LOAD - OUT

PLAN/PROCEDURE
Rev.

Status

Date

Revision memo

Issuer

Checker

Approver

LOAD - OUT PLAN/PROCEDURE

TABLE OF CONTENTS

1.0

INTRODUCTION

2.0

PURPOSE

3.0

SCOPE

4.0

DEFINITIONS

5.0

REFERENCES

6.0

SAFETY

7.0

RECORDS AND DOCUMENTATION

8.0

LOAD TRANSFER TO CARGO BARGE

9.0

CARGO BARGE

10.0

BARGE BALLASTING SYSTEM

11.0

LOAD-OUT PLAN

12.0

TIE-DOWN AND SEA-FASTENING DESIGN PROCEDURE

13.0

SAFETY REQUIREMENT

LOAD - OUT PLAN/PROCEDURE

1.0

INTRODUCTION

CLIENT), acting on its behalf as Technical Partner and on behalf of its partners CONTRACTOR A, and
CONTRACTOR B, intend to develop the Akepo Field at OML-90.
The existing Akepo-1 well is located at Lat N 05 deg 15 18.837 Long E 05 deg 16 34.894. This
exploratory well has recently been re-entered, tested and completed. At the present level of
completion, the well has been installed with a free standing 30-inch conductor, with a Christmas
tree at the top end. There is no other structure at the well location presently.
CONTRACTOR with its partner CONTRACTOR C has been awarded a contract to undertake
Engineering, Procurement and Construction (EPC) for the design, materials procurement,
fabrication / construction, and installation of the Akepo wellhead deck structure, process piping
and its pipelines to tie-in at the Crude Processing Facility (CPF) installed within NAOC Beneboye
Flowstation perimeter.
The Plan in conjunction with CONTRACTORs HSE Plan shall ensure that Loss Prevention is
maximized during the Load-Out phase of the project.
The Load-Out activities shall be performed from Onne CONTRACTOR Cs pipe storage to
CONTRACTORs Worji Base Yard, where all materials and equipment shall be assembled and
subsequently loaded out from to project sites via the jetty to the Work/Lay Barge at the open
Calabar River using the Utility barges and Trucks.
Particular emphasis has been made to ensure harmonious Security network within, around, the
load-out jetty, Mid River, and en-route Worji, Warri and Offshore.
2.0

SCOPE
2.1 This procedure defines the minimum requirement, methods to be applied and
equipment to be used during the Load-Out and Sea-Fastening of the Equipment,
Facilities, and Pre-fabrication on transportation Truck, Vessel/Craft using Cranes.
2.2 CONTRACTOR shall use Cranes, Trucks, and Flat top barges to Load-Out all fabricated
structures.

3.0

DEFINITIONS
3.1 Load-out
Load-out is the process of moving and materials and/or structures from Onne CONTRACTOR
Cs pipe storage to CONTRACTORs Worji Base Yard, Warri and Offshore
3.2 Sea-Fastening
Sea-Fastening is the process of installation of tie-down braces in such a way as to minimize
damage to the Linepipes, Equipment or Structure on the vehicle or water craft to provide a
safe tie-down system during Load-out.

4.0

REFERENCES

The following CONTRACTOR C approved Specifications, Industry Codes, Standards, &

Recommended Practices shall be followed during the Load-out operations of the offshore
structures.
4.1
4.2

CONTRACTOR C Job Specifications, Project AFC Drawings, and Contract.

American Petroleum Institute API RP 2A; Recommended Practice for
Planning, Designing, and Constructing Offshore Petroleum Platforms.
4.3 American Welding Society AWS D1.1 Steel; Structural Welding Code.
4.4 VESLs QA/QC Plan and other Procedures.

5.0

RECORDS & DOCUMENTATION

During the load-out and sea-fastening, all daily reports, logs, reports, etc. shall be prepared,
compiled, and retained by VESL.
These documents shall record, also, any deviations from the original plan, all un-usual
environmental conditions that may occur.
At the completion of the Load-out Operation, CONTRACTOR,s QA/QC Department shall deliver to
the CONTRACTOR C these documents in a form suitable for permanent record.

