TWAD Tuticorin Tender Documents

Water Supply Improvement Scheme to Thoothukudi City Municipal Corporation-Package-I.
Vol-I/ General Conditions

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BID DOCUMENT. - 1 -

THOOTHUKUDI CITY MUNICIPAL CORPORATION

NAME OF WORK: IMPROVEMENTS TO WATER SUPPLY SCHEME TO
THOOTHUKUDI CMC-PACKAGE- I - CONSTRUCTION OF RAW WATER INTAKE
WELL-CUM-PUMP HOUSE, PROVIDING RAW WATER PUMPING MAIN WITH
SWMS PIPE SIZE OF 1100 MM DIA FROM INTAKE WELL TO WTP WITH LENGTH
OF 10.85 KMS, CONSTRUCTION OF 84 MLD CAPACITY WATER TREATMENT
PLANT AND PROVIDING SCADA SYSTEM FOR THOOTHUKUDI WSIS.

VOLUME- I

GENERAL SPECIFICATION

PACKAGE - I

Last date of submission : Up to 1500 hrs on 30.01.2013

(2012-13)
Water Supply Improvement Scheme to Thoothukudi City Municipal Corporation-Package-I. Vol-I/ General Conditions

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BID DOCUMENT. - 2 -

Contents
1. NOTICE INVITING TENDERS (NIT) ................................................................................................................. 1
2. INVITATION FOR BIDS-IFB ............................................................................................................................... 3
3. INSTRUCTIONS TO BIDDERS-ITB ................................................................................................................ 10
A.GENERAL ............................................................................................................................................................ 11
1. Scope of the Bid ......................................................................................................................................... 11
2. Method of Bidding ...................................................................................................................................... 12
3. One Bid per Bidder .................................................................................................................................... 13
4. Cost of Bidding ........................................................................................................................................... 13
5. Site Visit ...................................................................................................................................................... 13
B. ELIGIBILITY / QUALIFICATION CRITERIA .......................................................................................... 14
6. Eligible Bidders ...................................................................................................................................... 14
7. Qualification of the Bidder ................................................................................................................... 15
C. BID DOCUMENTS ............................................................................................................................................ 21
8. Contents of Bid Documents ................................................................................................................. 21
9. Clarification of Bid Documents. ........................................................................................................... 21
10. Amendment to Bid Documents............................................................................................................ 21
D. PREPARATION OF BIDS ................................................................................................................................ 22
11. Language of the Bid .............................................................................................................................. 22
12. Documents comprising the Bid............................................................................................................ 22
13. Bid Prices ............................................................................................................................................... 23
14. Currencies of Bid and Payment .......................................................................................................... 24
15. Bid Validity .............................................................................................................................................. 24
16. Bid Security ............................................................................................................................................ 24
17. Compliance to Technical Design and Specifications. ...................................................................... 25
18. Format and Signing of Bid ................................................................................................................... 25
19. Pre Bid Meeting: .................................................................................................................................... 25
E. SUBMISSION OF BIDS .................................................................................................................................... 26
20. Sealing and Marking of Bids ................................................................................................................ 26
21 Deadline for Submission of the Bids .................................................................................................. 27
22 Late Bids .................................................................................................................................................... 28
23 Modification, Substitution and Withdrawal of Bids ............................................................................... 28
F. BID OPENING AND EVALUATION ................................................................................................................ 29
24. Bid Opening ........................................................................................................................................... 29
25. Process to be Confidential ................................................................................................................... 29
26. Clarification of Bids. .............................................................................................................................. 29
27. Examination of Bids and Determination of Responsiveness ...................................................... 29
28. Correction of Errors ............................................................................................................................... 30
29. Evaluation, Comparison and Negotiation of Bids ............................................................................. 30
G. AWARD OF CONTRACT ................................................................................................................................ 32
30. Award Criteria. ....................................................................................................................................... 32
31. Employers Right to accept any Bid and to reject any or all Bids ................................................... 32
32. Notification of Award ............................................................................................................................. 32
33. Registration ............................................................................................................................................ 32
34. Performance Security ........................................................................................................................... 32
35. Signing of Agreement ........................................................................................................................... 33
36. Forfeiture of Performance Security and Additional Security. .......................................................... 33
37. Advance Payment and Security .......................................................................................................... 33
38. Adjudicator ............................................................................................................................................. 33
39. Corrupt or Fraudulent Practices: ......................................................................................................... 34
H. FORMS OF BID, QUALIFICATION INFORMATION. .......................................................................... 35
A. LIST OF ANNEXURES ............................................................................................................................. 48
B. LIST OF CERTIFICATES ......................................................................................................................... 60
4. CONDITIONS OF CONTRACT ........................................................................................................................ 61
A.GENERAL ............................................................................................................................................................ 62
1. Definitions ................................................................................................................................................... 62
2. Interpretation .............................................................................................................................................. 63
3. Language and Law .................................................................................................................................... 64
4 Engineers Decisions ................................................................................................................................. 64

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5 Delegation ................................................................................................................................................... 64
6 Communications ........................................................................................................................................ 64
7 Sub-contracting .......................................................................................................................................... 64
8 Other Contractors ...................................................................................................................................... 64
9. Personnel .................................................................................................................................................... 64
10 Employers and Contractors Risks ......................................................................................................... 65
11 Employers Risks ...................................................................................................................................... 65
12 Contractors Risks .................................................................................................................................... 65
13 Insurance .................................................................................................................................................... 65
14 Site Investigation Reports ........................................................................................................................ 65
15 Queries about the Contract Data ............................................................................................................. 66
16 Contractor to Construct the Works .......................................................................................................... 66
17 The Works to be completed by the Intended Completion Date ...................................................... 66
18 Approval by the Engineer ......................................................................................................................... 66
19 Safety ......................................................................................................................................................... 66
20 Discoveries ................................................................................................................................................ 66
21 Possession of the Site .......................................................................................................................... 66
22 Access to the Site .................................................................................................................................. 67
23 Instructions ............................................................................................................................................. 67
24 Disputes ..................................................................................................................................................... 67
25 Procedure for Disputes ......................................................................................................................... 67
26 Replacement of Adjudicator ..................................................................................................................... 67
B.TIME CONTROL ................................................................................................................................................. 67
27 Program .................................................................................................................................................. 67
28 Extension of the Intended Completion Date .......................................................................................... 68
29 Deleted ........................................................................................................................................................ 68
30 Delays Ordered by the Engineer ............................................................................................................. 68
31 Management Meetings ............................................................................................................................. 68
32 Early Warning ............................................................................................................................................. 68
C.QUALITY CONTROL ......................................................................................................................................... 69
33 Identifying Defects ..................................................................................................................................... 69
34 Tests ............................................................................................................................................................ 69
35 Correction of Defects ................................................................................................................................ 69
36 Uncorrected Defects.................................................................................................................................. 69
D. COST CONTROL .............................................................................................................................................. 70
37 Bill of Quantities ......................................................................................................................................... 70
38 Change in the Quantities .......................................................................................................................... 70
39 Variations .................................................................................................................................................... 70
40 Payment for Variations .............................................................................................................................. 70
41 Cash flow forecasts ................................................................................................................................... 70
42 Payment Certificates ................................................................................................................................. 70
43 Payments .................................................................................................................................................... 71
44 Deleted ........................................................................................................................................................ 71
45 Tax ............................................................................................................................................................... 71
46 Currencies................................................................................................................................................... 72
47 Price Adjustment ........................................................................................................................................ 72
48 Retention ..................................................................................................................................................... 72
49 Liquidated Damages ................................................................................................................................. 72
50 Deleted ........................................................................................................................................................ 73
51 Advance Payment...................................................................................................................................... 73
52 Securities .................................................................................................................................................... 73
53 Deleted ........................................................................................................................................................ 73
54 Cost of Repairs .......................................................................................................................................... 73
E. FINISHING THE CONTRACT .......................................................................................................................... 74
55 Completion .................................................................................................................................................. 74
56 Taking Over ................................................................................................................................................ 74
57 Final Account .............................................................................................................................................. 74
58 As Built Drawings / Operating and Maintenance Manuals ................................................................ 74
59 Termination ................................................................................................................................................. 74

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60 Payment upon Termination ...................................................................................................................... 75
61 Property ....................................................................................................................................................... 75
62 Release from Performance ...................................................................................................................... 75
63 Recovery of Dues. ..................................................................................................................................... 75
64 Fraud and Corruption ................................................................................................................................ 76
5. SPECIAL CONDITIONS OF CONTRACT .................................................................................................. 77
A. Labour ......................................................................................................................................................... 78
B. Compliance with Labour Regulations ..................................................................................................... 78
C. Arbitration .................................................................................................................................................... 80
D. Protection of Environment .................................................................................................................... 81
E. Third Party Inspection ............................................................................................................................... 82
6. SPECIAL CONDITIONS OF CONTRACT - OPERATION AND MAINTENANCE ................................... 83
7. FORMS OF SECURITY .................................................................................................................................... 94
Annexure A-Bank Guarantee for Bid Security ................................................................................................ 96
Annexure B-Performance Bank Guarantee .................................................................................................... 98
Annexure C-Bank Guarantee for Additional Security Deposit ..................................................................... 99
Annexure D-Bank Guarantee for Advance Payment ................................................................................... 100
Annexure E-Indemnity Bond ........................................................................................................................... 101
Annexure F-Indemnity Bond- (In lieu of water tightness and structural stability) .................................. 103


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BID DOCUMENT. - 1 -

1. NOTICE INVITING TENDERS (NIT)


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BID DOCUMENT. - 2 -


COMPETITIVE BIDDING

(WATER SUPPLY WORKS)
(Two Cover System)

CONTRACT NO. TENDER NOTICE No: E3/22751/2008

NAME OF WORK: Improvements to Water Supply Scheme to Thoothukudi CMC-
Package-1- Construction of raw intake well-cum-pump house,
providing raw water pumping main with SWMS pipe size of 1100
mm dia from intake well to WTP with length of 10.85 Kms,
construction of 84 MLD capacity water treatment plant and
providing SCADA system for Thoothukudi WSIS..

TYPE OF CONTRACT : ITEM RATE

PERIOD OF SALE OF BID DOCUMENT FROM 21-12-2012 to 1500 hrs on 30.01.2013.

TIME AND DATE OF : DATE 31-12-2012 TIME 1100 hours
PRE-BID MEETING

LAST DATE AND TIME FOR : DATE 30.01.2013 TIME 1500 hours
RECEIPT OF BIDS

TIME AND DATE OF OPENING : DATE 30.01.2013 TIME 1530 hours
OF BIDS (First Cover)

PLACE OF OPENING OF BIDS : OFFICE OF THE COMMISSIONER,
THOOTHUKUDI CITY MUNICIPAL CORPORATION,
113, PALAI ROAD, THOOTHUKUDI. 628 002

ADDRESS FOR COMMUNICATION : THE COMMISSIONER,
113, PALAI ROAD,
THOOTHUKUDI. 628 002
.

OFFICER INVITING BIDS : THE COMMISSIONER,
113, PALAI ROAD
THOOTHUKUDI. 628 002.

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BID DOCUMENT. - 3 -

2. INVITATION FOR BIDS-IFB


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BID DOCUMENT. - 4 -

NAME OF THE SCHEME: : Improvements to Water Supply Scheme to Thoothukudi CMC-
Package-1- Construction of raw intake well-cum-pump house,
providing raw water pumping main with SWMS pipe size of 1100
mm dia from intake well to WTP with length of 10.85 Kms,
construction of 84 MLD capacity water treatment plant and
providing SCADA system for Thoothukudi WSIS.

LAST DATE OF SUBMISSION OF BID: Up to 1500 Hrs on 30.01.2013.

Tender Notice No: E3/22751/2008

1. For and on behalf of City Municipal Corporation of Thoothukudi, sealed (wax sealing)
bids (in Two Cover System) are invited by the Commissioner, Thoothukudi City
Municipal Corporation under Item-war Tender System for Improvements to Water
Supply Scheme to Thoothukudi CMC-Package-1- Construction of raw intake well-
cum-pump house, providing raw water pumping main with SWMS pipe size of
1100 mm dia from intake well to WTP with length of 10.85 Kms, construction of 84
MLD capacity water treatment plant and providing SCADA system for
Thoothukudi WSIS..

. TABLE -1

Sl. No.

1

Name of work

2

Approxim
ate value
of work
(Rs.)

3

Bid
Security
(Rs.)

4

Period of
completion
excluding
period for
testing &
commissioning

6

Basis of
Rates

7
1
Improvements to Water
Supply Scheme to
Thoothukudi CMC-
Package-1- Construction
of raw intake well-cum-
pump house, providing
raw water pumping main
with SWMS pipe size of
1100 mm dia from intake
well to WTP for length of
10.85 Kms, construction
of 84 MLD capacity water
treatment plant and
providing SCADA system
for Thoothukudi WSIS..

4599.00
lakhs

46.00
lakhs

24 months
with 3 months
trial run and 9
months
performance
run,

Item
Rate
Basis


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BID DOCUMENT. - 5 -

2. The bidder should satisfy the following criteria and have the financial status within the
last 5 years (i.e.) from the financial year 2007 - 2008 to 2011 - 2012.

TABLE - 2
`

Description

Requirement
as per Bid
document
Particulars as
furnished by
the bidder
Page No. with
Ref. no., if any,
where the
particulars are
furnished by
bidder.

Financial Turnover & Cash flow.
Lead Partners/Joint Ventures:
1. Annual Turnover during any one year
during the last five financial years Rs.
in Crores ( 2007-08 , 2008-09, 2009-
10, 2010-11 & 2011-2012 )
46.00 Crores

2 Minimum Net worth 23.00 Crores

3 Minimum cash flow required in Rs. in
Crores
23.00 Crores

4 The bidder should have satisfactorily
completed and commissioned a water
supply scheme of value not less than
(Rs. in Crores) under a single
agreement in any one of the last five
years 2007-08 to 2011-12
23.00 Crores

5
Physical (Work Experience) Minimum aggregate during last five years 2007-08 to
2011-12
5.a Minimum completion and
commissioning one project of pumping
main during the last 5 years in km
supply, laying, jointing and testing of
SWMS/DI pipes of 600 mm and above
up to 1500 mm.
5.00 KM

5.b Minimum completion and
commissioning one project of
construction of intake well/intake well
cum pump house during the last 5
years in MLD capacity. .
50 MLD/ min.
7.50 mts dia.

5.c Minimum experience should have
constructed pipe carrying bridge of
length during the last 5 years
30 mts

5.d Minimum capacity of one pump set
supplied, erected and commissioned
with HT power supply during the last 5
years
300 HP/150
KW

5.e The tenderer or its associates shall
have executed and commissioned
one water treatment plant with
required capacity. .
40 MLD

6. Bid capacity
Assessed available bid capacity =
(A*N*1.5) B
46.00 Crores


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BID DOCUMENT. - 6 -

Where A = Maximum value of civil engineering works executed in any one year during the last three financial years
[updated to 2012-13 (current) price level @ 6% per annum] taking into account the completed as well as works in
progress.
N = Number of years prescribed for completion of the works for which bids are invited i.e.2,0 years.
B = Value of existing commitments and on-going works to be completed during the next 2.0 years. [Updated to 2012-13
(current) price level]

3. This procurement and construction contract will follow the procedure prescribed under
The Tamil Nadu Transparency in Tenders Act, 1998 and Rules 2000 and subsequent
amendments there on.

4. Bidding documents in English may be purchased by interested bidders on submission of
written application accompanied with a separate Demand Draft from any Nationalized/
Scheduled bank drawn in favour of Commissioner, Thoothukudi City Corporation,
Thoothukudi..

5. Cost of tender document for this Package is Rs.15,000 + 5% VAT. (For off-line
submission)

6. Bids from Joint Ventures are accepted (as per clause 6.5 of ITB).

7. The bidding document can be down loaded from the websites, https://tntenders.gov.in,
http://thoothukudicorporation.tn.gov.in on free of cost.

8. The Bidding will be conducted through National Competitive Bidding. All payments will
be made in Indian Rupees only.

9. A two cover bidding procedure will be adopted. First cover will be opened in the
presence of bidder's authorized representatives who choose to attend at the address
given below at 1530 hours on 30.01.2013.

The first bid cover will consist of bid security and a technical bid without any reference to
prices and the second cover will consist of price bid only. After ensuring of the availability
of bid security, the Employer will evaluate each Bidder who meets the minimum
acceptable qualification criteria and who has submitted a technically responsive bid. The
price bids of only those bidders whose bids are found technically responsive and
acceptable will be opened in the presence of responsive bidders representatives who
choose to attend on the date and time to be intimated later.

Bids containing separately sealed (1) Technical Bid envelope and (2) Price Bid envelope
must be delivered to the address below on or before at 15.00 hours office time on
30.01.2013.

All bids must be accompanied by a bid Security as stated in the Table-1 above, in a
separate cover kept in the technical bid envelope. The mode of payment of bid security
and bid submission are detailed in the bid document. The bid should be addressed to the
Commissioner, City Municipal Corporation of Thoothukudi at the address below:

The Commissioner,
Thoothukudi City Municipal Corporation,
113, Palai Road, Thoothukudi, Tamil Nadu 628 002
Email ID: commr.thoothukudi@tn.gov.in
Phone: 0461- 2326901-903. Fax-0461- 2320357, 2320457


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BID DOCUMENT. - 7 -

Late Bids will be summarily rejected.

10. Validity of Tender: To be valid up to 150 days after the dead line date for bid
submission.

11. A Pre-bid meeting for the above tender will be held on 31-12-2012 at 11.00 hours in the
Conference Hall, of City Municipal Corporation of Thoothukudi. .

12. Interested bidders may obtain further information and inspect the bidding documents at
the office of the Commissioner, Thoothukudi City Corporation on all working days from
10.00 hours to 17.45 hours.

INSTRUCTIONS TO BIDDERS FOR ONLINE-BID SUBMISSION

1. (a) The Tender Notice is also available for download free of cost at
https://tntenders.gov.in up to 1500 hours on 30.01.2013.

(b) The Bidders should download the documents which is digitally singed from this
website https://tntenders.gov.in

2. The intending Bidder shall submit their completed tenders/ completed Bid documents
through the website within the stipulated date and time.

3. The Bidders are instructed to digitally sign the Bid document using their e-token.

4. The Bidders are also instructed to use their Digital Signature (e-token) for e-submission
through the website www.tntenders.gov.in /www.tenders.tn.gov.in

5. The following of documents are to be uploaded by the bidder at the time of submission
of bids through the website after converting the documents into PDF form.
a. Scanned Copy of EMD
b. Conditions of contract.
c. Filled in BOQ.

Any clarifications regarding e-tendering you may contact the Commissioner at the following
address:-

The Commissioner,
Phone: 0461- 2326901-903. Fax-0461- 2320357, 2320457

The following instructions are to be followed for online submission of bids:-

1. The Bidder should do the necessary registration in the tender site using the option
available. Then the Digital Signature Registration has to be done with the e-token, after
logging into the site. The e-token (DSC) may be obtained from one of the authorized
Certifying Authorities Mentioned in the website https://tntenders.gov.in.

2. The Bidder could login to the site through their user ID and password chosen during
registration.

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BID DOCUMENT. - 8 -

3. The e-token that has been registered should only be used by the bidder and should not
be misused by others.

4. After downloading the tender documents, the Bidder should go through them carefully
and then submit the documents duly filled in as required for otherwise, the bid will be
summarily rejected. Incomplete bids will also be rejected summarily.

5. If there are any clarifications, the same may be obtained on line through the tender site
or from the authorized officers of the Corporation. The Bidder should take into account of
any corrigendum issued before submitting the bids online.

6. The Bidder shall in advance prepare the bid documents that are to be submitted as
indicated in the tender schedule and they should be only in the prescribed format.

7. The Bidder should remit the prerequisite EMD as specified in the tender documents. The
original should be sent by post/courier/hand over in person to the Tender Inviting
Authority namely the Commissioner within the bid submission due date and time of
tender.

8. The bidder should carefully read all the terms and conditions before submitting their
bids.

9. The bidder has to submit the tender document online well in advance before the
prescribed time to avoid any delay or unforeseen problems.

