MINUTES OF MEETING HELD ON TUESDAY, 12 JUNE 2012

Present Councillor P. Brown Councillor K. Cook Councillor L. Gettings Councillor P. May Councillor P. Pearson Councillor L. Rawson Councillor C. Taylor Councillor P. Whitaker

2 members of the public were in attendance, Mr Edward Knight as an observer and the resident who had spoken at the previous meeting, who wished to record his thanks to both the police and the Parish Council for the action taken to improve the situation at Scott Green, which would continue to be monitored. 36.0 Apologies for Absence 36.1 Apologies were received from Councillors Brian, Jones, Morley and Kimberley, who would arrive late. 37.0 Anti-Social Behaviour/Policing Issues 37.1 Updates on very low crime figures and incidents in the village since the last meeting were given by the police in attendance: 2 house burglaries, 1 theft from a motor vehicle at Gildersome Spur, 1 penalty notice issued to a local shop for selling alcohol to persons aged under 18 and 2 confiscations of alcohol. 37.2 Councillor Gettings reminded that an invoice was awaited for the replacement PCSO bike. 37.3 It was agreed the SID device would be used late afternoon/evening on Monday, 25 June 2012. 37.4 Councillor Gettings referred to a leaflet Pavements are for People and requested further copies. 37.5 AVOCET door locks, with special door keys, were recommended and further information could be obtained from Morley Police Station. 38.0 Chairs Remarks (NIP allotment, matters arising from Parish Meeting.) 38.1 Councillor Gettings advised that Items 46.0 and 49.0 would not be discussed, with 49.0 not appearing on future Agendas, due to work commitments of Marlon. 38.2 Following a request from Councillor Cook, discussion regarding the Scarecrow Festival would follow immediately after 43.0. 38.3 Councillors were advised that following Councillor Pearsons wish to retire and the resignation of Councillor Don Cooke, two nominations for membership had been received, from Mr Edward Knight and Mr Roy Beaven. These two nominations were accepted and Councillor Gettings thanked Councillor Pearson for all her help and assistance. 38.4 Annual Parish Meeting - kerbs and gulley problems were being dealt with by L.C.C. and it was agreed a letter would be sent to Metro requesting the terminus of No. 46 bus be moved to the second bus stop, with bus shelter, down Moorland Avenue.

38.5 NIP allotments - a letter would be sent regarding a lease agreement for temporary community allotments. 39.0 Minutes of Annual Parish Meeting held on 1 May 2012 Minutes of Meeting held on 1 May 2012 Minutes of Annual General Meeting held on 15 May 2012 39.1 The Minutes of the Annual Parish Meeting held on 1 May 2012 were agreed to be a true and accurate record. 39.2 The Minutes of the Meeting held on 1 May 2012, with the amendment in 30.2 from had completed to would complete, were agreed to be a true and accurate record. 39.3 The Minutes of the Annual General Meeting held on 15 May 2012 were agreed to be a true and accurate record. 40.0 Correspondence 40.1 Councillor Gettings listed the correspondence received, drawing attention to the following: 40.2 Notification that a Deputy Lieutenant would attend the Scarecrow Trail. 40.3 Grounds Maintenance Update from Continental Landscapes. It was agreed that the recent grass cutting was far from satisfactory, although Councillor Finnigan advised that Paul Clark of Continental Landscapes was to visit before their return the following week and it was further agreed that the recent very wet weather did not assist with the recent cutting. It was proposed and agreed that a battery operated/petrol Strimmer be purchased from the Village Fund. 40.4 Notification from Audit Commission of their proposal to appoint Littlejohn to audit annual returns of all small bodies in West Yorkshire. 40.5 Enquiry re. Morley Freecycle. Information should appear on the website. 40.6 Website emails relating to - timing of the Scarecrow Festival, condition of the road from the Post Office to Finkle Lane, enquiry re. bridleways, enquiry re. Morley Freecycle and missing refuse collections at Mill Garth (passed to Councillor Bob Gettings). 40.7 Report from Yorkshire Internal Audit relating to the Annual Return. 40.8 Invitation to NHS meeting at Morley Town Hall, 21 June from 2.00 - 4.00 p.m. 40.9 Request from Sam Luptons daughter to donate either a bench or tree, near the little Green, in his memory. After discussion it was agreed that perhaps 2 cherry trees could be provided to replace the 2 trees lost from that area. 41.0 Register of Interests 41.1 Documentation for the completion of the new Register of Interests forms, received only the previous day, was circulated, with the request the form be completed and returned at the next meeting. 41.2 Leeds City Council were preparing to publish the Register on their website on 1 July 2012. 42.0 Annual Review of Insurance, Financial Regulations, Financial Risk Assessment, Non Financial Risk Assessment, Code of Conduct, Standing Orders 42.1 These documents were reviewed with no amendments. 43.0 Annual Return 2011-2012 43.1 Councillors approved Section 1 of the Annual Return. 43.2 Councillors approved Section 2 of the Annual Return. 43.3 Councillors were advised the amount of 20531 was carried forward.