6.0

RESOURCES

As a minimum requirement, the following list of manpower, tools and equipment shall be provided
by VESL for execution of this works.
6.1 RESOURCES
6.1.1 Logistics support equipment.
S/N

DESCRIPTION

UNIT

CAPACITY

QTY

CARGO BARGE

Pc

1000ton

CREW BOAT

Pc

150HP DS

TUG BOAT

Pc

400HP DS

REMARK

6.1.2 Load-Out Jetty key equipment/tools.

S/
N
1.0
2.0
3.0
4.0
5.0
6.0

DESCRIPTION
Crawler Crane
Utility Barge
Hydraulic Crane
Trailer / Tractor
Self Loader Truck
Mechanical tool boxes

UNIT
No
No
No
No
No
set

CAPACITY
100 - 150ton
800 1500ton
25 - 50ton
30ton
3ton
various

QTY
1
1
1
10
3
3

REMARK

7.0
8.0
9.0
10.0

Chain Block
Pick-Up Van
Saloon Car
Flat Back Wagon

No
No
No
No

5ton
3ton
2.0
10T

4
1
2
1

7.0 PERSONNEL LIST & RESPONSIBILITIES

7.1 Personnel List
The personnel listed below are essential to the safe and successful performance of the
operation.
They shall attend the briefing meeting prior to the beginning of the operation.
Project Manager
Construction Superintendent
Construction Supervisor
Logistics Manager
Equipment Engineer.
QA/QC Engineer
CASHES Officer
Logistics Superintendent
Lifting Supervisor
Barge Superintendent
Chief Barge Engineer
Foremen
Crane Operators
Riggers
Drivers
Security (SECURITY )
7.2 RESPONSIBILITIES
The Responsibilities of the activity personnel are described here below:
7.2.1 Project Manager.
The Project Manager shall ensure that all activities are carried out in accordance with
CONTRACTORs Quality, CASHES and CONTRACTOR C approved Standard
construction specification and other applicable codes and standards, reporting to the
Project Director.
However, he shall be directly responsible to ensure:
a) The adoption of safe working procedures including safe place of work.
b) The establishment of CASHES Management system implementation program.
c) Auditing of programme and plans to measure progress and identification of
deficiencies.
d) Adequate training of personnel to improve their safety at work.
e) That adequate Liaison with Corporate CASHES Management for specialist advice
is carried out.
f) Selected Sub-contractors are able to meet company standards.
g) Those deficiencies in equipment, standards, operating procedures or training are
corrected.
h) Promotion of a high degree of safety and environmental awareness by personal
example.

i) All accidents are reported and investigated according to company procedures

and CONTRACTOR C requirements.
7.2.2 Construction Superintendent
Construction Superintendent shall perform the following duties:
Draw up a sound Load-Out schedule consistent with the over all philosophy for
the project construction execution plan.
Liaise with the Project Manager and logistic team to reduce interface problems.
Ensure the mobilization team is well orientated on the relevant Procedures and
Safety Precautions that must be followed.
Co-ordination and control of the mobilization operation to ensure continuous
workflow and high productivity
Monitor and review progress made and revise activity schedule to recover lost
times if any.
Draw up exhaustive equipment, materials, and tools checklist to be mobilized for
site works.
7.2.3 Construction Supervisor
The Construction Supervisor shall perform the following duties:
- Follow up the loading activity to ensure that all the materials, equipment and
tools loaded are according to schedule.
Monitor progress and in consultation with Construction Superintendent draw up
a revised program to keep the mobilization operation on course.
Keep the mobilization team abreast of the materials handling and personnel
safety as per work instructions.
7.2.4 Logistics Manager
The Logistics manager shall be responsible for the overall Logistics activities:
He shall execute the following duties:
Interface with the CONTRACTOR C's Rep on Logistics issues
Ensure that this procedure as approved by CONTRACTOR C is made available on
site for implementation
Ensure that necessary PPEs are provided and utilized on site
Ensure equipment/tools and load-out materials are on site on time and at right
quantities
Supervise the deployment of various categories of workers to different positions
of the work area.
Monitor the activities at different points and stages.
Promptly report progress/difficulties to the Project Manager.
Brief the Logistics Superintendent on all items of work to be carried out.
Shall ensure that all safety measures are implemented.
7.2.5 Logistics Superintendent
The Logistics Superintendent shall report directly to the Logistics Manager.
He shall be responsible for the following duties: Co-ordinate all load-out and Sea-Fasting activities.
Brief all Foremen on all items of work to be carried out.
Ensure that all safety measures are implemented.
7.2.6 Lifting Supervisor.