10. The details of the Earnest Money Deposit has to be submitted physically before the
opening the tenders. The scanned copies furnished at time of e-submission and the
original EMD and other documents instrument should be dropped in the Tender box
otherwise the Tender will be summarily rejected.

11. The Commissioner, Thoothukudi Corporation will not be responsible for any sort of
delay or the difficulty faced in the submission of tenders online by the bidders.

12. The bidder should submit the bid documents either through online mode at the website
https://tntenders.gov.in or off-line two cover system.

13. The tendering system will give a successful bid update message after uploading all the
bid documents submitted and then a bid summary will be shown with the bid number,
the date and time of submission of the bid with all other relevant details. The documents
submitted by the bidders will be digitally signed with the e-token of the bidder and then
submitted.

14. The bid summary has to be printed and kept as an acknowledgement as a token of the
submission of the bid. The bid summary will act as a proof of bid submission for a tender
floated and will also act as an entry point to participate in the bid opening date.
15. The Bidder should login to the website well in advance for bid submission so that the
bidder submits the bid in time i.e., on or before the bid submission time. If there is any
delay due to other issues the bidders only is responsible.

16. Each documents to be uploaded through on line for the tenders should be less than 2
MB. If any document is more than 2 MB, it should be reduced through win zip and the
same shall be uploaded. However if the file size is less than 1 MB the transaction
uploading time will be very fast.


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BID DOCUMENT. - 9 -

17. The time settings fixed in the server side and displayed at the top of the tender site will
be valid for all actions or requesting, bid submission, bid opening etc., in the e-tender
system. The bidders should follow this time during bid submission.

18. All the data being entered by the bidders will be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered will not be viewable by
unauthorized persons during bid submission and will not be viewable by anyone until the
time of bid opening. Overall, the submitted tender documents become readable only
after the tender opening by the authorized persons of the Corporation.

19. The confidentiality of the bids is maintained since the secured Socket Layer 128 bit
encryption technology is used and Data storage encryption of sensitive fields is done.

20. The bidders are instructed to furnish the tenders through e-tendering online system to
the tender inviting authority before 1500 hrs (as per Server System Clock) on
30.01.2013.

Commissioner
Thoothukudi Corporation.


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BID DOCUMENT. - 10 -

3. INSTRUCTIONS TO BIDDERS-ITB


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INSTRUCTIONS TO BIDDERS-ITB

A.GENERAL

1. Scope of the Bid
This is a Procurement, Construction Contract and the contractor is responsible for the
execution of the sewerage scheme works including the supply and installation of all materials,
machineries, equipment etc in accordance with the specifications stipulated in the Bid
Document and in conformity with the Quality Parameters laid down in the relevant BIS, TNBP,
Bid Documents etc and completing the entire works in all respects satisfactorily and
commissioning within the stipulated period and maintaining the scheme for the specified
period

1.1 The Commissioner, Thoothukudi City Corporation (hereinafter referred as Employer in
these documents) invites bids for the construction of works (as defined in these documents and
referred as the works) as detailed in the Bill of Quantities. The bidder shall offer their/his
price for all the items of works detailed in the Bill of Quantities.

Improvements to Water Supply Scheme to Thoothukudi CMC-Package-1- Construction
of raw intake well-cum-pump house, providing raw water pumping main with SWMS pipe
size of 1100 mm dia from intake well to WTP with length of 10.85 Kms, construction of
84 mld capacity water treatment plant and providing SCADA system for Thoothukudi
WSIS.

Salient Details in brief:
A) Intake cum pump house.
14 meters diameter and 7-00 meters high in concrete structure with pump house with 4
Vertical Turbine 3.3 KV pump sets with required discharge and head over well, with
gantry crane and panel boards and starters.
B) 210 meters long 5 meter wide pipe Line Bridge connecting the pump house and the
Left bank bund of Thamirabarani River.
C) Supplying, erection and commissioning of 1800 KVA 11KV/3.3 KV transformer with
all switch gear and accessories on the bank of River..
D) Supplying, laying, jointing and testing 1100 mm spirally welded mild steel (SWMS)
pipes including cost of welding/jointing materials, 12 mm thick inside and 20 mm
thick outside lining with cement mortar conforming to relevant BIS for below ground
level pipes and external epoxy coating to above ground level pipes where ever
necessary conforming to IS 5504/1997 for pumping main for a ;length of 10.58 Kms
including fixing the pipes over the bridge on supports (cradles).
E) Water treatment plant of 84 MLD with provisions for future expansion to 97 MLD,
with the following components.
1. 9.0 m dia cascade aerator
2. 4.0 m dia x 4.2 m deep Flash mixer
3. 30.0 m dia x 4.2 m Clarifloculator 4 nos.

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4. 5.5 m x 4.5 m Rapid sand filters 15 nos.
5. 35.0 m x17.5 m x 3.8 m Chlorine contact tank
6. 14.0 m dia x 3.2 m 10.0 m staging Wash water OH reservoir
7. 9.0 dia x 3.5 m deep Used water tank
8. Sludge tank and sludge thickener
9. Sludge centrifuge
10. 35.0 m x 17.5 m x 3.8 m Clear water reservoir.- 2 nos.
11. Supply and providing SCADA system for WTP and raw water pumping station
monitoring.
Period of completion :- 24 Months- excluding 3 months trail run and 9 months
performence run.
MAINTENANCE

1.2 Maintenance of the raw water intake pumping and water treatment plant for a period of
1 year after commissioning. (3 months trial run and 9 months performance run.).

1.3 The successful bidder will be expected to complete the works within the period
stipulated for completion in the programme schedule.

1.4 In these bidding documents, the terms bid and tender and their derivatives (bidder/
tenderer, bid/tender, bidding/tendering etc) are synonymous.

1.5 Down loading the documents from web site.

The documents can be down loaded free of cost from the web site
www.tenders.tn.gov.in by the tenderer. Tender should, thereafter be submitted duly filled and
signed along with all required documents to the tender inviting authority as notified in the IFB
subject to the

Bidder shall furnish a certificate to the effect that no correction/ alteration on the bid
document as found in the web site was made by him and he shall abide by all the terms,
conditions and specifications contained in the bid document.

No cost towards bid document shall be required to be paid by the bidders who
are using the forms downloaded from the designated website.

The bidder shall submit the tender to the tender inviting authority as prescribed in the IFB.

The Bid Document can also be purchased from Thoothukudi City Corporation by remitting the
required cost of Bid Document as stipulated in Invitation for Bid.

2. Method of Bidding
2.1 If the bid is made by an individual by off-line, the bid documents shall be signed by the
individual with his full name and current address.

2.2 If the bid is made by a proprietary concern, the bid documents shall be signed by the
proprietor with his full names as well as the name of the firm and full address. In the case of an
authorized person holding power of attorney signing the bid documents, a certified copy of the

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registered power of attorney should accompany the bid documents. The signature of the
proprietor shall be attested by a notary public and enclosed as documentary evidence.

2.3 If the bid is made by a partnership firm, the bid documents shall be signed by all the
partners of the firm along with their full names and current address with specific mention on
the registered address of the firm. In the case of a partner holding power of attorney signing
the bid documents, a certified copy of the registered power of attorney should accompany the
bid. It is also mandatory to furnish a certified copy of the registered partnership deed, current
address of the partners, and registered address of the firm along with the bid. The signature
of all the partners/ power of attorney shall be attested by a notary public and enclosed as
documentary evidence.

2.4 If the bid is made by a limited company or a limited corporation, it shall be signed by a
duly authorized person holding power of attorney for signing the bid documents in which case a
certified copy of the registered power of attorney shall accompany the bid. Such limited
company or corporation may be required to enclose satisfactory evidence of its existence along
with the bid.

2.5 The bids from the contractors / firms shall be accompanied by an attested copy of the
Income Tax Clearance Certificate and Sales Tax Verification Certificate relating to the previous
financial year.

3. One Bid per Bidder
3.1 Each bidder shall be permitted to submit only one bid either off-line or E-tendering. A
bidder who submits or participates in more than one bid (other than sub contractors) will be
disqualified.

4. Cost of Bidding
4.1 The bidder shall bear all the costs associated with the preparation and submission of
his bid. The Employer will in no case be responsible for those costs, regardless of the conduct
or the outcome of the bidding process.

5. Site Visit
5.1 The bidder, at the Bidders own responsibility and risk is advised to visit and examine
the site of works and its surroundings and obtain on his own all information that may be
necessary for preparing the bid and entering into contract for the construction of the works.
The costs of visiting the site and its surroundings shall be at the bidders expense. Site levels,
soil data made available are only for the information of bidder and the Employer is not
responsible for their correctness.

5.2 The bidder and any of his personnel or agents will be granted permission by the
Employer to enter upon its premises and lands for the purpose of such visit, but only upon the
express condition that the bidder, his personnel or agents, will release and indemnify the
Employer and his personnel or agents from and against all liability in respect thereof, and will
be responsible for death or personal injury, loss of or damage to property, and any other loss,
damage, costs and expenses incurred as a result of the inspection.

5.3 The bidder should carefully inspect the site to assess the prevalence of differing soil
classifications and quote the rate for trench excavation for laying pipeline taken into account of
all soil classifications that are likely to be encountered and no extra rate will be paid for
excavation of trench on account of any variation in the classification of soil met with during
actual execution.


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5.3 The Employer will arrange a site visit for the bidders on 30-12-2012 to enable the
bidders to have an understanding of the site conditions and to clarify any issues relating
to the site conditions in the pre bid meeting.

B. ELIGIBILITY / QUALIFICATION CRITERIA

6. Eligible Bidders
6.1 The Invitation to Bid is open to any bidder meeting the following requirements:

6.2 A bidder shall not be associated nor has been associated in the past, directly or
indirectly, with the Consultant or any other entity that has prepared the design,
specifications and other documents for the project.

6.3 A bidder shall not be associated directly or indirectly with the firm engaged by
the Commissioner, Thoothukudi City Corporation for providing consultancy
services for the preparation and supervision of the works and any of its affiliates.

6.4 Bidders shall provide such evidence of their continued eligibility satisfactory to
the Employer as the Employer shall reasonably request.

6.5 Joint Ventures will be accepted

I. For this Package costing more than Rs.50.00 Crores and up to Rs.100.00
Crores, the lead partner with One Joint Venture (1 + 1) as partner may be
permitted.

II. Joint Venture shall be allowed whenever any special natures of works like ,
Water Treatment Plant, Micro tunnelling, etc., which need specialised
agencies, form a substantial portion of the main work.

III. Joint Venture may be permitted for value not less than 50% of value of work
put to tender and for a value less than 50% sub contracting may be
permitted.

IV. The Joint Venture partner should separately satisfy the physical and
financial qualification criteria for their participation in the proposed Joint
Venture.

6.5.1 The bid shall include all the information listed in the Bid Document clause 7 -
Qualification of the Bidder,7.1 ,General 7.1.2 to 7.1.14

6.5.2 The bid and in case of a successful bid, the agreement, shall be signed so as to
be legally binding on all the partners

6.5.3 One of the partners shall be nominated as the lead partner, and his
authorization shall be evidenced by submitting a power of attorney signed by the
legally authorized signatories of all the partners

6.5.4 A copy of the Joint Venture Agreement shall be submitted along with the bid.
The Joint Venture Agreement entered in to between the Joint Venture Partners
should be registered and submitted within 15 days from the date of Letter of
Acceptance (LoA) or before concluding agreement whichever is earlier.

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Physical Qualification criteria
6.5.5 Joint Venture Partner's experience for a particular work to be given to a Partner
/ Partners shall be taken in to account for arriving at the eligibility of the
contractor / firm.

Financial Qualification criteria
6.5.6 In respect of Annual Turnover as per clause 7.2.1, 7.2.2, the lead partner should
meet not less than 50% of the qualifying criteria and other partner/partners
should meet individually not less than 25% of the qualifying criteria and all the
partners should collectively meet 100% of the qualifying criteria.

6.5.7 In respect of qualification criteria under clause 7.2.4, the bidder on his own or
any one of the partner/partners of the Joint Venture should have completed
successfully the works specified, as stipulated in the bid document for which
necessary documentary evidence should be produced to the satisfaction of the
Commissioner, Thoothukudi City Corporation.

6.5.8 The Lead Partner shall be authorized to incur liabilities and receive instructions
for and on behalf of any and all Partner/Partners of the Joint Venture and the
entire execution of the contract, including payment, shall be done exclusively
with the Lead Partner. The Employer will have correspondences only with the
Lead partner.

6.5.9 All the partners of the Joint Venture shall be liable jointly and severally for the
execution of the contract in accordance with the contract terms, and statement
to this effect shall be included in the authorization mentioned under 6.5.8 above,
and registered authorisation in the Agreement ( in case of a successful bid ).

7. Qualification of the Bidder
7.1 General
7.1.1 Bidders shall provide the following as part of their bid in the prescribed formats.

7.1.2 A registered Power of Attorney authorizing the signatory of the bid to commit on
behalf of the bidder should be enclosed.

7.1.3 Proof of registration of the firm/company under Companies Act should be
enclosed.

7.1.4 Total monetary value of civil engineering works performed during each of the
last five financial years should be furnished in Annexure-I.

7.1.5 Annual turnover (Civil Engineering works) for the past five financial years
(Audited balance sheet for the last five financial years) should be enclosed.
Annual turnover for the past three financial years should be certified by a
registered Chartered Accountant. The certificate should be affixed with the seal
of the office of the Chartered Accountant with the registration number legibly in
Annexure-II.

7.1.6 Experience in works of similar nature and magnitude during each of the
previous five financial years, the details of works on hand and works for which

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bids are already submitted should be furnished in the Annexure-III, IV and V
respectively.

7.1.7 List of equipments available with the bidder for deployment in the project should
be furnished in Annexure-VI.

7.1.8 Technical, administrative and managerial personnel proposed to be employed
for key site management in this work with their qualification details should be
furnished in Annexure VII.

7.1.9 Evidence of access to lines of credit and availability of other financial resources,
credit line certificates from financial institutions should be enclosed in the
prescribed Annexure-VIII.

7.1.10 Litigation details of the bidder with the details of the parties concerned and the
amount involved should be furnished in Annexure-IX.

7.1.11 The bidder should declare clearly whether the bidder has been black listed,
banned or debarred in Central Government Department/Under-
taking/Organization or any State/Union Territory/Department Undertaking/
Organization in Annexure-X.

7.1.12 Income Tax Clearance Certificate in Indian currency as proof of having remitted
the income tax for the previous financial year (with reference to the year in
which the bid is opened)

7.1.13 Sales Tax Verification Certificate as proof of having remitted the sales tax. In
the case of not liable to the Sales Tax Department, a valid certificate issued by
the competent authority to this effect.

Conditions to be satisfied:

7.2 Performance Eligibility:
a) Financial & Physical capacity:

Sl.
No.`

Description

Requirement
as per Bid
document
Particulars as
furnished by
the bidder
Page No. with
Ref. no., if any,
where the
particulars are
furnished by
bidder.

Financial Turnover & Cash flow.
1. Annual Turnover during any one year
during the last five financial years Rs. in
Crores ( 2007-08 , 2008-09, 2009-10,
2010-11 & 2011-2012 )
46.00 Crores

2 Minimum Net worth 23.00 Crores

3 Minimum cash flow required in Rs. in
Crores
23.00 Crores

4 The bidder should have satisfactorily
completed and commissioned a water
supply scheme of value not less than
(Rs. in Crores) under a single
agreement in any one of the last five
23.00Crores


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Sl.
No.`

Description

Requirement
as per Bid
document
Particulars as
furnished by
the bidder
Page No. with
Ref. no., if any,
where the
particulars are
furnished by
bidder.
years 2007-08 to 2011-12

5
Physical (Work Experience) Minimum aggregate during last five years 2007-08 to 2011-12
5.a Minimum completion and
commissioning one project of pumping
main during the last 5 years in km
supply, laying, jointing and testing of
SWMS pipes of 600 mm and above up
to 1500 mm.
5.00 KM

5.b Minimum completion and
commissioning one project of
construction of intake well/intake well
cum pump house during the last 5 years
in MLD capacity. .
50 MLD/ min.
7.50 mts dia.

5.c Minimum experience should have
constructed pipe carrying bridge of
length during the last 5 years
30 mts

5.d Minimum capacity of one pump set
supplied, erected and commissioned
with HT power supply during the last 5
years
300 HP/150
KW

5.e The tenderer or its associates shall have
executed and commissioned one water
treatment plant with required capacity. .
40 MLD

6. Bid capacity
Assessed available bid capacity =
(A*N*1.5) B
46.00 Crores

Note: in addition to the above requirements the following criteria also to be satisfied.
b) Bid capacity:
! Bidders who meet the minimum qualification criteria will be qualified only if their available bid
capacity is more than the total bid value. The available bid capacity will be calculated as under:
Assessed available Bid Capacity = [A*N*1.5-B]
Where A = Maximum value of civil engineering works executed in any one year during the last
three financial years [updated to 2012-13 (current) price level @ 5% per annum] taking into
account the completed as well as works in progress.
N = Number of years prescribed for completion of the works for which bids are invited i.e.2.0
years.
B = Value of existing commitments and on-going works to be completed during the next 2.0
years. [Updated to 2012-13 (current) price level]
In the case of the Bidder / Joint Venture partner who formed part of Joint Venture in the
past including for ongoing works, the references A & B would be determined based on
the details for such partner/partners who undertook / proposed to undertake physical
execution of the works and in proportion to their participation in such Joint Ventures.


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The assessed bid capacity of each of the Joint Venture partner/partners should be more
than the required bid capacity. The required bid capacity for Joint Venture
partner/partners would be determined on the basis of their participation in the Joint
Venture for the purpose of this agreement.

However, to qualify for the Bid Capacity requirement, the Lead Partner should meet not
less than 50% of the required Bid Capacity and other partner/partners should meet
individually not less than 50% of the Bid Capacity requirement. However, all the
partners should collectively meet 100% of the Bid Capacity requirement.

Unless otherwise stated in the Contract, the Accepted Contract Amount covers
the entire Contractors works under the Contract (including those under
provisional sums, if any) and all things necessary for the proper design,
installation, testing, commissioning, trial run and operation and maintenance of
the Works. The Accepted Contract Amount shall cover the completion of all
Sections of the Works and the re-modifying of any defects.

Note:

i. The performance eligibility shall pertain to the similar works executed by the tenderer in
any of the Central/State Government Departments/Quasi Government Organizations
and Government Undertakings. The performance experience for Central/State
Government Department/Undertaking/ Quasi Government Organization should be
supported by performance certificates issued by the concerned organization by an
officer not less than the rank of Executive Engineer. The experience certificates
issued by an officer below the rank of Executive Engineer or on behalf of
Executive Engineer will not be considered.

ii. For the experience certificates furnished by the bidders which are obtained from the
Departments outside the State, clarification will be obtained by the Employer from the
concerned Department whenever felt necessary as to whether the details furnished in
the certificates are genuine, before finalization of evaluation.

iii. The bills / claims should be prepared by the contractor as per Agreement and in
accordance with the agreement executed and submitted to the Department

iv. Sub contractors experience for the particular works to be sublet shall not be taken
into account for arriving at the eligibility of the contractor/firm.

v. The tenderer should enter into proper agreement with sub contractor proposed to be
sub let and furnish the documentary evidence along with bid.


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7.3 Each bidder should further demonstrate:

(a) Availability (either owned or leased or by procurement against mobilization
advances) of the following key and critical equipment for this work:

Sl. No. Equipments Capacity No.

1. Concrete mixer machine 8 / 10 T 10 nos.
2. Shuttering materials / Shoring & strutting As required
3. Front end loader/poclain 0.5M3 each 10 nos.
4. Tipper lorry 6 / 10 T 10 nos.
5. Dewatering pump sets 7.5 Hp 10 nos.
6. Hydraulic mobile crane Boom 6-10 MT 3 nos.
7. Trucks 6 / 10 T 6 nos.
8. Leveling Instruments Latest sets 6 nos.
9. Compactor / Roller 8 / 10 T 5 nos.
10. Mobile DG set 100 KVA 4nos.
11. T & P for jointing pipes - 5 sets
12. Mechanical Vibrators 40mm dia needle 10 Nos.
13. Pipe cutting machinery - 5 Nos
14. Rock breaker machine - 5 nos.
.