43.3 Councillor Rawson agreed to act as contact between 25 June and 20 July 2012 and a notice to this effect was posted in the Notice Board on 11 June 2012. 48.1 Future Events - (a) Scarecrow Trail - Posters, routes/maps were ready, local schools had been visited and programmes were to be printed the following week. Councillors were asked to meet at 2.00 p.m. on the Saturday to assist with the bunting and from 7.00 a.m. on the day, as there was much preparation work to undertake - particularly as refreshments were sought from 10.00 a.m. the previous year. Upwards of 95 scarecrows were expected. Traffic cones would be delivered on the Friday. 44.0 Bin Request/Branch End 44.1 It was agreed to remove this from future Agendas as there was no suitable location.. 45.0 Bottle Bank/Street Lane 45.1 Ongoing. 46.0 Meeting Hall 46.1 Ongoing. 47.0 Stone Signs 47.1 Ongoing. 48.0 Action Plan Update 48.1 Future Events - (a) see 48.1 earlier. (b) The Grand Litter Pick would take place the following Saturday and Councillors were asked to meet at the Meeting Hall at 9.30 a.m. 48.2 Footpaths - Councillor May expressed her disappointment that Beeches had not made any maintenance visits since their appointment and it was agreed to write to Beeches and if their workload was too much, another contractor would be sought. 48.3 The Meeting Hall - See 46.0. 48.4 Bottle Bank Area - See 45.0. 48.5 Areas of Concern/Pavements - (a) It was agreed that David Cowburn would be asked to carry out remedial work at Branch End, with initial grass cutting/tidying. Planting of any trees would be discussed later. (b) Owners of land next to Councillor Gettings house had been advised to clear away the scaffolding and tidy the site. (c) Further to 30.5 (d), it was agreed that Councillor Brown would provide an up-to-date replacement First Aid Box containing relevant items. 48.6 Village Stone Signs - See 47.0. 48.7 Ashwood Blossom Trees - Councillor Gettings confirmed the inscription required for the plaque and it was agreed the event had been enjoyed by both young and old alike. 49.0 Website Update 49.1 See 38.1. 50.0 Planning 50.1 Councillor Cook gave details of all planning applications and decisions. 50.2 Councillor Cook advised she had attended 2 planning meetings. 50.3 Councillor Finnigan advised that both the planned industrial park at land on Gelderd Road and the proposed hotel at the roundabout had been put on hold by the Highways

Agency. 51.0 Finance 51.1 The Parish Clerk advised the balance on the Parish Councils current account stood at 22709.69 with 2 cheques to sign: S. Leeman/May Pay 172.37 HMRC 43.00 51.2 In addition the following cheques were sent on 27.05.12: Beeches/3 x Cherry Trees Yorkshire Internal Audit/Annual Return Brosnans/Professional Services GT Flowers Pat May/Various - Planning, Tree Day 52.0 Application for Grants 52.1 There were two applications for Grants. 52.2 After discussion, it was agreed to award 250.00 each to Gildersome Sports Club and Gildersome Primary School (Gildersome Local History Group). 53.0 Date of Next Meeting 53.1 The next meeting will be held on Tuesday, 3 July 2012 at 7.00 p.m. at Gildersome Meeting Hall. 864.00 260.00 150.00 276.00 272.97