Tally

Quick Start Guide - Migrating to
Tally.ERP 9
The information contained in this document represents the current view of Tally Solutions Pvt. Ltd., (‘Tally’ in short) on the topics
discussed as of the date of publication. Because Tally must respond to changing market conditions, it should not be interpreted to be a
commitment on the part of Tally, and Tally cannot guarantee the accuracy of any information presented after the date of publication.
This document is for informational purposes only. TALLY MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS
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any licence to these patents, trademarks, copyrights, or other intellectual property.
© 2009 Tally Solutions Pvt. Ltd. All rights reserved.
Tally, Tally 9, Tally9, Tally.ERP, Tally.ERP 9, Shoper, Shoper 9, Shoper POS, Shoper HO, Shoper 9 POS, Shoper 9 HO,
TallyDeveloper, Tally Developer, Tally.Developer 9, Tally.NET, Tally Development Environment, Tally Extender, Tally Integrator,
Tally Integrated Network, Tally Service Partner, TallyAcademy & Power of Simplicity are either registered trademarks or trademarks of
Tally Solutions Pvt. Ltd. in India and/or other countries. All other trademarks are properties of their respective owners.
Version: Quick Start - Migrating to Tally.ERP 9/1.0/September 2009

Contents
Contents
Introduction.................................................................................................................................................................................. 1
Lesson 1: Download Tally.ERP 9 ................................................................................................................................... 2
Lesson 2: Installing Tally.ERP 9 Silver

2.1 Installing Tally.ERP 9 Silver ..........................................................................................................................6
Lesson 3: Installing Tally.ERP 9 Gold

3.1 Installing Tally.ERP 9 - Gold .......................................................................................................................12
3.2 Installing Tally.ERP 9 Gold - Client ...........................................................................................................21
Lesson 4: Surrender Tally 7.2 or Tally 9

4.1 Online Surrender .............................................................................................................................................24
4.2 Offline Surrender ............................................................................................................................................24
4.3 Offline Surrender for Tally 9 ........................................................................................................................24
Lesson 5: Launching Tally.ERP 9 ................................................................................................................................ 26
Lesson 6: Activating Tally.ERP 9 Single Site

6.1 Activating Tally.ERP 9..................................................................................................................................27
6.1.1 Step 1: Activate Tally.ERP 9 .................................................................................................................... 27
6.1.2 Step 2: Procedure to Unlock License File ................................................................................................ 30
Lesson 7: Activating Tally.ERP 9 Multi-Site

7.1 Introduction .....................................................................................................................................................33
7.2 Step1: Activate Tally.ERP 9 .........................................................................................................................33
7.3 Step 2: Procedure to Unlock the License File............................................................................................36
Lesson 8: Licensing Resolution

8.1 Licensing Resolution......................................................................................................................................39
8.1.1 Option 1: Want to add this Serial Number to the same Account: ............................................................ 40
8.1.2 Option 2: Provide a new account id & retain existing account id as administrator of account: ............ 40
8.1.3 Option 3: You have accidentally entered wrong e-mail address & re-enter information to proceed: .... 41
Lesson 9: Activating Tally 7.2 or Tally 9.0

9.1 Activating Tally - Single User......................................................................................................................42
9.1.1 Online Activation ...................................................................................................................................... 42
9.1.2 Offline Activation...................................................................................................................................... 43
9.2 Reactivating Tally - Multi User ...................................................................................................................43
9.2.1 Setting up the Tally License Server .......................................................................................................... 43
i
Contents
Lesson 10: Backup & Restore Data

10.1 Backup Tally data .........................................................................................................................................45
10.2 Restore Data in Tally.ERP 9 ......................................................................................................................48
Lesson 11: Migrating Tally Data .................................................................................................................................. 51
Lesson 12: Migrating Data in Tally.ERP 9

12.1 Migrating Data from Tally 6.3 to Tally.ERP 9 .......................................................................................53
12.4 Migrating Data from Tally 9 Release 2.0 / Release 3.0 to Tally.ERP 9 .............................................75
12.5 Migrating Data comprising of Excise / TDS /VAT to Tally.ERP 9 ....................................................75
Lesson 13: Migrating Excise Data in Tally.ERP 9

13.1 Migrating Dealer Excise data from Tally 9 to Tally.ERP 9 ..................................................................77
13.1.1 When Maintain Multiple Godown is Disabled ....................................................................................... 77
13.1.2 When Maintain Multiple Godown is Enabled ........................................................................................ 77
Lesson 14: Migrating TDS Data in Tally.ERP 9

14.1 TDS Data Migration ....................................................................................................................................80
14.1.1 Pre Migration ......................................................................................................................................... 80
14.1.2 Vouchers considered for TDS Migration................................................................................................ 80
14.1.3 Migration Flow ....................................................................................................................................... 80
14.2 Data Errors.....................................................................................................................................................80
14.2.1 TDS Migration Data Errors are categorized as follows: ....................................................................... 80
14.3 Assessable Value & TDS Calculation ......................................................................................................81
14.4 TDS Migration in different scenarios .......................................................................................................82
14.5 Post Migration Steps ....................................................................................................................................82
Lesson 15: Migration steps for Payroll Data in Tally.ERP 9

15.1 Migration of Payroll Data to Tally.ERP 9 ...............................................................................................83
15.2 Post Migration steps for Payroll Data in Tally.ERP 9 ...........................................................................84
15.3 Displaying YTD Details ..............................................................................................................................87
Lesson 16: Migrating TCP Files to Tally.ERP 9 Format

16.1 Migration of TCP files to Tally.ERP 9 Format ......................................................................................88
16.1.1 TCP Files ................................................................................................................................................ 88
16.1.2 Configuration File .................................................................................................................................. 96
16.1.3 Encrypted files ........................................................................................................................................ 99
16.1.4 Dictionary Files .................................................................................................................................... 100
16.1.5 Conversion of Tally 7.2 files to Tally.ERP 9 New Format ................................................................... 100
ii
Quick Step-by-Step Guide
Note:
You may have opted for Tally Value Pack (TVP) or purchased Tally 7.2 Offer Packs. This will make you eligible to move from Tally
7.2 to Tally.ERP 9 for free. In such a case you will need to follow these steps:
o Surrender Tally 7.2 license
o Download Tally 9 and activate with the Tally 7.2 serial & activation key
o Surrender Tally 9 license
o Download and activate Tally.ERP 9 (as described below)
Note that your Tally 7.2 data will migrate directly to Tally.ERP 9.
Before You Migrate to Tally.ERP 9

Take Data Backup
Surrender Tally 7.2/Tally 9
Download Tally.ERP 9
Installing Tally.ERP 9 Silver

Launching Tally.ERP 9
Installing Tally.ERP 9 Gold

Installing Tally.ERP 9 Gold - Client
Installing Tally.ERP 9 Gold - Server
Installing Common License Server
Activating Tally.ERP 9
Activate Tally.ERP 9 Single Site
Activate Tally.ERP 9 Multi Site
Licensing Resolution
Support for Coexistenence

Activating Tally - Single User
Activating Tally - Multi User
Setup the Tally License Server
Restore Data in Tally.ERP 9

Restore Data in Tally.ERP 9
iv
Quick Step-by-Step Guide
Migrating Tally Data

Migrating Data from Tally 6.3 to Tally.ERP 9
Migrating Data from Tally 9 Release 2.0 / Release 3.0 to Tally.ERP 9
Migrating Data comprising of Excise / TDS /VAT to Tally.ERP 9
Migrating Dealer Excise data from Tally 9 to Tally.ERP 9
Migrating TDS Data in Tally.ERP 9
Migrating Payroll Data to Tally.ERP 9
Migrating TCP files to Tally.ERP 9 Format
TCP Files
Configuration File
Encrypted files
Dictionary Files
Conversion of Tally 7.2 files to Tally.ERP 9 New Format
v
Introduction
Welcome to the world of Tally.ERP 9.
With the launch of Tally.ERP 9 a whole new gamut of functionalities are introduced which
includes changes to the Installation and Licensing procedure and users find it difficult to Install,
Activate Tally.ERP 9 and Migrate data from the previous version to Tally.ERP 9.
This Quick Start Guide - Migrating to Tally.ERP is aimed at Tally 7.2 and Tally 9 users who
require to install and activate Tally.ERP 9 on their computers. While covering the detailed
procedure for Installing and Activating Tally.ERP 9 on your computer. In separate chapters we
have covered migration of Excise, TDS and Payroll data, and data migratation from earlier
version to that compatible with Tally.ERP 9. Additionally, for user running customised TDL
programs a separate chapter on Migrating TCP files talks about migrating TCP files to a version
that is compatible with Tally.ERP 9. In addition, we have also covered topics on Downloading
Tally.ERP 9, Surrendering previous version, Coexistenence between the previous version of
Tally and Tally.ERP 9, Backup, Restore, and Licensing Resolutions.
For additional reading on the aforementioned mentioned topics, you can refer to Getting Started
with Licensing, Getting Started with Data Migration and Getting Started with Tally.ERP 9,
the latest updates of these books are available on our website. You can also refer to Tally.ERP
Reference Manual, while an online update of FAQs, Trouble Shooting Articles and much more
is available on the Knowledge Base in the form of Online Help.
1
Lesson 1: Download Tally.ERP 9
The installable version of Tally.ERP 9 for Silver/Gold/Auditors’ Edition is available in the CD or

the installable version of Tally.ERP 9 is available on the download page of our website
www.tallysolutions.com.
To down load the installable version Tally.ERP 9 follow the steps shown:
In the address bar of the Internet explorer