NOTE :
Based on the studies, carried out by the Engineer the minimum suggested major equipment to
attain the completion of works in accordance with the prescribed construction schedule are
shown in the above list. The bidders should, however, undertake their own studies and furnish
with their bid, a detailed construction planning and methodology supported with layout and
necessary drawings and to allow the employer to review their proposals. The numbers, types
and capacities of each plant / equipment shall be shown in the proposals along with the cycle
time for each operation for the given production capacity to match the requirements.

7.4.Special Condition:

In case, if a contractor/firm worked as sub contractor previously, then their experience
in those particular components of work will be considered only if their sub
contract/sublet work was properly approved by the User Department. A certified
copy to that effect from Engineer in charge (not below the rank of Executive Engineer)
must be produced for arriving at the performance eligibility for the particular work. .

7.5. Disqualification:

Even though the bidders meet the above qualifying criteria, they are subject to be
disqualified at any point of time if they have

i) made misleading or false representation in the form statements and attachments
submitted and/or

ii) record of poor performance during the last 5 years as on the date of application such as
abandoning the work, rescinding of contract for which the reasons are attributable to the
non-performance of the Contractor, inordinate delays in completion, consistent history
of litigation awarded against the applicant or any of its constituents or financial failure
due to bankruptcy etc.

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iii) been debarred / blacklisted as on the date of application by any Central/State
Government Department/Undertaking/Organization and their bid will not be taken up for
evaluation.

7.6 SPECIAL ATTENTION TO BIDDERS.

I. Copies of experience certificates and all other certificate obtained from the Officer not
below the rank of Executive Engineer of respective user departments must be attested
by Notary Public and produced.

II. These Certificates should contain the following details

1) Name of Scheme (Name of the :
State also to be specified)
2) Contract No. and date :
3) Value of Contract : Rs.
4) Name of Contractor with full :
address
5) Period of completion as :
specified in the Contract
6) Date of commencement of work :
7) Actual date of completion/
commissioning :
8) Reason for the delay if any :
9) Full details of components :
executed under this contract

10) Performance of the work should contain the following details:-
Component Performance

i) In case of SWMS/ DI pumping main work length
whether completed and commissioned
satisfactorily (length/type/class/.) must
be given.
ii) In case of intake /intake cum pump house
work whether completed and
commissioned (capacity & dia)
must be given.
iii) In case water treatment plant whether
constructed and commissioned.
Capacity/type nos. may be given)

Signature of Officer with Seal


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C. BID DOCUMENTS

8. Contents of Bid Documents

8.1 The Bid Documents will comprise the following documents & addenda issued in
accordance with clause 10 below:
Invitation for Bids
Instruction to Bidders
Eligibility/Qualification Criteria
Forms of Bid
Programme Schedule and Financial Milestone
Payment Schedule
General Conditions of the Contract
Special Conditions
Technical Specifications
Bill of Quantities
Drawings
Forms of Agreement
Indemnity Bond

9. Clarification of Bid Documents.
9.1 A prospective bidder requiring clarification may raise the same at the time of Pre-bid
meeting in writing or by cable (hereinafter the term cable is deemed to include telex and
facsimile) at the Employers address indicated in the invitation for bid. The Employer will
respond to any clarification sought for.

10. Amendment to Bid Documents
10.1 At any time prior to 48 hours to the deadline for submission of bids, the Employer may
amend the bid documents by issuing addenda.

10.2 Any addendum thus issued shall be part of the bid documents and shall be
communicated in writing or by cable to all purchasers of the bid documents.
Prospective bidders shall promptly acknowledge the receipt of each addendum by cable
to the Employer.

10.3 To give prospective bidders reasonable time in which to take an addendum into account
in preparing their bids, the Employer shall extend as necessary the deadline for
submission of bids, in accordance with Clause 21.2 of Submission of Bids.


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D. PREPARATION OF BIDS

11. Language of the Bid

11.1 The bid, and all correspondences and supporting documents related to the bid
exchanged by the bidder and the Employer shall be written in English. Supporting
documents and printed literature furnished by the bidder may be in other language
provided they are accompanied by an accurate translation of the relevant passages in
either English or Tamil language, in which case, for purpose of interpretation of the bid,
the translation shall prevail.

12. Documents comprising the Bid
12.1 The bid submitted by the bidder shall comprise the following:

Cover 1 (Technical Bid)
(a) Bid Security
(b) Technical Bid
(c) Qualification information form and documents
(d) The Bid (in the format indicated in section 3
The Bid Documents duly filled and signed

List of Annexure
a) Performance of the Bidder showing value of Civil Engineering work for the
past five financial years (7.1.4) Annexure-I

b) Average Annual Construction Turnover of last five financial years (7.1.5)
Annexure-II

c) Experience in works of similar nature and magnitude within a period of 5
financial years (7.1.6) Annexure-III

d) Commitment of works on hand (7.1.6) Annexure-IV

e) Works for which Bids are already submitted (7.1.6) Annexure-V
f) List of equipments available with Bidder (7.1.7) Annexure-VI
g) Qualification/experience of key personnel proposed for technical and
administrative functions under this contract (7.1.8) Annexure-VII

h) Sample format for evidence of access to or availability of credit facilities
(7.1.9) Annexure-VIII

i) Details of Litigation (7.1.10) Annexure-IX
j) Declaration by the Bidder (7.1.11) Annexure-X
k) Technical staff to be employed (Para 10 of General Conditions)
Annexure-XII


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iii. List of Certificates.
a) Signature of the Proprietor or Proprietress attested by the Notary
Public (2.2)

b) Signature of all the Partners/Power of Attorney attested by the Notary Public
(2.3)

c) Registration of the firm, signature of the authorized person attested by the
Notary Public (2.4)

d) A copy of the listed Power of Attorney authorizing the signatory of the bidder
(7.1.2)

e) Proof of Registration of firm/Company (7.1.3)
f) Audited Balance Sheets (7.1.5)
g) Credit line Certificate from Financial Institutions (7.1.9) (Format-VIII)
h) Income Tax Clearance Certificate (7.1.12)
i) Sales Tax Verification Certificate (7.1.13)
j) Certificate of performance issued by not less than the rank of Executive
Engineer of the organization concerned/responsible person of the private
organization (Note on Page No:20)

iv. Bid Security

v. Any other material required to be completed and submitted by the bidders in
accordance with these instructions.

Cover II (Price Bid)
12.2 Priced Bill of Quantity duly signed.

12.3 The Bid should be submitted only in the original documents as issued by the Employer
or as downloaded from the website. No alteration or correction should be made under
any circumstances in the Bid Documents issued by the Employer.

12.4 Conditional tenders are liable for rejection

13. Bid Prices
13.1 The contract shall be for the whole works as described in sub clause (1.1), based on
the priced bill quantities submitted by the bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for
all items of works described in the Bill of Quantities along with total bid price (both in
figures and words). Items for which no rate or price is entered by the bidder will not be
paid for by the Employer when executed and shall be deemed covered by the other
rates and prices in the Bill of Quantities. Corrections, if any, shall be made by crossing
out, initialing.

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13.3 All duties, taxes and other levies payable by the contractor, under the contract or for
any other cause shall be included in the rates, prices and total bid price submitted by
the bidder.

13.4 The Bidder shall quote the rates after considering the Excise Duty exemptions
provided by Government of India as on date of bid. The rates quoted shall be excluding
such exemptions.

13.5 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the contract in accordance with the provisions of Contract. clause 51.

14. Currencies of Bid and Payment
14.1 The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees.

15. Bid Validity
15.1 Bids shall remain valid for a period not less than 150 days from the date of opening of
Technical Bid. A bid valid for a shorter period shall be rejected by the Employer as non
responsive.

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may
request the bidders to extend the period of validity for a specific additional period. The
request and the bidders response shall be made in writing or by cable. A bidder may
refuse the request without forfeiting his bid security. A bidder agreeing to the request
will not be required or permitted to modify his bid, but will be required to extend his bid
security for the period of extension.

16. Bid Security
The bidder shall furnish, as part of his bid, as bid security of Rs. 46,00,000/-
(Rupees Forty-six Lakhs) in the following forms.

16.1 The bid security duly pledged in favour of Commissioner, Thoothukudi City
Municipal Corporation in any one of the following forms

Unconditional Bank Guarantee in the prescribed format for the bid security issued by a
Nationalized/Scheduled Bank, approved by RBI payable at Thoothukudi & valid for 45
days after the end of the validity period of the bid.

16.2 Any bid not accompanied by bid security in stipulated form shall be rejected by the
Employer as non responsive

16.3 The bid security of the unsuccessful bidders will be returned as promptly as possible,
but not later than 30 days either after the expiration of the period of bid validity or after
finalizations of the bid, whichever is later.

16.4 The bid security of the successful bidder will be returned after the bidder has furnished
the required performance security and signed the agreement. No interest is payable on
Bid security by the Employer.

16.5 The bid security shall be forfeited.
! In the case of bidder withdrawing or modifying his bid during the period of bid validity
! If the bidder does not accept the corrections of the bid price, pursuant to clause 28 of
Bid Opening and Evaluation

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! In the case of a successful bidder failing to furnish the performance security in the
specified form within the stipulated time.
! In the case of successful bidder failing to enter into agreement within the stipulated
time.
! In the case of the bidder severing the conditions after intimation of the acceptance of
the bid.

17. Compliance to Technical Design and Specifications.
17.1 Bidders shall submit their offers that comply with the requirements of the bidding
documents including the basic technical design as indicated in the drawing and
specifications.

18. Format and Signing of Bid
18.1 The bid document submitted to the Employer shall be typed or written in indelible ink
and shall be signed by a person duly authorized to sign on behalf of the bidder in
accordance with Instructions to Bidders. All pages of the bid and where entries or
corrections have been made shall be initialed by the person signing the bid.

18.2 The bid shall contain no alteration or additions, except those to comply with the
instructions issued by the Employer and wherever necessary to correct errors made by
the bidder, in which case such corrections shall be initialed by the person signing the
bid.

18.3 The technical and price bids (BOQ) as issued by the Employer should be submitted
duly signed at the bottom of each page, failing which the bids will be summarily
rejected.

19. Pre Bid Meeting:

19.1 The bidder or his authorized representative, who are desirous, may attend the pre bid
meeting which will take place at Thoothukudi City Municipal Corporation, 113.Palai
Road, Thoothukudi -628 002 on 30-12.2012 at 11.00 A.M.

19.2 The purpose of the meeting will be to clarify issues and to answer questions on any
matter than may be raised at that stage.

19.3 The bidder is requested, as far as possible, to submit the questions in writing or by
cable, to reach the Employer not later than one week before the meeting. It may not be
practicable at the meeting to answer questions received late.

19.4 Minutes of the meeting, including the text of the questions (without identifying the
source of enquiry) and the responses given together with any responses prepared after
the meeting, will be transmitted without delay to all purchasers of the bidding
documents. Any modification of the bidding documents which may become necessary
as a result of the pre bid meeting shall be made by the Employer exclusively through
the issue of an addendum pursuant to clause 10 of the Bid Document and not through
the minutes of the pre bid meeting. Then will be hosted on www.tenders.tn.gov.in /
www.tntenders.gov.in

19.5 Attendance at the pre bid meeting is not mandatory and non attendance will not be a
cause for disqualification of the bidder.


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E. SUBMISSION OF BIDS

20. Sealing and Marking of Bids
Two cover system shall be adopted for submission of bids.

20.1 The first cover shall contain the technical bid documents, supporting material relating
to the eligibility criteria, Bid Security in the proper form and other connected
Certificates.

20.2 No indication direct or indirect, implicit or explicit regarding the rates and prices
should be made in the technical bid or any other documents submitted in the first
cover.

20.3 The second cover shall contain the Price Bid alone.

20.4 The bids should be submitted in the original bid documents as issued by the
Employer.

20.5 The bid documents, under no circumstances, are transferable.

20.6 The first cover containing the Technical Bid and Bid Security and the second cover
containing the Price Bid, should be pasted properly, sealed and super scribed
indicating clearly the name of work and marking specifically as under:

Cover I - Technical Bid
(a) Bid Security
(b) Technical Bid
(c) Qualification information form and documents
(d) The Bid (in the format indicated in section 3

Cover II - Price Bid
Priced Bill of Quantity duly signed.

Both the covers containing the Technical Bid and Price Bid should be placed in a
common envelope, pasted, sealed and super scribed properly.

20.7 Format and signing of Tender
20.7.1 The Tenderer shall submit one original and one copy (hard) and one draft copy of
technical bids comprising of Tender as described in the Instruction to Tenderer,
bound in a format as stipulated.
20.7.2 All bidders will be provided with an electronic copy of the schedule of prices. Cells
that contain permanent information and are not to be changed by the Bidder will be
protected.
20.7.3 Cells into which the bidder can enter rates and amount (where these may vary), will
be left unprotected. However, the Employer will not enter any formulae in the spread
sheets.
20.7.4 The Bidder is entirely responsible to ensure that the calculations presented in the
Schedule of Prices are correct, and that the Bidders offer is complete in all respects.
The Price Bid completed in computerized printout, adopting the format of the Bid
document in total and shall be signed by a person or persons duly authorized to sign
on behalf of the Bidder.


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20.7.5 The Tenderer shall submit the Price Bid in duplicate, one in hard copy and
another in soft copy. The BOQ in the Excel format is uploaded. The Bidder will
need to submit the completed Schedule of Prices together with the bound copy of the
Price Proposal which has been issued by the Employer along with the separate
Priced Schedule of Prices, and to affix his signature on all pages of his submittal. The
Bidder shall give an undertaking that the content of the CD and the content of hard
copies are identical. In the case of discrepancy between the soft copy and hard copy
(print out) furnished by the bidder, the hard copy (print out) will prevail. If there is
discrepancy between the hard/soft copy furnished by the bidder and the hard copy
issued by the Employer, the hard copy issued by the Employer will prevail.
20.7.6 The Tender shall contain no alternations, omissions or additions, except those to
comply with instructions issued by the Employer, or as necessary to correct errors
made by the Tenderer, in which case such corrections shall be initialed by the person
or persons signing the Tender.
20.8 All the envelopes shall be addressed to the Employer Commissioner, Thoothukudi
City Corporation and bear the following identification

Bid for Improvements to Water Supply Scheme to Thoothukudi CMC-Package-1-
Construction of raw intake well-cum-pump house, providing raw water pumping main
with SWMS pipe size of 1100 mm dia from intake well to WTP with length of 10.85 Kms,
construction of 84 mld capacity water treatment plant and providing SCADA system for
Thoothukudi WSIS..
INVITATION OF BID No: E3/22751/2008

Do not open before 1530 hrs on 30.01.2013 (Time and date of bid opening as per
Clause 24 of Bid Opening and Evaluation) and should be submitted to the
following Address:
Commissioner,
Thoothukudi City Corporation,
113. Palai Road, Thoothukudi -628 002
Tamil Nadu.

20.10 In addition to the Identification required in sub clause above, the envelope shall
indicate the name and address of the bidder to enable the bid to be returned in case it
is declared late, pursuant to Clause 22 of Submission of Bids.

20.11 If the envelope is not sealed and marked as above, the Employer will assume no
responsibility for the misplacement or premature opening of the bid.

21 Deadline for Submission of the Bids
21.1 Bids must be received by the Employer at the address specified in clause 20.8 above
not later than 15.00 hrs on 30.01.2013 In the event of the specified date for the
submission of bids declared a holiday for the Employer; the bids will be received up to
the appointed time on the next working day.

21.2 The Employer may extend the deadline for the submission of bids by issuing
amendment in accordance with clause 10 of Bid Documents in which case all rights
and obligations of the Employer and the bidders previously subject to the original
deadline will then be subject to the new deadline.


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22 Late Bids
22.1 All bids received by the Employer after the deadline prescribed in clause 21 of
Submission of Bid will be returned unopened to the bidder.

23 Modification, Substitution and Withdrawal of Bids
23.2 The bidder may modify, substitute or withdraw his bid after submission, provided that
written notice of the modification, substitution and withdrawal is received by the
Employer prior to the deadline for submission of bid.

23.3 The bidders modification, substitution or withdrawal notice shall be prepared, scaled,
marked and delivered in accordance with provisions of clause 20 and 21 of Submission
of Bid, with the envelope additionally marked MODIFICATION, SUBSTITUTION or
WITHDRAWAL as appropriate.

The modification / substitution for price bid cover should be super scribed as PRICE
MODIFICATION / SUBSTITUTION COVER.

23.4 No bid shall be modified, substituted or withdrawn after the deadline for submission of
bids.

23.5 Modification, substitution or withdrawal of a bid between the deadline for submission of
bids and the expiration of the original period of validity specified in clause 15.1 of
Preparation of Bids or as amended pursuant to clause 15.2 of Preparation of Bids
may result in the forfeiture of the Bid Security pursuant to Clause 16 of Preparation of
Bids.


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F. BID OPENING AND EVALUATION

24. Bid Opening
24.1 The Employer will open all the bids received (except those received late) including
modifications made pursuant to clause 23 ofSubmission of Bids, in the presence of
the bidders or their representatives who choose to attend on the date at the time in the
address specified in clause 20 of Submission of Bids.(In the event of specified date of
bid opening being declared a holiday for the Employer, the bids with be opened at the
appointed time and location on the next working day).

24.2 Envelopes marked withdrawal, substitution and modification shall be opened and
read out first. Bids for which an acceptable notice of withdrawal has been submitted
pursuant to clause 23 of Submission of Bids shall not be opened. Envelopes super
scribed as MODIFICATION / SUBSTITUTION to price bid will be opened at the
time of opening of the price bid.

24.3 The Bidders names, the Bid prices, the total amount of each Bid, any discounts, bid
modification, (substitution) and withdrawals, the presence or absence of Bid Security
and such other details as the Employer may consider appropriate, will be announced by
the Employer at the opening. Bids (and modifications) sent pursuant to clause 22 of
Submission of Bids that are not opened and read out at the bid opening will not be
considered for further evaluation regardless of the circumstances. Withdrawn bids will
be returned unopened to the bidders.

25. Process to be Confidential
25.1 Information relating to the examination. Clarification, evaluation and comparison of bids
and recommendations for the award of a contract shall not be disclosed to bidders or
any other person not officially concerned with such process until the award to the
successful Bidder has been announced. Any effort by a bidder to influence the
Employers processing of Bids or award decisions may result in the rejection of his bid.

26. Clarification of Bids.

26.1 To assist in the examination, evaluation and comparison of bids, the Employer may, at
his discretion, ask any Bidder for clarification of his bid, including breakdown of unit
rates. The request for clarification and the response shall be in writing or by cable, but
no change in the price or substance of the Bid shall be sought, offered, or permitted
except as required to confirm the correction of arithmetic errors discovered by the
Employer in the evaluation of the Bids in accordance with Clause 28 of Bid Opening
and Evaluation.

27. Examination of Bids and Determination of Responsiveness
27.1 Prior to detailed evaluation of Bids, the Employer will determine whether each Bid
(a) meets the eligibility criteria set out in clause (7) ;
(b) has been properly signed,
(c) is accompanied by the required securities and
(d) is substantially responsive to the requirements of the Bid Documents,

27.2 A substantially responsive Bid is one which conforms to all the terms, conditions and
specifications of the Bid Documents, without material deviation or reservation. A
material deviation or reservation is one (a) which affects in any substantial way the
scope, quality or performance of the works. (b) which limits in any substantial way,

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inconsistent with the Bid Documents, the Employers rights to the Bidders obligations
under the contract, or (c) whose rectification would affect unfairly the competitive
position of other bidders presenting substantially responsive Bids.

27.3 If a Bid is not substantially responsive, it will be rejected by the Employer, and may not
subsequently be made responsive by correction or withdrawal of the non conforming
deviation or reservation. The decision of the Employer on the issue whether the Bid is
responsive or not will be final and binding on the bidders. The Employer is not bound
to disclose the reason in case a bid is determined by him as non responsive.

28. Correction of Errors
28.1 Bids determined to be substantially responsive will be checked by the Employer for any
arithmetic error. Errors will be corrected by the Employer as follows:

! If any variation in the rates in words and figures, the lesser of the two will only be taken
into consideration.

