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[ADD] sign: legality
task-4008122 closes #10043 X-original-commit: fa64368 Signed-off-by: Xavier Platteau (xpl) <xpl@odoo.com>
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‎content/applications/productivity/sign.rst

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@@ -24,6 +24,12 @@ countries. The legal validity of electronic signatures generated by Odoo depends
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legislation. Companies doing business abroad should also consider other countries' electronic
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signature laws.
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.. important::
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The below information has no legal value; it is only provided for general informational purposes.
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As laws governing electronic signatures rapidly evolve, we cannot guarantee that all information
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is up-to-date. We advise contacting a local attorney for legal advice regarding electronic
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signature compliance and validity.
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European Union
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--------------
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@@ -76,11 +82,19 @@ Overall, to be recognized as valid, electronic signatures have to meet five crit
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example, by providing the signer either a fully-executed copy or the possibility to download a
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copy.
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.. important::
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The above information has no legal value; it is only p 8000 rovided for general informational purposes.
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As laws governing electronic signatures rapidly evolve, we cannot guarantee that all information
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is up-to-date. We advise contacting a local attorney for legal advice regarding electronic
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signature compliance and validity.
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Other countries
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---------------
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- :doc:`Australia <sign/australia>`
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- :doc:`Brazil <sign/brazil>`
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- :doc:`Canada <sign/canada>`
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- :doc:`China <sign/china>`
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- :doc:`India <sign/india>`
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- :doc:`Japan <sign/japan>`
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- :doc:`Mexico <sign/mexico>`
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- :doc:`Russia <sign/russia>`
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- :doc:`South Korea <sign/south_korea>`
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- :doc:`United Kingdom <sign/united_kingdom>`
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Send a document to sign
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=======================

‎content/applications/productivity/sign/australia.rst

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:orphan:
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===============================
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Odoo Sign legality in Australia
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===============================
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:doc:`Odoo Sign <../sign>` is your trusted partner for secure, efficient, and legally compliant electronic signatures in
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Australia.
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Legal framework for electronic signatures in Australia
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======================================================
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In Australia, electronic signatures are regulated under the `Electronic Transactions Act (ETA)
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<https://www.legislation.gov.au/C2004A00553/latest/text>`_, the `Electronic Transactions Regulations (ETR) <https://www.legislation.wa.gov.au/legislation/prod/filestore.nsf/FileURL/mrdoc_23907.pdf/$FILE/Electronic%20Transactions%20Regulations%202012%20-%20%5B00-a0-04%5D.pdf?OpenElement>`_
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and local regulations in each state. The law governs transactions performed through electronic means and the use of
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electronic signatures. The key points of the law include:
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- **Legal recognition**: electronic signatures are legally equivalent to handwritten signatures if they meet certain
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criteria.
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- **Reliability and security**: electronic signatures must be created with a secure method that can reliably identify
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the signatory and ensure the integrity of the signed document.
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How Odoo Sign complies with Australian regulations
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==================================================
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Odoo Sign ensures full compliance with the Electronic Signature Law of Australia by incorporating the following
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features:
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- **Secure signature creation**: Odoo Sign utilizes advanced cryptographic techniques to ensure the authenticity and
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integrity of electronic signatures.
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- **Third-party signature authenticator**: Odoo Online serves as an independent validation mechanism that adds an extra
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layer of security to the procurement process.
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- **Audit trails**: detailed audit logs are maintained to provide evidence of the signing process, including timestamps,
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IP addresses, and identity verification.
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- **Cryptographic traceability and immutability**: Odoo Sign ensures that any operation is logged securely. An audit log
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provides full transparency to all parties while preserving private data.
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- **Multiple authentication means**: authentication by SMS, email, geoIP or handwritten electronic signature.
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Types of documents you can sign with Odoo Sign
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==============================================
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Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to:
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- **Contracts and agreements**: business contracts, employment agreements, and service contracts.
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- **Financial documents**: loan agreements, investment documents, and financial reports.
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- **HR documents**: employee onboarding forms, non-disclosure agreements (NDAs), and performance reviews.
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- **Commercial transactions**: purchase orders, sales agreements, and supplier contracts.
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Potential exceptions
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====================
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While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may not be suitable or
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legally recognized in Australia:
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- **Wills and trusts**: documents related to inheritance, wills, and trusts often require handwritten signatures.
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- **Real estate transactions**: some property transactions may still require notarized handwritten signatures.
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- **Government forms**: specific government forms and applications may mandate physical signatures.
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.. admonition:: Disclaimer
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The information provided on this page is for general informational purposes only and does not constitute legal
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advice. While Odoo Sign complies with the Electronic Signature Law of Australia, users should consult with legal
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professionals to ensure specific document types and use cases meet all legal requirements. Compliance with additional
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industry-specific regulations may also be necessary.
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*Last updated: June 19, 2024*

