SIEMENS Eas
ASSET ACCOUNTING USER MANUAL
Consultancy for Customization and
Configuration of SAP Fl and MM at FBR
USER MANUAL
ASSET ACCOUNTING
Prepared By:
Siemens SAP Team
Date: 10-02-2010
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ASSET ACCOUNTING USER MANUAL
Table of Contents
SECTION 1 _ASSETSMASTER DATA PROCESSIN(
LI CREATE ASSEr. 4
1.2 CHANGE ASSET MASTER 4
13 DISPLAY ASSET MASTER a
SECTION2 ASSET ACCOUNTING- BUSINESS TRANSACTIONS ...
2.1 ASSEP ACQUISITION (CAPITALIZATION OF ASSET). 21
2.2 REVERSE ASSET DOCUMENT 23
2.3 DEPRECIATIONRUN. 24
SECTION 3 ASSET ACCOUNTING INFORMATION SYSTEMS wsustunnun naoneonnson neweeon3O
3.1 STANDARD SAPREPORTS: 30
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ASSET ACCOUNTING USER MANUAL
Note
This training document does not cover all knowledge areas of SAP ERP System. It has been
specifically prepared keeping in view the Business Processes of FBR, therefore, it should be treated
asa supplement andlor guide to your daily work and nothing further.
This training document will only provide explanation of the key and mandatory data fields and not
of alt the fields appearing on the screen. However, users may use online help facility provided by
SAP ERP System by placing the cursor on the field that requires explanation: and pressing FI
button.
egend for R/O/C
R = Roquirad field
(= Optional field
(C= Check box
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ASSET ACCOUNTING USER MANUAL.
SECTION 1 ASSETS MASTER DATA PROCESSING
LL Create asset
Access transaction by:
On screen “Create Asset: Initial Seren”, enter information in the fields as specified in the table below:
"GAP Easy Access
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‘set Eat Goto Gage Enironment Seto He
Create Asset: Initial screen
‘Company Cade
Number ef sama assats 1
Field Name | Description Comments
[Asct class | Clasification ofthe asset Use drill down to lsat the
asset clase
[Company cade | Enter FBR
ida Nae Deerpton Comments
[Number of | Nomber of similar assets that ya want to create in ‘his function enables you to
similar assets | the system when you save. reat ruiplesirlar
transaction. These asets
initially only dir in der
assot numbers, When you
save, you can also enter
description and inventory
‘amber fr each indivi
record
Reference ‘The relerence asset that you are copying fom
Awet
Sub-number
Company
code
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ASSET ACCOUNTING USER MANUAL.
Press cine or etc en
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ASSET ACCOUNTING USER MANUAL.
Create Asset: Master data
OFFICEICOMPUTER EOUIPHENT
Company Code _[FBR
TINTERN-68667) (9)
Cass (7000 Omicercomputer Equi
‘Cescipn _—BFICECONPUTEREGUPWENT |
Assetmainno.tet __OFFIE/COMPUTER EQUIPMENT }
‘Acetdetermination 70009 | _Ofice/Computer Equiprnents
‘Serta number |
On screen “Create Asset: Master Data”, enter information in the fields as specified in the table below
Description ‘Comments
“The description ofthe asset
‘One line descrpion ofthe asset.
It will appear in reporting.
leave Blank, the fist line of
description wil he copied over to this
fel
Thier the munulacturer Number
‘You must enteran inventory number for
the asset. The inventory is output in the
standard inventory list for Asset
Account ng (Information System)
‘You can enter the date ofthe last imveniony
“This fields for Information only
‘Set this indiator if you want this asset to
the counted ina physical inventory check.
“This indicator ensures that this ast
included in the standard inventory list
of Asset Accounting. Asset without this
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ASSET ACCOUNTING USER MANUAL.
Indicator are pot output by the Fepart
Tnventary note
“Supplementary information forthe analysis
‘of physical inventory
Enter the Asset Phase such as phase
Susually use for Network Asset in our
Posting
information
Capitalized om
“The capitalization dies the value te of
“The field willbe automatically updated
pan acquisition pasting
First aquistion on
“The system automatically sets the asset
value dite ofthe first acquisition posting in
this field
“The field will be automaticaly updated
‘pan acquisition posting.