! Where there is a discrepancy between the unit rate and line item total resulting from
multiplying the unit rate by the quantity, the unit rate as quoted will govern.

! Where there is an arithmetical discrepancy in the page total as well as grand total, the
corrected total by the Employer will govern

28.2 The amount stated in the Bid will be adjusted by the Employer in accordance with the
above procedure for the correction of errors and shall be considered as binding upon
the Bidder. If the Bidder does not accept the corrected amount of the Bid, his bid will be
rejected and his bid security may be forfeited in accordance with Clause 16.5 of
Preparation of Bids.

29. Evaluation, Comparison and Negotiation of Bids
29.1 The Employer will evaluate and compare only the Bids determined to be substantially
responsive in accordance with Clause 27 of Bid Opening and Evaluation.

29.2 In evaluating the Bids, the Employer will determine for each Bid the evaluated Bid Price
by adjusting the Bid price as follows:

! making any correction for errors pursuant to Clause 28 of Bid Opening and
Evaluation. or
! making appropriate adjustments to reflect discounts or other price modifications offered
in accordance with Clause 23 of Submission of Bids

29.3 The Employer reserves the right to accept or reject any variation/deviation.

Negotiations

29.4 The Bids determined to be substantially responsive in accordance with Clause 29 will be
taken into consideration and the rates of all the items and the total Bid value quoted by
the Bidder will be compared with the estimate rates and the total estimate value put to Bid.
Where considered necessary the employer may invite the lowest Bidder for negotiations as
outlined below:

29.5 The Employer may seek break up detail from the lowest responsive Bidder for the rates
quoted for the unbalanced items and total Bid amount offered by the Bidder within 10 days

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time. The Bidder may also be requested to examine the possibility of reducing the rates of
high pitched items quoted and the Bid amount to the extent possible.

29.6 Then the lowest Bidder has to furnish the breakdown details as required by the Employer
within the time limit fixed by the Employer. The Bidder may also reduce the rates of the
high-pitched items quoted / high percentages quoted if possible or express his inability to
reduce the quoted rates/ percentage rate stating the reasons. A reply shall be furnished
within the time limit fixed by the Employer.

29.7 If the Employer is satisfied that the details furnished and the reasons stated by the Bidder for
his inability to reduce the rates /percentage by the Bidder are reasonable then he may take
a decision suitably.

29.8 If the Employer feels that the reduced offer is reasonable, suitable action shall be taken to
award the work and if the reduced rates offered / percentage rate even after negotiation is
considered still to be on the higher side and if the Bidder refuses to reduce further then the
Employer may record the reasons and take suitable action to reject the Bids received and
to go in for re-Bid

29.9 In the event of deciding the award of the lowest evaluated Bidder with unbalanced rates for
certain items / percentage which has resulted in the Bid amount being very much less than
the estimated value put to Bid, to safeguard the interest of the Employer and to ensure the
completion of the work by the Bidder additional security deposit will be collected from the
selected Bidder as below:

a) For Bids with minus percentage between
5 % to 15% - 2 % of Bid value.

b) For Bids with minus percentage above
15% to 50 %, - the amount equal
to the difference between the estimate value
put to Bid and the total Bid amount.

c) For Bids with minus percentage above
50 % of the estimate value put to Bid rejection of Bid.

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G. AWARD OF CONTRACT

30. Award Criteria.
30.1 Subject to Clause 29 of Bid Opening and Evaluation, the Employer will award the
contract to the Bidder, whose Bid has been determined to be substantially responsive to
the Bid Documents and who has offered the lowest evaluated Bid Price, provided that
such Bidder has been determined to be (a) eligible in accordance with the provision of
clause 6 of Eligibility/Qualification Criteria and (b) qualified in accordance with the
provisions of Clause 7 of Eligibility / Qualification Criteria.

31. Employers Right to accept any Bid and to reject any or all Bids
31.1 The Employer reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids, at any time prior to award of contract, without thereby
incurring any liability to the affected bidder or bidders or any obligation to inform the
affected bidder or bidders of the grounds for the Employers action.

32. Notification of Award
32.1 The Bidder whose Bid has been accepted will be notified of the award by the Employer
prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by
registered letter. This letter (hereinafter and in the Conditions of Contract called the
Letter of Acceptance), will state the sum that the Employer will pay to the contractor
in consideration of the execution, completion and maintenance of the works by the
Contractor as prescribed by the Contract (hereinafter and in the conditions of Contract
called the Contract Price.

32.2 The notification of award will constitute the formation of the Contract.

33. Registration
33.1 The successful contractor/firm, if not a registered contractor in the Thoothukudi City
Municipal Corporation, he / they shall get himself / themselves registered in
Thoothukudi City Municipal Corporation

34. Performance Security
34.1 A) Within 15 days from the date of the Letter of Acceptance, the successful bidder
shall deliver to the Employer a Performance Security

Unconditional and irrevocable bank guarantee issued by Nationalised Bank or scheduled
Bank within the State of Tamilnadu, provided they are in prescribed format (enclosed in
this Document) in favour of the Commissioner, Thoothukudi City Corporation, for the
amounts as follows:

The value of performance security to be remitted for construction activity will be calculated by
adopting the following:

a) For contracts within any plus percentage and up to
minus 5% of the contract value for construction
compared to the departmental estimated value for
construction
2% of contract value
b) For contracts above minus 5% and up to minus 15%
compared to the departmental estimated value for
4% of contract value
(2%+2%)

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construction
c) For contracts which are more than minus 15% up to
50% compared to the departmental estimated value
for construction
An amount equal to the
difference between the
estimate value put to Bid
and the total Bid amount.

34.2 The bidder along with the performance security the successful bidder shall deliver a non
judicial stamp paper for Rs.100/- (Rupees One Hundred only) at his cost for executing
the agreement.

35. Signing of Agreement
35.1 The Employer on receipt of the performance security and non-judicial stamp paper, will
furnish to the bidder the Agreement in the form prescribed, incorporating all terms and
conditions between the Employer and the successful bidder.

35.2 The Bidder should remit the performance security prescribed by the Employer in the
form as in Clause 34 above and sign the agreement in the presence of the Employer
within 28 days from the date of Letter of Acceptance notifying the award of contract.

35.3 Upon furnishing the performance security by the successful bidder, the Employer will
promptly notify the other bidders that their bids have been unsuccessful.

35.4 Failure of the successful bidder to comply with the requirements of Clause 34 & 35 and
35.2 of Award of Contract shall constitute a breach of contract, cause for annulment of
the award, forfeiture of the bid security and any such other remedy the Employer may
take under the contract

Amendment to Agreement:
35.5 Any amendment shall be issued by mutual consent between the Employer and the
contractor only without any contrary to the bid conditions.

36. Forfeiture of Performance Security and Additional Security.
36.1 The performance security and the additional security is liable to be forfeited in cases
where the firm/contractor fails to carry out the work in accordance with the
specifications, terms and conditions of the contract leading to termination of the
contract.

37. Advance Payment and Security
37.1 The Employer will provide and Advance Payment on the Contract Price as stipulated in the
Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

38. Adjudicator
38.1 38.1 The Employer proposes that Thiru. R. Vijayakumar, Chief Engineer, (Rtd),
Municipal Engineering Service, Anna Nagar West, Chennai, be appointed as
Adjudicator under the contract, at a daily fee for visit of Rs.5000/- plus reimbursable
expenses. If the bidder disagrees with this proposal, the bidder should so state in the
bid. If in the letter of acceptance, the employer has not agreed on the appointment of no
Adjudicators, the Adjudicators shall be appointed by the President of Institutions of
Engineers, Tamilnadu chapter, Chennai at the request of either party.

38.2 The Adjudicator shall conduct visits at every stage of the works after commencement of
work as requested by the Thoothukudi CMC, for which the Corporation will arrange

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payment. Inspection reports will be prepared and sent to the Thoothukudi CMC for the
visits.

39. Corrupt or Fraudulent Practices:
39.1 Bidders/contractors are to observe the highest of ethics during tendering, procurement and
execution of contract.

(a) In pursuance of this policy, the employer defines for the purpose of this provision, the
terms set forth below as follows:

(i) Corrupt Practice means the offering, giving, receiving or soliciting of anything of value to
influence the action of a public official in the procurement process or in contract
execution.

(ii) Fraudulent Practice means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the employer,
and includes collusive practice among bidders (prior to or after bid submission)
designed to establish bid prices at artificial non-competitive levels and to deprive the
employer of the benefits of free and open competition.

(b) A proposal/or award will be rejected if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract.

39.2 Furthermore, Bidders shall be aware of the provisions stated in conditions of contract.


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H. FORMS OF BID, QUALIFICATION INFORMATION.

! CONTRACTORS BID

! QUALIFICATION INFORMATION

! LETTER OF ACCEPTENCE.

! NOTICE TO PROCEED WITH THE WORK

! AGREEMENT FORM

! LETTER OF APPOINTMENT OF ADJUDICATOR.


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CONTRACTORS BID

Description of work: Improvements to Water Supply Scheme to Thoothukudi CMC-
Package-1- Construction of raw intake well-cum-pump house, providing raw water
pumping main with SWMS pipe size of 1100 mm dia from intake well to WTP with length
of 10.85 Kms, construction of 84 mld capacity water treatment plant and providing
SCADA system for Thoothukudi WSIS..

To
The Commissioner,
113. Palai Road, Thoothukudi-628 002
Tamilnadu

Gentlemen,

Having examined the bidding documents including addendum, we offer to execute the Works
described above in accordance with the Conditions of Contract, Specifications, Drawings and
Bill of Quantities accompanying this Bid for the Contract Price of ..[in
figures].[in words]1.

The advance Payment required is : Rupees

We accept the appointment of R. Vijayakumar, Chief Engineer, (Rtd), Municipal
Engineering Service, Anna Nagar West, as the Adjudicator.
(OR)
We do not accept the appointment of Thiru. R. Vijayakumar as the Adjudicator and propose
instead that ..be appointed as Adjudicator whose daily fees and
biographical data are attached.

The bid and your written acceptance of it shall constitute a binding contract between us. We
understand that you are not bound to accept the lowest or any Bid you receive.

We hereby certify that we have taken steps to ensure that no person acting for as or on our
behalf will engage in bribery.

We also undertake that, in competing for (and, if the award is made to us, in executing) the
above contract, we will strictly observe the laws against fraud and corruption force in India
namely Prevention of Corruption Act 1988.

Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid and to
contract execution if we are awarded the contract, are listed below:

Name and address of agent Amount Purpose of Commission or Gratuity
.. ..
.. ..
.. ..
(if none, sate none)


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We hereby confirm that this Bid complies with the Eligibility, Bid Validity and Bid Security
required by the Bidding documents.

Yours faithfully,

Authorized Signature
___________________________________________________________________________
_
1. To be filled by the bidder together with his particulars and date of submission at the bottom of
the form of bid

Name of title of Signatory:.

Name of Bidder :..
Address :..

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QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for purposes of
post qualification as provided for in Clause 4 of the Instructions to Bidders. This information
will not be incorporated in the Contract

1.1. For Individual Bidders
Constitution or legal status of Bidder
[Attach copy]
Place of registration :

Principal place of business :

Power of Attorney of signatory of Bid:
[Attach copy]

1.2. Total value of Civil Engineering construction work executed and payments received
in the last five years

2007 - 2008 :
2008 - 2009 :
2009 - 2010 :
2010 - 2011 :
2011- 2012 :

1.3 Work performed as prime contractor (in the same name) on works of a similar
nature over the last five years.
Project
Name
Name of
the
Employer
Description
of work
Contract
No.
Value of
contract
Date of
issue of
work
order
Stipulated
period of
completion
Actual date
of
completion*
Remarks
explaining
reasons
for delay
and work
completed

1.3.1 Quantities of work executed as prime contractor (in the same name and style) in the
last five years:

Year
Name of the
work
Name of the
Employer
Quantity of work performed
Remarks *
(indicate
contract Ref.)
MS/DI
pipes
Intake-
cum-
pump
house
Water
treatment
plant
Vertical turbine
pumps with
capacity.
2007-2008
2008-2009
2009-2010

2010-2011

2011-2012

*Attach certificate(s) from the Engineer(s)-in-Charge
Attach certificate from Chartered Accountant


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1.4. Information on Bid Capacity (works for which bids have been submitted and works
which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description
of work
Place
&
State
Contract
No. &
Date
Name
and
Address
of
Employer
Value of
Contract
Stipulated
period of
completion
Value of *
works
remaining
to be
completed
Anticipated
date of
completion
1 2 3 4 5 6 7 8

(B) Works for which bids already submitted:

Description
of work
Place &
State
Name and
Address of
Employer
Estimated
value of
works
Stipulated
period of
completion
Date when
decision is
expected
Remarks if
any
1 2 3 4 5 6 7

*Attach certificate(s) from the Engineer(s)-in-Charge

1.5. The following items of Contractors Equipment are essential for carrying out the Works.
The Bidder should list all the information requested below. Refer also to Sub Clause 4.3 (d) of
the Instructions to Bidders.

Item of equipment
Requirement
Nos. (capacity)
Owned/leased/
to be procured
Availability
proposals
Remarks (From
whom to be
purchased)
Nos /
capacity
Age /
condition
Concrete mixer

Shuttering materials /
Shoring & strutting

Loader cum excavator
(JCB)

Tipper lorry

Dewatering pump sets

Hydraulic mobile crane
Boom

Trucks

10 nos (8/10T)

As required

10 nos (0.5 cu.m)

10 Nos (6/10T)

10 Nos (7.5 HP)

4 Nos (6 MT)

3 Nos (6/10T)


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Leveling Instruments

Compactor / Roller

Mobile DG set

T & P for jointing pipes

Mechanical Vibrator

Pipe Cutting Machinery

6 Nos (Latest)

5 Nos (8/10 T)

4 Nos (100KVA)

5 sets

10Nos
( 40mm dia
Needle)

5 Nos

1.6. Qualifications and experience of key personnel proposed for administration and
execution of the Contract. Attach biographical data. Refer also to Sub clause 4.3 (e) and 4.5
(B) (b) of instructions to Bidders and Sub Clause 9.1 of the Conditions of Contract.

Position Name Qualifications
Years of
experience
(General)
Years of
experience in
the proposed
position

Proposed sub-contracts and firms involved. [Refer ITB Clause 4.3 (j)]

Sections of the works
Value of
Sub-contract
Sub-contractor (name
and address)
Experience in
similar work

1.7. Financial reports for the last five years: balance sheets, profit and loss statements,
auditors reports (in case of companies/corporation) etc. List them below and attach copies.

1.8. Evidence of access to financial resources to meet the qualification requirements: cash
in hand, lines of credit, etc. List them below and attach copies of support documents [sample
format attached].

1.9. Name, address and telephone, telex and fax numbers of the Bidders bankers who
may provide references if contacted by the Employer.


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1.10. Information on litigation history in which the Bidder is involved.

Other party(ies) Employer
Cause of
dispute
Amount involved
Remarks
showing present
status

1.11. Deleted.

1.12. Proposed work method and schedule. The Bidder should attach descriptions,
drawings and charts as necessary to comply with the requirements of the Bidding documents.
[Refer ITB Clause 4.1 and 4.3 (k)].

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Date.
From,

.

To,
Sri. ..

..

Letter of Acceptance

Sub : Thoothukudi City Municipal Corporation - Improvements to Water
Supply Scheme to Thoothukudi CMC-Package-1- Construction of raw
intake well-cum-pump house, providing raw water pumping main with
SWMS pipe size of 1100 mm dia from intake well to WTP with length of
10.85 Kms, construction of 84 MLD capacity water treatment plant and
providing SCADA system for Thoothukudi WSIS.- Letter of Acceptance
Intimation of Regarding

Ref:
Sir,

This is to inform that, your Financial Bid for the work of Improvements to Water
Supply Scheme to Thoothukudi CMC-Package-1- Construction of raw intake well-cum-
pump house, providing raw water pumping main with SWMS pipe size of 1100 mm dia

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from intake well to WTP with length of 10.85 Kms, construction of 84 MLD capacity water
treatment plant and providing SCADA system for Thoothukudi WSIS under the Contract
No. ---------------------- was opened on -------------------. After negotiation, your Contract
Price of Rs. -------------------------------------------------------------------------------------------------------
----------------------- is hereby accepted by the Corporation Council in the reference 4
th
cited.

You are hereby requested to furnish the Performance Security Deposit of
Rs. ----------------------------------------------------------------------------------------------------- and
Additional Security Deposit in the form detailed in Annexure ----------------------------------------
----------------------------------------- of ITB, within 15 days of the receipt of this Letter of
Acceptance. In case, an irrevocable and unconditional Bank Guarantee issued by a
Nationalized / Scheduled Bank located in India is submitted in the prescribed form, the
Bank Guarantee shall be valid up to 45 days from the date of expiry of Defects Liability
Period (date to be calculated from the start date i.e. date of issue of notice to proceed with
work and the contract period) and sign the contract, failing which action as stated in Para
34.4 of ITB will be taken.

You are requested to conduct detailed field survey based on the topographical
aspects and proposals of the work along with the designs and drawings, for the proposed
water supply scheme alignments including environmental management plan as per
Clause 27 of Conditions of Contract within 30 days of receipt of this letter.

Commissioner,


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Issue of Notice to proceed with the work


..[date]

To

[name and address of the contractor]

Dear Sirs,

Pursuant to your furnishing the requisite security as stipulated in ITB clause 34.1 and
signing of the contract for the work of Improvements to Water Supply Scheme to
Thoothukudi CMC-Package-1- Construction of raw intake well-cum-pump house,
providing raw water pumping main with SWMS pipe size of 1100 mm dia from intake well
to WTP with length of 10.85 Kms, construction of 84 MLD capacity water treatment plant
and providing SCADA system for Thoothukudi WSIS.@ a Bid Price of
Rs., you are hereby instructed to proceed with the execution of the said
works in accordance with the contract documents.

Yours faithfully,

(Signature, name and title of signatory
authorized to sign on behalf of Employer)


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Agreement Form

This agreement, made the ..day of .2013, between
Commissioner, Thoothukudi City Municipal Corporation, 113, Palai Road, Thoothukudi
268 002 (hereinafter called the Employer) on one part and
.[name and address of contractor]

(hereinafter called the Contractor of the other part).

Whereas the Employer is desirous that the Contractor execute the work of
of raw intake well-cum-pump house, providing raw water pumping main with SWMS
pipe size of 1100 mm dia from intake well to WTP with length of 10.85 Kms,
Thoothukudi WSIS.

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expression shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to
and they shall be deemed to form and be read and construed as part of this
Agreement.
2. In consideration of the payments to be made by the Employer to the Contractor as
hereinafter mentioned, the Contractor hereby covenants with the Employer to
execute and complete the Works and remedy any defects therein in conformity in all
aspects with the provisions of the Contract.
3. The Employer hereby covenants to pay the Contractor in consideration of the
execution and completion of the Works and the remedying the defects wherein the
Contract Price or such other sum as may become payable under the provisions of
the Contract at the times and in the manner prescribed by the Contract.
4. The following documents shall be deemed to form and be read and construed as
part of this Agreement, viz.;

i) Letter of Acceptance;
ii) Notice to proceed with the Works;
iii) Contractors Bid;
iv) Contract Data;
v) Conditions of Contract (General & Special);
vi) Specifications (General & Special);
vii) Drawings;
viii) Bill of Quantities; and
ix) Any other document listed in the Contract Data and replies to queries
clarifications issued by the Employer, such confirmations given by the
bidder which are accepted by the employer and all the Addendum issued
as forming part of the contract with the most recent documents taking
precedence.
x) Instructions to Bidders
xi) Safety and preventive measures and digest of labour laws
xii) Consortium agreement


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In witness whereof the parties thereto have caused this Agreement to be executed the day and
year first before written.

The Common Seal of

was hereunto affixed in the presence of :

Signed, Sealed and Delivered by the said

..

In the presence of:

1)

2)

3).

Binding Signature of
Employer..

Binding Signature of
Contractor


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LETTER OF APPOINTMENT OF ADJUDICATOR.


To,
Sri. R. Vijayakumar,
Chief Engineer, (Rtd),
Commissionerate of Municipal Administration, ..