The Lifting Supervisor shall report directly to the Logistics Superintendent.

He shall be responsible for the following duties: Ensure all necessary equipment/tools are on site in the right quantity and
capacity.
Assemble the required equipment on site.
Test and certify all equipment prior to commencement of the operation.
Initiate, monitor and record the operation.
Ensure that all items of work -load-out and Sea-Fasting- are carried out.
Prepare report of the operation.
Shall ensure that all safety measures are implemented.
7.2.7 CASHES Officer.
The CASHES Officer shall reports to the CASHES Manager.
He shall be responsible for the following duties: Obtaining the appropriate permit to work from CONTRACTOR C,
Ensure that all necessary safety requirements for a successful job are met.
Manage the health and safety functions of the activity.
Manage the safety engineering function of the activity.
Support and advise the project Team on health and safety of personnel.
Introduce Safety notices, bulletins and posters at site.
Contribute to the planning and implementation of risk assessment and control
measures and contribute to the implementation of selected risk control and
mitigation measures.
Ensure that the Emergency Response Procedure is effectively drilled into the
workforce.
Review all accidents and incidents report and remedial actions.
Liaise with CONTRACTOR C Safety Representatives.
Liaise with the CASHES Manager.
7.2.8 QA/QC Engineer
The QA/QC Engineer shall:
Ensure that the contents of this QA/QC Plan/Procedure are well understood and
adhered to by all project personnel.
Verify the implementation of this QA/QC Plan/Procedure and evaluate its
adequacy, by means of monitoring and auditing the work performance in respect
to the established quality objectives.
Manage the Quality engineering function of the activity.
Support and advise the project Team on quality of work.

8.0

LOAD-OUT PLAN

CONTRACTORshall be responsible for the following:

The Load-Out of the Line pipes, fabricated Structures, Piping Spools and shipped loose
items onto Transportation Trucks, Barge or Vessel.

Providing and installing Lifting Slings and Rigging Platforms for Load-Out.

Ballast calculation and ballasting the transportation Barge or Vessel as required for
Load-Out.

Provision and pre-installation of Lifting Slings and Rigging Platforms for all structural
items be by.

Sea-fastening and Tie-down design shall be the responsibility of CONTRACTOR.

Transportation analysis shall also be the responsibility of CONTRACTOR.

Ballasting the Transportation Barge or Vessel as required for transportation.

CONTRACTOR shall provide the Barge or Vessel Ballasting Plan.
A comprehensive List shall be compiled for all ship loose items on the Trucks, and
Barges. This List shall also act as a checklist to ensure that all required items have been
placed on the Trucks, and/or Barge.
The ship-loose List shall contain the following information:
- Structure Description.
- Quantity.
- Location on Truck, or barge (boxed or otherwise).

