Document Management
System
SAP R/3 User Training
Document
Engineering Change
Management
Version 1.0
20/03/2013
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 1 of 17
Change Record
Date
Author Version Change Description
Approved
Prateek
1.0 Document Created
Goel
SUPPORTING DOCUMENTS
Date Appvd Document Title Document Reference
REVIEW AND SIGN-OFF
Signatur
Name Role Date Comments e
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 2 of 17
Contents
1 Business Process 4
1.1 Overview 4
1.2 Procedural steps 4
2 Procedural Steps 5
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 3 of 17
1 Business Process
1.1 Overview
Change management process is defined if any revision to an approved document is
required in the released drawing.
1.2 Pre-requisites
Following document types are identified for ECM process – ZPS & ZTS.
The department and discipline wise approvers must be maintained in table ZECM_REVAPP.
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 4 of 17
2 Procedural Steps
Firstly goto transaction CC01 and enter the profile ZDMS
Press enter
Now maintain the description, valid from date and reason for change.
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 5 of 17
Now goto menu path Extras -> Accompanying Docs
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 6 of 17
On next screen maintain the DIR number for which the revision needs to be created.
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 7 of 17
Press enter or click on
Now goto the objects tab
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 8 of 17
Mention the next version of the DIR for which ECM is triggered. This helps in auto-
population of change number during creation of new version of DIR after after approval of
ECM.
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 9 of 17
On pressing enter, system issues a warning message of document not found.
Ignore it by pressing enter.
ECM header can be reached again by clicking on
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 10 of 17
Now press on save button to trigger the workflow.
The approver will go to the SAP Inbox through transaction SBWP or by clicking on the
highlighted button
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 11 of 17
The mail for ECM approval is visible in the inbox
Double click on the mail to open it. First the ECM is displayed in display mode.
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 12 of 17
The approver can see the ECM and verify the request.
Now click on back button to goto inbox again
Click on refresh and the mail is visible again
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 13 of 17
Again open the mail to give the decision
Now decision can be given by clicking on the corrosponding button.
Based on the decision, user status is set in ECM as following:
1. If approver gives the decision Approved, the status REL (released) is set in ECM.
2. If approver gives the decision Approved with comments, the status AWC (approved
with comments) is set in ECM.
3. If approver gives the decision Rejected, the status REJ (rejected) is set in ECM.
4. If multiple disciplines are maintained in the DIR for which ECM is triggered, the mail will
go to the approver of each of those disciplines as maintained through ZECM_REVAPP.
In this case RL status is set only when all the approvers give the decision Approved.
Even if one approver rejects the ECM, status REJ is set.
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 14 of 17
In this case the decision given was Approved, hence the status REL is set in the ECM.
Now the new version of the DIR (for which ECM is approved), can be created through
CV01N
On creating the new version system gives the ECM number automatically in popup and
copies it to the DIR
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 15 of 17
Now the original can be attached to the DIR and sent again for reviewal/approval.
After the DIR is successfully reviewed/approved and released, the revision number
appears in the DIR
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 16 of 17
ECM Bhushan Power and Steel Ltd
Ver : 1.0 Classification : Internal Page 17 of 17