..

Sub : 1. Thoothukudi City Municipal Corporation - Improvements to
Water Supply Scheme to Thoothukudi CMC- Execution of the
Work (Package I to VI) Appointment of Adjudicator as per the
terms of Contract Consent for the same - requested for -
Regarding.

Sir,
The Thoothukudi City Municipal Corporation has undertaken the implementation
of the work of Improvements to water supply scheme to Thoothukudi CMC consisting
of six (6) packages under Japan Bank for International Co-operation (JICA) assisted
Tamil Nadu Urban Infrastructure Project at a cost of Rs. 282.44 Crores and the works
will be taken up shortly. The tenders for the Packages (I to VI) are in the process of
tendering and tender finalization. It is proposed to appoint you as Adjudicator for the
contracts for the above works. You are therefore requested to send your consent letter
for issuing necessary appointment order appointing you as an Adjudicator.
In this connection, you are also informed that you will be paid necessary fees as
admissible for your visits to the Project site of the work as provided for in the bid
conditions which will be intimated later on receipt of your consent letter.

Commissioner,

Encl: Details of works taken up under the Project.


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A. LIST OF ANNEXURES

Sl. No. Description Para No.

I.

Performance of the bidder showing value of Civil Engineering
work for the past three financial years

7.1.4
II. Average Annual Construction Turnover

7.1.5
III. Experience in works of similar nature and Magnitude within a
period of 5 years

7.1.6
IV. Commitment of works on hand

7.1.6
V. Works for which Bid already submitted

7.1.6
VI. List of Equipments available with Bidder

7.1.7
VII. Qualification/Experience of key personnel proposed for
technical and administrative functions under this contract

7.1.8
VIII. Sample Format for evidence of access to or availability of
credit facilities

7.1.9
IX. Details of Litigation

7.1.10
X. Declaration by the bidder

7.1.11
7.1.12
XI. Technical staff to be employed

Para 10 of
General
Conditions


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ANNEXURE I

Performance of the Bidder showing Total Monetary Value of Civil Engineering
works in the last Five Financial Years

Year
Monetary value of Civil Engineering work
(Rs. In Lakhs)
2007-2008

2008-2009
2009-2010
2010-2011

2011-2012

Seal of the Firm Signature of the bidder with date


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ANNEXURE II

Annual Construction Turnover

Each Bidder must fill in this form

Annual Turnover Data (Civil Engineering Work) in the last Five Financial years.
Sl.
No.
Year Amount in Rs. Lakhs.
1 2007-2008
2 2008-2009
3 2009-2010
4 2010-2011

5 2011-2012

Average Annual Construction
Turnover

The information supplied should be the Annual Turnover of the Bidder in terms of the amounts
billed to clients for each year for work in progress or completed.

Seal
..

(Signature of the Bidder)

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ANNEXURE III

Experience in works of similar nature and magnitude within a period of 5 years
(from 2007-08 to 2011-12)

Sl.
No

Contract No.
and Name of
the Project

Description
of the work
Name of
the
Employer
with full
address
Value of
the
Contract
(Rs. In
Lakhs)
Date of
issue of
Work
Order and
stipulated
period of
completion
Actual
date of
comple-
tion
Reason for
the delay,
if any in
comple-
ting the
Project

Note;- Experience and type of water treatment experience. (with components details should be
highlighted. Experience in the required components will be provided preference.

Seal of the firm Signature of the bidder with date


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ANNEXURE IV

Commitments of works on hand

Sl.
No

Contract
No and
Name of
the
Project
Description of
the work
Name of
the
Employer
with full
address
Value of
the
contract
(Rs. in
Lakhs)
Date of Issue
of work order
and stipulated
period of
completion
Value of
works
remaining to
be
completed
(Rs. in
Lakhs)
Anticipated
date of
completion



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ANNEXURE V

Works for which Bids are already submitted

Sl.
No

Contract
No and
Name of
the
Project
Description
of the work
Name of
the
Employer
with full
address
Value of
the
contract
(Rs. In
Lakhs)
Stipulated
period of
completion
Date
when
decision
is
expected
Remarks
if any



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Annexure VI

List of equipment available with Bidder

Sl.
No.
Equipment
name
Requirement
for the project
Availability Status Remarks
Nos. Capacity
Owned/
leased/
to be
procured
Nos and
capacity
Age/condition

Seal of the Firm Signature of the Bidder with date


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ANNEXURE VII

Qualification/Experience of key personnel proposed for technical and
administrative functions under this contract

Sl.
No

Name of the
person
Position
for which
proposed
Qualification
Total years
of
experience
Years of
experience
in the
proposed
position
Remarks



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ANNEXURE VIII

Sample Format for Evidence of Access to or Availability of Credit Facilities
Clause 7.1.9

BANK CERTIFICATE

This is to certify that M/s. is a
reputed company with a good financial standing.

If the contract for the work, namely Improvements to Water Supply Scheme to
providing raw water pumping main with SWMS pipe size of 1100 mm dia from intake
well to WTP with length of 10.85 Kms, construction of 84 mld capacity water treatment
plant and providing SCADA system for Thoothukudi WSIS is awarded to the above firm,
we shall be able to provide overdraft/ credit facilities to the extent of
Rs to meet their working capital requirements for
executing the above contract.

Name of Bank

Senior Bank Manager

Address of the bank

! * Bidders should ensure that there is no change in the words of the above format.

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ANNEXURE IX

Details of Litigation, if any.

Sl.
No

Name of the
Govt.
Dept./Private
Organization
(Other party)
Cause of
the
litigation
Amount
involved (Rs.
In Lakhs)
Award for
(or) against
bidder
Remarks /
present stage

Note: Should be attested by the Notary Public.



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ANNEXURE X

Declaration by the Bidder:

It is to certify that our firm .
has not been blacklisted / banned / debarred by any Central /
State / UT Government Department or Undertaking / Organization.

Seal
..

(Signature of the Bidder)


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ANNEXURE XI

Technical Staff to be employed

I/We shall/will employ the following technical staff as per the prescribed rules

Sl.
No

Name of the technical
staff to be employed
Designation Qualification



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B. LIST OF CERTIFICATES

Sl.
No.
Description of Certificate Para No.
1 Signature of the proprietor or proprietress registered/attested
by the Notary Public

2.2
2 Signature of all the partners/power of attorney attested by the
Notary Public

2.3
3 Registration of the firm, signature of the authorised person
attested by the Notary Public

2.4
4 A copy of the listed power of attorney authorising the signatory
of the bidder

7.1.2
5 Proof of registration of firm/Company

7.1.3
6 Audited Balance Sheets

7.1.5
7 Credit line Certificate from Financial institutions 7.1.9
Format-VIII

8 Income Tax Clearance Certificate

7.1.14
9 Sales Tax Verification Certificate

7.1.15
10 Certificate of performance issued by not less than the rank of
Executive Engineer.


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4. CONDITIONS OF CONTRACT


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CONDITIONS OF CONTRACT

A.GENERAL

1. Definitions

Terms which are defined in the Contract Data are not also defined in the conditions of
contract but keep their defined meanings. Capital initials are used to identify defined terms.

1.1 The Adjudicator is the person appointed jointly by the Employer and the contractor to
resolve disputes in the first instance, as provided for in Clauses 24 and 25. The name
of the Adjudicator is defined in the Contract Data.
1.2 Bill of quantities means the priced and completed Bill of Quantities forming part of the
Bid.
1.3 Compensation Events are those defined in Clause 44 hereunder.
1.4 The Completion date is the date of completion of the Works as certified by the
Engineer in accordance with Sub Clause 55.1
1.5 The Contract is the contract between the Employer and the Contractor to execute,
complete and maintain the Works. It consists of the documents listed in clause 2.3
below.
1.6 The Contract Data defines the documents and other information which comprise the
Contract.
1.7 The Contractor is a person or corporate body whose Bid to carry out the Works has
been accepted by the Employer.
1.8 The Contractors Bid is the completed Bidding document submitted by the Contractor
to the Employer.
1.9 The Contract Price is the price stated in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.
1.10 Days are calendar days; months are calendar months.
1.11 A Defect is any part of the Works not completed in accordance with the Contract.
1.12 The Defect Liability Period is the period named in the Contract Data and calculated
from the Completion Date.
1.13 The Employer is the party who will employ the Contractor to carry out the Works.
1.14 The Engineer is the person named in the Contract Data (or any other competent
person appointed and notified to the Contractor to act in replacement of the Engineer)
who is responsible for supervising the execution of the works and administering the
Contract.
1.15 Equipment is the Contractors machinery and vehicles brought temporarily to the Site
to construct the Works.
1.16 The Initial Contract Price is the Contract Price listed in the Employers Letter of
Acceptance.

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1.17 The Intended Completion Date is the date on which it is intended that the
Contractor shall complete the Works. The Intended Completion Date is specified in
the Contract Data. The Intended Completion Date may be revised only by the
Engineer by issuing an extension of time.
1.18 Materials are all supplies, including consumables, used by the contractor for
incorporation in the Works.
1.19 Plant is any integral part of the Works which is to have a mechanical, electrical,
electronic or chemical or biological function.
1.20 The Site is the area defined as such in the Contract Data.
1.21 Site Investigation Reports are those which were included in the Bidding documents
and are factual interpretative reports about the surface and sub-surface conditions at
the site.
1.22 Specification means the Specification of the Works included in the Contract and any
modification or addition made or approved by the Engineer.
1.23 The Start Date is given in the Contract Data. It is the date when the Contractor shall
commence execution of the works. It does not necessarily coincide with any of the
Site Possession Dates.
1.24 A Sub-contractor is a person or corporate body who has a Contract with the
contractor to carry out a part of the work in the Contract which includes work on the
site.
1.25 Temporary Works are works designed, constructed, installed and removed by the
Contractor which are needed for construction or installation of the Works.
1.26 A Variation is an instruction given by the Engineer which varies the Works.

1.27 The Works are what the Contract requires the Contractor to construct, install and
turnover to the Employer, as defined in the Contract Data.

2. Interpretation
2.1 In interpreting these conditions of Contract, singular also means plural, male also means
female or neuter, and the other way around. Headings have no significance. Words have their
normal meaning under the language of the Contract unless specifically defined. The Engineer
will provide instructions clarifying queries about the Conditions of Contract.
2.2 If sectional completion is specified in the Contract Data, references in the Conditions of
Contract to the Works, the Completion Date and the Intended Completion Date apply to any
section of the Works (other than references to the Completion Date and Intended Completed
date for the whole of the works).
2.3 The documents forming the Contract shall be interpreted in the following order of priority:
(1) Agreement
(2) Letter of Acceptance, notice to proceed with the works.
(3) Contractors Bid
(4) Contract Data
(5) Conditions of Contract including Special Conditions of Contract
(6) Specifications
(7) Drawings

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(8) Bill of Quantities and
(9) Any other document listed in the Contract Data as forming part of the Contract

3. Language and Law
3.1 The language of the Contract and the law governing the Contract are stated in the
Contract Data.

4 Engineers Decisions
4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters
between the Employer and the Contractor in the role representing the Employer.

5 Delegation
5.1 The Engineer may delegate any of his duties and responsibilities to other people except
to the Adjudicator after notifying the Contractor and may cancel any delegation after notifying
the Contractor.

6 Communications
6.1 Communications between parties which are referred to in the conditions are effective
only when in writing. A notice shall be effective only when it is delivered (in terms of Indian
Contract Act)

7 Sub-contracting
7.1 Deleted

8 Other Contractors
8.1 The Contractor shall co-operate and share the site with other contractors, public
authorities, utilities, and the Employer between the dates given in the Schedule of other
Contractors. The Contractor shall as referred to in the Contract Data, also provide facilities and
services for them as described in the Schedule. The employer may modify the schedule of
other contractors and shall notify the Contractor of any such modification.

9. Personnel
9.1 The Contractor shall employ the key personnel named in the Schedule of Key Personnel
as referred to in the Contract Data to carry out the functions stated in the Schedule or other
personnel approved by the Engineer. The Engineer will approve any proposed replacement of
key personnel only if their qualifications, abilities and relevant experience are substantially
equal to or better than those of the personnel listed in the Schedule.

9.2 If the Engineer asks the Contractor to remove a person who is a member of the
Contractors staff or his work force stating the reasons the Contractor shall ensure that the
person leaves the Site within seven days and has no further connection with the work in the
Contract.

9.3 Non-employment of Project Manager and other Key Personnel shall be liable for a fine
as specified in Contract Data.


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10 Employers and Contractors Risks
10.1 The Employer carries the risks which this Contract states are Employers risks and the
Contractor carries the risks which this Contract states are Contractors risks.

11 Employers Risks
11.1 The Employer is responsible for the expected risks which are (a) in so far as they
directly affect the execution of the Works in the Employers country, the risks of war,
hostilities, invasion, act of foreign enemies, rebellion, revolution, insurrection or
military or usurped power, civil war, riot commotion or disorder (unless restricted to
the Contractors employees) and contamination from any nuclear fuel or nuclear
waste or radioactive toxic explosive or (b) a cause due solely to the design of the
Works other than the Contractors design.

12 Contractors Risks

12.1 All risks of loss of or damage to physical property and of personal injury and death
which arise during and in consequence of the performance of the Contract other than
the excepted risks are the responsibility of the Contractor.

13 Insurance
13.1 The Contractor shall provide in the joint names of the Employer and the Contractor,
insurance cover from the Start Date to the end of the Defects Liability Period, in the
amounts and deductibles stated in the Contract Data for the following events which are
due to the Contractors risks:

(a) loss of or damage to the Works, Plant and Materials;
(b) loss of or damage to Equipment;
(c) loss of or damage of property (except the Works, Plant, Material and
Equipment) in connection with the Contract; and
(d) personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the
Engineer for the Engineers approval before the Start Date. All such insurance shall
provide for compensation to be payable in the types and proportions of currencies
required to rectify the loss or damage incurred.
13.3 If the Contractor does not provide any of the policies and certificates required, the
Employer may effect the insurance which the Contractor should have provided and
recover the premiums the Employer has paid from payments otherwise due to the
Contractor or if no payment is due, the payment of the premiums shall be a debt due.

13.4 Alterations to the terms of insurance shall not be made without the approval of the
Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14 Site Investigation Reports
14.1 The Contractor, in preparing the Bid, shall rely on any site Investigation Reports
referred to in the Contract Data, supplemented by any information available to the
Bidder.


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15 Queries about the Contract Data
15.1 The Engineer will clarify queries on the Contract Data.

16 Contractor to Construct the Works

16.1 The Contractor shall design, construct and install the Works in accordance with the
Specification and Drawings and as per instructions of Engineer.

16.2 The basic centerlines, reference points and bench marks will be fixed by Employer.

16.3 The Contractor shall establish at his cost, at suitable points, additional reference lines,
benchmarks as

17 The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall
carry out the Works in accordance with the program submitted by the Contractor, as
updated with the approval of the Engineer, and complete them by the Intended
Completion Date.

18 Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed
temporary (or) permanent Works to the Engineer, who is to approve them if they comply
with the Specifications and Drawings.

18.2 The Contractor shall be responsible for design of Temporary (or) permanent
Works.

18.3 The Engineers approval shall not alter the Contractors responsibility for design of
the Temporary (or) permanent Works.

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary
(or) permanent Works where required

18.5 All Drawings prepared by the Contractor for the execution of the temporary or
permanent Works are subject to prior approval by the Engineer before their use.

19 Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20 Discoveries

Anything of historical or other interest or of significant value unexpectedly discovered on
the Site is the property of the Employer. The Contractor is to notify the Engineer of such
discoveries and carry out the Engineers instructions for dealing with them.

21 Possession of the Site

The Employer shall give possession of all parts of the Site to the Contractor. If
possession of a part is not given by the date stated in the Contract Data the Employer is
deemed to have delayed the start of the relevant activities and this will be
Compensation Event.


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22 Access to the Site
The Contractor shall allow the Engineer and any person authorized by the Engineer
access to the Site to any place where work in connection with the Contract is being
carried out or is intended to be carried out and to any place where material or plant are
being manufactured / fabricated / assembled for the works.

23 Instructions
23.1 The Contractor shall carry out all instructions of the Engineer which comply with
the applicable laws where the Site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractors accounts and
records relating to the performance of the Contractor and to have them audited by
auditors appointed by the Employer, if so required by the Employer.

24 Disputes
24.1 If the Contractor believes that a decision taken by the Engineer was either outside
the authority given to the Engineer by the Contract or that the decision was wrongly
taken, the decision shall be referred to the Adjudicator with 14 days of the notification of
the Engineers decision.

25 Procedure for Disputes
25.1 The Adjudicator shall give a decision in writing within 28 days of receipt of a
notification of a dispute.

25.2 The Adjudicator shall be paid daily per vist at the rate specified in the Contract
Data together with reimbursable expenses of the types specified in the Contract Data
Cl.38.1and the cost shall be divided equally between the Employer and the Contractor,
whatever decision is reached by the Adjudicator. Either party may refer a decision of
the Adjudicator to an Arbitrator within 28 days of the Adjudicators written decision. If
neither party refers the dispute to arbitration within the above 28 days, the Adjudicators
decision will be final and binding.
The arbitration shall be conducted in accordance with the arbitration procedure stated in
the Special Conditions of Contract.

26 Replacement of Adjudicator
26.1 Should the Adjudicator resign or die or should the Employer and the Contractor agree
that the Adjudicator is not fulfilling his functions in accordance with the provisions of the
Contract; a new Adjudicator will be jointly appointed by the Employer and the Contractor.
In case of disagreement between the Employer and the Contractor, within 30 days the
Adjudicator shall be designated by the Appointing Authority designated in the Contract
Data at the request of either party within 14 days of receipt of such request.

B.TIME CONTROL

27 Program
Within the time stated in the Contract Data the Contractor shall submit to the Engineer
for approval a Program including Environmental Management Plan showing the general
methods, arrangements, orders and timing for all the activities in the Works along with
monthly cash flow forecast.


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27.1 An update of the Program shall be a program showing the actual progress achieved on
each activity and the effect of the progress achieved on the timing of the remaining
work including any changes to the sequence of the activities.

27.2 The Contractor shall submit to the Engineer, for approval an updated Program at
intervals no longer than the period stated in the Contract Data. If the Contractor does
not submit an updated Program within this period, the Engineer may withhold the
amount sated in the Contract Data from the next payment certificate and continue to
withhold this amount until the next payment after the date on which the overdue
Program has been submitted.

27.3 The Engineers approval of the Program shall not alter the Contractors obligations.
The Contractor may revise the Program and submit it to the Engineer again at any time.
A revised Program is to show the effect of Variations and Compensations Events.

28 Extension of the Intended Completion Date
28.1 The Engineer shall extend the Intended Completion Date if a Compensation Event
occurs or a Variation is issued which makes it impossible for Completion to be achieved
by the Intended Completion Date without the Contractor taking steps to accelerate the
remaining work and which would cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended
Completion Date within 21 days of the Contractor asking the Engineer for a decision
upon the effect of a Compensation Event or Variation and submitting full supporting
information. If the Contractor has failed to give early warning of a delay or has failed to
co-operate in dealing with a delay, the delay by this failure shall not be considered in
assessing the new intended completion date.

29 Deleted
30 Delays Ordered by the Engineer
30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity
within the Works.

31 Management Meetings
31.1 Either the Engineer of the Contractor may require the other to attend a management
meeting. The business of a management meeting shall be to review the plans for
remaining work and to deal with matters raised in accordance with the early warning
procedure.

31.2 The Engineer shall record the business of management meetings and is to provided
copies of his record to those attending the meeting and tot the Employer. The
responsibility of the parties for actions to be taken is to be decided by the Engineer
either at the management meeting or after the management meeting and stated in
writing to al who attended the meeting.

32 Early Warning
32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely future
events or circumstances that may adversely affect the quality of the work, increase the
Contract Price or delay the executions of works. The Engineer may require the
Contractor to provide an estimate of the expected effect of the future event or
circumstance on the Contract Price and Completion Date. The estimate is to be
provided by the Contractor as soon as reasonably possible.

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32.2 The Contractor shall co-operate with the Engineer in making and considering proposals
for how the effect of such an event or circumstance can be avoided or reduced by
anyone involved in the work and in carrying out any resulting instruction of the
Engineer.