8.1 Load-Out Preparations

VESL shall be responsible for the Load-out & Sea-Fastening Operations and shall prepare for
the steps as follows:8.1.1 Prepare Loaded out items list (by Construction Superintendent).
8.1.2 Make the necessary documentation, Procedures, Manuals available for
CONTRACTOR C, Other Contractors, Third Party, and Work Force.
8.1.3 Prepare the load-out arrangement in the Fabrication Yard, including clean way
for Trailers.
8.1.4 Preparation of Truck, and/or Barge Deck for Cargo.
8.1.5 The Transportation/Installation Contractor(s) shall make available to
Fabrication Supervisor all necessary Logistics spread that meets all
requirements for Trip & Tow Certification. Also, to provide the Logistics
Surveyor.
8.1.6 All mooring hardware shall be ready at the quay.
8.1.7 The barge ballasting system (pumps, headers, valves, hoses, etc.) must be
capable of compensating the changes in tide, and barge load (weight)
application.
8.2 Load Out Sequence
8.2.1
Plant and Equipment
After pre-mobilsation inspection and certification of all Plant and Equipment they shall
be moved from their various locations to the Load-Out yard at WORJI CONTRACTORs
Base Yard, prior to transfer to Work Sites and Work/Lay Barge.
8.2.2
Prefabricated Items
All prefabricated Structural Members, Linepipes, and Piping Spools shall be properly
tagged and arranged according to their specific work areas/scope at WORJI Base Yard
prior to transfer to Work Sites and the Work/Lay Barge.
8.2.3
Free Issue Materials & Equipment
All CONTRACTOR C free issue Items shall be moved from Kidney Island warehouse to
VESLs WORJI Yard/Jetty using Carnes, Trailer/Trucks, for subsequent transfer to Work
Sites and the Work/Lay Barge
8.2.4
Personnel
All personnel shall be transported to site by CONTRACTOR C air operations from Port
Harcourt.
Movement between the Jetty and Work/Lay Barge shall be by personnel carrier boat
escorted by the Security boat.

8.2.5

Rigging & Lifting

8.2.5.1 Lift Plans
Clear and concise Plans for any lift in the Fabrication Yard in course of
fabrication and erection shall be submitted to the Project Manager for review
and approval prior to any lifting operation
8.2.5.2 Weight of Structures
During the course of Fabrication activities, the assigned Project Engineer shall
monitor the weights of the individual structures. These weights shall be
compiled from the theoretical weights of each individual section. This
information shall be analyzed prior to the commencement of any lift.
8.2.5.3 Certification of Lifting Equipment & Slings
Lifting equipment shall be load-tested to confirm the lifting capabilities of
such equipment. All slings, shackles to be utilized on lifts shall also be
Certified and accompanied by Certification Documents.

8.2.5.4 Inspection of Rigging Installation

After rigging has been completed on any unit, the designated QC Inspector
shall ensure that all rigging has been implemented in accordance with the
provision of the pre-approved Plan and Job Safety Analysis, and that all items
are properly installed.
8.2.5.5 Lifting Tackle Requirement
Lifting tackle shall meet the following requirements:8.2.5.1.1 Minimum Factor of Safety for slings and shackles shall be
4.0
8.2.5.1.2 Attachment of each sling to its lift point shall be with a
shackle and a pin to a pad eye. Only one sling shall be
connected to any one shackle.
8.2.5.1.3 Slings in a loaded condition shall not bear against any part
of the component being lifted.
8.2.5.1.4 Slings intended for use on lifts exceeding 100 Short Tons
shall have a history of their past usage. When required, an
Independent Agency shall certify that each sling is capable
of handling the forces anticipated during each lift.
8.2.5.1.5 Slings intended for use on lifts not exceeding 500 Short
Tons, need not be Re-Certified for the Work, if these have
been certified within one (1) year of the date of their
planned use.
8.2.5.1.6 The Certification Documents shall include the measured
length of the sling from the inside of one eye to the inside
of the other eye. Length shall be measure with the sling
under axial tension of 5% of its Safe Working Load.

9.0

LOAD TRANSFER TO CARGO BARGE

9.1 During load-out, the cargo barge behavior shall be monitored.

*All structures shall be loaded to the cargo barge by Crane.*

9.2 The data contained in the Cargo Barge Ballast Tables shall be adjusted one day
ahead of the load-out according to the tide observation during 72 hours.
9.3 These corrective measures shall revise the River Bar tide table.