Type http://www.tallysolutions.com
The web page appears as shown:
Figure 1.1 Tally Webpage
Click Download
2
The download page appears as shown
Figure 1.2 Download Page
Click Download Tally.ERP 9 Series X Release X.X

The Tally.ERP 9 Download Centre page appears as shown
Figure 1.3 Download Centre
3
Click Tally.ERP 9 Series X Release X.X Build 999

In the File Download - Security Warning window click Save
In the Save As window select the required directory and click Save to save the Install.exe
On successful download, the Install.exe is stored in the path mentioned and appears as shown:
Figure 1.4 Tally.ERP 9 Installer
Double click the installer or select the installer and press Enter to commence Installation of
Tally.ERP 9 Back
4
5
Lesson 2: Installing Tally.ERP 9 Silver
The installer will assist you with the installation of Tally.ERP 9 on your computer. During the instal-
lation you can accept the default path to install the program, configuration and language files or
specify a path of your choice.
2.1 Installing Tally.ERP 9 Silver

You can install Tally.ERP 9 using any one of the following methods:
2.1.1 Method 1
Double click the INSTALL.EXE icon available on the CD.
Or
2.1.2 Method 2
Click START from Windows
Select RUN
TYPE <CD drive>:\INSTALL
Press ENTER
Follow the instructions displayed on your screen to proceed with the Installation of Tally.ERP 9.
6
1. The Tally.ERP 9 Setup Wizard is displayed as shown.
Figure 2.1 Tally.ERP 9 Setup Wizard
2. Click Next to continue with the installation.

3. The Tally.ERP 9 Setup screen is displayed as shown.
Figure 2.2 Tally.ERP 9 Setup
7
With Tally.ERP 9 Silver you do not have to install License Server.

To install Tally.ERP 9, you need to have administrator rights (to create, write,
update, modify and delete) the Application, Data, Configuration and Language
directory for Windows NT/ 2000/ XP/ 2003/ Vista operating systems.
4. In Tally.ERP 9 Setup screen, you may accept the default directories or click on the buttons
provided to change the path of Application Directory, Data Directory, Configuration Direc-
tory, Language Directory or License Directory respectively.
Application Directory: Tally.ERP 9 program files reside in this directory.
Data Directory: Tally.ERP 9 data resides in this directory.
Configuration Directory: Tally.ERP 9 configuration file reside in this directory.
Language Directory: Tally.ERP 9 Language files (.dct) reside in this directory.
In the License Details section
Use Local License File is selected by default.
License Directory: Tally.ERP 9 license file resides in this directory.
Ensure that an earlier version of Tally.ERP 9 Silver is activated. Enter the path of
the license file in License Directory. This enables you to run multiple instances of
Tally.ERP 9 Silver on the same computer using a single license file.
5. Click Next.
8
6. The Country/Language Selection screen is displayed as shown.
Figure 2.3 Country / Language Selection
7. In the Country/Language Selection screen, check Install Operating System Language

Support to install Tally.ERP 9 with multi-lingual support.
To use Tally.ERP 9 in English only, uncheck Install Operating Systems

Language Support.
In Country Selection choose India/SAARC, if you are residing in India or
SAARC countries, else choose Others
8. Click Install.
9
9. The Setup Status screen is displayed as shown.
Figure 2.4 Setup Status
10.In case you are prompted for the language support files in the Files Needed screen, insert
operating systems CD in the drive or click Browse and select the i386 folder where the
required language support files reside on your computer.
11.Click OK to install Language Support.
Incase you click Cancel or do not have the operating system CD, the language
support will not be available
10
The Tally.ERP 9 Installed Sucessfully screen is displayed as shown.
Figure 2.5 Tally.ERP 9 Installed Successfully
12.In the Tally.ERP 9 Installed Successfully screen click Finish to complete Tally.ERP 9 setup.
You can double click the Tally.ERP 9 icon available on the desktop to start Tally.ERP 9.
Back
11
Lesson 3: Installing Tally.ERP 9 Gold
The installer will assist you in the installation of Tally.ERP 9 and License Server on one system
or on different systems.
3.1 Installing Tally.ERP 9 - Gold
You can install Tally.ERP 9 using any one of the following methods:
3.1.1 Method 1
Double click the INSTALL.EXE icon available on the CD
Or
3.1.2 Method 2
Click START from Windows
Select RUN
TYPE <CD drive>:\INSTALL
Press ENTER
12
1. The Tally.ERP 9 Setup Wizard is displayed as shown.
Figure 3.1 Tally.ERP 9 Setup Wizard
2. Click Next to continue with Installation. The Tally.ERP 9 Setup screen is displayed as shown.
13
3. The Tally.ERP 9 Setup screen appears, in the Program section select Tally.ERP 9. In
Tally.ERP 9 Setup section you may accept the default directories or click on the buttons
provided to change the path of Application Directory, Data Directory, Configuration
Directory or Language Directory respectively.
Data Directory: Tally.ERP 9 data resides in this directory.
In the License Details section, select Use License Server and provide the Name/IP
Address of the License Server and Port Number in Name/IP and Port respectively.
In case you are installing the License Server and Tally.ERP 9 application on the
same computer then you may also enter Localhost in Name/IP and provide the Port
Number in Port.
4. Click Next.
Figure 3.3 Country/Language Selection
5. In the Country/Language Selection screen, check Install Operating System Language

Support to install Tally.ERP 9 with multi-lingual support.
6. In Country Selection choose India/SAARC when you are residing in India or SAARC
countries else choose Others.
14
7. Click Install
To install Tally.ERP 9, you need to have administrator rights (to create, write,
update, modify and delete) for the Application, Data, Configuration and Lan-
guage directory for Windows NT/2000/XP/2003/Vista operating systems.
To use Tally.ERP 9 in English only, uncheck Install Operating Systems Lan-
guage Support
8. The Setup Status screen is displayed as shown.
Figure 3.4 Setup Status
9. In case you are prompted for the language support files in the Files Needed screen, insert
operating systems CD in the drive or click Browse and select the i386 folder where the
required language support files reside on your computer.
10. Click OK to install Language Support.
In case you click Cancel or do not have the operating system CD, the language
support will not be available
15
11. On successful installation of Tally.ERP 9, the Tally.ERP 9 Installed Successfully screen will
be displayed as shown.
In case you click Launch Tally.ERP 9, the installer will close and start Tally.ERP 9.
Back
If you choose to install the License Server on the same system,

12. Click Continue.
Or
If you want to install License Server on another computer, then
Double click INSTALL.EXE icon available on the CD.
Or
Click START from Windows.
Select RUN.
TYPE <CD drive>:\INSTALL.
Press ENTER.
16
13. The Welcome screen appears.

14. Click Next
15. The Tally.ERP 9 Setup screen is displayed.
In the Programs section select License Server
In the License Server Setup section accept the default License Server Directory and
Port number or specify the License Server Directory and Port of your choice.
Figure 3.6 Tally.ERP 9 License Server Setup
16. Note the port number specified in the port field

17. Click Install.
18. Tally.ERP 9 displays a message Older version of License Server is already installed. Do
you want to overwrite with newer version of License Server?
19. Click Yes or press Y
20. Tally.ERP 9 displays a message Following are the other License Servers found on your
machine. Choose the ones you want to uninstall
17
21. To uninstall select the required License Servers.
Figure 3.7 Unistall License Server
22. Click Next

23. In the Tally License Server 3.0 Installed Successfully screen click Finish.
Or
If you choose to install Common License Server on the same system,
12. Click Continue.
Or
If you want to install Common License Server on another computer, then
Double click INSTALL.EXE icon available on the CD.
Or
Select RUN.
Press ENTER.
13. The Welcome screen appears.
14. Click Next
15. The Tally.ERP 9 Setup screen is displayed.
In the Programs section select License Server
In the License Server Setup section check Do you want to use common License
Server for more than one Tally products? and accept the default License Server
18
Directory and Port number or specify the License Server Directory and Port of your
choice.
Figure 3.8 Common License Server
16. Click Next

17. In case the previous version of License Server is available, Tally.ERP 9 prompts to
overwrite the previous version of the License Server
Figure 3.9 Prompt to remove license server
18. Press Y or click Yes to remove the previous version of license server.
19. In case License Server for Tally 7.2/Tally 8.1/Tally 9 are active, the Tally.ERP 9 setup
screen displays the list of License Servers available, select to uninstall the License Servers.
19
Figure 3.10 Uninstall License Server
20. Click Install

21. The installer displays a message Tally License Server 3.0 Installed Successfully
22. Click Finish to complete the Installation Back
3.1.3 Coexistence of License Servers

