2.Click the Undo button on the Quick Access menu.
The typing disappears.
3.Click on Redo button the typing reappears.
Click the Redo button on the Quick Access menu. The typing reappears.
Select "Undo example."
Press Ctrl+b to bold. Word bolds the text.
Press Ctrl+i. Word italicizes the text.
Press Ctrl+u Word underlines the text.
Click the down arrow next to the Undo icon.
You will see the actions you performed listed.
To undo the underline, click Underline; to undo the underline and italic, click
Underline Italic; to undo the underline, italic, and bold click Bold etc.
To redo, click the Redo icon several times.
Alternate Method -- Undo & Redo by Using Keys
Type Undo example.
Press Ctrl+z. The typing disappears.
Press Ctrl+y. The typing reappears.
Select "Undo example."
Press Ctrl+u to underline.
Press Ctrl+z. The underline is removed.
Press Ctrl+y. The underline reappears.
Set the Orientation
Before you print your document, you may want to change the orientation of
your pages.
There are two orientations you can use: portrait and landscape.
Paper, such as paper sized 8 1/2 by 11, is longer on one edge than it is on
the other.
If you print in Portrait, the shortest edge of the paper becomes the top of the
page. Portrait is the default option.
If you print Landscape, the longest edge of the paper becomes the top of the
page.
Portr
ait

Landscape

EXERCISE 3
Set the Orientation

Choose the Page Layout tab.

2. Click Orientation in the Page Setup group. A menu appears.
3. Click Portrait. Word sets your page orientation to Portrait.
Set Set the Page Size

Paper comes in a variety of sizes. Most business correspondence uses 8 1/2

by 11 paper which is the default page size in Word.
If you are not using 8 1/2 by 11 paper, you can use the Size option in the
Page Setup group of the Page Layout tab to change the Size setting.
EXERCISE 4
Set the Page
1.Choose the Page Layout tab.
2. Click Size in the Page Setup group.
A menu appears.
3. Click Letter 8.5 x 11in. Word sets your page size.
Set the Margins

Margins define the amount of white space that appears at the top, bottom,
left, and right edges of your document.
The Margin option in the Page Setup group of the Page Layout tab provides
several standard margin sizes from which you can choose.
THE WINDOW FOR SETING THE MARGINS

EXERCISE 5
Set the Margins
1.Choose the Page Layout tab.
2. Click Margins in the Page Setup group. A menu appears.
3. Click Moderate. Word sets your margins to the Moderate settings.
Add Page Numbers
Page numbers help you keep your document organized and enable readers
to find information quickly.
You can add page numbers to the top, bottom, or margins of your pages, and
you can choose where the numbers appear.
For example, numbers can appear at the top of the page, on the left, right, or
center of the page.
Word also offers several number styles from which you can choose.
EXERCISE 6
Add Page Numbers

Add Page Numbers

1. Choose the Insert tab.
2. Click the Page Number button in the Header & Footer group. A menu

appears.
3. Click Bottom of Page.
4. Click the right-side option.
Insert Page Breaks
As you learned in Lesson 1, you can display your document in any of five
views: Draft, Web Layout, Print Layout, Full Screen Reading, or Online Layout.
In Print Layout view you see your document as it will appear when you print
it.
You can clearly see where each page ends and a new page begins.
As you review your document, you may find that you want to change the
point at which a new page begins. You do this by inserting a page break.
For example, if a page heading appears on one page and the first paragraph
under the heading appears on the next page, you may want to insert a page
break before the heading to keep the
heading and the first paragraph together.

Insert Page Breaks

Place your cursor before the D in "Displaced Homemakers"

Choose the Insert tab.
Click Page Break. Word places a page break in your document.
To delete a page break, you select the page break and then press
the Delete key.
EXERCISE 7
Change to Print View

1. Choose the View tab.

2. Click Print Layout in the Document Views group. Your document changes
to the Print Layout view.
Preview and Print Documents
When you have your margins, tabs, and so on the way you want them, you
are ready to print.
In Word, You can preview your document before you print.
In the Preview mode, you can review each page, view multiple pages at the
same time, zoom in on a page, and access the Size, Orientation, and Margin
options.
If you press the Zoom button while you are in Preview mode, the Zoom
dialog box appears. In the Zoom dialog box you can set the sizes of the
pages that display as well as the number of pages that display.
When you are ready to print, you use the Print dialog box.
In the Print Range area, choose All to print every page of your document,
choose Current Page to print the page you are currently on, or choose Pages
to enter the specific pages you want to print.
Type the pages you want to print in the Pages field. Separate individual
pages with commas (1,3, 13); specify a range by using a dash (4-9).

EXERCISE 8
Print Preview
Click the Microsoft Office button. A menu appears.
Highlight the Print option. The Preview and Print the Document menu
appears.
Click Print Preview. The Preview window appears, with your document in the
window.
Click One Page to view one page at a time. Click Two Pages to view two
pages at a time.
To view your document in normal size, click 100%.
Click the Zoom Button.
The Zoom dialog box appears.
Select an option and then click OK. Perform this task for each option and
note the results.
Note: As you review your document, if you see changes you would like to
make to the layout, use the Margin, Orientation, or Page Size options to
make the changes.
If you want to make other types of changes to your document, click the Close
Print Preview button, to return to your document. Once you are satisfied with
your document, you are ready to print.
TO Print A DOCUMENT
Click the Print button. The Print dialog box appears.
Click the down arrow next to the Name field and select the printer to which
you want to print.
Choose All as the page range.
Click OK. Word prints your document.
You have completed Lesson 5.
You can save your document and close Word.