10.0

CARGO BARGE

A cargo barge shall be furnished to carry the fabricated structures, materials and Equipment, from
the Fabrication Shop / Jetty Yard to the installation Site.
The cargo barge shall be brought Stern to Quay and held secured on the mooring hardware
already at the quay.
11.0 BARGE BALLASTING SYSTEM
11.1
Introduction
The Barge Ballasting system consists of the followings:
High capacity, low head, diesel driven, multi stage centrifugal pump(s).
Suction Hoses, foot valves, & strainers.
Discharge Header; containing:- Header Pipe.
- Tees.
- Butterfly Valves.
- Discharge Hoses.
The Ballast Pumps, and the header / manifold (c/w valves) shall be installed onboard an
800hp Tug Boat.
Suitable hoses (c/w quick couplings) shall be used for water distribution.
This shall help in giving room on barge deck, and improving pump NPSH.
11.2

Ballasting Sequence
i) Pre-ballasting
Pre-ballasting of the barge shall be done using external pumps. This shall help
a.
achieve zero trim and heel before load-out
During the filling of the tanks, all pumps shall be tested so capacity of each
b. pump can be checked against the rated capacity. During this phase also the
pumps which are pumping out shall be tested.
The tank fillings shall be according to the pump schedule of the ballast
c.
procedure.
d. Water level at each tank shall be measured.
ii) Preparations
During pre-installation of the Ro-Ro ramps, the barge shall be leveled using the
a.
external pumps.
b. Required pump capacity is subject to detailed barge features.
Water level and tide shall be monitored on a gauge located at the load-out
c.
quay. Tide gauge monitoring shall start 3 days before Load Out date.
iii) Monitoring ballasting during Load Out.

Sufficient mooring lines shall be installed to keep the barge within the
tolerances
b. Barge movements limitations:
- Movement of barge in rolling direction: Subject to barge use
c.
- Movement of barge transverse to rolling skid direction: Subject to barge use
a.

iii)

Monitoring ballasting during Load Out (contd.)

d. During the load out the alignment of the barge shall be monitored.
Due to limited inclination forces, the heel of the barge shall be monitored and
corrected if the inclination reaches 0.5%. The monitoring shall be done by
e.
means of a water level with a length of 30 mt from one side of the barge to
the other.
In the same way the trim of the barge shall be monitored and corrected if the
f.
inclination reaches 0.5%.
g.

The level of the barge in relation to the quay edge shall be monitored with two
gauges from the quay edge.

iv) Ballasting of barge during Load Out

a. The load out of the structures shall be done by crane
b.

The barge shall be ballasted during the load out according to the pumpschedule, which is based on the ballast calculation.

c. The ballasting shall be carried out with external pumps.

d. Water level @ each tank shall be measured
11.3 Mooring Ancillaries
Mooring system shall consist of the following minimum components:
- Two sling wires tied to jetty mooring cleats.
- Trucks (or Caterpillar crawler tractors) shall pull the said sling wires via turnbuckles.
- Ocean going Tug Boat (Pusher) at the bow side of the Cargo Barge.

12.0

TIE-DOWN & SEA FASTENING PROCEDURE

12.1 TIE-DOWN
The Truck and/or Barges characteristics, Sea and/or Road States, the structures position on
the Truck and/or Barge and CONTRACTOR C requirement shall be considered during the
planning of the
Tie-Down and Sea-Fastening process.
The tie-down braces shall be located on the barge in such a way as to minimize installation
and removal time, material requirement and damage to the equipment or structure and yet
to provide a safe tie-down system.

12.2 SEA FASTENING

VESL shall fabricate and install the Sea Fastening for the fabricated Structures and Shipped
loose items onto the Transportation Truck and Barge supplied by CONTRACTOR.

13.0

All Sea Fastening welds shall be classified as temporary welds in accordance with the
Structural Welding and Inspection Specification.
SAFETY REQUIREMENT