In order to have coexistence of multiple license servers on the same computer follow the steps
shown:
In the Tally.ERP 9 Setup (License Server 1/2) screen
In the Port field provide a port number other than the ones used by earlier license servers
Click Next
Tally.ERP 9 Installer prompts you to overwrite the previous version of License Server
Click No
The Tally.ERP 9 Setup (License Server 2/2) screen
Do not select the existing license servers to uninstall
Click Install
Tally License Server 3.0 will be added to the existing list of license servers.
20
3.1.4 Share the Data Folder

Share the Tally.ERP 9 Data folder located on the computer where you installed the Tally.ERP 9
program with full read and write permissions so that users on the network can access Tally.ERP 9
data.
Note the following details:

Name/IP address of this system.
Share Name for the shared Data folder.
3.2 Installing Tally.ERP 9 Gold - Client

3.2.1 Method 1
Double click the INSTALL.EXE icon available on the CD.
Or
3.2.2 Method 2
Select RUN.
Press ENTER.
23. In the Welcome to Tally.ERP 9 Setup Wizard screen click Next to continue with Installation.
The Tally.ERP 9 Setup screen is displayed as shown.
21
24. In the Program section select Tally.ERP 9. In Tally.ERP 9 Setup section accept the default
Application, Configuration and language directories.
Data Directory: Enter the Name/IP Address of the computer and the name of the shared
data folder noted earlier.
Select Use License Server, provide the Name/IP address of the computer where License
Server is installed in Name / IP field and enter the port number, you had noted earlier, in
the Port field.
25. Click Install
26. The Tally.ERP 9 Installed Successfully screen appears as shown
22
27. Click Finish

Back
23
Lesson 4: Surrender Tally 7.2 or Tally 9
Before activating Tally.ERP 9 It is essential to surrender a licensed copy of Tally 7.2/Tally 8.1/
Tally 9 running on your computer. You may reactivate the earlier version of Tally, in case your
require co-existence with Tally.ERP 9 for a period of 45 days from the date of activation of
Tally.ERP 9. The procedure to surrender a license offline varies for Tally 7.2 and Tally 9, hence it
has been described separately.
4.1 Online Surrender

To surrender the earlier version of Tally online follow the steps shown:
From the Gateway of Tally or Company Info menu
Press F12: Configure > Licensing > Online > Surrender
The surrender license request is sent to the Tally Licensing Server. On receiving a valid response
Tally turns to Educational mode.
4.2 Offline Surrender

Press F12: Configure > Licensing > Offline > Surrender
A message Offline Surrender Request tally_req.slk file is successfully generated
Copy the tally_req.slk file from Tally folder to a floppy/CD and take it to another computer
with Internet connectivity and Tally installed on it
On the other computer paste the tally_req.slk file to the Tally folder
Start Tally and press F12: Configure > Licensing > Offline
Select Surrender to send the surrender request to Tally Licensing Servers
The Tally License is successfully surrendered.
4.3 Offline Surrender for Tally 9

Press F12: Configure > Licensing > Offline > Surrender
A message Offline Surrender Request tally_req.lic file is successfully generated is
displayed
24
Surrendering Tally
Copy the tally_req.lic file from Tally folder to a floppy/CD and take it to any computer with
Internet connectivity and having Tally 9 installed on it
Paste the tally_req.lic file to the Tally folder of this computer, start Tally and go to F12:
Configure > Licensing > Offline
Click Send External Request to send the surrender request to Tally Licensing Servers
Your Tally License is successfully surrendered
Ensure that you note down the Serial Number of Tally 7.2/ Tally 9.
The procedure to surrender online is similar in Tally 7.2 and Tally 9.
The procedure to surrender offline for Tally 9 is discussed separately. Back
25
Lesson 5: Launching Tally.ERP 9
You can start Tally.ERP 9 by using any one of the methods shown below:
Go to Start > Programs > Tally.ERP 9
The Tally.ERP 9 sub-menu is displayed as shown.
Figure 5.1 Tally.ERP 9
Select Tally.ERP 9.
Or
Double click the Tally.ERP 9 shortcut displayed on the desktop.
Figure 5.2 Tally Shortcut Icon
Or
Click the Tally.ERP 9 icon in the Quick Launch bar if enabled.
Back
26
Lesson 6: Activating Tally.ERP 9 Single Site
6.1 Activating Tally.ERP 9

Ensure to surrender the previous version of Tally 6.3/Tally7.2/Tally 8.1/Tally 9 before we proceed
with the activation of Tally.ERP 9. Licensing works on the concept of sites in Tally.ERP 9. A site is
a single instance of Tally.ERP 9 Silver or Gold installed and activated. The License Activation is
shown in two simple steps:
6.1.1 Step 1: Activate Tally.ERP 9

When you start Tally.ERP 9 for the first time, the Startup screen is displayed as shown.
Figure 6.1 Startup Screen
Select Activate License and press Enter
27
Activating Tally.ERP9 Single Site
Select First Time Activation for your Organisation
Figure 6.2 First Time activation of the License.
Press Enter.
The Activate License screen is displayed.
In the Serial Number field enter the Serial Number printed on the Installation Guide.
In the Activation Key field enter the Activation Key printed on the Installation Guide.
Enter a your email address in the Email ID of Administrator field. An account is created
using the email address provided, the serial number is linked to the account. The Unlock
Key, Account Information and Account Password will be emailed separately to the
email-id provided.
Enter the email address in Repeat (E-mail ID of Administrator)
Figure 6.3 Activation Form
28
Press Enter.
Tally.ERP 9 searches for Internet Connectivity on your computer.
In case an active internet connection is not available on the license server opt for
Offline Activation (read section Internet Connectivity is not Available)
Internet Connectivity is Available

Tally.ERP 9 displays the message Congratulations! Your Activation Request has been
Processed. An encrypted file is now on your machine.
Press Enter to continue.
Proceed to section Step 2: Procedure to Unlock License File.
Internet Connectivity is Not Available

Tally.ERP 9 displays the message Could not connect to the Internet, Do you want to
activate the License Offline.
Figure 6.4 Offline Activation Message
Press Y or click Yes to proceed with offline activation.

Tally.ERP 9 displays a message Your Offline Activation Request file has been Created
Successfully. A license request file named tally_req.lic is generated and stored in the
default Tally.ERP 9 folder.
Copy the tally_req.lic and transfer it to another computer with an internet connection and
Tally.ERP 9 installed.
Start Tally.ERP 9
In the Startup screen, select Send External Request
or
29
Go to Gateway of Tally > F12: Configure > Licensing > Send External Request
Figure 6.5 Startup
Tally.ERP 9 displays a message Offline Response File Generated Successfully.

Copy tally_lck.lic file to a pendrive/CD and paste this file to the Tally.ERP 9 folder of the
computer where Tally.ERP 9 is to be activated.
Start Tally.ERP 9.
When there is a delay in receiving the Unlock Key, select Work in Temporary
License Mode to continue working with a temporary license for a stipulated
period displayed in the Information Panel. Further, if you do not receive the
Unlock Key within the stipulated period, you may activate and continue work-
ing with a temporary license thrice additionally. This facility is also extended for
Reactivation of license.
In the temporary license mode you will not be able to migrate the data from ear-
lier versions of Tally.
6.1.2 Step 2: Procedure to Unlock License File

Access your email and retrieve the unlock key before proceeding to unlock the license file.
The license Startup screen is displayed.
30
Select Unlock License.
Figure 6.6 Startup
The Unlock License screen is displayed.

Type the unlock key retrieved in Unlock Key field and press Enter.
Figure 6.7 Unlock License
On successfully unlocking the license, Tally.ERP 9 displays a message as shown.
Figure 6.8 License Succesfully Activated
31
The procedure to activate Tally.ERP 9 Silver/Gold/Auditors’ Edition is the

same for a Single Site.
In case of Tally.ERP 9 Gold or Auditors’ Edition a request to activate the
license can be made from the server or client machine
On startup Tally.ERP 9, the Edition and number of Users information are displayed under
Version, similarly the License Serial Number and Account ID appear under License block of
the Information panel as shown.
Figure 6.9 Tally.ERP 9 License Details for Single User
Similarly, you can also activate Tally.ERP 9 Gold or Tally.ERP 9 Auditors’ Edition Single Site
License.
Back
32
Lesson 7: Activating Tally.ERP 9 Multi-Site
Introduction
A Multi-Site has more than one Tally.ERP 9 Silver or Gold licenses active on different machines
or locations under a single account comprising of same or different serial numbers.
On purchase of Tally.ERP 9 Multi Site License, the associated Tally Partner creates an Account
ID using your E-Mail ID, the Multi Site License Serial Numbers are associated to the account
created. You need to provide the Account ID and Password to access the account information,
or reactivate Tally.ERP 9 license. Before proceeding with the activation of Tally.ERP 9, ensure
that to surrender the previous version of Tally.
The Multi Site Activation is shown in two simple steps
7.1 Step1: Activate Tally.ERP 9

After the successful installation when you start Tally.ERP 9 for the first time, the Startup screen is
displayed as shown.
Figure 7.1 Startup
33
Activating Tally.ERP 9 Multi Site
Select Activate License and press Enter.
Figure 7.2 Activate License
Select Activation of an Additional Site for your Organisation and press Enter.
The Activate Site License form appears.
In the Serial Number field enter the Serial Number printed on the Installation Guide.
In the Activation Key field enter the Activation Key printed on the Installation Guide.
Enter the Account ID in the Account ID field
Enter the Site Name in Site ID field. An account can have one or more active sites.
Enter your E-mail ID in E-mail ID of Site Administrator field. The Unlock key, Password
and account information is mailed to the E-Mail ID provided.
Re-enter the email address in the Repeat (E-mail ID of Site Administrator) field.
Figure 7.3 Multi Site Activation Form
34
Press Enter.
Tally.ERP 9 searches for Internet Connectivity on your computer.
Internet Connectivity is Available

Tally.ERP 9 displays a message Congratulations! Your activation Request has been
processed. An encrypted file is now on your machine.
Press Enter to continue.
Internet Connectivity is Not Available

Tally.ERP 9 displays a message Could not connect to the Internet, Do you want to acti-
vate the License Offline.
Figure 7.4 Offline Activation Message
Press Y or click Yes to proceed with offline activation.