C.QUALITY CONTROL

33 Identifying Defects
33.1 The Engineer shall check the Contractors work and notify the Contractor of any Defects
that are found. Such checking shall not affect the Contractors responsibilities. The
Engineer may instruct the contractor to search for a Defect and to uncover and test any
work that the Engineer considers may have a Defect.

33.2 The contractor shall permit the employers Technical auditor to check the contractors
work and notify the Engineer and contractor of any defects that are found such a check
shall not affect the contractors or the Engineers responsibility as defined in the
contract Agreement.

34 Tests
34.1 If the Engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the test shows that it does,
the Contractor shall pay for the test and any samples. If there is no Defect the test shall
be a Compensation Event.

34.2 All pipes, specials, electrical and mechanical items shall be subject to third party
inspection at the cost of Employer. The contractor shall provide all necessary details
such as manufacturers/suppliers address and location of the manufacturing site well in
advance to the Employer for such purpose.

35 Correction of Defects
35.1 The Engineer shall give notice to the Contractor of any Defects before the end of the
Defects Liability Period, which begins at Completion and is defined in the Contract
Data. The Defects Liability Period shall be extended for as long as Defects remain to
be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified Defect
within the length of time specified by the Engineers notice.

36 Uncorrected Defects
36.1 If the Contractor has not corrected a Defect within the time specified in the Engineers
notice, the Engineer will assess the cost of having the Defect corrected and the
Contractor will pay this amount.

NOTE: Where in certain cases, the technical specifications provide for acceptance of works
within specified tolerance limits at reduced rates, Engineer will certify payments to contractor
accordingly.


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D. COST CONTROL

37 Bill of Quantities
37.1 The Bill of Quantities shall contain items for the construction, installation, testing and
commissioning work to be done by the contractor.

37.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for
the quantity of the work done at the rate in the Bill of Quantities for each item.

38 Change in the Quantities
38.1 If the final quantity of the work done differs from the quantity in the Bill of Quantities for
the particular item the payment will be made as per actual quantity executed.

38.2 The Engineer shall not adjust rates from changes in quantities if thereby the initial
Contract Price is exceeded by more than 10 percent, except with the Prior approval of
the Employer.

38.3 If requested by the Engineer, the Contractor shall provide the Engineer with a detailed
cost breakdown of any rate in the Bill of Quantities.

39 Variations
39.1 All variations shall be included in updated Programs produced by the Contractor.

40 Payment for Variations
40.1 The Contractor shall provide the Engineer with a quotation (with breakdown of unit
rates) for carrying out the Variation when requested to do so by the Engineer. The
Engineer shall assess the quotation, which shall be given within seven days of the
request or within any longer period stated by the Engineer and before the Variation is
ordered.

40.2 Deleted.

40.3 Deleted.

40.4 Deleted.

40.5 The Contractor shall not be entitled to additional payment for costs that could have
been avoided by giving early warning.

41 Cash flow forecasts
41.1 When the Program is uploaded, the contractor is to provide the Engineer with an
updated cash flow forecast.

42 Payment Certificates
42.1 The Contractor shall submit to the Engineer monthly statements of the estimated value
of the work completed less the cumulative amount certified previously along with details
of measurement of the quantity of works executed in a tabulated form as approved by
the Engineer.

42.2 The Engineer shall check the details given in the Contractors monthly statement and
within 14 days certify the amounts to be paid to the Contractor after taking into account

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any credit or debit for the month in question in respect of material for the works in the
relevant amounts and under conditions set forth in Clause 51

42.3 The value of work executed shall be determined by the Engineer after due check,
measurement of the quantities claimed as executed by the Contractor.

42.4 The value of work executed shall comprise the value of the quantities of items in the Bill
of Quantities completed.

42.5 The value of work executed shall include the valuation of Variations and Compensation
Events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the
proportion of any item previously certified in any certificate in the light of later
information.

42.7 If for any reason, the Contractor or his authorized agent is not available and/ or the
work is suspended by Employer, recording of measurements will be done by Employer
without the presence of the Contractor or his authorized representatives and the
Employer shall not entertain any claim from the Contractor for any loss on this account.
If the Contractor or his authorized agent or representative does not remain present at
the time of such measurements, after the Contractor has been given a three day notice
in writing, such measurements may be taken in his absence and shall be deemed to be
accepted by the Contractor.

42.8 Payment for the work done by the Contractor will be based on measurements recorded
at various stages of the Work. The Contractor or his authorized agent, or
representative shall be present at the time of recording of each set of measurements
and sign the measurement book or level / field book in token of their acceptance.

43 Payments

43.1 Payments shall be adjusted for deductions for advance payments, retention, other
recoveries in terms of the contract and deduction at source of taxes as applicable
under the law. The Employer shall pay the Contractor the amounts certified by the
Engineer within 28 days of the date of each certificate.

43.2 Deleted.

43.3 Items of the Works for which no rate or price has been entered in the contract, will not
be paid for by the Employer and shall be deemed to have covered by other rates and
prices in the Contract.

43.4 Payment will be made by the Employer as indicated in the Contract Data.

44 Deleted
45 Tax
45.1 The rates quoted by the Contractor shall be deemed to be inclusive of the sales and
other taxes that the Contractor will have to pay for the performance of this Contract.
The Employer will perform such duties in regard to the deduction of such taxes at
source as per applicable law.
45.2 If any refund is received by the Contractor in respect of duties or taxes with regard to
this work (for material and services) such refund should be passed on fully to

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Commissioner, Thoothukudi City Municipal Corporation. To this effect, the Contractor
shall furnish a certificate along with each bill.

46 Currencies
46.1 All payments shall be made in Indian Rupees.

47 Price Adjustment
47.1 Contract price shall be adjusted for increase or decrease in rates and price of labour,
materials, fuels and lubricants in accordance with the following principles and
procedures and as per formula given in the contract data for the works where the period
of execution is more than 12 months as per GO: MS no 227/MA&WS(MA3) dt 23-11-
2009.

(a) The price adjustment shall apply for the work due to be executed as per
milestone quantity of work done from the date of agreement up to end of the
initial intended completion date or extensions granted by the Engineer and
shall not apply to the work carried out beyond the stipulated time for reasons
attributable to the contractor.

(b) The price adjustment shall be determined during each quarter from the
formula given in the contract data.

(c) Following expressions and meanings are assigned to the work done during
each quarter :

R =Total value of work done during the quarter. It will exclude value for work
executed under variations for which price adjustment will be worked
separately based on the terms mutually agreed.

48 Retention

48.1 The Employer shall retain from each payment due to the Contractor the proportion
stated in the Contract Data until completion of the whole of the Works.

48.2 On completion of the whole of the Works half the total amount retained is repaid to the
Contractor and half when the Defects Liability Period has passed and the Engineer has
certified that all Defects notified by the Engineer to the Contractor before the end of this
period have been corrected.

48.3 On completion of the whole of the Works, the Contractor may substitute retention
money (balance half) with an on demand Bank Guarantee.

49 Liquidated Damages
49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated
in the Contract Data for each day that the Completion Date is later than the intended
Completion Date (for the whole of the works or the milestone as stated in the Contract
Data). The total amount of liquidated damages shall not exceed the amount defined in
the Contract Data. The Employer may deduct liquidated damages from payments due
to the Contractor. Time in the essence of the contract and payment or deduction of
liquidated damages shall not relieve the contractor from his obligation to complete the
work as per agreed construction program and milestones or from any other of the
contractors obligation and liabilities under the contract.


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49.2 If the Intended Completion Date is extended after liquidated damages have been paid,
the Engineer shall correct any overpayment of liquidated damages by the Contractor by
adjusting the next payment certificate.

50 Deleted
51 Advance Payment
51.1 The Employer shall make advance payment to the Contractor of the amounts stated in
the Contract Data by the date stated in the Contract Data, against provision by the
Contractor of an Unconditional Bank Guarantee in a form and by a bank acceptable to
the Employer in amounts and currencies equal to the advance payment. The
guarantee shall remain effective until the advance payment has been repaid, but the
amount of the guarantee shall be progressively reduced by the amounts repaid by the
Contractor. Interest will be charged at the rate fixed by the Government of Tamilnadu
from time to time on the advance payment.

51.2 The Contractor is to use the advance payment only to pay for Equipment, Plant and
Mobilization expenses required specifically for execution of the Works. The Contractor
shall demonstrate that advance payment has been used in this way by supplying copies
of invoices or other documents to the Engineer.

51.3 The advance payment shall be repaid by deducting proportionate amounts from
payments otherwise due to the Contractor, following the schedule of completed
percentages of the Works on a payment basis. No account shall be taken of the
advance (mobilization and equipment only) payment or its repayment in assessing
valuations of work done, Variations, Price adjustments, Compensation Events or
Liquidated Damages.

52 Securities

52.1 The Performance Security (including additional security for unbalanced bids) shall be
provided to the Employer no later than the date specified in the Letter of Acceptance
and shall be issued in an amount and form and by a bank or surety acceptable to the
Employer and denominated in Indian Rupees. The Performance Security shall be valid
until a date 28 days from the date of expiry of Defects Liability Period and the additional
security for unbalanced bids shall be valid until a date 28 days from the date of issue of
the certificate of completion. The Bank Guarantee of a Consortium bidder shall be in
the name of Consortium.

53 Deleted
54 Cost of Repairs
54.1 Loss or damage to the Works or Material to be incorporated in the Works between the
Start Date and the end of the Defects Correction periods shall be remedied by the
Contractor at the Contractors cost if the loss or damage arises from the Contractors
acts or omissions. Contractor shall attend to the defect in the work noticed during
defects correction period within 3 days from the date of issue of notice to attend to the
defects, failing which the defect will be remedied by engaging other Contractors at any
cost and that cost will be recovered from the Contractors money available with the
Employer and balance alone will be paid when it is due.


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E. FINISHING THE CONTRACT

55 Completion

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the
Works and the Engineer will do so upon deciding that the Work is completed.

56 Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the Engineer
issuing a Certificate of Completion.

57 Final Account

57.1 The Contractor shall supply to the Engineer a detailed account of the total amount that
the Contractor considers payable under the Contract before the end of the Defects
Liability Period. The Engineer shall issue a Defect Liability Certificate and certify any
final payment that is due to the Contractor within 56 days of receiving the Contractors
account if it is correct and complete. If it is not, the Engineer shall issue within 56 days
a schedule that states the scope of the corrections or additions that are necessary. If
the Final Account is still unsatisfactory after it has been re-submitted, the Engineer shall
decide on the amount payable to the Contractor and issue a payment certificate, within
56 days of receiving the Contractors revised account.

58 As Built Drawings / Operating and Maintenance Manuals

If As Built drawings and / or operating and maintenance manuals are required, the
Contractor shall supply them by the dates stated in the Contract Data.
If the Contractor does not supply the Drawings and / or manuals by the dates stated in
the Contract Data or they do not receive the Engineers approval, the Engineer shall
withhold the amount stated in the Contract Data from payments due to the Contractor.

59 Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party causes a
fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include but shall not be limited to the following:

a) the Employer or the Contractor is made bankrupt or goes into liquidation other
than for a reconstruction or amalgamation;
b) the Engineer gives Notice that failure to correct a particular Defect is a
fundamental breach of Contract and the Contractor fails to correct it within a
reasonable period of time determined by the Engineer;
c) the Contractor does not maintain a security which is required;
d) Contractor has delayed the completion of works by the number of days for
which the maximum amount of liquidated damages can be paid as defined in
the Contract data; and
e) if the Contractor, in the judgment of the Purchaser has engaged in fraud and
corruption in competing for or in the executing the Contract.
f) The contractor (in case of Consortium) has modified the composition of the
Consortium and / other responsibility of each member of the Consortium form
what is stated in Consortium agreement without prior approval of the Employer.
g) Failure of the contractor to achieve two successive milestones.
h) The Contractor stops work for 28 days when no stoppage of work is shown on
the current program and the stoppage has not been authorized by the engineer.
For the purpose of this paragraph: corrupt practice means the offering, giving,
receiving or soliciting of any thing of value to influence the action of a public

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official in the evaluation process or in contract execution. Fraudulent practice
means a misrepresentation of facts in order to influence a evaluation process or
the execution of a contract to the detriment of the Employer and includes
collusive practice among Bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and to deprive the
Employer of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the Engineer
for a cause other than those listed under Sub-clause 59.2 above, the Engineer shall
decide whether the breach is fundamental or not.

59.4 Not withstanding the above, the Employer may terminate the Contract for convenience.

59.5 If the Contract is terminated the Contractor shall stop work immediately, make the Site
safe and secure and leave the Site as soon as reasonably possible.

60 Payment upon Termination
60.1 If the Contract is terminated because of a fundamental breach of Contract by the
Contractor, the Engineer shall issue a certificate for the value of the work done less
advance payments received up to the date of the issue of the certificate, less other
recoveries due in terms of the contract, less taxes due to be deducted at source as per
applicable law and less the percentage to apply to the work not completed as indicated
in the Contract Data. Additional Liquidated Damages shall not apply. If the total
amount due to the Employer exceeds any payment due to the Contractor the difference
shall be a debt payable to the Employer.

60.2 If the Contract is terminated at the Employers convenience or because of a
fundamental breach of Contract by the Employer, the Engineer shall issue a certificate
for the value of the work done, the reasonable cost of removal of Equipment,
repatriation of the Contractors personnel employed solely on the Works, and the
Contractors costs of protecting and securing the Works and less advance payments
received up to the date of the certificate, less other recoveries due in terms of the
contract and less taxes due to be deducted at source as per applicable law.

61 Property
61.1 All materials on the Site, Plant, Equipment, Temporary Works and Works are deemed
to be the property of the Employer, if the Contract is terminated because of a
Contractors default.

62 Release from Performance
If the Contract is frustrated by the outbreak of war or by any other event entirely outside
the control of either the Employer or the Contractor the Engineer shall certify that the
Contract has been frustrated. The Contractor shall make the Site safe and stop work
as quickly as possible after receiving this certificate and shall be paid for all work
carried out before receiving it and for any work carried out afterwards to which
commitment was made.

63 Recovery of Dues.
63.1 Whenever any amount has to be paid by the contractor in view of termination of
contract and by virtue of clause 56.1 above any amount that may be due or may
become due from the contractor after recovering from the bills for this work is liable to
recover from any other contracts awarded to the contractor and also through the
provision of revenue recovery act after issue of notice.

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64 Fraud and Corruption
64.1 The Employer requires that Bidders observe the highest standard of ethics during
the procurement and execution of such contracts. In pursuance of this policy, the
Employer.

(a) Defines, for the purposes of this provision, the terms set forth below as
follows:

(i) Corrupt practice means the offering, giving, receiving or soliciting
directly or indirectly of any thing of value to influence the action of a
public official in the procurement process or in contract execution;

(ii) Fraudulent practice means a misrepresentation or omission of facts in
order to influence a procurement process or the execution of a contract.

(iii) Collusive practice means a scheme or arrangement between two or
more Bidders, with or without the knowledge of the Employer, designed
to establish at artificial, non-competitive levels to deprive the employer of
the benefit of free and open competition and

(iv) Coercive practice means harming or threatening to harm directly or
indirectly, persons or their property to influence their participation in the
procurement process or affect the execution of the contract.

(b) Will reject a proposal for award if it determines that the Bidder
recommended for award has directly or through an agent, engaged in
corrupt, fraudulent, collusive, or coercive practices in competing for the
contract in question;

(c) Will declare a firm ineligible, either indefinitely or for a stated period of
time, to be awarded any contract if he at any time determines that the
firm directly or through an agent engaged in corrupt, fraudulent, collusive
or coercive practices in competing for, or in executing any contract.


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5. SPECIAL CONDITIONS OF CONTRACT


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SPECIAL CONDITIONS OF CONTRACT
Part I

A. Labour

The Contractor shall, unless otherwise provided in the Contract, make his own
arrangements for the engagement of all staff and labour, local or other, and for their
payment, housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a return in
detail, in such form and at such intervals as the Engineer may prescribe, showing the staff
and the numbers of the several classes of labour from time to time employed by the
Contractor on the Site and such other information as the Engineer may require.

B. Compliance with Labour Regulations
During continuance of the contract, the Contractor and his sub contractors shall
abide at all times by all existing labour enactments and rules made there under,
regulations, notifications and bye laws of the State or Central Government or local authority
and any other labour law - (including rules), regulations, bye laws that may be passed or
notification that may be issued under any labour law in future either by the State or the
Central Government or the local authority. Salient features of some of the major labour
laws that are applicable to construction industry are given below. The Contractor shall keep
the Employer indemnified in case any action is taken against the Employer by the
competent authority on account of contravention of any of the provisions of any Act or rules
made there under, regulations or notifications including amendments. If the Employer is
caused to pay or reimburse, such amounts as may be necessary to cause or observe, or
for non-observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, if any, on the part of the Contractor, the
Engineer/Employer shall have the right to deduct any money due to the Contractor
including his amount of performance security. The Employer/Engineer shall also have right
to recover from the Contractor any sum required or estimated to be required for making
good the loss or damage suffered by the Employer.

The Employees of the Contractor and the Sub-Contractor in no case shall be
treated as the employees of the Employer at any point of time.

SALIENT FEATURES OF SOME MAJOR LABOUR LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTION WORK.

a) Workmen Compensation Act 1923: The Act provides for compensation in case of injury by
accident arising out of and during the course of employment.

b) Payment of Gratuity Act 1972: Gratuity is payable to an employee under the Act on
satisfaction of certain conditions on separation if an employee has completed 5 years
service or more or on death the rate of 15 days wages for every completed year of service.
The Act is applicable to all establishments employing 10 or more employees.

c) Employees P.F. and Miscellaneous Provision Act 1952: The Act Provides for monthly
contributions by the employer plus workers @ 10% or 8.33%. The benefits payable under
the Act are:
(i) Pension or family pension on retirement or death, as the case may be.
(ii) Deposit linked insurance on the death in harness of the worker.
(iii) Payment of P.F. accumulation on retirement/death etc.


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d) Maternity Benefit Act 1951: The Act provides for leave and some other benefits to women
employees in case of confinement or miscarriage etc.

e) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain welfare
measures to be provided by the Contractor to contract labour and in case the Contractor
fails to provide, the same are required to be provided, by the Principal Employer by Law.
The Principal Employer is required to take Certificate of Registration and the Contractor is
required to take license from the designated Officer. The Act is applicable to the
establishments or Contractor of Principal Employer if they employ 20 or more contract
labour.

f) Minimum Wages Act 1948: The Employer is supposed to pay not less than the Minimum
Wages fixed by appropriate Government as per provisions of the Act if the employment is
a scheduled employment. Construction of Buildings, Roads, Runways are scheduled
employments.

g) Payment of Wages Act 1936: It lays down as to by what date the wages are to be paid,
when it will be paid and what deductions can be made from the wages of the workers.

h) Equal Remuneration Act 1979: The Act provides for payment of equal wages for work of
equal nature to Male and Female workers and for not making discrimination against
Female employees in the matters of transfers, training and promotions etc.

i) Payment of Bonus Act 1965: The Act is applicable to all establishments employing 20 or
more employees. The Act provides for payments of annual bonus subject to a minimum of
8.33% of wages and maximum of 20% of wages to employees drawing Rs.3500/-per
month or less. The bonus to be paid to employees getting Rs.2500/- per month or above
up to Rs.3500/- per month shall be worked out by taking wages as Rs.2500/-per month
only. The Act does not apply to certain establishments. The newly set-up establishments
are exempted for five years in certain circumstances. Some of the State Governments
have reduced the employment size from 20 to 10 for the purpose of applicability of this
Act.

j) Industrial Disputes Act 1947: The Act lays down the machinery and procedure for resolution
of Industrial disputes, in what situations a strike or lock-out becomes illegal and what are
the requirements for laying off or retrenching the employees or closing down the
establishment.

k) Industrial Employment (Standing Orders) Act 1946: It is applicable to all establishments
employing 100 or more workmen (employment size reduced by some of the States and
Central Government to 50). The Act provides for laying down rules governing the
conditions of employment by the Employer on matters provided in the Act and get the
same certified by the designated Authority.
l) Trade Unions Act 1926: The Act lays down the procedure for registration of trade unions of
workmen and employers. The Trade Unions registered under the Act have been given
certain immunities from civil and criminal liabilities.

m) Child Labour (Prohibition & Regulation) Act 1986: The Act prohibits employment of children
below 14 years of age in certain occupations and processes and provides for regulation of
employment of children in all other occupations and processes. Employment of Child
Labour is prohibited in Building and Construction Industry.

n) Inter-State Migrant workmens (Regulation of Employment & Conditions of Service) Act
1979: The Act is applicable to an establishment which employs 5 or more inter-state
migrant workmen through an intermediary (who has recruited workmen in one state for
employment in the establishment situated in another state). The Inter-State migrant

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workmen, in an establishment to which this Act becomes applicable, are required to be
provided certain facilities such as housing, medical aid, traveling expenses from home up
to the establishment and back, etc.

o) The Building and Other Construction workers (Regulation of Employment and Conditions of
Service) Act 1996 and the Cess Act of 1996: All the establishments who carry on any
building or other construction work and employs 10 or more workers are covered under
this Act. All such establishments are required to pay cess at the rate not exceeding 2% of
the cost of construction as may be modified by the Government. The Employer of the
establishment is required to provide safety measures at the Building or construction work
and other welfare measures, such as Canteens, First-Aid facilities, Ambulance, Housing
accommodations for workers near the work place etc. The Employer to whom the Act
applies has to obtain a registration certificate from the Registering Officer appointed by the
Government.

p) Factories Act 1948: The Act lays down the procedure for approval at plans before setting
up a factory, health and safety provisions, welfare provisions, working hours, annual
earned leave and rendering information regarding accidents or dangerous occurrences to
designated authorities. It is applicable to premises employing 10 persons or more with aid
of power or 20 or more persons without the aid of power engaged in manufacturing
process.