‎content/applications/productiv F438 ity/sign/brazil.rst

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:orphan:
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============================
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Odoo Sign legality in Brazil
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============================
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:doc:`Odoo Sign <../sign>` is your trusted partner for secure, efficient, and legally compliant electronic signatures in
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Brazil.
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Legal framework for electronic signatures in Brazil
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===================================================
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In Brazil, electronic signatures are regulated under the `Brazilian Civil Code <https://webfiles-sc1.blackbaud.com/files/support/helpfiles/npoconnect-qa/content/resources/attachments/brazil-law-civil-code-13.777-2018.pdf>`_
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and the Provisional Executive Act 2.200-2 (EA 2200) regulations. The law governs transactions performed through
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electronic means and the use of electronic signatures. The key points of the law include:
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- **Legal recognition**: electronic signatures are legally equivalent to handwritten signatures if they meet certain
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criteria.
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- **Reliability and security**: electronic signatures must be created with a secure method that can reliably identify
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the signatory and ensure the integrity of the signed document.
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- **Infraestrutura de Chaves Públicas Brasileira (ICP-Brazil)**: Brazil maintains its own public key infrastructure
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(PKI) for digital certificates called “Infraestrutura de Chaves Públicas Brasileira”. These are digital signature
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certificates or “seals” that serve as proof of identity of an individual for a certain purpose that can be used in
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special cases to provide additional security. These certificates are issued by Certification Authorities and are
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required by law for the signature of specific acts.
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How Odoo Sign complies with Brazilian regulations
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=================================================
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Odoo Sign ensures full compliance with the Electronic Signature Law of Brazil by incorporating the following features:
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- **Secure signature creation**: Odoo Sign utilizes advanced cryptographic techniques to ensure the authenticity and
33+
integrity of electronic signatures.
34+
- **Third-party signature authenticator**: Odoo Online serves as an independent validation mechanism that adds an extra
35+
layer of security to the procurement process.
36+
- **Audit trails**: detailed audit logs are maintained to provide evidence of the signing process, including timestamps,
37+
IP addresses, and identity verification.
38+
- **Cryptographic traceability and immutability**: Odoo Sign ensures that any operation is logged securely. An audit log
39+
provides full transparency to all parties while preserving private data.
40+
- **Multiple authentication means**: authentication by SMS, email, geoIP or handwritten electronic signature.
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Types of documents you can sign with Odoo Sign
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==============================================
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Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to:
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- **Contracts and agreements**: business contracts, employment agreements, and service contracts.
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- **Financial documents**: loan agreements, investment documents, and financial reports.
49+
- **HR documents**: employee onboarding forms, non-disclosure agreements (NDAs), and performance reviews.
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- **Commercial transactions**: purchase orders, sales agreements, and supplier contracts.
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Potential exceptions
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====================
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While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may not be suitable or
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legally recognized in Brazil:
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- **Wills and trusts**: documents related to inheritance, wills, and trusts often require handwritten signatures.
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- **Real estate transactions**: some property transactions may still require notarized handwritten signatures.
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- **Government forms**: specific government forms and applications may mandate physical signatures.
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.. admonition:: Disclaimer
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The information provided on this page is for general informational purposes only and does not constitute legal
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advice. While Odoo Sign complies with the Electronic Signature Law of Brazil, users should consult with legal
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professionals to ensure specific document types and use cases meet all legal requirements. Compliance with additional
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industry-specific regulations may also be necessary.
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*Last updated: June 19, 2024*