Tally.ERP 9 displays a message Your Offline Activation Request file has been Created
Successfully. A license request file named tally_req.lic is generated and stored in the
default Tally.ERP 9 folder.
Copy the tally_req.lic file and transfer it to another computer with an internet connection
and Tally.ERP 9 installed.
Start Tally.ERP 9.
35
Go to Gateway of Tally > F12: Configure > Licensing > Send External Request.
Figure 7.5 Startup
Tally.ERP 9 displays a message Offline Response File Generated Successfully.

Copy tally_lck.lic file and transfer this file to the default Tally.ERP 9 folder of the computer
where Tally.ERP 9 is activated.
Start Tally.ERP 9.
Proceed to the section Step 2: Procedure to Unlock License File.
When there is a delay in receiving the Unlock Key, select Work in Temporary
License Mode to continue working with a temporary license for a stipulated
period displayed in the Information Panel. Further, if you do not receive the
Unlock Key within the stipulated period, you may activate and continue work-
ing with a temporary license thrice additionally. This facility is also extended for
Reactivation of license.
In the temporary license mode you will not be able to migrate the data from ear-
lier versions of Tally.
7.2 Step 2: Procedure to Unlock the License File

Access your email and retrieve the unlock key before proceeding to unlock the license file.
The license Startup screen is displayed.
36
Select Unlock License.
Figure 7.6 Startup
The Unlock License screen appears.

Enter the Unlock Key emailed in the Unlock Key field and press Enter.
Figure 7.7 Unlock License
On successfully unlocking the license file, a message is displayed as shown.
Figure 7.8 License Activates Successfully
37
On starting Tally.ERP 9, the Edition and User information is displayed under Version block, the
License Serial Number, Site ID and Account ID are displayed under the License block of the
information panel.
Figure 7.9 License Details
On successful activation of a Site belonging to an Account, the Account Administrator is

informed by E-mail about the activation. The Account Administrator in turn has to Confirm the
activation within a span of 15 days from the date of activating the Site.
Any licensing operation performed for a Site is logged in the Support Centre and by default the
status is displayed as Closed.
Similarly, you can also activate Tally.ERP 9 Gold or Tally.ERP 9 Auditors’ Edition for Multi Site
Licenses.
Back
38
Lesson 8: Licensing Resolution
8.1 Licensing Resolution
When you try to activate the second or subsequent licenses using the option First time activation
for your organisation and providing the same Account ID, the User Resolution screen appears:
Figure 8.1 User Resolution
In the User Resolution screen, select the required option to activate the license:
39
8.1.1 Option 1: If you want to add this Serial Number to the same Account:
Select this option in case you want the serial number provided to be included in the existing
account.
The Supporting Activation Form appears displaying the Account ID
Figure 8.2 Supporting Activation Form
Enter the required Site Name in the Site Name field to proceed with the activation of
Tally.ERP 9 License
The License Serial Number provided is activated as new site under the existing Account.
8.1.2 Option 2: If you want to provide a new account id and want to retain
the existing account id as the administrator of the account:
Select this option when you want to retain the existing Account ID for the purpose of
Account Administration and the License Serial Number provided to be activated under
the new Account ID.
40
The Supporting Activation Form appears as shown:
Figure 8.3 Supporting Activation Form
Provide the required Account ID in the Account ID field, a new account will be created
and the License Serial Number provided in the Activation Form will be included in the
new Account ID.
8.1.3 Option 3: Esc, If you have accidentally entered, the wrong e-mail
address, and re-enter the information to proceed:
Select this option when you have provided the wrong e-mail id.
You will return to the Activate License form
The remaining steps to unlock the license file are discussed under the heading Unlock License
under licensing.
Back
41
Lesson 9: Activating Tally 7.2 or Tally 9.0
9.1 Activating Tally - Single User

In order to have a coexistenence of Tally.ERP 9 with Tally 7.2/Tally 8.1/Tally 9, the user may
reactivate the previous version of Tally after successfully activating Tally.ERP 9. Both Tally.ERP 9
and Tally 7.2/Tally 8.1/Tally 9 will coexist on the same computer for a period of 45 days from the
date of activating Tally.ERP 9.
The license activation prodecure for Tally 7.2/Tally 8.1/Tally 9 is the same, to activate the
previous version of Tally follow the steps shown:
9.1.1 Online Activation

Start Tally 7.2/Tally 8.1/Tally 9
The Activation Form appears as shown
Figure 9.1 Activation Form
Enter the Serial Number, Activation Key and E-Mail ID in the Serial, Key and E-Mail fields
respectively
Press Enter
Tally connects to the Licensing Servers to validate the registration request.
Tally displays a message indicating license is activated successfully.
Select Update to validate the license.
42
Reactivating Tally
9.1.2 Offline Activation

In case the computer where you have installed Tally is not connected to Internet then you can opt
to activate Tally offline.
To activate your license offline follow the steps shown:
Go to Gateway of Tally
Press F12: Configure > Licensing > Offline > Activate
The Activation Form appears
Enter the Serial Number in Serial field
Enter the Activation Key in Key field
Enter the Email ID in E-Mail field
Tally displays a message indicating that the tally_req.lic file has been successfully
generated.
Copy tally_req.lic file available in the Tally folder to a floppy/CD
Paste tally_req.lic file to another computer with Internet connectivity and Tally installed.
Start Tally
Press F12: Configure > Licensing > Offline
Select Send External Request to send the request file to Tally Licensing Servers. The
response file called tally_resp.lic is generated and saved in in the Tally folder.
Copy the tally_resp.lic file to a floppy or CD and paste the file into the Tally folder where
the license has to be activated.
Start Tally
The Register Now screen appears,
Back
Press Enter to work on Tally.
9.2 Reactivating Tally - Multi User

The method of activating Tally Multi User is similar to activating a Single User license. Tally is first
installed and the license activated on the computer designated as License Server and then
installed on other computers designated as License Clients within the network .
Back
9.2.1 Setting up the Tally License Server
While installing Tally, check Run Tally License Server at Windows Startup (For Tally Gold
Users) to commence the license service when Windows operating system starts and run the
service in background on the computer designated as server.
In case you failed to check Run Tally License Server at Windows Startup (For TallyGold
Users), you can use this alternative method to activate Tally:
43
Reactivating Tally
Double click TallyLicServer.exe available in Tally directory. A dialog box appears which
comprises the following elements:
Install - will install the multi-user license on the server.
Uninstall - will uninstall the multi-user license previously installed.
On successful installation of Tally on the client computer, open Tally.ini file available in Tally
directory and set the following parameters:
TallyLicenseServer = Name/IP Address of the License Server:Port Number.
The reactivation procedure for Tally. 7.2/Tally 8.1/Tally 9.0 is similar and the
screens may vary from one version of Tally to another.
Back
44
Lesson 10: Backup & Restore Data
10.1 Backup Tally data

It is essential that another copy or multiple copies of data are stored to aviod data reconstruction
in case the data is corrupted due to various reasons. As per the best practices available a copy of
data must be created on daily basis, then data backup must be taken for the entire week, then for
the entire month/quarter/yearly and so on. Further, in case of large data it is recommended that
multiple copies of the data be stored at various locations across the same city or multiple cities.
In case of data corruption, you can have the most recent data with you in case you have followed
the backup procedure mentioned above. You can restore the yearly backup first, followed by the
quarterly backup, monthly backup, weekly backup and then the daily backup.
It is advised that one must have another copy of the data before migrating to the latest version of
the product available.
To take a backup of the data available follow the steps shown:
Go to Company Info menu

or
Go to Gateway of Tally
Press Alt + F3
The Company Info menu appears
45
Restore & Backup data
Figure 10.1 Company Info Menu
Select Backup
The Backup Companies on Disk screen appears
46
Figure 10.2 Backup companies on Disk
In the Backup Companies on Disk screen, by default the cursor is at Name of Company,
press Backspace to change the Source or Destination.
Source – it is the source folder which contains data for backup, by default it is the Data
folder of Tally.ERP 9
Destination – it is a folder or an external device (Pen drive/Portable Hard Disk etc.,)
connected to the same or another computer where the data backup has to be stored.
Select the required company from the List of Companies
Select End of List
47
Figure 10.3 Selected company
Accept to commence backup of data

