10000 [IMP] Attendances: updating hardware to include badges · odoo/documentation@b46c3c3 · GitHub
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[IMP] Attendances: updating hardware to include badges
closes #10009 X-original-commit: 9ae3ffc Signed-off-by: Lara Martini (larm) <larm@odoo.com>
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‎content/applications/hr/attendances/hardware.rst

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Hardware
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========
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Kiosk management
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================
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Employees who are **not** database users, and therefore, do **not** have access to the *Attendances*
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app, must sign in and out of work using a kiosk. The following are the physical requirements for
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setting up a kiosk.
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A kiosk is a self-service station that allows employees to check in and check out for work shifts.
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Kiosk devices
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=============
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There are two ways to set up a kiosk:
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A kiosk is a self-service station, where employees can :ref:`check in and out of work
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<attendances/kiosk-mode-entry>` with either a :ref:`badge <attendances/hardware/badges>` or an
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:ref:`RFID key fob <attendances/hardware/rfid>`. Typically, these devices are dedicated as kiosks
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only, but any device with an internet browser is able to be set up as a kiosk.
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- **Laptop and desktop PC**
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A kiosk is used by navigating to the webpage specified in the :ref:`configuration
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<attendances/kiosk-settings>` section of the *Attendances* app.
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Running a kiosk in a web browser is the cheapest and most flexible option. You can print employee
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badges with any thermal or inkjet printer compatible with your web browser.
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Kiosks are set up using one of the following types of devices:
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- **Tablet and mobile phone (Android or iOS)**
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- Laptop or Desktop computer
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- Tablet
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- Mobile phone (Android or iOS)
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Tablets and mobile phones take up much less space, and their touchscreens are easy to use.
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Consider putting them in a secure stand at the front desk or mounting them securely on a wall.
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.. tip::
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Touchscreens are easy to use, and tablets and mobile phones take up less space. That's why most
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consider using a smaller device with a touchscreen as a kiosk.
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.. tip::
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We recommend using an iPad together with the `Heckler Design WindFall Stand
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<https://hecklerdesign.com/products/windfall-stand-for-ipad>`_
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It is recommended to place kiosks on a secure stand, or mount them securely on a wall.
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RFID key fob readers
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====================
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.. _attendances/hardware/badges:
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Employees can scan personal RFID key fobs with an RFID reader to manage check-ins and check-outs
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quickly and easily.
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Badges
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======
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.. image:: hardware/rfid-reader.jpg
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Badges are a way for employees to quickly sign in and out from a kiosk, as badges are scanned by the
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kiosk's camera to quickly identify the employee.
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To generate a badge, first navigate to the :menuselection:`Employees app`. Next, click on the
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desired employee card to open the employee's form, then click the :guilabel:`HR Settings` tab.
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Under the :guilabel:`ATTENDANCE/POINT OF SALE/MANUFACTURING` section, there is a :guilabel:`Badge
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ID` field. If this field is blank, click :guilabel:`Generate` at the end of the :guilabel:`Badge
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ID` line, and the field is automatically populated with a new badge ID number. Then, click
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:guilabel:`Print Badge` at the end of the badge ID number to create a PDF file of the badge.
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If a badge ID number is already present on the employee form, there is no :guilabel:`Generate`
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button, only a :guilabel:`Print Badge` button.
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The employee's badge contains the employee's photo, name, job position, company logo, and a barcode
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that can be scanned at a kiosk to check in and out.
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Badges can be printed for employees using any thermal or inkjet printer.
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.. image:: hardware/badge.png
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:align: center
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:width: 40%
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:alt: An RFID key fob is placed on an RFID reader
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:alt: A badge for an employee that is created from the Employees app.
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.. note::
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Badges are **not** required, as employees can manually identify themselves on the kiosk.
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Barcode scanners
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----------------
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When using badges to check in and out, the barcode **must** be scanned to identify the employee.
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This can be done with the kiosk's camera, if one is available on the device.
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If a camera is **not** available on the kiosk device, an external barcode scanner must be used to
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scan badges.
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Kiosks work with most USB barcode scanners. Bluetooth barcode scanners are also supported for
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devices without USB ports, or if a wireless connection is desired.
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Follow the manufacturer's instructions on the barcode scanner to properly connect the barcode
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scanner to the kiosk device.
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.. tip::
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We recommend using the `Neuftech USB RFID Reader <https://neuftech.net/Neuftech-USB-RFID-Reader-ID-Kartenleseger%C3%A4t-Kartenleser-Kontaktlos-Card-Reader-f%C3%BCr-EM4100>`_.
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If the barcode scanner is connected directly to a computer, it :doc:`must be configured
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<../../inventory_and_mrp/barcode/setup/hardware>` to use the computer's keyboard layout.
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.. note::
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An IoT box is **not** required.
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An IoT box is **not** required to use a barcode scanner.
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Barcode scanners
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================
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.. _attendances/hardware/rfid:
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Employees can scan the barcode on their employee badges to manage check-ins and check-outs quickly
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and easily. The kiosk mode works with most USB barcode scanners connected directly to a computer.
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Bluetooth barcode scanners are also supported natively.
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RFID key fob readers
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====================
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Instead of using a :ref:`badge <attendances/hardware/badges>`, employees can scan a personal RFID
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key fob with an RFID reader to check in and out of work.
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It is **required** to purchase *both* RFID key fobs and an RFID reader to use this method to check
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in and out. Follow the manufacturer's directions to install the RFID reader, and set up the RFID key
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fob.
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.. image:: hardware/rfid-reader.jpg
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:align: center
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:width: 50%
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:alt: An RFID key fob is placed on an RFID reader.
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.. tip::
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We recommend using the `Honeywell product line
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<https://sps.honeywell.com/us/en/products/productivity/barcode-scanners>`_. If the barcode
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scanner is connected directly to a computer, it must be configured to use the computer's keyboard
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layout.
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A recommended RFID reader is the `Neuftech USB RFID Reader
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<https://neuftech.net/Neuftech-USB-RFID-Reader-ID-Kartenleseger%C3%A4t-Kartenleser-Kontaktlos-Card-Reader-f%C3%BCr-EM4100>`_.
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.. note::
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An IoT box is **not** required.
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An IoT box is **not** required to use RFID key fobs.

‎content/applications/hr/attendances/hardware/badge.png

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