“Tequistion year
“The system enters the fiscal yearof the Fist
agqusition pasting inthis fee
“The field willbe automatically updated
pan acquisit on pasting
Deacthation om
“The system enters the asset value date oF
the retirement posting fora full retirement
inthis Held
‘Once an asset has been deactivated,
‘you ean no longer past tothe asset
{ith one exception: posting a reversal
ofthe last etizement). In order for you
tobe able to make correction postings
alter an asset has been deactivated, you
can also manually change the
activation date in the asset master
cord,
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ASSET ACCOUNTING USER MANUAL
Click on
tab.
ce
‘Asset [INTERN-00001) (0 | OFFICE/COMPUTER EQUIPMENT
Class 7000 Cfice/ComputerEqul Company Code [FBR
Directorate of Revenue Isb
] ADDITIONAL DIRECTOR
‘You will be prompted with the following screen:
‘Description
“This field must be left Hank as the
business arca will be default through cost
“This isthe cos conker where the
epreciation expenses of the aset will he
charge.
Used in selection criteria inreporing
“Used in selection criteria. in reporin
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ASSET ACCOUNTING USER MANUAL.
Click on tab,
‘You will be prompted with the following screen:
‘Asset Edt Goto Extras Environment Settings System Help
Create Asset: Master data
8 OFFICE/COMPUTER EQUIPMENT
Offce/ComputerEqui Company Code
Description BOIE ‘Comments
Evaluation Group 1 ‘You can selest Evaluation Grup | O “This field is for information &
from list, seport purpose only
valuation Group 2 ‘You can selec Evaluation Group | O “This field is for information &
from list, sport purpose onl
Evaluation Group 5 ‘You can seled Evaluation Group | O “This field is for information &
from list pont purpose onl
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ASSET ACCOUNTING USER MANUAL.
Click on tab.
‘You will be prompted with the following screen:
‘asset [TWTERN-68664) (6 | OFFICE/COMPUTER EQUIPMENT
‘Class (7000 OficeComputer Equi —Commpany Code _|FBR |
“This fields for information only
This fel is for information only
Purchased Used ‘Sal this indicator, f thisasset | 0 “This eld is for information only
was second-hand when i was
acquired (not new),
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ASSET ACCOUNTING USER MANUAL.
(Click on
7000 ‘OmceiComputer Baul Company Code _ [FBR
(2 \tBooKdeprec. 9000. 2° e =)
C 20ccstace. ‘2000 =
‘Description ‘Comments
Depreciation Key for accouning purposes, “The depreciation key is defaalied for
‘The default depreciation key will be ceach asset clas in IMG.
displayed.
sell ite | Useful ife(in years) over which the asset ‘The useful lifes defaulted foreach
is tobe used and depreciated according to asset class in IMG.
bhoaklaccounting rate,
‘The dealt useful life willbe displayed
Per The time penal (im month) over which | ©
the asst isto he used and deprecated
‘Oxdkp.sart [The stan date of depreciation calculation, | O _[ Asa general ale, the
dletrmines the depreciation start date
fram he ascet value date ofthe frst,
acquisition posting. However you can
also manually enter calendar date in
the asset master record for the start of
clepreciaton. I that cas, the system
ignores the asset vale date of the
equisiton posting. Butin PTML, this
Scenarios hot practical that wer
sencrally changed this date,
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ASSET ACCOUNTING USER MANUAL.
Depreciation key Torta purposes
‘The default depreciation key will be
displayed.
“The depreclation key is delauled for
ceach asset clas in eanfiguration,
Useful life (im years) over which the aset
is tobe used and depreciated according to
‘The default useful life will be displayed.
"The woof lifes defaulied For each
asset class in IMG.
"The time period in month) over which
the asst isto be used and depreciated.
"The start dite of depreciation calculation
“Asa general re, the sje
determines the depreciation start date
from the asset valle date ofthe frst
acquisition posting, However, you can
also manually entera calendar date in
the asset master record for the start of
depreciation In that case, the system
ignores the asset value date of the
acquisition posting, But in PTML, this,
‘scenario isnot practical that wer
Ci on Mo save te aset. The system wil assign anasset mamber
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