The Backing up Companies screen appears
The backup file is stored in D:\Backup3108 Back
10.2 Restore Data in Tally.ERP 9

To restore the data created in Tally 7.2/Tally 8.1/Tally 9.0 data in Tally.ERP 9 start the
Tally72migration tool and follow the steps shown:
In the Tally.ERP 9 folder

Double click Tally72migration tool
The Tally.ERP 9 Data Migration Tool and Tally.ERP 9 Migration Information screen
appear side-by-side.
48
Figure 10.4 Data Migration Tool
Select Restore 7.2 Data

The Select Companies to Restore screen appears as shown
Figure 10.5 Restore Companies of Disk
49
In the Restore Companies on Disk screen provide the following paths:

Destination – is the folder where the backup data is to be restored.
Source – is the folder which contains the backup data files, it can be a folder on the
same device on another device connected to the computer.
Select the name of the company from List of Companies to restore the data. The user can
select one or more companies from the List of Companies to restore the data.
Select End of List
Figure 10.6 Restore Companies on Disk
Accept to restore the data

The data is restored in the destination folder mentioned. Back
50
Lesson 11: Migrating Tally Data
Tally.ERP 9 provides you the capability to migrate data from older version of Tally using Data
Migration Tool available in the Tally.ERP 9 folder. The migration tool helps you to upgrade the
data and migrate TCP (Tally Compliant Product) from Tally 7.2 to Tally.ERP 9 in addition to
backup and restoring your data. You can also migrate Payroll data using the Tally Data Migration
Tool. In addition to the migration tool we have also discussed the migration of TDS and Dealer
Excise data from Tally 9 separately.
You should be a licensed user of Tally.ERP 9 to migrate Tally 7.2 data and TCP files to Tally.ERP
9. Tally 6.3 users can also use the migration tool, which will rewrite the version to Tally 7.2 and
then migrate the data to Tally 9. As discussed, with the help of migration tool, you can
Migrate Data
Migrate TCP
Restore 7.2 Backup
Go to Tally.ERP9 folder (where Tally.ERP 9 application is installed)

Double click on tally72migration.exe
Figure 11.1 Tally Migration Tool
The Tally.ERP 9 Data Migration Tool and Tally.ERP 9 screen appears simultaneously as
shown:
51
Migrating Tally Data
Figure 11.2 Migrate Company menu
A brief explanation of Tally Data Migration Tool menu options,

Migration Messages Pane : During the migration process the migration
status is displayed in the Migration Messages Pane..
Calculator Pane : Errors that occur during migration, are displayed in the
Calculator Pane.
The Data Migration Tool is resource intensive. It is recommended that

you close all other applications when you migrate Data or TCP files. In
case of any interruptions during migration, the migrated or partially
migrated data is deleted and you need to repeat the migration process .
In case you have enabled and used Payroll in Tally 7.2, ensure that the
Payroll process for the previous month is complete before migrating
data. As Payroll in Tally.ERP 9 will be effective from the date of migration
only..
52
Lesson 12: Migrating Data in Tally.ERP 9
As discussed, with the help of Tally.ERP 9 Data Migration Tool, you can migrate Tally 7.2 data,
Tally 7.2 TCP files and restore Tally 7.2 data backup to Tally.ERP 9. Lets us consider the following
scenarios to migrate data from the earlier versions of Tally to Tally.ERP 9 using the Data Migration
Tool,

Migrating Data from Tally 9 Rel. 2.0 to Tally.ERP 9
Migrating Data from Tally 9 Rel. 3.0 to Tally.ERP 9
Migrating Data comprising of Excise / TDS /VAT to Tally.ERP 9
12.1 Migrating Data from Tally 6.3 to Tally.ERP 9

To migrate Taly 6.3 data to Tally.ERP 9, follow the steps given below :
Go to Tally.ERP9 folder (where you have installed Tally.ERP 9 application)

Click on tally72migration.exe,
Figure 12.1 Tally72migration.exe icon
Tally.ERP 9 Data Migration Tool and Tally.ERP 9 start simultaneously, in separate

screens
As soon as Tally.ERP 9 is ready to migrate data, the message Ready for Migration is
displayed in the Migration Messages Pane
53
Migrating Data in Tally.ERP 9
Figure 12.2 Data Migration Tool screen
Select Migrate Data, to commence data migration from Tally 6.3 to Tally.ERP 9
Specify the required data path in the Directory field
Figure 12.3 Select Company for Migration screen
54
On selecting the company, a message Rewrite Version is displayed.
Figure 12.4 Select Company for Migration
Press Enter to Rewrite the Tally 6.3 Data to Tally 7.2 data format
55
The data Rewriting screen will appear as shown
Figure 12.5 Rewriting Tally 6.3 Data Screen
56
After rewriting the data to Tally 7.2 data format, the Data Migration Tool prompts for
migration from Tally 7.2 to Tally.ERP 9 data Format
Figure 12.6 Data Migration Tool screen
Press Enter to Migrate the selected company

In the Migration Information screen on the left hand side, you can view the list of Masters
and Vouchers to be migrated from Tally 7.2.
During the migration from Tally 7.2 to Tally.ERP 9, the status of the miigration appears in
the screen on the right hand side, which displays the number of Masters and Vouchers that
have migrated to Tally.ERP 9.
57
Figure 12.7 Data Migration in Process screen
When the migration is complete, an Information pop-up message appears as shown

below.
58
Figure 12.8 Migration Completed screen
59
On pressing any key, a Congratulations message appears as shown below
Figure 12.9 Migration successful - Congratulation screen
The migrated companies are saved in the Tally 6.3 data folder. The migrated data is
prefixed with a 0 and appears in 5 digits
Figure 12.10 Migrated Tally.ERP 9 data
60
Now you can work on Tally. ERP 9 with the migrated data
The Data Migration Tool is resource intensive. It is recommended that

you close all other applications when you migrate Data or TCP files. If an
interruption occurs during the migration process, the migrated or partially
migrated data will be deleted and you have to repeat migration for the
same.
The migrated data will reside in the folder where it was at the time of
migration.
If you have enabled and used Payroll in Tally 7.2, before migrating data,
ensure that the Payroll process for the previous month is complete and
processed because Payroll in Tally 9 will be effective from the date of
migration.
The procedure to migrate Tally 7.2 TCP files ito Tally.ERP 9 is disucssed
separately in Chapter
Back
For an existing Tally 7.2 customer, the migration process takes place as explained below.
Click the tallymigration72.exe icon to start the migration
Figure 12.11 Tallymigration72.exe icon
Tally Data Migration Tool and Tally.ERP 9 starts simultaneously, in separate screens
As soon as Tally.ERP 9 is loaded, the message Ready for Migration is displayed in the
Migration Messages Pane
61
Figure 12.12 Tally Data Migration Tool screen
Click Migrate Data to select the company data to be migrated from Tally 7.2 to Tally.ERP 9
Specify the data path in the Directory field
62
Figure 12.13 Select Company for Migration screen
On selecting the company, the company is loaded
If you have placed the data which is to be migrated from Tally 7.2 to
Tally.ERP 9, in the Tally.ERP 9 folder, you have to only specify the path
and need not select the company.
63
If the company selected has Payroll data, the following screen appears
Figure 12.14 Information message screen
The Post Migration steps to configure Payroll is discussed separately in the

next chapter.
To continue with the migration, press Enter
64
Figure 12.15 Tally.ERP Data Migration Tool
Press Enter to continue

In the Migration Information screen on the left hand side, you can view the list of Masters
nd Vouchers to be migrated from Tally 7.2.
During the migration from Tally 7.2 to Tally.ERP 9, the status of the migration appears in the
screen on the right hand side, which displays the number of Masters and Vouchers that
have migrated to Tally.ERP 9.
65
Figure 12.16 Migration Information screen
Since certain voucher types and units have been removed from
Tally.ERP 9, there will be a difference of 3 in the total number of Voucher
Type Masters and 1 in the number of Unit Masters.
When the migration is complete, an Information pop-up message appears as shown

below.
66
Figure 12.17 Migration completed screen
On pressing any key, a Congratulations message appears as shown below
67
Figure 12.18 Migration successful message
The migrated companies are saved in the Tally 7.2 data folder. The migrated data is
prefixed with a 0 and appears in 5 digits
Figure 12.19 Migrated Tally.ERP 9 data
Now you can work on Tally.ERP 9 with the migrated data
68
If an error The Cost Centre ABC does not belong to the Category XYZ
appears during migration, rewrite Tally 7.2 data with Tally Data Migration
Tool using Ctrl + Alt + R and then migrate the data to Tally.ERP 9.
The migrated data will reside in the folder where it was at the time of
migration.
To restore Tally 7.2 backup files, follow the same steps as explained
above, by selecting Restore 7.2 backup option from Migration menu.
Caution:
If you try to migrate a company data that has been already migrated from Tally 7.2 to Tally.ERP 9,
you will get a warning message as shown below.
Figure 12.20 Warning Message

Back
69
For an existing Tally 8.1 customer, the migration process is explained below :
Start the Tally.ERP 9 application
In the Company Infomeni
Select Select Company
Provide the required path, where Tally 8.1 data is located
Select the required company whose data has to be migrated to Tally.ERP 9.
Figure 12.21 Select Company screen
On selecting the company, a message Rewrite Version is displayed.
Figure 12.22 Rewrite screen
70
On Choosing Yes for Rewrite, a message Backup before rewriting appears.
Figure 12.23 Back up before rewrite
On selecting Yes for backup, the Select Companies to Backup window opens.
71
Figure 12.24 Backup Company
Enter the Destination and Accept.