Before the commencement of the Load-out operation, a Safety Meeting shall be held with the team
involved.
This meeting shall brief to all concerned the load-out procedure, the associated emergencies,
possible causes of Accidents, Near Misses, Unsafe Acts, and conditions noted from similar
operations.
The dedicated Safety Officer shall cover the Load-out Operation activities.
Also, a special transport / ambulance shall be standing-by during the Works.
A detailed Job Safety Hazard Analysis shall be discussed.
All personnel to be engaged for this work shall be mobilized and properly inducted, using
Workbooks and Videotapes as Teaching Aids.
This shall enable the workers appreciate the hazards involves in the offshore operations.
The following sign shall be observed during the Load-out: READ & STUDY THIS PROCEDURE CAREFULLY, DO NOT HESITATE TO ASK IF YOU NEED
ANY CLARIFICATION
LISTEN CAREFULLY DURING LEAD-OUT SAFETY MEETING
WATCH CAREFULLY THE SURROUNDING ENVIRONMENT AND FOLLOW THE WORK
SITE SAFETY INSTRUCTIONS
USE INTERNATIONAL RIGGING SIGNALS
DURING LOADOUT, A LOADOUT MASTER RADIO CHANNEL IS ASSIGNED DO NOT USE IT
FOR OTHER COMMUNICATIONS
IN CASE OF EMERGENCY, CALL THE AVAILABLE
13.1

Safety Measures To Be Put In Place.

13.1.1
Position adequate fire extinguishers
13.1.2

Position fire water pumps.

13.1.3

Continue gas monitoring.

13.1.4

Position fire blankets.

13.1.5

Install safety signs.

13.1.6

Install barricade where handrails are removed.

13.1.7

Good house keeping.

13.2 Personal Protective Equipment. (PPE)

Safety wears shall be provided as appropriate to the working conditions at site.
Thus, Coveralls for all workmen,; Safety helmets, Safety boots and protective gloves to all
workmen handling heavy, sharp, awkward or hot materials or equipment; Safety goggles
whenever grinding and blasting or other activity which could cause damage to the eyes is
involved.
Note: Personnel Protective Equipment shall be worn at all times within the lifting area
and vicinity.
The PPEs shall include:
Safety Boot,
Coverall,
Safety Glasses,
Hand Gloves,
Life Jackets,
Helmet,
Safety Harness,
Ear Defender (Muff)
13.3 Safety Officer
The dedicated Site Safety Officer shall cover all work on the sites.
The Safety Officer shall ensure that:
All equipments are pre-mobilized by CONTRACTOR C i.e. Cranes, Barges/Vessels,
welding machines,
compressors, boats, etc

All lifting equipment are tested, certified and inspected.

Records of all inspection are kept and given to authorized personnel when demanded

All lifting equipment are colour coded and their safe working load displayed

Danger signs and barriers are positioned around lifting areas

Cranes are use within their rated capacities at the required radius of lift

Safety boat stands by throughout the operation

Appropriate to PPE is used at all times i.e. safety harnesses & the personnel on the platform
use work vests.

13.4

Fire Protection Equipment

13.4.1

The Fire Protective Equipment shall include but not limited to the following:

S/No.

FIRE PROTECTION EQUIPMENT

SITE LOCATION

1. 0

C02

Welding and Electrical work areas

2. 0

Sand Buckets

All areas

3. 0

Dry chemical Powder (DCP)

Heavy equipment area.

Flammable materials storage area.

4. 0

Fire Hoses/Nozzles

Where required

Standby firewater pumps/personnel are in place and shall be used as

required for critical tie-ins and other hazardous operations in the
facilities.
Workers shall be taken through induction courses on fire hazards,
fighting, prevention and protection.
Periodic fire drills shall be organized on site.
Fire muster points shall be designated at every work place.

13.5 Medical Coverage.

All medical evacuation shall be as per the medical evacuation procedure.
The operations shall be carried out in a manner that shall prevent health problems to the
staff and others, and give health of staff adequate attention backed up with required
resources.
All workers shall be medically certified fit to work at the site. The result and data
obtained by medical examination shall be suitably recorded and kept for reference.
The health, safety and environment of the workers shall be properly safeguarded to
avoid injuries and illness
Site Clinics shall be located on each Barge. These shall be fully equipped with
essential drugs, with qualified Nurses in charge.
Any illness that could not be handled by the site Clinic shall be referred to the
company retainer Clinic in Port Harcourt.
Medivac shall be available to convey any victim to the nearest affiliated clinic should
there arise an emergency.
All injuries/illnesses shall be recorded in the First Aid register and also treated as an
accident reported through normal lines of reporting.
All Catering staff to be engaged in the catering services on the project shall undergo
thorough medical examination and certification before commencing the job.