MS Word
Lesson 4: Formatting Paragraphs and Working with Styles

When you type information into Microsoft Word, each time you press the
Enter key it creates a new paragraph.
You can format paragraphs. For example, you can indent the first line of a
paragraph, set the amount of space that separates paragraphs, and align a
paragraph left, right, center, or flush with both margins.
Styles are a set of formats you can quickly apply to a paragraph. For
example, by applying a style, you can set the font, set the font size, and
align a paragraph all at once. In this lesson, you will learn about the various
formats you can apply to a paragraph and about styles.
When you are formatting a paragraph, you do not need to select the entire
paragraph. Placing the cursor anywhere in the paragraph enables you to
format it.
After you format a paragraph, pressing the Enter key creates a new
paragraph in the same format.
Open a Blank Document
To begin a new Word project, you start by opening a new document. To begin
this lesson, open a blank document in Microsoft Word.
EXERCISE 1
Open a Blank Document

2. Click the Microsoft Office button. A menu appears.

3. Click New. The New Document dialog box appears.
Open a new blank Word 2007.

4. Click Blank Document.

5. Click Create. A new blank document opens.
Add Sample Text
This lesson uses sample text provided by Microsoft for training and
demonstration purposes. You can type the text; however, there is a quicker
way. You can use the rand function.
Functions are used to obtain information. You tell the function what you want
and the function returns that information to you.
By default, in Word, when you type the rand function, Word returns three
paragraphs.
When working with functions, you use arguments to be specific about what
you want the function to return.
There are two arguments you can use with the rand function.
The first one tells Word how many paragraphs you want, and the second one

tells Word how many sentences you want in a paragraph. You place
arguments between the parentheses and you separate them with a comma.
For example, if you type =rand() and then press Enter, word returns three
paragraphs.
To tell Word you want two paragraphs with three sentences in each
paragraph, you type =rand(2,3).
EXERCISE 2
Add Sample Text
Type =rand().
Press the Enter key. The following text appears:

Add Space B When creating a document, space is often used to clearly

identify where each paragraph begins and ends.
By default, Word may place slightly more space between paragraphs than it
does between lines in a paragraph.
You can increase or decrease the amount of space that appears before and
after paragraphs by entering amounts in the Before and After fields in the
Paragraph section of the Page Layout tab.
Use the up arrows next to the Before and After fields to increase the amount
of space before or after each paragraph; use the down arrows to decrease
the amount of space before or after each paragraph.
The following illustrates:efore or After Paragraphs
EXERCISE 3
Add Space Before or After Paragraphs

1. Place your cursor anywhere in the second paragraph of the sample text you
created in Exercise .
2. Choose the Page Layout tab. The default spacing appears in the Spacing Before
field.
3. Click the up arrow next to the Spacing Before field to increase the space before
the paragraph.
4. Click the up arrow next to the Spacing After field to increase the amount of space
after the paragraph.
NOTES:

You can click the down arrows next to the Spacing Before and the Spacing After
fields to decrease the amount of space before or after a paragraph.
You can also type the amount of space you want to use directly into the fields.
Space is measured in points. There are 72 points to an inch.

Change Line Spacing

Line spacing sets the amount of space between lines within a paragraph.
The spacing for each line is set to accommodate the largest font on that line.
If the lines include smaller fonts, there will appear to be extra space between lines
where the smaller fonts are located.
At 1.5, the line spacing is set to one-and-a-half times the single-space amount.
At 2.0, the line spacing is set to two times the single-space amount (double space).

EXERCISE 4

Change Line Spacing

1. Place your cursor anywhere in the first paragraph of the sample text you
created in Exercise .
2. Choose the Home tab.
3. Click the Line Spacing button
in the Paragraph group. A menu of
options appears.
4. Click 2.0 to double-space the first paragraph.
Create a First-Line Indent
Some people and organizations delineate the start of a new paragraph by
indenting the first line.
If you want to indent the first line of your paragraphs, you can use the
Paragraph dialog box to set the amount by which you want to indent. In the
Special Field of the Paragraph dialog box, you tell Word you want to indent
the first line by choosing First Line from the menu options.
In the By field, you tell Word the amount, in inches by which you want to
indent.
EXAMPLE: First-line Indent On the Insert tab, the galleries include items that
are designed to coordinate with the overall look of your document.
You can use these galleries to insert tables, headers, footers, lists, cover
pages, and other document building blocks.
When you create pictures, charts, or diagrams, they also coordinate with
your current document look.
EXERCISE 5 Create a First-line Indent

1.Place your cursor anywhere within the first paragraph of the sample text
you created in Exercise 2.
2. Choose the Home tab.
3. In the Paragraphs group, click the launcher. The Paragraph dialog box
appears.

4. Choose the Indents and Spacing tab.

5. Click to open the drop-down menu on the Special field.
6. Click First Line.
7. Enter 0.5" in the By field.
8. Click OK. The first line of your paragraph is now indented half an inch.
Special Note:
To remove the first line indent:
1. Place the cursor anywhere in the paragraph.
2. Choose the Home tab.
3. In the Paragraphs group, click the launcher.
4. The Paragraph dialog box opens.
5. Choose the Indents and Spacing tab.
6. Click the down arrow next to the Special field and then click None.
7. Click OK.