On accepting the Backup starts.
72
Figure 12.25 Backingup data before rewrite
Once the Backup of data is taken the Rewriting of data starts
73
Figure 12.26 Rewriting Data after Backup
Once the data is rewritten, the Migration of Excise, TDS and VAT entries starts.
In case of Company Data comprising of Excise and TDS entries, when

opened in Tally.ERP 9 will prompt for Rewrite Version. On choosing for
Rewrite Version, the logical migration of Excise / TDS / VAT will take
place, by default. However, in case of any correction post migration,
press Ctrl+Alt+M to migrate modules separately. (The same is
explained in the next section)
74
Figure 12.27 Migration of Excise, TDS and VAT
Once the Migration is completed the data is available for use in Tally ERP9. Back
12.4 Migrating Data from Tally 9 Release 2.0 / Release 3.0 to Tally.ERP 9
The processof migrating Tally 9 Release 2.0 data and Tally 9 Release 3.0 data to Tally.ERP 9 is
similar to as discussed for Migration from Tally 8.1 data to Tally.ERP 9. Back
12.5 Migrating Data comprising of Excise / TDS /VAT to Tally.ERP 9
If a Company Data comprising of Excise, TDS or VAT entries / information needs to be migrated to
Tally.ERP 9, follow the steps given below :
Open the data in Tally.ERP 9, Rewrite Version message appears
On selecting Yes, Rewrite and logical migration of data to Tally.ERP 9 format is
automatically done (The steps to Rewrite Data is explained in the previous section)
However, in case of any corrections or if you intend to perform logical migration of Excise, TDS or
VAT modules separately, press Ctrl+Alt+M to migrate data for each of the modules separately.
75
The Migrate Data screen for Modules to Migrate will appear as shown :
Figure 12.28 Migration of Excise, TDS and VAT
Select the required module (Excise / TDS / VAT)

Select End of List
Press Enter to Migrate Data
On successful migration, the message is displayed in the calculator pane
76
Lesson 13: Migrating Excise Data in Tally.ERP 9
13.1 Migrating Dealer Excise data from Tally 9 to Tally.ERP 9

The steps to migrate the Dealer Excise data created in Tally 9 depends upon Maintain Multiple
Godown feature:
13.1.1 When Maintain Multiple Godown is Disabled

When the Maintain Multiple Godown feature in F11: Features > F2: Inventory Features is not
enabled, then select the company to commence rewriting the data in Tally.ERP 9, while rewriting
the data Tally.ERP 9 will migrate the Dealer Excise data of Tally 9 to Tally.ERP 9.
13.1.2 When Maintain Multiple Godown is Enabled

When the Maintain Multiple Godown feature in F11: Features > F2: Inventory Features is
enabled, then select the company in Tally.ERP 9 to rewrite the data. On successfully rewriting the
data follow the steps shown:
Go to Gateway of Tally > Display > Exception Reports > Excise Dealer
Tally.ERP 9 displays the list of Godowns and the Voucher Type used by the Godowns.
You can follow the steps shown to setup an existing Godown for Dealer Excise Unit
Go to Gateway of Tally > Inventory Info > Godowns > Alter
From the List of Godowns, select the required godown that has to be treated as Excise
Dealer Unit. The selected godown should be under Primary.
In Excise Registration Type, select as Dealer from List of Registration Types.
Set Set/Alter Excise Details to Yes.
77
Migrating Excise Data in Tally.ERP 9
Figure 13.1 Godown Alteration
Specify the required Excise Details.
Figure 13.2 Excise Details
Similarly, you can alter the remaining godowns which are under Primary and group them
under the Godown that is treated as Excise Dealer Unit, In Excise Registration Type
select Not Applicable.
78
Migrating Excise Data in Tally.ERP 9
The completed Godown Alteration screen appears as shown
Figure 13.3 Godown Alteration
To alter the Voucher Types that were enabled for Excise in Tally 9, follow the steps shown:
Go to Gateway of Tally > Accounts Info. > Voucher Types > Alter
From the List of Voucher Types select the required voucher type that you want to alter
The Voucher Type Alteration screen appears
Set Use for Excise to Yes
In the Default Excise Unit field select the Excise Unit from the List of Excise Units
Accept to save the alteration made
Once the option Use for Excise is set to Yes, it cannot be changed later.
On successfully executing the above steps, follow the steps shown to re-migrate the data:
Go to Gateway of Tally > press Alt + Ctrl + M to migrate the data.
In the Migrate Data screen, select All Items from the List of Modules to migrate
On successfully migration, re-check and compare the statistics of the migrated data with
the Tally 9 data. Back
79
Lesson 14: Migrating TDS Data in Tally.ERP 9
14.1 TDS Data Migration

The TDS entries recorded in Tally 9 are not compatible with the TDS module available in
Tally.ERP 9. Hence, you have to migrate the TDS data available in Tally 9 to a compatible version
with Tally.ERP 9.
14.1.1 Pre Migration

Before migrating to Tally.ERP 9 TDS, you must deduct Tax for all the pending Bills belonging to
different Parties even though they have not crossed the exemption limit or ignore the exemption
limit by changing the configuration at the master level.
14.1.2 Vouchers considered for TDS Migration

The TDS migration will happen only for
Deduction Voucher
Advance payment voucher where TDS is deducted in the same voucher
14.1.3 Migration Flow

Migration will be done supplier wise, before migration Tally checks for the validity of all transaction
for the supplier and if an error is found it skips that supplier or skip the transaction depending
upon the type of data error.
14.2 Data Errors
14.2.1 TDS Migration Data Errors are categorized as follows:

TDS Process Flow Error: This type of error not only effects the particular transaction in which it
is identified but also the subsequent transactions, thereby all the transactions for that supplier will
not be migrated.
Reasons for Non-migration
Gross amount is empty
Gross amount is equal or less than the previous deduction's gross amount
80
Transaction Error: This type of error effects the particular transaction in which it is identified and
this transaction will not be migrated.
Reasons for Non-migration:

Multiple duty ledger or supplier selected in a deduction voucher
Multiple party bill adjustment done in a single deduction transaction
In party bill adjustment, normal bill is adjusted instead of corresponding TDS liability bill
However in both the scenarios cited above you can correct the data and re-migrate by pressing
Ctrl+Alt+M from Gateway of Tally.
In Tally.ERP 9 the non-migrated vouchers can be tracked by : Go to

Gateway of Tally > Statutory Reports > TDS Reports > Exception
Report > Track Migrated Vouchers.
To find the non-migrated vouchers based on bill details: Go to Gateway
of Tally > Statutory Reports > TDS Reports > Exception Report >
Track Migrated Bills
14.3 Assessable Value & TDS Calculation
In the TDS available with Tally 9 the concept of Gross Value was used, it was required to generate
the TDS statutory reports using the Nature of Payment for each transaction. In the new TDS
module of Tally.ERP 9, assessable value concept is used to calculate Assessable Value. While
migrating the data Tally.ERP 9 sorts the supplier’s vouchers on the sequence of entry and
identifies the Assessable value from the deduction voucher by applying the following formula:
Assessable Value for the Deduction = (Current Deduction's Gross Amount - Previous
Deduction's Gross Amount)
Tally re-calculates the tax amount by applying the stored percentages. When there is a difference
between the Calculated Tax and Actual Tax stored in the deduction voucher, the difference will be
treated as explained below:
When the difference amount is less than or equal to Rs. 3/- (plus or minus), Tally.ERP 9
considers it as as rounding-off issue and amount is adjusted in Income Tax
In case the amount is more than Rs.3 (plus or minus):
Differential Amount is Negative: the Surcharge amount is Reversed and adjusted
against the Surcharge amount
Differential Amount is Positive: the dfferential amount is treated as extra Surcharge
Deduction and adjusted against Surcharge
81
14.4 TDS Migration in different scenarios