13.6
Warning and Caution Signs
Adequate number of specific warning and caution signs shall always be displayed.
This shall include but not limited to: Men at Work
Muster point
Work in Progress
No Access
No Smoking
Toxic/Flammable liquids

Radiography in progress
Hard Hat and Helmet area
Ear defender MUST be worn
Others as required.

13.7
Gas Testing
Gas Detection Tests shall be carried out before any hot work, and shall be carried out by
VESL, with a nominated CONTRACTOR C representative witnessing and approving.
Gas tests shall be continued throughout the course of the work where explosive gas buildup is suspected and the frequency and range of such tests shall be to the approval of the
CONTRACTOR C Representative.
No hot work shall be undertaken if the results of the gas tests show a level of gas
concentration that could constitute hazards.
The Supervisor shall be held responsible and accountable for ensuring that no work
commences at such site without the required tests being performed.
13.8 Swimming Test/Certification
Every Personnel engaged in these operations should undergo Personal Survival Swimming
Test and Certification.
All employees that shall be engaged in this project shall undergo medical fitness test prior to
swim test and mobilization offshore.
Arrangement shall be worked out with the Responsible Department to use CONTRACTOR C
facility in
Port Harcourt for the certification.
13.9 Hazard Management System
Hazards on the project shall be identified and documented by the site Safety Officers.
Hazard Management Forms shall be used in recording all types of Unsafe Acts/Unsafe
Conditions, health, Pollution, Environmental disorders, Security lapses as well as potential
HSE hazards on a daily basis.
The Safety Officer and Site Supervisor shall rectify the observed unsafe acts/conditions
immediately. Daily copies shall be submitted to the Project Manager and CONTRACTOR C
Representative.
13.10 CASHES Meeting.
13.10.1
Project CASHES meeting.
The Project CASHES meeting shall be held bi-weekly and shall be chaired by the
Project Manager or his designate.
The meeting is intended to be a forum for the discussion of CASHES issues.
All Managers, Supervisors and Superintendents present at site shall attend this
meeting.

This meeting shall be documented with minutes and all parties or individuals
requiring completing these action points named as action parties.
The minutes of this meeting form the basis of communication downward through
the general CASHES meeting as well as upward to the company wide CASHES
meeting.
13.10.2
Unit level meeting.
The unit level CASHES meetings shall be held weekly and shall be chaired by the
supervisor in charge of the unit.
The meeting is intended to be a forum for the discussion of CASHES issues.
All employees must attend these meetings. These meetings shall be documented
with general topics noted.
The meeting forms the basis of communication from the supervision level to the
worker as well as upward to the project CASHES meeting.
13.10.3
Morning unit meeting.
The morning unit meetings shall be held daily. The meeting shall be chaired by the
unit leader lasting not longer than 15 minutes.
The purpose of the meeting is both safety of the worker at the tool handling level as
well as organization of the work on daily basis.
The topic of the discussion shall be the days operations and to highlight the major
hazards which shall be encountered.
13.10.4
On-the-job task meeting.
On-the-job task meeting is the most important link in the CASHES communication
system.
It is the responsibility of all supervisory personnel to address any hazardous
situations they envisage in the task to be perform and to inform workers under their
supervision of the appropriate actions to pursue to alleviate these hazards.
Also, it is the responsibility of any employee who perceives a situation to be
hazardous to notify his supervisor immediately.
13.10.5
Accident Reporting.
Every worker, working under this project shall immediately report to his
Supervisor/Foreman or Safety officer, any accident which occur to him, his fellow
employee/or any machinery/ equipment in his position of work.
The Supervisor/Foreman and the Site CASHES Officer shall visit the accident scene
immediately, with those involved to obtain information for Accident Investigation
Report Form.
All accidents involving lost time injury or loss of equipment shall be immediately
followed by stoppage of work on the area. Work shall only resume when the area is
adjudged safe and all situations put under check.