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Business Report Writing Guide

The document discusses the key components and qualities of good business report writing. It notes that there are two main types of reports: status reports that describe things, people, and events, and decision reports that provide options and analysis. An effective report includes a title page, letter of transmittal, executive summary, introduction, body, and conclusion. It should be reader-focused, concise, have smooth transitions between sections, be complete and credible, and use clear language at a readable level with varied sentence lengths and transitional devices.

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120 views10 pages

Business Report Writing Guide

The document discusses the key components and qualities of good business report writing. It notes that there are two main types of reports: status reports that describe things, people, and events, and decision reports that provide options and analysis. An effective report includes a title page, letter of transmittal, executive summary, introduction, body, and conclusion. It should be reader-focused, concise, have smooth transitions between sections, be complete and credible, and use clear language at a readable level with varied sentence lengths and transitional devices.

Uploaded by

sailesh31
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Report Writing

The Art of Business Report Writing

Two main sets of Report


Status Report -- describes: things, people, and events Decision Report -- Options -- Analysis of problem and facts

The Part of Report


Title Page -- Title of Report -- Name(s) of reportee(s) -- Name(s) of writer(s) -- Date of Submission Letter of Transmittal -- Covering letter

The Part of Report


Executive Summary Introduction Body Conclusion Appendix

Qualities of Good Reporting


Reportee-oriented -- Who for -- Dinku, Malleswari, Marykom -- What for -- Brevity -- Brevity is relative -- Brevity is cutting our irrelevant ideas

Qualities of Good Reporting


Smooth Transition -- Classical components of a report -- Introduction -- Body -- Conclusion -- Chronological sequence -- Spatial sequence -- A-B-C-D

Qualities of Good Reporting


-- Cause-and-effect sequence Completeness -- Credibility and supporting evidence -- Source of data -- Relevant data -- Acknowledging the source

Qualities of Good Reporting


Appropriate language -- Linguistic correctness -- man snake a the bit a. A man bit the snake b. The man bit a snake c. The snake bit a man d. A snake bit the man -- Grammar -- sentences: 20 to 25 words

Qualities of Good Reporting


-- Readability If you are clear about what you want to communicate, you rarely need to use big words or unduly complex sentences. Mix up -- sentence and paragraph lengths Focus between -- Concrete and general

Qualities of Good Reporting


-- Readability -- Transitional devices to show logical str: meanwhile, nevertheless, however, as a result, first, second and third -- Use subheads Guiding: subtopic to another -- Avoid jargons and technological terms -- Abbreviations not familiar with readers -- Use figurative language, examples, comparisons, and other descriptive device

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