Single liability booked with multiple deductions: This scenario will be true only when
the Surcharge is activated in between either by crossing the limit or ignoring at the master
level. In any case, it will create only one tax reference in the liability voucher provided the
same bill is adjusted in both the deduction voucher in old TDS.
Multiple liabilities but single deduction: Tally.ERP 9 will update only one liability voucher
which is adjusted against deduction voucher
Example 1:There are three liabilities booking vouchers b001, b002 and b003, booked for
rent amounting Rs 1,00,000/- each respectively. A Single deduction voucher is passed
against all the 3 vouchers and the tax amount is adjusted against the 3rd bill (b003)
In the above scenario how will Tally.ERP 9 migrate the data:
Vouchers b001 & b002 will not be migrated
Voucher b003 will be migratd as the tax amount is adjusted against the assessable value
of all the three vouchers amounting to Rs. 3,00,000/-
Liability booked but deduction is not done: In this scenario, Tally.ERP 9 will not migrate
only liability vouchers since it does not have any deduction information. Need to follow the
first step mentioned in Prerequisite before migration.
Used the same TDS reference for two different deduction vouchers of the same or differ-
ent party for same nature of payment. And a single TDS payment is made for that TDS tax
reference.
Tally.ERP 9 will not migrate the second deduction voucher. However, you have to correct the
reference of the second deduction voucher and re-migrate by pressing Ctrl+Alt+M from Gateway
of Tally. The TDS payment reference has to be manually corrected in the alteration screen.
(which)
14.5 Post Migration Steps

In case of zero rates are applicable to a transaction, such transaction will not be migrated
since it does not have any value. The same effect has to be manually given in new TDS by
altering the voucher for the assessable value. Other wise, it will not be considered for
exemption limit calculation.
Lower deduction details will not be migrated since earlier it was configured at the supplier
level and applicable for all nature of payments.
Back
82
Lesson 15: Migration steps for Payroll Data in
Tally.ERP 9
After migrating Payroll data from Tally 7.2 to Tally.ERP 9, you have to re-configure the Pay Heads
with the applicable Pay Head Types, Calculation criteria, periodicity, as applicable and the rates
against the respective Pay Heads in the salary details screen for each Employees/Employee
Groups in Tally.ERP 9. By default, after migration, the Calculation type for all the Pay Heads
migrated from Tally 7.2 to Tally.ERP 9 is changed to As User Defined Value.
15.1 Migration of Payroll Data to Tally.ERP 9

The process of migrating Tally 7.2 data containing Payroll is similar to as discussed for Migration
of Tally 7.2 data to Tally.ERP 9 in the previous chapter.
On successful migration of Tally 7.2 Payroll data, the following changes occur :
The Payroll Deduction ledgers created under the group Duties and Taxes in Tally 7.2,
on migration will become a Pay Heads grouped under Current Liabilities in Tally.ERP 9.
The Payroll Deduction ledgers created under the group Direct or Indirect Expenses in
Tally 7.2, after migration will become a Pay Head grouped under Current Liabilities in
Tally.ERP 9.
The Payroll Deduction ledgers created under the group Loans & Advances (Assets) in
Tally 7.2, after migration will become a Pay Head grouped under the Pay Head Type
Loans and Advances in Tally.ERP 9.
Any Attendance Type created with Unit Mth will appear prefixed with ATTD- followed by
the name of the Attendance Type.
If you have migrated data containing attendance entries for the current month, whose
Payroll is yet to be processed, those entries will become Production Type Entries. Hence,
it is recommended that you re-enter the attendance entries for the current month after
migration and then process the Payroll.
After migration, by default the Attendance Types will change to Production Types and
therefore the YTD details will not be retained. All migrated Attendance types will be pre-
fixed by ATTD-.
83
Migration Steps for Payroll Data in Tally.ERP 9
15.2 Post Migration steps for Payroll Data in Tally.ERP 9

Follow the steps to reconfigure Payheads after migration,
Go to Gateway of Tally> Payroll Info.> Salary Details> Alter> Select the Employee/Employee
Group from the List of Groups/Employees.
In the Salary Details Alteration screen,

Tab down to the Pay Head field and press Ctrl+Enter to re-configure the Pay Heads
Consider the following example, where ABC Company migrates its Payroll Data from Tally 7.2 to
Tally.ERP 9. The Payroll is completed and processed for the previous month. To migrate data
refer to Migrating Data from Tally 7.2 to Tally.ERP 9.
Before migration, Salary Details for Employee A in Tally 7.2 appears as shown below. (Go
to Gateway of Tally> Payroll Info.> Employees> Alter> Employee ....)
Figure 15.1 Tally 7.2 Employee screen
After migration the Salary Details screen in Tally.ERP 9 for Employee A will appear
displaying As User Defined Value as the Calculation Type for all the Pay Heads
specified. (Go to Gateway of Tally> Payroll Info.> Salary Details> Alter> Select
Employee ..... from the List of Groups/Employees)
84
Figure 15.2 Tally.ERP 9 Salary Details screen after migration
In the Salary Details Alteration screen,

Change the Effective From date, if required
To alter the Pay head, Basic Salary from the same screen, tab down to the Pay head
and press Ctrl+Enter
In the Pay Head Alteration (Secondary) screen, select the Calculation Type from
the list as applicable
85
Figure 15.3 Pay Head Alteration screen
Accept to save the Pay Head

Enter the Rate in the Salary Details Alteration screen, if applicable
Similarly, you can modify the remaining Pay Heads
Accept to save the changes made
The Salary Details Alteration screen for Employee ..... with the changes made in Tally.ERP 9 will
appear as shown below
86
Figure 15.4 Re-configured Salary Details screen
15.3 Displaying YTD Details

To display the accurate YTD details in the Payslip, follow the steps given below :
To generate a Payslip with YTD Details for any of the earlier months:
Create/Alter the Attendance Voucher for the respective month
Select the Employee
To Nullify YTD details, select the ATTD- prefixed Attendance Type and enter the Cur
Bal value with a negative sign in the Value field.
Select the Employee and the Attendance type
Enter the Cur Bal amount as the Value and Accept the Voucher
To generate a Payslip with YTD Details from the Current month onwards:
Create/Alter the Attendance Voucher for the previous month
Select the Employee
To Nullify YTD details, select the ATTD- prefixed Attendance Type and enter the Cur
Bal value with a negative sign in the Value field.
Select the Employee and the Attendance type
Enter the Cur Bal amount as the Value and Accept the Voucher. Back
87
Lesson 16: Migrating TCP Files to Tally.ERP 9
Format
16.1 Migration of TCP files to Tally.ERP 9 Format

The Tally application folder contains files other than the data files which are referred to as
secondary files. From Release 3.0 onwards the file format of all the secondary files have been
standardized.
16.1.1 TCP Files

All the TDL files which were compiled for Tally 9 Release 1.x/2.x having the file extension .tcp
needs to be converted to the new format. You can convert the existing .tcp files
Automatic Conversion Process (using installer) : When the current version of Tally is
installed in the same folder as the older version then all the .tcp files which were included
in the tally.ini file are automatically converted to Release 3 compatible format.
Figure 16.1 Parameters in Tally.ini file
88
Migrating TCP Files to Tally.ERP 9 Format
The original .tcp file is renamed as <filename>.tcp.BAK i.e., the filename of the converted file is
same as the original filename and the original .tcp file is retained as a backup file.
Figure 16.2 Files in default Tally folder
Manual Conversion Process: To manually convert the file in the new format use the
Conversion tab of Tally Admin Tool. The command line conversion tool “secdbcnv.exe” is
removed. It is mandatory to specify the File Type. The file Type can be TSF or TCPor Enc.
TSF: Converts tally configuration file from old format to new format eg tallysav.tsf to tal-
lycfg.tsf
TCP: Converts TCP file from old file format to new file format.
Enc: Converts TCP file from encrpted file format to new file format.
89
Figure 16.3 Tally Admin Tool
In the Source File box specify the name of file to be converted.Browse button can be used
to select the file/s. A comma separated list of files can be given in this box. When multiple
files are to be converted,write the complete path of each file.
In Destination File box provide the name for the converted file. Browse button can be
used to select the destination folder. If the destination folder is not selected the converted
file is placed in the same location as of the source file.
90
Example 1:
In the following dialog box select the File Type as TCP and select the file Sample TDL.TCP for
conversion.
Figure 16.4 Tally Admin Window
91
Once you click on the Convert button following dialog box is displayed.
Figure 16.5 Tally Admin Window after conversion
The file Sample TDL.tcp is converted to the new format retaining the original filename.The old
format TCP is renamed as Sample TDL.tcp.BAK .
92
The files in the Tally folder will appear as shown :
Figure 16.6 Tally.ERP folder after the Conversion
93
Example 2:
Once you click on the Convert button following dialog box is displayed.
Figure 16.8 Tally Admin Window after Conversion
94
The above command converts the file Sample TDL.tcp to the new format and is named as
Converted TDL.tcp.
Figure 16.9 Tally.ERP folder after Conversion
Ensure that the TDLs written for previous versions are syntactically compatible as
per the release 3 standards before running the installer or the conversion tool.e.g.
Release 3 does not support partial named attributes so before the conversion check
that the TDL file to be converted uses the full attribute name.
Back
95
16.1.2 Configuration File

When Tally is installed in the same folder where the old version is installed then the file
Tallysav.tsf is automatically converted to the new format as shown.
Figure 16.10 Tally.ERP Folder
The file Tallysav.tsf is renamed as Tallysav.tsf.BAK.