C. Arbitration
The procedure for arbitration will be as follows:

(a) In case of Dispute or difference arising between the Employer and Contractor relating to
any matter arising out of or connected with this agreement, such disputes or differences
shall be settled in accordance with the Arbitration and Conciliation Act, 1996. The arbitral
tribunal shall consist of 3 arbitrators one each to be appointed by the Employer and the
Contractor. The third arbitrator shall be chosen by the two arbitrators so appointed by the
parties, shall act as presiding arbitrator. In case of failure of the two arbitrators appointed
by the parties to reach upon a consensus within a period of 30 days from the appointment,
this shall be done in accordance with the Arbitration and Conciliation act, 1996.

(b) Deleted

(c) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above
within 30 days after receipt of the notice of the appointment of its arbitrator by the other
party, then the appointment of the Arbitrator shall be made as per the Arbitration and
Conciliation act, 1996.

(d) Arbitration proceedings shall be held at Thoothukudi, (India) and the languages of the
arbitration proceedings and that of all documents and communications between the parties
shall be English.

(e) The decision of the majority of arbitrators shall be final and binding upon both parties. The
cost and expense of Arbitration proceedings will be paid as determined by the arbitral
tribunal. However, the expenses incurred by each party in connection with the
preparations, presentation, etc., of its proceedings as also the fees and expenses paid to
the arbitrator appointed by such party or on its behalf shall be born by each party itself.
(f) Deleted

(g) Performance under the contract shall continue during the arbitration proceedings and
payments due to the Contractor by the Employer shall not be withheld, unless they are the
subject matter of the arbitration proceedings.


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D. Protection of Environment

The contractor shall take all reasonable steps to protect the environment on and off the
Site and to avoid damage or nuisance to persons or to property of the public or others
resulting from pollution, noise or other causes arising as a consequence of his methods of
operation.

During continuance of the contract, the contractor and his sub-contractors shall abide at all
times by all existing enactments on environmental protection and rules made there under,
regulations, notifications and bye-laws of the State or Central Government, or local
authorities and any other law, bye-law, regulations that may be passed or notification that
may be issued in this respect in future by the State or Central Government or the local
authority.

Salient features of some of the major laws that are applicable are given below:

The Water (Prevention and Control of Pollution) Act, 1974: This provides for the
prevention and control of water pollution and the maintaining and restoring of
wholesomeness of water. 'Pollution' means such contamination of water or such alteration
of the physical, chemical or biological properties of water or such discharge of any sewage
or trade effluent or of any other liquid, gaseous or solid substance into water (whether
directly or indirectly) as may, or is likely to, create a nuisance or render such water harmful
or injurious to public health or safety, or to domestic, commercial, industrial, agricultural or
other legitimate uses, or to the life and health of animals or plants or of aquatic organisms.

The Air (Prevention and Control of Pollution) Act, 1981: This provides for prevention,
control and abatement of air pollution. 'Air Pollution' means the presence in the
atmosphere of any 'air pollutant', which means any solid, liquid or gaseous substance
(including noise) present in the atmosphere in such concentration as may be or tend to be
injurious to human beings or other living creatures or plants or property or environment.

The Environment (Protection) Act, 1986: This provides for the protection and
improvement of environment and for matters connected therewith, and the prevention of
hazards to human beings, other living creatures, plants and property. 'Environment'
includes water, air and land and the inter-relationship which exists among and between
water, air and land, and human beings, other living creatures, plants, micro-organism and
property.

The Public Liability Insurance Act, 1991: This provides for public liability insurance for
the purpose of providing immediate relief to the persons affected by accident occurring
while handling hazardous substances and for matters connected herewith or incidental
thereto. Hazardous substance means any substance or preparation which is defined as
hazardous substance under the Environment (Protection) Act 1986, and exceeding such
quantity as may be specified by notification by the Central Government.


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E. Third Party Inspection
The Employer will have the option to arrange for Third party Inspection of following
procurement to be made by the successful Bidder under this contract. The cost of the
Third party Inspection will be met by the Employer and the Bidder is required to render
full assistance for arranging the Third party Inspection.

*Spirally welded MS pipes, butterfly valves, air valves, scour valves, VT pumps and
motors, transformers, starters, cables, water treatment filter bed equipments, gantry
cranes, manhole cover with frame, and PVC encapsulated steps.


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6. SPECIAL CONDITIONS OF CONTRACT - OPERATION AND MAINTENANCE

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SPECIAL CONDITIONS OF CONTRACT OPERATION AND MAINTENANCE

The Contractor shall, except as stated below, be responsible for the provision of all
electricity power, water, gas, consumables, chemicals and other services he may require. The
Contractors shall be responsible for the provision of all water, gas, consumables,
chemicals, other services and all spares and tools not listed in Schedule of Technical
Particulars but actually be required for the Works. The electricity power cost as related to
the normal operation and maintenance of the Works for nine months shall be borne by
the Employer. During the construction and trial run period, EB power has to be borne
by the bidder only. However, the electricity power being used by the Contractor to carry out
any outstanding pre-commissioning tests, final commissioning tests or to repeat these tests as
a result of failure during the Test on Completion of the Works, shall be borne by the
Contractor. The cost of water, gas, consumables, chemicals and other services shall be borne
by the Contractor, as mentioned above, except when such items are explicitly entered in the
Schedule of Prices of the Contract such that the Contractor shall be entitled to obtain
reimbursement after they are provided by the Contractor.

Unless otherwise stated in the Conditions of Particular Applications, monthly progress
reports shall be prepared by the Contractor and submitted to the Engineer in six copies. The
first report shall cover the period up to the end of the first calendar month following the
commencement date. Reports shall be submitted monthly thereafter, each within 7 days after
the last day of the period to which it relates.

Reporting shall continue until the Contractor has completed all works of the Works, which
are known to be minor outstanding at the completion dates stated in the Taking-Over
Certificate for the Works.

Each report of the Works shall include:
a) Photographs showing status of each equipment, plant, civil structures at all sites of the
Works;
b) Logs of all alarms, events, trends that can be obtained to show the operational status of
the Works;
c) Logs to show the maintenance record to all equipments;
d) Logs to show the replacements of damage and defective components of each
equipment or the whole equipment of a Plant;

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e) Comparisons between the recommendations from the Operation and Maintenance
Manual with the actual maintenance, defective parts replacement records as described
in (c) and (d) above.

Contractors Operations on Site:

Upon the issue of the Taking-Over Certificate for the Works, the Contractor will be handed over
the whole Works by the Employer such that the whole Work will be under possession by the
Contractor. The Contractor shall be responsible for all works that are required for possession
of the whole works. Upon the issue of the Taking-Over Certificate for the Works, the
Contractor may retain on site, during the Defects Notification Period for the Works, as that are
required for the Contractor to fulfill the works under the Contract.

General Design & Obligations:

The requirements to As-built documents of the Works are described in Part A General
Specification of the Contract. The requirements to Operation and Maintenance Manuals of the
Works are described in Part A General Specification of the Contract.
The Contractor shall allocate his operation and maintenance staff at the Works
everyday to conduct operation and maintenance work to the Works, in multiple shifts, facilities
for staff and labour save insofar as the Contractor may otherwise provide, the Contractor shall
provide and maintain such accommodation and amenities as he may consider necessary for all
his staff and labour, employed for the purposes of or in connection with the Contract, including
all fencing, water supply (both for drinking and other purposes), electricity supply, sanitation,
cookhouses, fire prevention and firefighting equipments, cookers, refrigerators, furniture and
other equipments in connection with such accommodation or amenities. On completion of the
Contract, unless otherwise agreed with the Employer, the temporary camps/housing provided
by the Contractor shall be removed and the site reinstated to its original condition, all to the
approval of the Engineer.


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CONTRACT DATA

Items marked N/A do not apply in this Contract.

The following documents are also part of the Contract: Clause Reference

As Built drawings and / or O&M Manuals [58]
(Within 28 days from the date of completion)

The Schedule of Other contractors [8]

The Schedule of Key Personnel [9]

1. Project Manager - 1 No. - B.E (Civil) with minimum of 20 years experience
and should have been Project Manager for at least
one Project Manager / Work of size similar to the
present contract.

2. Procurement Engineer - 2 nos B.E (Civil) with minimum of 10 years experience
in procurement of which a minimum of 3 years of
specific experience should be in construction field.

3. Project Engineer - 3 Nos. - B.E (Civil) with minimum of 10 years relevant
construction/pipe line experience of which a
minimum of 3 years of specific experience should
be in construction field.

4. Site Engineers - 6 Nos.- B.E (Civil) with minimum of 5 years experience

5. (i) Site Supervisors - 9 Nos.- Diploma (Civil) with minimum 3 years Experience

( ii).Auto CADD Engineer - 3 Nos.- Diploma (Civil) with minimum 3 years Experience

(iii) Accountant - 2 Nos.- B.Com with Knowledge of Tally with minimum 3
years Experience
Penalty for not employing Project manager and other Key Personnel till the date of employment
of the Personnel
[9.3]

Project Manager Rs.50,000/- per month
Project Engineer/Procurement Engineer Rs.35,000/- per month
Site Engineers Rs.25,000/- per month
Other Key Personnel Rs.20,000/- per month / each

The Employer is

Name: Commissioner, Thoothukudi City Municipal Corporation

Address: The Commissioner,
Phone:0461- 2326901-903. Fax-0461- 2320357, 2320457

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The Engineer is : City/Executive Engineer, Thoothukudi City Municipal Corporation

Name of Authorized Representative: The Assistant Executive Engineer designated by
the Engineer

The Adjudicator appointed jointly by the Employer and Contractor is:

Name : R. Vijayakumar,

Address : Chief Engineer, (Rtd), Municipal Engineering Service, No: 22, Tulti
Block, 4 th Floor, BABN Apartment ,Parikuppam Road, Anna Nagar West, Chennai.

The name and identification number of the Contract is: Improvements to Water
Supply Scheme to Thoothukudi CMC-Package-1- Construction of raw intake well-
cum-pump house, providing raw water pumping main with SWMS pipe size of
1100 mm dia from intake well to WTP with length of 10.85 Kms, construction of 84
mld capacity water treatment plant and providing SCADA system for Thoothukudi
WSIS.

The work consists of

! Surveying & check and confirming the levels of all components both at the intake and
WTP,
! Construction of intake, bridge, transformer yard, and structures for WTP.
! Supply, laying, jointing, testing of SWMS pipes 10 mm thick with necessary thrust
blocks.
! Construction of Manhole /Inspection Chambers
! Electrification and HT connections and erection of transformer and allied switch gear.
! Road Restoration

1. The start shall be within 15 days from the date of issue of Notice to proceed with the
work.
2. The Intended Completion Date for the whole of the Construction Works is 24 Months
[17,28]
3. Description of Milestones

Milestone dates: Cumulative completion

Sl.
No.
Description of
works
Milestone I
(6 months )
Milestone II
( 6 months )
Milestone III
( 6 months )
Milestone IV
( 6 months )
Milestone VI
( 3 months )
5 - 10 30-35 40-45 10-25 Trial run
1
Construction of
intake-cum-
pump house
10% 50% 80% 100%
2
Construction of
pipe line bridge

3

Supply of pipes
and specials ,
etc
20%

60%

95%

100%

4

Laying , jointing
and testing of
pipes completed
for pumping main
including cradles
10%

50%

85%

100%


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over bridge, and
cross country
pipe line works
including
specials ,MH etc
5
Construction of
water treatment
plant including
electro-
mechanical
works.
10%

40%

80%

100%

6 Commissioning 100%

! The above stated progress shall be maintained for pumping station, pumping mains and water treatment
plant works simultaneously.

4. The contractor shall submit a revised program for the works within 15 days of delivery
of Letter of Acceptance including Environmental Management program.

5. The site possession date shall be within 15 days from the issue of notice to proceed
with the works.

6. The site is as defined in the Project Area Profile

7. The defects Liability Period is

a) For Pipeline works : One year after the date of final taking over.
b) Civil Works : One year after the date of final taking over.

8. The minimum insurance cover for loss of or damage to the works, plants, material,
equipments, and physical property in connection with contract, personal injury or death
is Rs.30 Lakhs for occurrence with the no. of occurrences limited to four. After each
occurrence, contractor will pay additional premium necessary to make insurance valid
for four occurrences always

9. The period between Program updates shall be 30 days

10. The amount to be withheld for late submission of an updated Program shall be Rs.
10,000/-

11. The language of the Contract documents is English

12. The law, which applies to the Contract, is the law of Union of India, applicable to
Tamilnadu and the law of Tamilnadu.

13. The currency of the Contract is Indian Rupees

14. Institution whose arbitration procedures shall be used Indian Arbitration and
Conciliation Act 1996

15. Fees and types of reimbursable expenses to be paid to the Adjudicator is Rs.5000/- per
day plus boarding, lodging, traveling, and other charges as per actual

16. The formulas (e) for adjustment of prices are:

R = Value of work as defined in Clause 47.1 of Conditions of Contract.


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Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to labour shall be paid in
accordance with the following formula :

V
L
= 0.85 x P
1
/100 x R x (L
i
L
o
)/L
o

V
L
= increase or decrease in the cost of work during the quarter under
consideration due to changes in rates for local labour.
L
o
= the average consumer price index for industrial workers for Tiruchirapalli
centre for the last quarter from the date of agreement as published by the
Reserve Bank of India.
L
i
= The average consumer price index for industrial workers for Tiruchirappalli
centre for this quarter under consideration as published by the Reserve
Bank of India.

P
i
= Percentage of labour component of the work.

Adjustment for cement component

(ii) Price adjustment for increase or decrease in the cost of cement procured by the
contractor shall be paid in accordance with the following formula.

V
c
= 0.85 x P
c
/100 x R x (C
i
C
o
)/C
o

V
c
= Increase or decrease in the cost of work during the quarter under
consideration due to changes in the rates for cement

C
o
= The all India average wholesale price index for cement for the last quarter
from the date of agreement as published by the Reserve Bank of India.

C
i
= The all India average wholesale price index for cement for this quarter,
under consideration as published by the Reserve Bank of India.

P
c
= Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the
Contractor shall be paid in accordance with the following formula:

V
s
= 0.85 x P
s
/100 x R x (S
i
S
o
)/S
o

V
s
consideration due to changes in the rates for steel

S
o
= The all India average wholesale price index for steel (Bars and Rods) for the
last quarter from the date of agreement as published by the Reserve Bank
of India.

S
i
= The all India average wholesale price index for steel (Bars and Road) for this
quarter, under consideration as published by the Reserve Bank of India


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P
s
= Percentage of steel component of the work
Note: For the application of this clause, index of Bars and Road has been chosen
to represent steel group.

Adjustment for Electrical Machineries and Equipments:
(iv) Price adjustment for increase or decrease in the cost of Electrical equipments
and machinery procured by the contractor shall be paid in accordance with the
following formula

V
e
= 0.85 x PE/100 x R x (Ei - Eo)/ Eo
V
e
consideration due to changes in the rates for steel for Electrical equipments and
machinery

Eo = The all India average wholesale price index for Electrical equipment and
machinery for the last quarter from the date of agreement as published by the
Reserve Bank of India.

E
1
= The all India average wholesale price index for Electrical equipment and
machinery for this quarter, under consideration as published by the Reserve Bank
of India

P
e
= Percentage of Electrical equipment and machinery component of the work

Adjustment for Ductile Iron pipes and specials
(v) Price adjustment for increase or decrease in the cost of Ductile Iron pipes and
specials procured by the Contractor shall be paid in accordance with the following
formula.

Vip = 0.85 x Pip / 100 x R (IP1-IP0) / IP0

Vip = Increase or decrease in the cost of work during the period under
consideration due to changes in the rates for Ductile Iron pipes and specials.

IP
o
= The all India average wholesale price index for Pig Iron for the last quarter
from the date of agreement as published by the Reserve Bank of India.

IP
1
= The all India average wholesale price index for Pig Ironfor this quarter, under
consideration as published by the Reserve Bank of India

Pip = Percentage of components of Ductile Iron pipes in the work

Adjustment of Local materials (Other Materials)

(vii) Price adjustment for increase or decrease in cost of local materials other than
cement, steel, bitumen and POL procured by the contractor shall be paid in
accordance with the following formula:

V
m
=0.85 x P
m
/100 x R x(M
i
M
o
)/M
o


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V
m
= Increase or decrease in the cost of work during the quarter under
consideration due to changes in rates for local materials other than cement,
steel, bitumen and POl.
M
o
= The all India average wholesale price index (all commodities) for the last
quarter from the date to agreement, as published by the Reserve Bank of
India.

M
i
= The all India average wholesale price index (all commodities) for this
quarter, under consideration as published by the Reserve Bank of India.

P
m
= Percentage of local material component (other than cement, steel, bitumen
and POL) of the work.

The following percentages will govern the price adjustment for the entire contract:

1. Labour-P1 25 %
2. Cement-Pc 15 %
3. Steel-Ps 05 %
4. MS Pipes 35 %
5. Electrical & Mechanical 10 %
6. Other materials Pm 10%

Total 100 %

17. The proportion of payments retained (retention money) shall be 5% from each bill
subject to a maximum of 5% of contract value and 2.5% of retention amount will be
returned along with the final bill. The balance amount of 2.5% of the total value of the
Works will be retained for a period of 2 years reckoned from the date of completion
without interest and this amount will be paid to the Contractor after obtaining an
irrevocable Bank Guarantee for the further period up to the completion of defect liability
period.

18. The liquidated damages for the whole of the works for the each of the milestones are as
under:

18.1 Provided the firm/contractor fails to maintain the required rate of progress/mile stones
liquidated damages will be invoked at the rate of 0.05% per day for the unfinished work.
The firm/ contractor achieve the next mile stone within the stipulated period
cumulatively (i.e., including the first mile stone) the levied Liquidated Damages will be
revoked. The amount recoverable towards liquidated damages shall not be more than
10% of the total value of contract value. The imposition of the liquidated damages
clause will be without prejudice to the rights of the Employer to terminate the contract
as time barred.