‎content/applications/productivity/sign/canada.rst

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:orphan:
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============================
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Odoo Sign legality in Canada
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============================
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:doc:`Odoo Sign <../sign>` is your trusted partner for secure, efficient, and legally compliant electronic signatures in
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Canada.
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Legal framework for electronic signatures in Canada
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===================================================
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In Canada, electronic signatures are regulated under the `Personal Information Protection and Electronic Documents Act
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(PIPEDA) <https://laws-lois.justice.gc.ca/pdf/p-8.6.pdf>`_ and local regulations. The law establishes electronic
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equivalents to paper-based documents and signatures at the federal level. The key points of the law include:
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- **Legal recognition**: electronic signatures are legally equivalent to handwritten signatures if they meet certain
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criteria.
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- **Reliability and security**: electronic signatures must be created with a secure method that can reliably identify
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the signatory and ensure the integrity of the signed document.
21+
- **Secure electronic signature**: the law recognizes digital signature certificates or “seals” that serve as proof of
22+
identity of an individual for a certain purpose that can be used in special cases to provide additional security.
23+
These certificates are issued by Certification Authorities and are required by law for the signature of specific acts.
24+
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How Odoo Sign complies with Canadian regulations
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================================================
27+
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Odoo Sign ensures full compliance with the Electronic Signature Law of Canada by incorporating the following features:
29+
30+
- **Secure signature creation**: Odoo Sign utilizes advanced cryptographic techniques to ensure the authenticity and
31+
integrity of electronic signatures.
32+
- **Third-party signature authenticator**: Odoo Online serves as an independent validation mechanism that adds an extra
33+
layer of security to the procurement process.
34+
- **Audit trails**: detailed audit logs are maintained to provide evidence of the signing process, including timestamps,
35+
IP addresses, and identity verification.
36+
- **Cryptographic traceability and immutability**: Odoo Sign ensures that any operation is logged securely. An audit log
37+
provides full transparency to all parties while preserving private data.
38+
- **Multiple authentication means**: authentication by SMS, email, geoIP or handwritten electronic signature.
39+
40+
Types of documents you can sign with Odoo Sign
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==============================================
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Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to:
44+
45+
- **Contracts and agreements**: business contracts, employment agreements, and service contracts.
46+
- **Financial documents**: loan agreements, investment documents, and financial reports.
47+
- **HR documents**: employee onboarding forms, non-disclosure agreements (NDAs), and performance reviews.
48+
- **Commercial transactions**: purchase orders, sales agreements, and supplier contracts.
49+
50+
Potential exceptions
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====================
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While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may not be suitable or
54+
legally recognized in Canada:
55+
56+
- **Wills and trusts**: documents related to inheritance, wills, and trusts often require handwritten signatures.
57+
- **Real estate transactions**: some property transactions may still require notarized handwritten signatures.
58+
- **Government forms**: specific government forms and applications may mandate physical signatures.
59+
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.. admonition:: Disclaimer
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The information provided on this page is for general informational purposes only and does not constitute legal
63+
advice. While Odoo Sign complies with the Electronic Signature Law of Canada, users should consult with legal
64+
professionals to ensure specific document types and use cases meet all legal requirements. Compliance with additional
65+
industry-specific regulations may also be necessary.
66+
67+
*Last updated: June 19, 2024*

‎content/applications/productivity/sign/china.rst

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:orphan:
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===========================
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Odoo Sign legality in China
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===========================
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:doc:`Odoo Sign <../sign>` is your trusted partner for secure, efficient, and legally compliant electronic signatures in
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China.
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Legal framework for electronic signatures in China
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==================================================
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In China, electronic signatures are regulated under the Electronic Signature Law (ESL) of the People's Republic of
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China, enacted in 2005 and amended in 2015. The law provides the foundation for the use and legal recognition of
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electronic signatures. The key points of the ESL include:
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- **Legal recognition**: electronic signatures are legally equivalent to handwritten signatures if they meet certain
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criteria.
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- **Reliability and security**: electronic signatures must be created with a secure method that can reliably identify
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the signatory and ensure the integrity of the signed document.
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- **Certification Authorities (CAs)**: the law recognizes electronic signatures supported by digital certificates issued
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by accredited Certification Authorities (CAs).
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How Odoo Sign complies with Indian regulations
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==============================================
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Odoo Sign ensures full compliance with the Electronic Signature Law of China by incorporating the following features:
28+
29+
- **Secure signature creation**: Odoo Sign utilizes advanced cryptographic techniques to ensure the authenticity and
30+
integrity of electronic signatures.
31+
- **Third-party signature authenticator**: Odoo Online serves as an independent validation mechanism that adds an extra
32+
layer of security to the procurement process.
33+
- **Audit trails**: detailed audit logs are maintained to provide evidence of the signing process, including timestamps,
34+
IP addresses, and identity verification.
35+
- **Cryptographic traceability and immutability**: Odoo Sign ensures that any operation is logged securely. An audit log
36+
provides full transparency to all parties while preserving private data.
37+
- **Multiple authentication means**: authentication by SMS, email, geoIP or handwritten electronic signature.
38+
39+
Types of documents you can sign with Odoo Sign
40+
==============================================
41+
42+
Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to:
43+
44+
- **Contracts and agreements**: business contracts, employment agreements, and service contracts.
45+
- **Financial documents**: loan agreements, investment documents, and financial reports.
46+
- **HR documents**: employee onboarding forms, non-disclosure agreements (NDAs), and performance reviews.
47+
- **Commercial transactions**: purchase orders, sales agreements, and supplier contracts.
48+
49+
Potential exceptions
50+
====================
51+
52+
While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may not be suitable or
53+
legally recognized in China:
54+
55+
- **Wills and trusts**: documents related to inheritance, wills, and trusts often require handwritten signatures.
56+
- **Real estate transactions**: some property transactions may still require notarized handwritten signatures.
57+
- **Government forms**: specific government forms and applications may mandate physical signatures.
58+
59+
.. admonition:: Disclaimer
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61+
The information provided on this page is for general informational purposes only and does not constitute legal
62+
advice. While Odoo Sign complies with the Electronic Signature Law of China, users should consult with legal
63+
professionals to ensure specific document types and use cases meet all legal requirements. Compliance with additional
64+
industry-specific regulations may also be necessary.
65+
66+
*Last updated: June 19, 2024*

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