Manually the file “Tallysav.tsf” can be converted to the new standardized format by select-
ing “TSF” as file type in the Conversion tab of Tally Admin Tool. Ensure that the destina-
tion file name is “Tallycfg.tsf”.
If the destination file name is not specified then the file is saved as Tallysav.tsf
96
Example 1:
The above command converts the file Tallysav.tsf to Tallycfg.tsf. The file Tallysav.tsf is
renamed as Tallysav.tsf.BAK
97
The tally folder after the conversion is as follows:
Back
Figure 16.13 Tally.ERP 9 folder
98
16.1.3 Encrypted files
The encrypted files can be converted to the new file formats using the TallyAmin Tool.
Select file type as “ENC’ from the file type drop down box as shown:
Figure 16.14 Tally Admin tool
99
Click on convert button.
Figure 16.15 Tally Admin Tool
Back
The Sample.enc file is converted to Sample.tdl.
16.1.4 Dictionary Files
The dictionary files in new format are provided with the release. When Tally is installed in the
same folder where the Old version is installed then the old files present in the directory will be
overwritten by the new ones. It is to be noted that the new dictionary files are not compatible with
prior versions.
16.1.5 Conversion of Tally 7.2 files to Tally.ERP 9 New Format
Migration tool is mandatory to convert the 7.2 compatible “.tcp” files in to the new format. The
conversion process is same as earlier.’
Back
100
Copyright Assertions
DEFINITIONS:
COMPANY : Tally Solutions Pvt. Ltd., a company incorporated in the Republic of India.
SOFTWARE : Any one or all of the products commercially available "Tally ERP Suite", "Tally.ERP 9", "Shoper 9", "Tally.NET", and "Tally
Development Environment". Each product consists of ACTIVATION KEY and one or more COMPONENTS (executables, documentation files,
help files, language support dictionaries, data conversion and management utilities, edition management utilities, installers, scripts and/or other
binaries/files).
EXTENSION: Extending and/or enhancing and/or modifying the working of the SOFTWARE is called EXTENSION. EXTENSIONS are allowed
exclusively through the use of APIs (Application programming interfaces) published by the COMPANY for the purpose of extending and/or
enhancing and/or modifying the interface and/or data handling capability and/or operational processes. The terms CUSTOMIZATION,
EXTENSION, ADD-ON, MODULE and other similar terms may be used to denote the EXTENSIONS made to the interface and/or data handling
capability of the SOFTWARE.
Copyright Assertion
ASSERTIONS:
COPYRIGHT: The COMPANY asserts its Copyright on the SOFTWARE. The SOFTWARE is protected by Copyright Laws of India and
International Treaty Provisions. Therefore you must treat this SOFTWARE like any other copyrighted material (e.g. a book or musical recording).
You only receive non-exclusive rights to use the software.
PROHIBITIONS: Without prejudice to any other rights, you are expressly forbidden to reverse engineer, decompile or disassemble the
SOFTWARE, and also forbidden to make any extensions and/or enhancements and/or modifications to the SOFTWARE which will remove and/or
relax any technical restrictions of the software.
Limited Warranty
LIMITED WARRANTY: The COMPANY warrants the SOFTWARE for a period of 90 (ninety) days from the date of PURCHASE. Any other
implied warranties on the SOFTWARE is also limited to 90 (ninety) days. This LIMITED WARRANTY is only applicable to SOFTWARE which
has not been EXTENDED in any manner. This LIMITED WARRANTY is void unless the purchase of the SOFTWARE is from a supplier
authorised to supply the SOFTWARE in the geographical territory of the CUSTOMER, or from the COMPANY.
CUSTOMER REMEDIES: The COMPANY and its suppliers' entire liability and your exclusive remedy shall be at the option of the COMPANY,
either (a) return of the price paid on giving the proof of having removed the SOFTWARE, from all computers where it was loaded, or (b) repair or
replacement of the SOFTWARE, that does not meet LIMITED WARRANTY of the COMPANY, and which is returned to the supplier with a copy
of the proof of purchase. The LIMITED WARRANTY is void if the failure of the SOFTWARE has been caused by - virus, any other software or
process on the computer of the CUSTOMER, improper use, accident, theft, abuse or misapplication of the SOFTWARE. Any replaced SOFTWARE
will be warranted for the remainder of the original warranty period or 30 (thirty) days whichever is longer.
NO OTHER WARRANTY: The COMPANY and all its suppliers disclaim all other warranties, whether expressed or implied, including, but not
limited to, implied warranties of merchantability and fitness for a particular purpose, with regard to the SOFTWARE and the accompanying written
materials.
NO LIABILITY FOR CONSEQUENTIAL DAMAGES: In no event shall the COMPANY and its suppliers be liable for any special, incidental,
punitive, indirect or consequential damages whatsoever (including but not limited to damages for loss of profits, loss of confidential or other
information, for business interruption, for personal injury, for loss of privacy, for failure to meet any duty including of good faith or of reasonable
care, negligence, and any other pecuniary or other loss whatever) arising out of or in any way related to the use of or inability to use the
SOFTWARE, or failure to provide support or other services, information and related content through the SOFTWARE, or otherwise arising out of
the use of the SOFTWARE, even if the COMPANY or any supplier has been advised of the possibility of such damages.
JURISDICTION: In the event of any dispute whatsoever arising between the parties in any way connected with the interpretation or
implementation of any term of this document, or in any way connected with the use or inability to use the SOFTWARE, the same shall be referred
to the sole arbitration or a person to be appointed by the COMPANY, and the decision of the arbitrator will be final and binding on all parties. The
arbitration proceedings shall always be held in the Republic of India. All disputes whatsoever that may arise shall be governed and construed in
accordance with the laws prevailing in the Republic of India. Only competent courts within the Republic of India shall have jurisdiction in this
regard.
For questions or clarifications please contact in writing to support@ tallysolutions.com. Please quote your ACCOUNT and/or SERIAL NUMBER
in all correspondence or contact with the COMPANY concerning the SOFTWARE.

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Quick Start Guide - Migrating to

© 2009 Tally Solutions Pvt. Ltd. All rights reserved.

Version: Quick Start - Migrating to Tally.ERP 9/1.0/September 2009

Lesson 1: Download Tally.ERP 9 ................................................................................................................................... 2

Lesson 2: Installing Tally.ERP 9 Silver

Lesson 3: Installing Tally.ERP 9 Gold

Lesson 4: Surrender Tally 7.2 or Tally 9

Lesson 5: Launching Tally.ERP 9 ................................................................................................................................ 26

Lesson 6: Activating Tally.ERP 9 Single Site

Lesson 7: Activating Tally.ERP 9 Multi-Site

Lesson 8: Licensing Resolution

Lesson 9: Activating Tally 7.2 or Tally 9.0

Lesson 10: Backup & Restore Data

Lesson 11: Migrating Tally Data .................................................................................................................................. 51

Lesson 12: Migrating Data in Tally.ERP 9

Lesson 13: Migrating Excise Data in Tally.ERP 9

Lesson 14: Migrating TDS Data in Tally.ERP 9

Lesson 15: Migration steps for Payroll Data in Tally.ERP 9

Lesson 16: Migrating TCP Files to Tally.ERP 9 Format

o Surrender Tally 9 license

o Download and activate Tally.ERP 9 (as described below)

Before You Migrate to Tally.ERP 9

Installing Tally.ERP 9 Silver

Installing Tally.ERP 9 Gold

Support for Coexistenence

Restore Data in Tally.ERP 9

Migrating Tally Data

Welcome to the world of Tally.ERP 9.

The installable version of Tally.ERP 9 for Silver/Gold/Auditors’ Edition is available in the CD or

In the address bar of the Internet explorer

Figure 1.1 Tally Webpage

The download page appears as shown

Figure 1.2 Download Page

Click Download Tally.ERP 9 Series X Release X.X

Figure 1.3 Download Centre

Click Tally.ERP 9 Series X Release X.X Build 999

Figure 1.4 Tally.ERP 9 Installer

2.1 Installing Tally.ERP 9 Silver

1. The Tally.ERP 9 Setup Wizard is displayed as shown.

Figure 2.1 Tally.ERP 9 Setup Wizard

2. Click Next to continue with the installation.

Figure 2.2 Tally.ERP 9 Setup

With Tally.ERP 9 Silver you do not have to install License Server.

6. The Country/Language Selection screen is displayed as shown.

Figure 2.3 Country / Language Selection

7. In the Country/Language Selection screen, check Install Operating System Language

To use Tally.ERP 9 in English only, uncheck Install Operating Systems

9. The Setup Status screen is displayed as shown.

Figure 2.4 Setup Status

The Tally.ERP 9 Installed Sucessfully screen is displayed as shown.

Figure 2.5 Tally.ERP 9 Installed Successfully

3.1 Installing Tally.ERP 9 - Gold

1. The Tally.ERP 9 Setup Wizard is displayed as shown.

Figure 3.1 Tally.ERP 9 Setup Wizard

Figure 3.2 Tally.ERP 9 Setup

Figure 3.3 Country/Language Selection

5. In the Country/Language Selection screen, check Install Operating System Language

8. The Setup Status screen is displayed as shown.