18.2 For imposing liquidated damages, detailed show cause notice shall be served on the
defaulting firm/contractor either by RPAD or through personal service. The first notice
shall be served allowing 15 days time to the firm/contractor for furnishing the reply by
them. In case of non receipt of reply on expiry of 15 days time from the date of first
notice, the second notice shall be served allowing 7 days of time to the firm/contractor
for furnishing the reply by them. Again in case of non receipt of reply on expiry of 7
days time from the date of second notice, the third notice shall be served allowing 3
days of time to the firm/contractor for furnishing the reply by them. On receipt of the
reply, it shall be verified by the Engineer in charge and liquidated damages clause shall
be invoked by issuing an explicit speaking order to the firm/ contractor, Similarly, the
non receipt of any reply from the firm/ contractor shall attract imposing the liquidated

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damages clause automatically and in this case also, the liquidated damages shall be
imposed by issuing an explicit speaking order to the firm/contractor.

19. The amounts of the advancement payment are:

Mobilization: *5% of the Contract Price: On submission of un-conditional Bank
Guarantee (to be drawn before end of 20% of Contract Period), (*Split into two 2.50 %
each. Initially 2.5 % will be paid. After satisfactorily mobilizing the materials, equipments
etc. another 2.5% would be released on certification by the Engineer).

(The advance payment will be paid to the contractor no later than 15 days after fulfillment of the
above conditions)

Repayment of advance payment for mobilization

The advance shall be repaid with percentage deductions from the five running account bill
payments certified by the Engineer under the Contract. Deductions shall commence from the
first interim payment. The advance shall be completely repaid prior to the expiry of one
year time from the date of agreement or from five running account bill payments which
ever is earlier.

The Securities shall be for the following minimum amounts equivalent as a percentage of the
Contract Price:

Performance Security for 2 per cent of contract price plus additional security for unbalanced
bids [in terms of ITB Clause 29.9].

The standard form of Performance Security acceptable to the Employer shall be an
unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding Documents.

The date by which As Built drawings (in appropriate scale) in 5 sets in digitized form are
required is within 28 days of issue of certificate of completion of whole or section of the work,
as the case may be.

The amount to be withheld for failing to supply as built drawings and operating and
maintenance manuals by the date required is Rs.10,00,000.

The following events shall also be fundamental breach of contract:
1. The Contractor has contravened Sub-clause 7 of GCC read with SCC and Clause
9.0 of GCC
2. The percentage to apply to the value of the work not completed representing the
Employer's additional cost for completing the works shall be 20 percent.

21. The payment terms shall be as follows:
Note: All payments will be subjected to deduction of retention money as stated in clause 48 of GCC.

21.1 Payment Schedule
Payment shall be made in stages for each component as envisaged under:


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CIVIL WORKS:

Payment may be released up to
85% of the measured and check measured quantity of completion work
5% on satisfactory conducting hydro
5% on commissioning of the scheme
and
balance 5% on completion of one year maintenance period

ELECTRO MECHANICAL & PIPE AND SPECIALS,

1. For pipes & allied works
After supply, inspection and acceptance at site - 50%
After laying, jointing and testing of pipe - 30%
After satisfactory completion of trial run & hydro test- 10%
After commissioning of the entire Package - 5%
After completion of one year maintenance period of the- 5%
Package

2. Mechanical/ electrical items in pumping plant & treatment plant
After supply, inspection and acceptance at site - 50%
After erection and trial run - 40%
After commissioning of the entire Package - 5%
After completion of one year maintenance period - 5%

The running account bill will be prepared at the end of month and payment will be
made accordingly.

Note:
! The percentage of payment mentioned above is with reference to the total value of each
component as per the agreement entered into by the firm/contractor except pumping main and
distribution system.

! The payment shall be made for each component as per the actual measurement up to the
percentages mentioned above for the stage of progress of each component. In the case of
actual value of works carried out becoming lesser than the percentage limits prescribed for the
stages, the payments shall be restricted to the actual.

! 5% of the value of every running bill shall be retained by the Employer as additional performance
security.

Payments shall become eligible only for finished items of works in all respect


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7. FORMS OF SECURITY


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FORMS OF SECURITIES

Acceptable forms of securities are annexed. Bidders should not complete the Performance and
Advance payment security forms at this stage. Only successful Bidder will be required to
provide Performance and Advance payment securities in accordance with one of the forms, or
in a similar form acceptable to the Employer.

Annexure A: Bank Guarantee for Bid security.

Annexure B: Bank Guarantee for Security Deposit

Annexure C: Bank Guarantee for Additional Security Deposit for unbalanced items.

Annexure D: Bank Guarantee for Advance Payment.

Annexure E: Indemnity Bond

Annexure F: Indemnity Bond (in lieu of water tightness and structural stability)

Annexure G: Performance Bank Guarantee (Unconditional)


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Annexure A-Bank Guarantee for Bid Security

WHEREAS, _______________________ [name of Bidder] (hereinafter called "the Bidder")
has submitted his Bid dated _______________________ [date] for Improvements to Water
Supply Scheme to Thoothukudi CMC-Package-1- Construction of raw intake well-cum-
pump house, providing raw water pumping main with SWMS pipe size of 1100 mm dia
from intake well to WTP with length of 10.85 Kms, construction of 84 mld capacity
water treatment plant and providing SCADA system for Thoothukudi WSIS. [name of
Contract] (Hereinafter called "the Bid").

KNOW ALL PEOPLE by these presents that We affirm and bind itself, its successors and
assigns by these presents,______________________________[name of bank] of
___________________________ having our registered office at
___________________________________ (hereinafter called "the Bank") are bound unto
______________________________[name of Employer] (hereinafter called "the Employer")
in the sum of ___________________1 for which payment well and truly to be made to the said
Employer the Bank binds itself, its successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this _________ day of __________ 20____.

THE CONDITIONS of this obligation are:

a. If the Bidder withdraws the bid after Bid opening during the period of validity of the bid.
b. if the Bidder does not accept the correction of the bid price, pursuant to clause 26 ; or
c. if the Bidder withdraws the Bid after the issue of letter of acceptance of his Bid
d. in the case of a successful Bidder, if the Bidder fails within the specified time limit to:
i. furnish the required Security Deposit or
ii. sign the Agreement
e if the Bidder has furnished incorrect information on qualification and experience
f. If the information furnished by the bidder pertaining qualification criteria found to be false /
fake not correct on verification by the Corporation, pursuant to clause 4.6.2 (b) in
instruction to bidders.

We undertake to pay to the Employer up to the above amount upon receipt of his first
written demand, without the Employer having to substantiate his demand, provided that in his
demand the Employer will note that the amount claimed by him is due to him owing to the
occurrence of one or any of the above conditions, specifying the occurred condition or
conditions.

This unconditional and irrevocable Bank Guarantee will remain in force up to and
including the date ____________________2 days after the deadline for submission of Bids as
such deadline is stated in the Instructions to Bidders or as it may be extended by the Employer,
notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this
guarantee should reach the Bank not later than the above date.

It is also hereby declared that the _________________________ Bank is empowered
under article / bye law _____ to issue this Bank Guarantee and undersigned _____ (name) and
_____ designation is authorized by the Bank to sign this Bank Guarantee.

This Guarantee will not be discharged due to change in the constitution of the Bank or
the Bidder.

Signature of the Banks Authorised Agent____________________
Date

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WITNESS ____________ SEAL _______________________________________
____________________________________________________________
[Signature, name, and address]

1. The Bidder should insert the amount of the guarantee in words and figures denominated
in Indian Rupees. This figure should be the same as shown in Clause 15.1 of the Instructions to
Bidders.

2. 45 days after the end of the validity period of the Bid.


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Annexure B-Performance Bank Guarantee

To:
.[name of Employer]
.[address of Employer]

WHEREAS [name& address of Contractor] (hereinafter called
the Contractor) has undertaken, in pursuance of Contract No..dated.. to
execute Improvements to Water Supply Scheme to Thoothukudi CMC-Package-1-
Construction of raw intake well-cum-pump house, providing raw water pumping main
with SWMS pipe size of 1100 mm dia from intake well to WTP with length of 10.85 Kms,
Thoothukudi WSIS. (hereinafter called the Contract);

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you, on behalf of the Contractor, up to a total of .[amount of guarantee]
[in words], such sum being payable in the
types and proportions of demand and without cavil or argument, any sum or sums within the
limits of ..[amount of guarantee]
1
as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Contractor
before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed there under or of any of the Contract documents
which may be made between you and the Contractor shall in any way release us from any
liability under this guarantee and we hereby waive notice of any such change, addition or
modification.

This guarantee shall be valid until. (i.e.) 28 days from the date of expiry
of the Defects Liability period.

Signature and seal of the guarantor..

Name of Bank.

Address.

Date.

1 An amount shall be inserted by the Guarantor, representing the percentage of the Contract Price
specified in the Contract and denominated in Indian Rupees.


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Annexure C-Bank Guarantee for Additional Security Deposit
(for unbalanced items)
To: ______________________________________________ [name of Employer]
_________________________________________ [address of Employer]

WHEREAS _________________________ [name and address of Contractor]
(hereinafter called "the Contractor") has undertaken, in pursuance of Contract No. _____
dated ________________ to execute Improvements to Water Supply Scheme to
providing raw water pumping main with SWMS pipe size of 1100 mm dia from intake
well to WTP with length of 10.85 Kms, construction of 84 mld capacity water treatment
plant and providing SCADA system for Thoothukudi WSIS. [name of Contract and brief
description of Works] (Hereinafter called "the Contract");

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor
shall furnish you with an unconditional and irrevocable Bank Guarantee by a
Nationalized/Scheduled bank for the sum specified therein as security for compliance with his
obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE we hereby affirm to the said Employer the Bank binds itself, its
successors and assigns by these presents, that we are the Guarantor and responsible to you,
on behalf of the Contractor, up to a total of ____________________ [amount of guarantee]
1___________________________ [in words], and we undertake to pay you, upon your first
written demand and without cavil or argument, any sum or sums within the limits of
____________________ [amount of guarantee]1 as aforesaid without your needing to prove or
to show grounds or reasons for your demand for the sum specified therein.


Contract or of the Works to be performed there under or of any of the Contract documents
which may be made between you and the Contractor shall in any way release us from any
liability under this guarantee, and we hereby waive notice of any such change, addition or
modification.
This guarantee shall be valid until .. (i.e.) 45 days from the date of issue of the
certificate of completion of works.
It is also hereby declared that the _________________________ Bank is empowered
under article / bye law _____ to issue this Bank Guarantee and undersigned _____ (name) and
_____ designation is authorized by the Bank to sign this Bank Guarantee.
This Guarantee will not be discharged due to change in the constitution of the Bank or
the contractor.
Signature and seal of the guarantor _____________________________
Name of Bank ____________________________________________
Address ____________________________________________
Date ____________________________________________
1 An amount shall be inserted by the Guarantor, representing additional security for unbalanced
Bids, if any and denominated in Indian Rupees.

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Annexure D-Bank Guarantee for Advance Payment
To:
.[name of Employer]
.[address of Employer]

of raw intake well-cum-pump house, providing raw water pumping main with SWMS pipe
size of 1100 mm dia from intake well to WTP with length of 10.85 Kms, construction of
84 mld capacity water treatment plant and providing SCADA system for Thoothukudi
WSIS. [Name of Contract]

Gentlemen

In accordance with the provisions of the Conditions of Contract, sub clause 51.1
(Advance Payment) of the above mentioned Contract, .[name and address of
Contract] (hereinafter called the Contractor) shall deposit with
..[name of Employer] a bank guarantee to guarantee his proper and
faithful performance under the said Clause of the Contract in an amount of
[amount of guarantee]1 [in words].

We, the .[bank or financial institution], as instructed by the
Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and not as
Surety merely, the payment to .[name of Employer] on his first demand
without whatsoever right of objection on our part and without his first claim to the Contractor, in
the amount not exceeding [amount of guarantee]1
..[in words].

We further agree that no change or addition to or other modification of the terms
of the Contract or of the Works to be performed there under or of any of the Contract
documents which may be made between [name of Employer] and the Contractor
shall in any way release us from any liability under this guarantee and we hereby waive notice
of any such change, addition or modification.

This guarantee shall remain valid and in full effect from the date of the advance
payment under the Contract until.[name of Employer] receives full repayment
of the same amount from the Contractor.

Yours truly

Signature and seal of the guarantor..

Name of Bank / Financial Institution.

Address.

Date.

1 An amount shall be inserted by the Bank representing the amount of the Advance Payment and
denominated in Indian Rupees.


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Annexure E-Indemnity Bond

This deed of indemnity bond executed at (place) on this

Day of (month) year by and between Thiru/Tmt.
..(Name) widow/wife/son/daughter of Thiru / Tmt ..
residing at (Full Address) (hereinafter called
Contractor which expression unless excluded by or repugnant to the context include his/her
heirs, executors administrators and legal representatives) to and in favour of the
Commissioner, Thoothukudi City Corporation (hereinafter called the Employer, which
expression shall unless excluded by or repugnant to the context include its successor and
assigns) represented by the Municipal Engineer/Executive Engineer/ Assistant Executive
Engineer of Thoothukudi City Corporation shown as follows.

2. Whereas the Contractor has submitted the bid for Improvements to Water Supply
Scheme to Thoothukudi CMC-Package-1- Construction of raw intake well-cum-pump
house, providing raw water pumping main with SWMS pipe size of 1100 mm dia from
intake well to WTP with length of 10.85 Kms, construction of 84 mld capacity water
treatment plant and providing SCADA system for Thoothukudi WSIS. (description of
work) at Thoothukudi City (place of work or supply) and such bid has been accepted subject to
the relevant conditions to contract appended to Tamil Nadu Building Practice and other
conditions issued along with bid documents.
3. And where as in pursuance of the terms of contract, that a sum equal to 2 % of the
total value of work done have been retained with the Employer for a period of two years
reckoned from the date of completion of the work in order to enable the departmental officers to
watch the effect of all seasons on the work and the structural stability of the work executed by
the contractor.
4. And whereas it was decided to refund the said sum equal to 2 % of the total value of
the work done retained with the Employer on the expiry of two years period reckoned from the
date of completion of work provided that the Contractor executed an indemnity bond for a
period of three years indemnifying the Commissioner, against any loss or expenditure incurred
to rectify any defect noticed due to the faulty workmanship by the Contractor or substandard
material used by the Contractor during the period of two years.
5. Now this deed of indemnity witness that in consideration of the Contract entrusted to
the Contractor by the Employer, the Contractor has agreed to the following terms and
conditions and executed this indemnity bond in conformation of all and undertakes to comply
with the terms referred to infra.

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6. The Contractor both hereby indemnify the Employer against any loss or damage that
may be caused to the Employer in respect of rectification of any defect noticed due to the faulty
workmanship by the Contractor, or substandard material so used by other Contractor in the
execution of work entrusted to the Contractor during the period of three years i.e. from
up to (dates to be specified)
7. It is hereby confirmed that in all other respects, the agreement conditions will be binding
between the parties.
In witness whereof Thiru / Tmt / Miss
Contractor has signed this deed on this day of month

year.

Witness:


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Annexure F-Indemnity Bond- (In lieu of water tightness and structural stability)

To accompany the Lump sum agreement No.

This deed of Indemnity made this day of between Thiru S/o
hereinafter called Contractor which
expression shall unless excluded by or repugnant to the context include his heir/executors,
administrators and legal representatives) and in favour of the Commissioner, Thoothukudi City
Corporation, (hereinafter called the Employer which expression shall unless excluded by or
repugnant to the context include its successors and assigns) represented by the Municipal
Engineer/ Executive Engineer/Assistant Executive Engineer, Thoothukudi City Corporation, as
follows:

Whereas the Contractor agreed to construct a reinforced cement concrete elevated
service reservoir / sump of lakhs litres capacity including pipe connections as per
departmental plan and designs under Improvements to Water Supply Scheme to
providing raw water pumping main with SWMS pipe size of 1100 mm dia from intake well
to WTP with length of 10.85 Kms, construction of 84 mld capacity water treatment plant
and providing SCADA system for Thoothukudi WSIS.. Rs. (Rupees.
) as per Lump Sum Agreement No. /and two of the
conditions of the said agreement are:

1. That the Contractor should produce a water tight structure and guarantee its water tightness
for two years as per clause in Form in General Conditions of contract, definitions and
interpretations.

2. That in lieu of the 40% (Forty percent) of the amount of each bills scheduled to be withheld
from the payment and kept with the Employer with security deposit till the expiry of the above
guarantee period and till a certificate of soundness of structure is furnished by the Municipal
Engineer, Thoothukudi City Corporation, the Contractor has agreed to execute an Indemnity
bond vide clauses in Form in General conditions of contract, definitions and interpretations of
Lump Sum Agreement No.

And whereas the Employer has agreed to accept a deed of Indemnity from the Contractor in
lieu of 40% (Forty percent) of the amount of each bill to be withheld from payment.

Now these present witness that in pursuance of the above said agreement and for the
consideration above said, the Contractor hereby agrees with the Employer that he will at all

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times indemnity and keep harmless of the Employer as a result of the failure of the Contractor
to remedy or to replace any failure or defects in the water tight structure for a period of two
years from the date of commissioning which includes maintenance period of one year.
The Contractor further agree with the Employer that on receipt of the report of the
Engineer in charge about any failure or defects noticed in the structure within a period of two
years from the actual date of commissioning and handing over to the Employer after
maintenance for one year, a joint inspection has to be made immediately by the Engineer of
the Contractor and the Engineer in charge of water supply scheme and if in the opinion of the
Commissioner, Thoothukudi City Corporation, the failure or defects noticed are due to the
defects in the structure (construction) the contractor undertakes to rectify or replace
immediately the structure at Contractors cost and the Contractor agrees to extend the
guarantee period for two more years from the date of rectification of the defects.
The Contractor further agrees with the Employer that in the case of any dispute
arising between the Contractors on one hand and the Municipal Engineer, Thoothukudi City
Corporation on the other hand as to any matter relating to the defects or failure noticed in the
structure and the Contractors guarantee for water tightness for a period of two years from the
accepted date of completion of the structure as indicated above such dispute shall be referred
to the Commissioner, Thoothukudi City Corporation, whose decision shall be final.

In witness whereof Thiru
S/o .

District and the Commissioner, Thoothukudi City Corporation, acting on behalf of the
Thoothukudi City Corporation have hereunto set their hands on the day and the year first
written above.


Tenderer


Annexure G-Performance Bank Guarantee (Unconditional)

To
The Commissioner,
Thoothukudi City Corporation,
113, Palai Road, Thoothukudi 268 002..

WHEREAS(name and address of Contractor)
(hereinafter called" the Contractor" has undertaken, in pursuance of contract No.----------
--------------------------------------------------------------- Dated to execute
Improvements to Water Supply Scheme to Thoothukudi CMC-Package-1-
Construction of raw intake well-cum-pump house, providing raw water pumping
main with SWMS pipe size of 1100 mm dia from intake well to WTP with length of
10.85 Kms, construction of 84 mld capacity water treatment plant and providing
SCADA system for Thoothukudi WSIS. (name of contract and brief description of
works) hereinafter called the Contract

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor
shall furnish you with a Bank Guarantee by a recognized bank for the sum specified
therein, as security for compliance with his obligations in accordance with the Contract.

AND WHEREAS the Contractor has requested us to give the Bank Guarantee

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee
unconditionally and irrevocably to guarantee as primary obligator and not as mere
surety, all the payments to the Commissioner, Tiruchirappalli City Corporation,

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you,
on behalf of the Contractor, up to a total of Rs. (amount of
Guarantee) - (amount in words
such sum being payable in the types and proportion of currencies in which the Contract
price is payable, and we undertake to pay you unconditionally and irrevocably upon your
first written demand and without cavil or argument, any sum or sums within the limit of
Rs. (amount of Guarantee) as aforesaid without you needing to
prove or to show grounds or reasons for your demand for the sum specified therein.


Tenderer



Contract or of the Works to be performed there under or of any of the Contract
documents which may be made between you and the Contractor shall in any way
release as from the liability under this guarantee and we hereby waive notice of any
such change, addition or modification.

The Bank Guarantee is drawn at branch of- --
Bank in Thoothukudi Town in Tamil Nadu only.

This guarantee shall be valid until 28 days from the date of expiry of the defects liability
period. '

SIGNATURE AND SEAL OF THE GUARANTOR
Name of Bank -------------------------------
Address

Date

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Water Supply Improvement Scheme to Thoothukudi City Municipal Corporation-Package-I.

Vol-I/ General Conditions

.[name and address of contractor]

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